TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: October 4, 2016 Time: 9:00 AM Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN. Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings to perform routine business until the Public Comment period begins at 8:45 a.m.. Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:03 4 Potential Consent Items 9: Approve Auditor Warrants 4.2 Approve Commissioner Warrants 4.3 Approve Health & Human Services Warrants 4.4 Approve Meeting Minutes 4.5 Todd County Election Emergency Plan 5 Auditor-Treasurer 9: General Obligation Refunding Bonds Series City of Long Prairie 9: City of Long Prairie - Tax Abatement Request 7 Hands of Hope 9: Domestic Violence Awareness Month Proclamation 8 Central Minnesota Housing Partnership 9: Reichert Place Apartments Mortgage Subordination 9 Planning & Zoning 9: Sunset View Development Final Plat 10 South Country Health Alliance 9: SCHA Report 11 Health & Human Services 9: Approve purchase of EDMS 11.2 Staff Retirement - SW 11.3 Request to Hire Social Worker 11.4 Staff Retirement - SW(2) 11.5 Request to Hire Social Worker (2) 12 Human Resources 10: Approve Purchase of NeoGov Recruitment Software 12.2 Adopt County General Records Retention Schedule-Human Resources 13 Closed Session - Employee Matter 10:30 Closed Session pursuant to MN Statute 13D.05 Subd 3(b) to discuss matters 13.1 of an employee subject to the authority of the County Board. The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the 1 of right 139 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Standing Reports Auditor-Treasurer Report Commissioners' Report Coordinator/Human Resources Report Recess The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the 2 of right 139 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

3 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Auditor Warrants Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners & Warrants for Publication attached Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To Approve the Auditor Warrants number thru in the amount of $994, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 3 of 139 Revised 01/16

4 Auditor Warrants for Publication September 2016 Vendor Name Amount AMERICAN HERITAGE BANK 3, COMPUTER PROFESSIONALS 4, LONG PRAIRIE SANITATION INC 3, NO NAME CONSTRUCTION 2, PHEASANTS FOREVER 2, ROBERT R. SCHROEDER CONST. INC. 121, STRUCTURAL SPECITALTIES INC 106, TODD SOIL & WATER CONS DIST 55, Payments less than , AMERICAN HERITAGE BANK 63, BIG BIRCH LAKE ASSOCIATION 5, CARD SERVICES COBORNS 3, EISNER (HINNENKAMP)/ROSALIE 5, FLEET SERVICES/WEX BANK 5, GENE-O'S COUNTRYSIDE REST LLC 7, GOULD/RHONDA M 2, HILLMER/DAVID 5, LONG PRAIRIE OIL COMPANY 2, MADDEN GALANTER HANSEN, LLP 2, MN DEPT OF FINANCE 8, MORRISON COUNTY 28, Prairie Lakes Municipal Solid Waste Auth 59, STEP 5, Payments less than , ALLIANCE BUILDING CORPORATION 22, FARMERS STATE BANK 30, GREAT RIVER REGIONAL LIBRARY 85, HARDRIVES INC 3, MINNESOTA POWER & LIGHT 13, PETERS & CHURCHWELL 3, SANOFI PASTEUR INC 3, STAPLES ADVANTAGE 2, VOYANT COMMUNICATIONS, LLC 3, WATERGUARDS, LLC 14, WONDERLICH/SCOTT A 4, Payments less than , AMERICAN HERITAGE 7, BIG BIRCH LAKE ASSOCIATION 4, CITY OF ST CLOUD 4, HOLECEK/ESTATE OF HELEN 5, LARSON/JEFF 7, LONG PRAIRIE OIL COMPANY 3, RESOURCE TRAINING AND SOLUTIONS 230, Payments less than , Total: 994, of 139

5 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Commissioner Warrants Date of Meeting:10/04/2016 Total time requested: 2 min Department Requesting Action: Auditor-Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners and Warrants for Publication attached Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number through in the amount of $119, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 5 of 139 Revised 01/16

6 CANDACEP 9/26/16 9:59AM **** Todd County **** WARRANTS FOR PUBLICATION Page 1 Cutoff 2000 Report Sequence: Amount: 1 - Vendor Name 6 of 139

7 CANDACEP 9/26/16 9:59AM **** Todd County **** WARRANTS FOR PUBLICATION Warrants Approved On 10/04/2016 For Payment 10/07/201 Page 2 Vendor Name Amount CENTRACARE HEALTH LONG PRAIRIE 2, CENTRAL SPECIALTIES INC 2, HILLYARD 2, IMPACT TECHNOLOGY 2, M-R SIGN COMPANY INC 2, MORRISON CO PUBLIC HEALTH SERV 4, MOTOROLA SOLUTIONS CREDIT CO LLC 57, RELIANCE TELEPHONE INC 2, SUMMIT COMPANIES 5, TODD CO PUBLIC WORKS 6, TURNKEY/THREE SQUARE MARKET 2, Payments less than , Final Total: 119, of 139 Copyright Integrated Financial Systems

8 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Health & Human Services Warrants Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners and Warrants for Publication attached Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Warrants number through in the amount of $89, and number through in the amount of $31, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 8 of 139 Revised 01/16

9 Warrants for Publication Payment Date: 10/7/2016 Approval Date: Vendor name or # Amount BRENNY FUNERAL CHAPEL - STAPLES, MN 7, CDW GOVERNMENT INC 3, DHS - MSOP- MN SEX OFFENDER PROGRAM 6, DHS - SWIFT 16, RURAL MN CEP INC 16, PAYMENTS LESS THAN , FINAL TOTAL 89, of 139

10 Warrants for Publication Payment Date: 10/7/2016 Approval Date: 10/4/2016 Vendor name or # Amount CENTRAL MN MENTAL HEALTH CTR KINDERCARE EDUCATION LLC MERIDIAN SERVICES INC MID MINNESOTA DRUG TESTING INC NORTH HOMES CHILDREN & FAMILY SRVS NORTHERN PINES MENTAL HLTH CTR Final Total $31, $6, Pymts less than $ of 139

11 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Meeting Minutes Approval Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Minutes for the following meetings are attached: July 5, 2016 and July 19, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner's Meeting Minutes for July 5, 2016 and July 19, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 11 of 139 Revised 01/15

12 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on July 5, 2016 Public Comment Steven Reynolds of Staples, MN appeared before the County Board to address concerns regarding the installation of a driveway on his property. Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 5 th day of July, 2016 at 9:00 AM. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present. Approval of Agenda On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented. Routine Business On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Auditor Warrants number through in the amount of $760, On motion by Kircher and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number through in the amount of $84, On motion by Neumann and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number through in the amount of $93, and through in the amount of $73, On a motion by Kircher and second by Erickson, the following resolution was adopted by unanimous vote: TRANSFER OF FUNDS FROM GENERAL FUND TO COMMUNITY CORRECTIONS FUND WHEREAS, The 2016 Budget for Todd County s participation in the Todd-Wadena Community Corrections system has been approved at $290,869; and WHEREAS, a letter was received asking for the appropriation of funds from the General Fund. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby approve the transfer of the funds in the amount of $290,869 from the General Fund to Community Corrections Fund. Public Works On a motion by Erickson and second by Kneisl, the following resolution was adopted by unanimous vote: FINAL PAYMENT AUTHORIZATION 2016 PAVEMENT STRIPING CONTRACT WHEREAS, the contract with Traffic Marking Services, Inc. for the 2016 Pavement Striping Contract known as CP located along various Todd County Highways, has in all things been completed, and; Page 1 of 5 12 of 139

13 TODD COUNTY BOARD OF COMMISSIONERS WHEREAS, construction work on this contract was scheduled and completed in 2016 with the value of the total work certified being $60,290.41, and; WHEREAS, partial payments amounting to $57, have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $3, still remains to be paid to Traffic Marking Services, Inc. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified. Ditch Inspector On a motion by Kneisl and second by Kircher, the following resolution was adopted by unanimous vote: HOLD HARMLESS AGREEMENT FOR DITCH MAINTENANCE COUNTY DITCH 25 WHEREAS, Henry Theisen is requesting to maintain 1 mile of CD25 located on his property in Germania Township, sections 24 and 25. ½ mile of ditch is part of Ditch A Lateral 1 on parcels & , and ½ mile of ditch is part of Main Ditch B on parcels & The maintenance will be done at his own expense, and; WHEREAS, a Hold Harmless Agreement has been submitted to the Ditch Authority and a Wetland Application has been submitted to the TEP. An onsite inspection was done May 18, 2016, and; WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil may be side cast and leveled, staying within 16 ½ feet of the ditch. NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Henry Theisen to maintain 1/2 mile of Ditch A Lateral 1 and ½ mile of Main Ditch B of CD25 located on his own property, at his own expense. Sheriff s Office On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To hire Ethan Korfe as a Seasonal Recreational Assistant at the current minimum wage, of $9.50 per hour, with an effective date of July 10 th, 2016 pending the passing of a background check. MIS On motion by Kircher and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Pictometry Contract and complete flyover in On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the use of Compliance Funds for Pictometry Flyover in 2017, in the amount of $90,752.50, with the remaining amount covered by the participating cities. Health & Human Services On motion by Kircher and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Purchase of Service Agreement between Todd County Health & Human Services and Holistic Family Education Services for the period of July 1, 2016 through December 31, 2017 at a rate of $39.00 per hour. Page 2 of 5 13 of 139

14 TODD COUNTY BOARD OF COMMISSIONERS On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the hire of Emera Wershing to fill an open position as a Public Health Nurse at Grade 12, Step 4 - $28.55/hr. Nothing to report as this time. Auditor-Treasurer Report Commissioners Report The Commissioners reported on the meetings they had attended. Adjourn Commissioner Becker recessed the meeting until July 19, AUDITOR WARRANTS VENDOR NAME AMOUNT AMERICAN HERITAGE BANK $ 3, BIG SWAN LAKE IMPROVEMENT ASSOCIA $ 8, CDW GOVERNMENT INC $ 6, CLIFTON LARSONALLEN, LLP $ 3, COMPUTER PROFESSIONALS $ 4, LONG PRAIRIE SANITATION INC $ 3, MCIT $ 2, MORRISON COUNTY $ 22, Prairie Lakes Municipal Solid Waste Auth $ 54, STEP $ 5, TODD CO AGRICULTURAL SOC. $ 10, TODD SOIL & WATER CONS DIST $ 2, Payments less than 2000 $ 13, AMERICAN HERITAGE BANK $ 43, BIG BIRCH LAKE ASSOCIATION $ 3, BUSSMANN/RONALD & MARY LOU $ 19, CARD SERVICES COBORNS $ 3, FLEET SERVICES/WEX BANK $ 4, GENE-O'S COUNTRYSIDE REST LLC $ 7, GREAT RIVER REGIONAL LIBRARY $ 85, KEYL $ 3, LONG PRAIRIE OIL COMPANY $ 4, MARVIN TRETTER, INC $ 5, MINNESOTA POWER & LIGHT $ 10, MN DEPT OF FINANCE $ 7, US POSTAL SERVICE $ 25, Payments less than 2000 $ 19, ALLIANCE BUILDING CORPORATION $ 89, Page 3 of 5 14 of 139

15 TODD COUNTY BOARD OF COMMISSIONERS AMERICAN HERITAGE $ 8, BIG BIRCH LAKE ASSOCIATION $ 3, GOULD/RHONDA M $ 2, GOVERNMENT MANAGEMENT GROUP $ 4, SPECTRUM PRINTING $ 2, STAPLES ADVANTAGE $ 2, TEAM261 $ 3, VOYANT COMMUNICATIONS, LLC $ 3, WATERGUARDS, LLC $ 9, WOLF RIDGE ELC $ 4, WONDERLICH/SCOTT A $ 4, Payments less than 2000 $ 11, AMERICAN HERITAGE BANK $ 34, BROWERVILLE PUBLIC SCHOOL $ 2, FAHRNER ASPHALT SEALERS, LLC $ 52, HARDRIVES INC $ 130, Payments less than 2000 $ 6, Total: $ 760, COMMISSIONER WARRANTS VENDOR NAME AMOUNT CENTRACARE HEALTH LONG PRAIRIE $ 2, FARMERS STATE BANK $ 38, GOVERNMENT FORMS AND SUPPLIES $ 2, INDEPENDENT EMERGENCY SERVICES $ 10, LONG PRAIRIE OIL COMPANY $ 2, MORRISON CO PUBLIC HEALTH SERV $ 2, NUSS TRUCK & EQUIP $ 4, PHOENIX SUPPLY $ 2, TURNKEY/THREE SQUARE MARKET $ 3, Payments Less than 2000 $ 16, Total: $ 84, HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT V #10881 COST EFFECTIVE HEALTH INSURANCE $ 2, DHS - MSOP- MN SEX OFFENDER PROGRAM $ 6, DHS - SWIFT $ 12, RURAL MN CEP INC $ 14, V #14261 COST EFFECTIVE HEALTH INSURANCE $ 2, TODD COUNTY MIS DEPT $ 18, PAYMENTS LESS THAN 2000 $ 36, Total: $ 93, Page 4 of 5 15 of 139

16 TODD COUNTY BOARD OF COMMISSIONERS VENDOR NAME AMOUNT BIG LAKE SCHOOLS COMMUNITY ED $ 2, GREATER MN FAMILY SRVS INC $ 14, MERIDIAN SERVICES INC $ 3, MID MINNESOTA DRUG TESTING INC $ 3, NORTH HOMES INC $ 15, NORTHERN PINES MENTAL HLTH CTR $ 10, PRODUCTIVE ALTERNATIVES INC $ 2, PSJ ACQUISITION LLC $ 10, Payments Less than 2000 $ 12, Total: $ 73, Page 5 of 5 16 of 139

17 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on July 19, 2016 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 19 th day of July, 2016 at 9:00 AM. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present. Approval of Agenda On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented. Routine Business On motion by Neumann and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number through in the amount of $116, On motion by Erickson and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number through in the amount of $130, On a motion by Kneisl and second by Kircher, the following resolution was adopted by unanimous vote: TRANSFER OF FUNDS FROM COUNTY DITCH FUND TO GENERAL REVENUE FUND WHEREAS, The County Ditch Authority has approved to have the hours worked by the County Ditch Inspector charged back to that ditch, and; WHEREAS, the calculations have been made for the County Ditch Inspector s time for the period of July 1, 2015 through June 30, 2016 per attached copy; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $6, from the County Ditch Fund to the General Revenue Fund per the attached list. On a motion by Neumann and second by Kneisl, the following resolution was adopted by unanimous vote: TRANSFER OF FUNDS FROM GENERAL REVENUE FUND TO SOLID WASTE ENTERPRISE FUND WHEREAS, per County Board Resolution a loan in the amount of $300,000 was established from the Solid Waste Enterprise Fund to aid in funding the Health & Human Services Building Project, and; WHEREAS, the 2014 & 2015 installments have been repaid in the amount of $60,000 altogether, and; WHEREAS, the balance as of January 1, 2016 on this loan is $240,000, and; WHEREAS, by recommendation of the Finance Committee along with the County Board of Commissioners in planning the 2016 budget has authorized the loan be fully repaid in place of the yearly installment. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $240,000 from the General Revenue Fund to the Solid Waste Enterprise Fund. Page 1 of 7 17 of 139

18 TODD COUNTY BOARD OF COMMISSIONERS Community Corrections On a motion by Kircher and second by Erickson, the following resolution was adopted by unanimous vote: JOINT POWERS AGREEMENT BETWEEN TODD AND WADENA COUNTIES FOR TODD-WADENA COMMUNITY CORRECTIONS Article 1: Enabling authority This Joint Powers Agreement is entered into this 19th day of July, 2016 by and between the Counties of Todd and Wadena as follows: WHEREAS, the State of Minnesota enacted legislation which encourages the development of community corrections programs and allows counties to cooperate in said programs through a Joint Powers Agreement pursuant to Minnesota Statute , and WHEREAS, the Boards of Commissioners of Todd and Wadena Counties, in accordance with the provisions of Minnesota Statutes Chapter 401, established a joint community corrections agency in 1976 to form Todd-Wadena Community Corrections (hereinafter referred to as TWCC), and WHEREAS, the Boards of Commissioners of Todd and Wadena Counties find that it continues to be necessary, desirable and in the best interests of the citizens of said counties that there be maintained and operated a community-based corrections program in the two counties, jointly, and consistent with the provisions of Minnesota Statutes Chapter 401. WHEREAS, Todd and Wadena Counties wish to reaffirm their continued commitment to providing community corrections in their respective counties through TWCC. NOW THEREFORE, the Counties of Todd and Wadena, being governmental subdivisions of the State of Minnesota, agree to exercise their joint and mutual powers as follows: Article 2: Purpose General Purpose: The counties shall cooperate for the purpose of administrating, budgeting, staffing and operating community correctional services in Todd and Wadena Counties. Article 3: Name Name: The Counties did establish Todd-Wadena Community Corrections (TWCC) in 1976 and hereby reaffirm and maintain TWCC as the entity/agency through which community corrections services will be provided, including the administration of aid/grant funding, in the counties. Article 4: Governance 4.1 Joint Powers Board: The Todd-Wadena Community Corrections Executive Committee shall serve as the Joint Powers Board of Todd-Wadena Community Corrections. Membership of the Executive Committee shall be appointed by the member Counties. 4.2 Executive Committee: An Executive Committee shall have the responsibility for overseeing and conducting the operations of Todd-Wadena Community Corrections. Membership shall consist of two County Commissioners from each County as appointed annually by the Board of Commissioners in each respective County; one District Court Judge, chambered in one of the member Counties, appointed by the Chief Judge of the Seventh Judicial District; and the Chair and Vice-Chair of the Advisory Board appointed annually by the Advisory Board. The Executive Committee may select its own officers. The Chair shall rotate between the two Counties on an annual basis. The Executive Committee shall have the direct authority to: a. Determine the establishment, continuation, modification and termination of correctional services and programs. b. Develop and recommend budget to each member County. c. Ensure compliance with the annual Comprehensive Plan and budget. d. Enter into grants and contracts. e. Develop and implement policies and procedures. f. Select and direct personnel. Page 2 of 7 18 of 139

19 TODD COUNTY BOARD OF COMMISSIONERS g. Obtain liability, property and auto insurance and may obtain such other insurance it deems necessary to indemnify the Joint Powers Board and TWCC s members for actions of the Joint Powers Board and members arising out of this agreement. 4.3 Advisory Board: The member counties shall appoint an Advisory Board whose membership, per Minnesota Statutes Chapter 401, shall be representative of law enforcement, prosecution, the judiciary, education, corrections, ethnic minorities, social services, and a lay citizen. The primary purpose of the Advisory Board is to actively participate in the formulation of the Comprehensive Plan for the development, implementation and operation of correctional programming and services offered by TWCC. In addition, the Advisory Board serves to advise TWCC of community correctional needs within the two Counties and suggest new programs to enhance correctional services. 4.4 By-laws: The Executive Committee may adopt by-laws to govern its operation and the operation of the Advisory Board. Such by-laws shall be consistent with the Agreement and applicable statutes. 4.5 Per Diems: Executive Committee members and Advisory Board members may receive per diems and travel expenses as determined by the Executive Committee and consistent with the laws of the State of Minnesota. 4.6 Open Meeting Laws: The Executive Committee and Advisory Board shall comply with Minnesota Statutes Chapter 13D (Open Meeting Law.) 4.7 Fiscal Host: The member counties shall designate the fiscal host of TWCC. The fiscal host will provide a strict accountability of all funds and report of all receipts and disbursements shall be provided for in accordance with MS Article 5: Withdrawal and Termination 5.1 Withdrawal: Either participating County may withdraw from this agreement by serving a copy of a Resolution of Withdrawal of its Board of Commissioners upon the other participating County not less than six (6) months prior to the commencement of the following calendar year, and shall be effective as of the first day of the calendar year following the year in which the Resolution of Withdrawal was served. 5.2 Financial Obligations: In the event of the termination of this Agreement, all of the assets of TWCC shall be sold and the proceeds shall be applied towards any outstanding debts and obligations of TWCC at the time of the sale. Any deficiencies owing shall be contributed by the member Counties based upon the percentage of the total County contribution amount which each member County is responsible for at the time of termination of this Agreement. 5.3 Property: In the event of the termination of this Agreement, any surplus property/assets shall be shared by the member Counties based upon the percentage of the total county contribution amount which each member County is responsible for at the time of the termination of this agreement. 5.4 Records: Upon termination of this Agreement the Fiscal Host at the time of the termination of this Agreement shall have the responsibility for keeping and maintaining such files and records of TWCC for so long as the maintenance of such records is required by law. Article 6: Indemnification and Hold Harmless 6.1 Applicability: Todd-Wadena Community Corrections shall be considered a separate and distinct public entity to which the member Counties have transferred all responsibility and control for actions taken pursuant to this agreement. Todd-Wadena Community Corrections shall comply with all laws and rules that govern a public entity in the State of Minnesota and shall be entitled to the protection of Minnesota Statutes, Chapter Indemnification and Hold Harmless: Todd-Wadena Community Corrections shall fully defend, indemnify and hold harmless the member Counties against all claims, losses, liability, suits, judgments, costs and expenses by reason of the action or inaction of the Executive Committee and/or employees and/or the agents of TWCC. This agreement to indemnify and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minnesota Statute Page 3 of 7 19 of 139

20 TODD COUNTY BOARD OF COMMISSIONERS To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a cooperative activity and it is the intent of the Parties that they shall be deemed a single governmental unit for the purpose of liability, as set forth in Minnesota Statute , subdivision 1a(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts of omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Article 7: Ratification Ratification: Except as herein expressly amended, modified, or revised, all other prior Joint Powers Agreements are hereby ratified and affirmed. IN WITNESS WHEREOF, the Parties hereto caused this agreement to be executed by the respective duly authorized officers. Public Works On a motion by Kircher and second by Kneisl, the following resolution was adopted by unanimous vote: AWARD OF BRIDGE CONSTRUCTION CONTRACT FOR SAP (BURNHAMVILLE TOWNSHIP BRIDGE PROJECT) WHEREAS, sealed bids were received on July 12 th, 2016 by the Todd County Public Works Director and the Todd County Auditor/Treasurer for SAP , said bridge replacement project on 331 st Avenue in Burnhamville Township, and; WHEREAS, the following sealed bids were received: Structural Specialties, Inc. Hutchinson, Minnesota $348, Korby Contracting Co., Inc. Fergus Falls, Minnesota $364, M-K Bridge Construction, Inc. Walnut Grove, Minnesota $457, NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby accept and award the contract for the above said construction project to Structural Specialties, Inc. of Hutchinson, Minnesota based on their low bid of $348, Sheriff s Office On motion by Erickson and second by Neumann, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Ryan Hanson as a Part-time Deputy. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve to post in-house and advertise for part-time deputies. Planning & Zoning On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Nonconforming Use Change Request by Sandra Andersen Parcel # Mattson s Subdivision ( Lot 11 Pine Island Lake in Turtle Creek Township. Granted request to change the existing nonconforming use (dwelling) to another nonconforming use (Accessory storage structure) with the following conditions: 1) Structure shall only be used to store water oriented items such as floats, tubes, paddles, fishing, equipment, life jackets, etc., and similar items mentioned on the application. 2) All habitable space features should be removed including air conditioners, refrigerators, beds, bar counters, or other items that suggest that the structure is being used for more than storage. 3) That no hazardous chemicals be allowed to be stored within the structure including > 5 gallons of gasoline, bulk oil, fertilizers, pesticides, herbicides, paints, cleaners, batteries or other Page 4 of 7 20 of 139

21 TODD COUNTY BOARD OF COMMISSIONERS chemicals/hazardous materials that may pose a danger to the environment or affect water quality. 4) That no additional light sources, decorative or otherwise, be added to the exterior of the structure there by preventing a public nuisance due to the close proximity to the lake. On motion by Neumann and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Zone Change Request by Curt & Dawn Richter Parcel # South of 210 th Street, the NE4 of NW4 and part of NW4 of NE4 of Sect-6 in Round Prairie Township. Granted Zoning Amendment request to rezone said parcel from AF-1 to Shoreland zoning with no conditions. On motion by Neumann and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Conditional Use Permit for Curt & Dawn Richter Site Address: th Street, Long Prairie, MN. Parcel # South of 210 th Street, the NE4 of NW4 and part of NW4 of NE4 of Sect-6 in Round Prairie Township. Granted CUP to establish a winery to included on/off sales of wine and food, sale of retail items, and to host special events and weddings with the following conditions: That the Agricultural Compatibility Statement be included as a condition: "This site is located in an agricultural district, and consequently there will be from time to time, sights, sounds and smells associated with the operation of farming. No lot owner shall bring action of Law, against any farming operation because of such farming activities, as long as such farming activity complies with state, federal, EPA or Todd County Ordinances." On motion by Erickson and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Conditional Use Permit for Ammon Gingerich Site Address: County 11, Long Prairie, MN. Parcel # NW Corner of SW4 NW4; S 580 FT; E FT; N TO N LINE; W TO PT OF BEG Little Sauk Township. Granted CUP to establish a schoolhouse (24 x 40 ) and support buildings including a lean-to (24 x 20 ) and horse shed (14 x 24 ) with no conditions. Health & Human Services An update of the Hilltop Regional Kitchen project in Eagle Bend was presented by Jackie Och, Katherine Macedanz, & Rick Hest. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the hire of Lia Seidl to fill an open position as a Child Protection Social Worker at Grade 10, Step 1 - $23.26/hr. Agenda item 9.3 Appoint Registered Nurse (1) was pulled by recommendation of Jackie Och, HHS. On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the hire of Teri Kuehne to fill an open position as a Registered Nurse at Grade 10, Step 1 - $23.26/hr. Human Resources On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To authorize Human Resources to begin advertising for an Administrative Assistant position. Page 5 of 7 21 of 139

22 TODD COUNTY BOARD OF COMMISSIONERS Auditor-Treasurer Report Summer school students will be visiting the Courthouse offices on July 21 st, The Finance Committee is set to meet on July 26 th. MCIT will be providing a work session on July 26 th for County Board members and SWCD Board members. Commissioners Report The Commissioners reported on the meetings they had attended. Adjourn On motion by Neumann and second by Kircher, the meeting was adjourned for the month of July, COMMISSIONER WARRANTS VENDOR NAME AMOUNT APPLIED CONCEPTS INC $ 2, BROWERVILLE TRUCKWASH/BIG BOYZ $ 6, CARD SERVICES COBORNS $ 3, DELL MARKETING L.P. $ 2, ELECTION SYSTEMS & SOFTWARE INC $ 4, HANCOCK CONCRETE PRODUCTS CO $ 15, HILLYARD $ 2, IMPACT TECHNOLOGY $ 2, PHELAN CPA/FRANCIS $ 2, RELIANCE TELEPHONE INC $ 2, SATELLITE TRACKING OF PEOPLE (STOP) $ 2, SPANIER WELDING $ 25, WADENA ASPHALT CO $ 2, WIDSETH SMITH NOLTING INC $ 9, Payments less than 2000 $ 32, Total: $ 116, HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT # $ 2, # 4453 $ 2, GREATER MN FAMILY SRVS INC $ 5, # 1911 $ 2, LONG PRAIRIE GREY EAGLE SCHOOLS $ 2, # $ 3, NEXUS INC-MILLE LACS ACADEMY-SHIP $ 4, NORTHERN PINES MENTAL HLTH CTR $ 24, # $ 3, PARISH/JON $ 2, PINEHAVEN YOUTH AND FAMILY SRVS INC $ 7, Page 6 of 7 22 of 139

23 TODD COUNTY BOARD OF COMMISSIONERS STEP $ 7, # $ 4, Payments Less than 2000 $ 58, Total: $ 130, Page 7 of 7 23 of 139

24 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Todd County Election Emergency Plan Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed On May 20, 2016 the legislature passed a law requiring that counties create a local elections emergency plan Minn. Laws, Ch. 161, Art. 3, Sec. 3. The Auditor-Treasurer's Office has consulted our County Emergency Manager and the Municipal Leaders within Todd County and have compiled all the necessary information into a formal plan document. The Election Emergency Plan must be filed with the Office of the Minnesota Secretary of State upon acceptance. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to adopt the Todd County Election Emergency Plan as presented with future revisions made as deemed as necessary by the Todd County Auditor-Treasurer. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 24 of 139 Revised 01/16

25 TODD COUNTY ELECTION EMERGENCY PLAN Revised: September 2016 Note: Minnesota law requires that counties file a copy of the elections emergency plan with the Office of the Secretary of State. In addition, counties should consider maintaining a hard copy of the plan and providing a hard copy of the plan to the municipal election managers within the county. 25 of 139

26 Contents Introduction... 1 County and Municipal Election Leads Order of Succession... 1 Alternative Worksite for County Offices Polling Place Relocation Prior to Election Day Polling Place Relocation On Election Day APPENDIX Todd County Elections Staff Contacts Secretary of State Support and Vendor Contact Information Utilities and Public Works Media and Public Communications Contacts Election Judge Polling Place Emergency Procedures of 139

27 Introduction Nothing must interfere with the right of voters to vote free of undue delay or inconvenience. The purpose of this election emergency plan is to ensure that, in the event of an emergency impacting the election, the essential functions of an election continue. The goal is to minimize the impact on the public, and to maintain the integrity and accuracy of elections in the event of an emergency. This elections emergency plan applies to all staff within the Todd County Election s Division, and should be used as a guide by all jurisdictions conducting elections within Todd County This plan should be distributed to all municipalities within Todd County that are responsible for election operations. This plan should operate in conjunction, but does not supersede, Todd County s or the encompassed municipalities governing Continuity of Operations Plan. County and Municipal Election Leads Order of Succession In the event an incumbent elections administrator is incapable or unavailable to fulfill essential duties, successors have been identified to ensure there is no lapse in essential decision-making authority. The Todd County Elections Division has identified successors for key election officials within Todd County. The Todd County Auditor-Treasurer and Deputy Auditor Treasurer (certified in Election Administration) are responsible for the Elections Emergency Plan. If an event occurs that may warrant the use of the Elections Emergency Plan, it is the duty of the elections staff at the County and at the municipal level to communicate with the Todd County Auditor-Treasurer. If the Todd County Auditor-Treasurer cannot be reached, the Deputy Auditor Treasurer (certified in Election Administration) should be contacted. The following table shows the Todd County Elections Division order of succession. Name Title Office Phone Mobile Phone Work Position Denise Gaida Todd County Auditor-Treasurer Chief Election Official Denise.gaida@co.todd.mn.us Successors Jolene Sabrowsky Deputy Auditor-Treasurer (Certified Election Administrator) Jolene.sabrowsky@co.todd.mn.us 1 27 of 139

28 Each municipality within the County has identified a successor for the top election position within the municipality, and additional successors as appropriate. The chief election official for each municipality is responsible for ensuring orders of succession are up-to-date and communicated to the Todd County Auditor-Treasurer. Bertha City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Janet Umland City Clerk citybertha@arvig.net Dennis Zimmerman Mayor Browerville City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Lynn Fabro City Administrator ctybrow@browervillemn.com Bobbi Jo Freie Deputy Clerk clerk@browervillemn.com Burtrum City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Kaitlynn Bollig City Clerk Cityofburtrum@gmail.com Pam Ehrenberg Head Election Judge Clarissa City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Sue Kent City Clerk clarissa@eaglevalleytel.net Pam Cook Head Election Judge of 139

29 Eagle Bend City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Kevin Hess City Administrator Twila Pierce Deputy City Clerk Grey Eagle City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Lori Hellmann City Clerk Jeri Ahrens Election Judge Hewitt City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Tara Greer Clerk/Treasurer Diana Chromey Head Election Judge Long Prairie City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Brenda Thomes City Administrator Deb Blake Deputy Clerk Osakis City Chief Election Official Successor 3 29 of 139

30 Osakis City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Angela Jacobson City Clerk x Lynnette Swenstad Deputy Clerk x Staples City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Phil Lindaman City Clerk Jerel Nelsen City Administrator Swanville City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Denise Gaida Todd Co. Aud/Treas Jolene Sabrowsky Todd Co. Deputy Aud/Treas West Union City Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Holly Merten City Clerk Kellie Macey Head Election Judge Bartlett Township Chief Election Official Successor 4 30 of 139

31 Bartlett Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Jan Jares Town Clerk Rita Gaugert Town Treasurer Bertha Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Wayne Voge Town Clerk Steve Kuhnke Township Supervisor Birchdale Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Jackie Bauer Town Clerk Marlene VanHavermaet Town Treasurer Bruce Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Beverly Eggerth Town Clerk Carol Schrader Head Election Judge Burleene Township Chief Election Official Successor 5 31 of 139

32 Burleene Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Jean Nelson Town Clerk Ralph Warzecha Town Supervisor/Head Election Judge Burnhamville Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Shirley Hulinsky Town Clerk Sharon Muellner Election Judge Eagle Valley Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Randy LaVoie Town Clerk Betty Brekke Town Treasurer Fawn Lake Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Kelly Miller Town Clerk Kathy Jean Tyrrell Head Election Judge Germania Township Chief Election Official Successor 6 32 of 139

33 Germania Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Brenda Follmer Town Clerk Craig Williams Town Treasurer Gordon Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Joyce Buntje Town Clerk Virginia Mikkelson Head Election Judge Grey Eagle Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: MaryAnn Primus Town Clerk Jonelle Kirchner Deputy Town Clerk Hartford Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Terry Rickbeil Town Clerk Alan Perish Town Treasurer Iona Township Chief Election Official Successor 7 33 of 139

34 Iona Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Iris Hegseth Town Clerk Wanda Siefert Town Treasurer Kandota Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Dan Gieske Town Clerk Ruth Pohlmann Town Treasurer Leslie Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Michael Berry Township Supervisor Bill Tomford Head Election Judge Little Elk Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: William Hollenbeck Town Clerk Tom Rausch Head Election Judge Little Sauk Township Chief Election Official Successor 8 34 of 139

35 Little Sauk Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Peter Jager Town Clerk Lynn Friedrichs Town Treasurer Long Prairie Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Walter Zastrow Town Clerk Don Klinkhammer Township Supervisor Moran Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Teresa Wagner Town Clerk Connie Becker Town Treasurer Reynolds Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Loren Miller Town Clerk Denise Kleinschmidt Head Election Judge Round Prairie Township Chief Election Official Successor 9 35 of 139

36 Round Prairie Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Tim Ludwig Town Clerk Mark Pachan Town Supervisor Staples Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Bonnie Thoele Town Clerk Jenny Heldman Head Election Judge Stowe Prairie Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Barb Allen Town Clerk Wally Wiese Town Treasurer Turtle Creek Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: RoxAnne Japp Town Clerk Robert Bryniarski Township Supervisor Villard Township Chief Election Official Successor of 139

37 Villard Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Connie Mosack Town Clerk Sheila Becker Head Election Judge Ward Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Dave Asmus Head Election Judge Dale Gimbel Head Election Judge West Union Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: John Chalmers Town Clerk Pat Wallace Head Election Judge Wykeham Township Chief Election Official Successor Name Title Phone Contact #1 Phone Contact #2 Contact: Rusty Kincade Town Clerk Steven R Gjerstad Township Supervisor of 139

38 Alternative Worksite for County Offices If an emergency impacts the Todd County Historic Courthouse on Election Day or during the absentee voting period, all reasonable efforts will be made to restore the functionality of the facility. The Todd County Auditor-Treasurer will assess the functionality and, if it is determined that the facility cannot be restored to functionality in a reasonable time period, will move County elections operations to the Main Street Government Center 347 Central Avenue, Long Prairie, MN. If County in-person absentee voting is moved to the alternative facility, the County will: Follow the notification procedures for polling place relocation, described below; Notify the Secretary of State of the new static IP address for the purposes of connecting to SVRS; Work with county IT staff to re-direct phone, , and fax communications to the alternative facility; and Work with USPS, UPS, FedEx, and other package delivery services to ensure delivery of absentee materials to the alternative facility or arrange for collection of absentee materials. Polling Place Relocation Prior to Election Day If an emergency makes a polling place inoperable prior to election day, the governing election official must determine if the polling place can be made operable by election day. All reasonable efforts must be made to restore the originally designated polling place. If the governing election official determines that the originally designated polling location cannot be restored, the governing election official may change or consolidate the polling location. Steps 1 2 Checklist for Relocation of a Polling Place Prior to Election Day Determine that the originally designated polling location cannot be made operational by election day Identify an alternative polling location as near to the designated polling location as possible. The new polling location must meet the polling place requirement of M.S. 204B.16, including the requirement that the polling place meet all accessibility provisions for voters with disabilities Preference must be given to alternative polling locations within the precinct Resources Alternative Polling Locations List located in the Appendix of this Plan of 139

39 3 4 4 If a new polling location cannot be identified within the precinct, a polling location outside of the precinct may be chosen or the governing municipality can choose to combine the polling place with another polling place outside the precinct Immediately notify the County Auditor and Secretary of State of the need to relocate a polling place and the new polling place location The notification must include (1) the reason for the relocation, (2) the new polling place location, and (3) an explanation for why the new location was chosen Immediately notify the public of the reason for the need to relocate the polling place and the new polling place location. Notification must be given, at minimum: On the website of the governing municipality (if applicable); On the county website; Through the poll finder by updating the information in the Statewide Voter Registration System; On the location for all official notices within the governing municipality; To election judges within the municipality; and To local media outlets with a request that the media publically announce the relocation and the reason for the relocation. On Election Day, the governing election official must also post at the originally designated polling place a notice in large print and in conspicuous locations a sign notifying potential voters of the new polling place location. If it is not possible to post this notice due to hazardous conditions, this requirement may be waived. Multiple postings may be required, and must be visible from a vehicle to accommodate those voters that would otherwise vote from a vehicle. Elections Staff Contact List located in the Appendix of this Plan Media and Public Communications Contact List located in the Appendix of this Plan of 139

40 Polling Place Relocation On Election Day In the case of an emergency impacting a polling place on election day, election judges should follow the Polling Place Emergency Procedures in the Appendix of this plan. The election judges will work with the governing election official to determine if the polling place can be returned to operation. If the governing election official determines that the originally designated polling location cannot be restored, the governing election official may either change or consolidate the polling location. Steps Checklist for Polling Place Relocation on Election Day Resources The governing election official must make a determination that the originally designated polling location cannot be made operational. The governing election official must identify an alternative polling location as near to the designated polling location as possible. The new polling location must meet the polling place requirement of M.S. 204B.16, including the requirement that the polling place meet all accessibility provisions for voters with disabilities Preference must be given to alternative polling locations within the precinct If a new polling location cannot be identified within the precinct, a polling location outside of the precinct may be chosen or the governing municipality can choose to combine the polling place with another polling place outside the precinct Immediately notify the County Auditor and Secretary of State of the need to relocate a polling place and the new polling place location The notification must include (1) the reason for the relocation, (2) the new polling place location, and (3) an explanation for why the new location was chosen Polling Place Emergency Procedures Alternative Polling Locations List is located in the Appendix Elections Staff Contact List of 139

41 4 5 6 Immediately notify the public of the reason for the need to relocate the polling place and the new polling place location. Notification must be given, at minimum: On the website of the governing municipality (if applicable); On the county website; Through the poll finder by updating the information in the Statewide Voter Registration System; On the location for all official notices within the governing municipality; To election judges within the municipality; and To local media outlets with a request that the media publically announce the relocation and the reason for the relocation. Post at the originally designated polling place a notice in large print and in conspicuous locations a sign notifying potential voters of the new polling place location. If it is not possible to post this notice due to hazardous conditions, this requirement may be waived. Multiple postings may be required, and must be visible from a vehicle to accommodate those voters that would otherwise vote from a vehicle. The Chief Local Election Official must determine if extension of polling place hours by one hour is necessary to accommodate voters that would have been in line at the original polling location. If polling place hours are extended by one hour, the Chief Local Election Official must notify the following of the extension: County Auditor; Secretary of State; Election judges within the municipality; and All local media outlets. Media and Public Communications Contact List is located in the Appendix Elections Staff Contact List Public & Media Communications Contact List of 139

42 APPENDIX Todd County Elections Staff Contacts Leadership Team Name & Title Denise Gaida Todd Co. Auditor/Treasurer Chief Election Official Jolene Sabrowsky Deputy Auditor/Treasurer Election Administrator Contact Information Office Phone Mobile Phone Work Office Phone Mobile Phone Work Personal Secretary of State General Information, Office of the Secretary of State Gary Poser, Director of Elections Contact Information Main Elections Admin. Line Toll Free Election Admin Line Election Admin. Voter Information Line Office Phone (651) (877) elections.dept@state.mn.us 1 (877) VOTE (651) gary.poser@state.mn.us Support and Vendor Contact Information Support Name & Title County Board of Commissioners County Emergency Manager Director Contact Information Office Phone Office Phone County Attorney Office Phone of 139

43 Name & Title Contact Information Sheriff s Office Office Phone County IT Director Office Phone Mobile Phone helpdesk@co.todd.mn.us Vendors Name & Title Print Vendor: SeaChange Contact Information Office Phone shellya@seachange-llc.net Equipment Vendor: Election Systems & Software Office Phone Utilities and Public Works Contact the Todd County Sheriff s Office at of 139

44 Media and Public Communications Contacts of 139

45 Election Judge Polling Place Emergency Procedures Emergency Evacuation of the Polling Location If a fire, a weather emergency, power outage, or another type of emergency occurs during voting hours, take steps to protect yourself and the other people in the polling place. Familiarize yourself with evacuation plans for the polling place. Do not worry about election supplies until after everyone in the polling place is safe. If the polling place must be left unattended due to a catastrophic emergency (tornado, fire, bomb threat, other situations when Election Judges may be ordered to leave premises), use the following procedures. STAY CALM If time permits, and your safety is not jeopardized, follow these steps before you leave the polling place: 1. Choose a location to meet outside; designate Election Judges to assist voters exiting the poll. 2. Record the public count from the Ballot Counter and the time on the cover of the polling place Roster. 3. Remove the memory stick from the Ballot Counter if Ballot Counter is unable to be removed from location. 4. Secure blank, non-voted ballots in the Black Supply Box case. 5. Remove voted ballots from tabulator ballot box and place voted ballots in the Blue Ballot Box and lock secure 6. Use any available return envelope (i.e. Duplicate Ballot Envelope, Election Day Registration Envelope) for any uncounted ballots found in the auxiliary compartment. 7. If possible, take the following items with you: a. Polling place Rosters (Registered Voters Roster and New Registrants Roster) b. Completed Voter Registration Applications c. Ballot Counter machine or memory stick from machine if unable to remove machine. d. Exit the polling place and account for all members of your election team of 139

46 e. As soon as you are in a secure location, call your local election official for further instructions about the voting process. If The Polling Place Can Be Reopened: 1. Resume voting by using the auxiliary compartment of the Ballot Counter. 2. Call your local election official to advise that the polling place has reopened. 3. Support staff will be sent to re-install the memory stick and assist in reestablishing normal operations. 4. DO NOT KEEP VOTERS WAITING while you restore the functionality of the ballot counter. a. Immediately open the auxiliary compartment slot of the ballot box. This slot lets voters drop their ballot into the locked ballot box without being counted by the machine. b. If needed, explain to voters that once the ballot counter is operating election judges will process them through the ballot counter. c. Voters may use the ballot marking device to verify their ballot has no voter errors before placing it in the auxiliary compartment. d. After the machine is operating again, two judges should remove the ballots from the auxiliary compartment and feed them into the ballot counter. 5. Record events on the Incident Log. If The Polling Place Cannot Be Reopened: Contact your local election official if your polling place is unusable. Your local election official will help you determine if you need to move to a new polling place, and will assist in identifying a new polling place location. Follow the local election official s instructions regarding moving polling places and notification that must be posted to inform voters of the change in polling locations. Emergencies Requiring Police, Fire, or Medical Response (911) Call 911 for any problem or situation requiring a response from police, fire, or medical personnel. If you are using facility phones, verify ahead of time whether an access code is necessary to connect to an outside phone line. When calling 911 to report a problem or situation requiring an emergency response: of 139

47 1. Identify yourself as an Election Judge and give your ward and precinct number. 2. State the name and address of the polling place building and the specific location inside the building where the problem is located. 3. Explain the circumstances to the 911 operator and accurately describe the situation. The more accurately you can describe the situation, the better for the 911 dispatcher to be able to make a determination about what type of response is required. 4. After calling 911, call your local election official. 5. Explain the situation and the appropriate staff will be sent to assist you. 6. Record the situation on the Incident Log noting: a. Time of incident b. Type of problem c. Name of individual(s) involved if known d. Brief physical description of individual(s) involved e. Brief description of the incident 7. Contact your local elections official when the situation is resolved. 8. Record the time and resolution of the situation on the Incident Log of 139

48 Alternative Polling Locations List City/Township Bartlett Township Bertha Township Birchdale Township Bruce Township Burleene Township Burnhamville Township Eagle Valley Township Fawn Lake Township Germania Township Gordon Township Grey Eagle Township Hartford Township Iona Township Alternative Polling Location/Description Immanuel Lutheran Church th St, Verndale, MN Bertha City Hall/Fire Dept nd Ave NW, Bertha, MN St Joseph s Catholic Church 118 Minnesota St, Grey Eagle, MN Little Elk Townhall County 14, Browerville, MN United Methodist Church County 38, Clotho, MN Brighter Days Church 232 Chicago Ave S, Burtrum, MN Eagle Valley School 106 Frank St S, Clarissa, MN Moran Town Hall th St, Staples, MN St Joseph Catholic Church 201 Cherry St, Bertha, MN Salem Lutheran Church South Basement Door Entrance th St, Osakis, MN Grey Eagle City Hall 202 Woodman St S, Grey Eagle, MN Browerville Community Center US 71, Browerville, MN Clarissa Senior Center 402 Main St W, Clarissa, MN of 139

49 City/Township Alternative Polling Location/Description Kandota Township Camphill Village Celtic Drive, Sauk Centre, MN Leslie Township Clotho United Methodist Church County 38, Long Prairie, MN Little Elk Township Bruce Townhall Grosbeak Rd, Long Prairie, MN Little Sauk Township Reynolds Townhall County 11, Long Prairie, MN Long Prairie Township Long Prairie City Hall 615 Lake St, Long Prairie, MN Moran Township Fawn Lake Townhall Pinto Dr, Browerville, MN Reynolds Township Long Prairie City Hall 615 Lake St S, Long Prairie, MN Round Prairie Township Long Prairie City Hall 615 Lake St S, Long Prairie, MN Staples Township Church of Christ th St, Staples, MN Stowe Prairie Township Quam Actions Building 316 Front St, Hewitt, MN Turtle Creek Township Japp Residence County 16, Cushing, MN Villard Township Trinity Lutheran Church th St NE, Staples, MN Ward Township Hartford Townhall th St, Browerville, MN West Union Township Sidewalks 51 Main St, West Union, MN Wykeham Township Eagle Bend Library, Main Street, Eagle Bend, MN of 139

50 City/Township Bertha City Browerville City Burtrum City Clarissa City Eagle Bend City Grey Eagle City Hewitt City Long Prairie City Osakis City Staples City Swanville City West Union City Alternative Polling Location/Description Bertha City Hall/Fire Dept nd Ave NW, Bertha, MN Browerville Community Center 653 Main St, Browerville, MN Brighters Day Family Church 126 Lincoln St E, Burtrum, MN Eagle Valley School 106 Frank St S, Clarissa, MN Eagle Bend Library 127 Main Street E, Eagle Bend, MN Grey Eagle Townhall 212 State St E, Grey Eagle, MN Hewitt City Office 509 E 3 rd Ave, Hewitt, MN Long Prairie-Grey Eagle Senior High School Auditorium th St NE, Long Prairie, MN Osakis City Hall 14 Nokomis St E, Osakis, MN Staples City Hall (Lobby & Council Chambers) th Street NE, Staples, MN Main St Gov t Center Election Room 347 Central Ave, Long Prairie, MN Sidewalks 51 Main St, West Union, MN of 139

51 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): General Obligation Refunding Bonds Series 2016 Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Because of the low interest rates right now the County is in the process of selling and reissuing the County's General Obligation Bonds, Series 2011 originally valued at $4,125, (Historic Courthouse Building Project) in doing so the County could save significant dollars in interest payments for said bonds duration. The current principal balance of said bonds at year end 2016 is $3,040, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the attached resolution to authorize issuance and sale of the General Obligation Refunding Bonds, Series Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 51 of 139 Revised 01/16

52 TODD COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016 NOW, THEREFORE BE IT RESOLVED, by the Board of County Commissioners (the Board ) of Todd County, Minnesota (the County ), as follows: SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the County to issue its General Obligation Refunding Bonds, Series 2016 (the Bonds ), pursuant to Minnesota Statutes, Chapter 475, to refund all or a portion of the 2019 through 2026 maturities of the County s General Obligation Bonds, Series 2011, dated, as originally issued, as of May 12, 2011 (the Refunded Bonds ). SECTION 2. TERMS OF PROPOSAL. Public Financial Management, municipal advisor to the County, is hereby authorized to prepare a form of Notice of Sale for the Bonds and solicit bids for the Bonds on behalf of the County on a competitive basis. Page 1 of 1 Board Action Tracking Number: of 139

53 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): City of Long Prairie - Tax Abatement Request Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: City of Long Prairie Presenting Board Action/Discussion at Meeting: Brenda Thomes, City Administrator Background Supporting Documentation enclosed The City of Long Prairie intends to adopt a resolution approving a tax abatement for 16 taxable parcels within the City for a term of 20 years. In order to complete the process, the County must decline including the county tax as part of the abatement. See attached for explanation letter provided by the City of Long Prairie. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to decline the written request from the City of Long Prairie to abate the County's portion of taxes on 16 taxable parcels located within the City in support of the City's 2016 FTTH Broadband Communications Network. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 53 of 139 Revised 01/16

54 54 of 139

55 55 of 139

56 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): 2016 DV Awareness Month Proclamation Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: Hands of Hope Resource Center Presenting Board Action/Discussion at Meeting: Connie Nelson Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the attached resolution for the 2016 Domestic Violence Awareness Month Proclamation for Todd County. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 56 of 139 Revised 01/16

57 TODD COUNTY BOARD OF COMMISSIONERS 2016 DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION FOR TODD COUNTY WHEREAS, Our homes should be a place of warmth, love, safety, and security, and for most of us, home and family are indeed among our greatest blessings; WHEREAS, domestic violence is a serious crime that terrorizes one s home which affects people, regardless of race, age, religion, income level gender or occupation, and is happening in Todd County; WHEREAS, The crime of domestic violence violates an individual s privacy, dignity, security, safety, and humanity, due to the systematic use of physical, emotional, verbal, sexual, psychological, and economic control and abuse; WHEREAS, Domestic violence costs the nation over 12.5 billion dollars annually in medical expenses, police and court costs, shelters and foster care, sick leave, absenteeism, and loss of productivity. In Todd County, Hands of Hope Resource Center has served over 320 men, women and children to date in WHEREAS, A coordinated community effort is needed to address this crime; a coalition of organizations including law enforcement, prosecution, victim services, health care providers, the clergy, social services and concerned citizens to address this recurring crisis; NOW, THEREFORE BE IT RESOLVED, In recognition of the important work done by Hands of Hope Resource Center, we the commissioners of Todd County do hereby proclaim the month of October 2016 as Domestic Violence Awareness Month and urge all citizens to work with Hands of Hope Resource Center in eliminating domestic violence in our communities. Page 1 of 1 Board Action Tracking Number: of 139

58 September 28, 2016 Dear Todd County Commissioners: October is Domestic Violence Awareness Month. During October, Hands of Hope is working towards increasing public awareness of the violence that is happening in homes right here in Todd County. To date in 2016, Hands of Hope staff in Todd County has worked with 88 new female victims, 17 male victims and 104 new child victims under the age of 18, along with more than 100 repeat victim/survivors returning from prior years for ongoing services. These numbers express the direct victim, however, many others are affected by this violence, including friends, family, employers, and often times whole communities. People that are victims of Domestic Violence reside in each of your respective districts. It is important that we are all aware of the dynamics that surround this frightening issue, so that we can all do our part in ending this violence in our Todd County homes. We can t just be bystanders. At your Oct 4, 2016 meeting, Hands of Hope Resource Center will be asking you to make a Board Proclamation taking a stand against domestic violence in Todd County. As leaders in our county, I ask that you will please sign this Awareness proclamation. Your cooperation and concern in the fight against domestic violence in our county is greatly appreciated. If you have any concerns, please feel free to contact us at {320} or at Sincerely, Connie Nelson Domestic Violence Program Coordinator Todd County Hands of Hope Resource Center 58 of 139

59 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Reichert Place Apartments Mortgage Subordination Date of Meeting: October 4, 2016 Total time requested: 5 min Department Requesting Action: Central MN Housing Partnership Presenting Board Action/Discussion at Meeting: Jason Krebsbach Background Supporting Documentation enclosed Discussions were held at previous County Commissioner meetings on September 6 th and September 20 th, Options Supporting Documentation enclosed Supporting documentation shows approval and denial options/outcomes Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the Subordination of the Todd County Mortgage (recorded as document #398753) on the Reichert Place Apartments. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 59 of 139 Revised 01/16

60 Request for Subordination of Todd County Mortgage on Reichert Place Apartments The Central Minnesota Housing Partnership respectfully requests the subordination of the Todd County Mortgage (recorded document #398753) on Reichert Place Apartments. The subordination is being requested in conjunction with a proposed refinancing of the current first mortgage on the property. The following scenarios are possible, depending on the board of commissioner s approval or denial of the subordination request: 1. Approval of Subordination: If approved, Reichert Place Apartments will be able to refinance its first mortgage, decreasing the interest rate from 8.82% to 4.11%. The interest reduction is important to the overall property cash flow, especially since the Tax Increment Financing ends in December The refinance will also allow ownership to address many needed rehabilitation items, including roofing, resurfacing of parking lots, new common area flooring, concrete and exterior painting. The Todd County mortgage would stay in its current lien position (3 rd position) and be due and payable, including accrued interest, on September 1, 2031 as stated in the current mortgage document and promissory note. 2. Denial of Subordination: If denied, Reichert Place Apartments will not be able to move forward with the refinance of its current first mortgage. The property would struggle to cash flow, especially with the Tax Increment Financing expiring at the end of Ownership would not be able to address the needed rehabilitation items, and would not be able to save funds for rehabilitation if the property continues to struggle financially. The condition of the downtown property would be susceptible to decline. The Todd County mortgage would stay in its current lien position (3 rd position) and be due and payable, including accrued interest, on September 1, 2031 as stated in the current mortgage document and promissory note. 60 of 139

61 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Sunset View Development Final Plat Date of Meeting: Total time requested: 5 min Department Requesting Action: Planning and Zoning Presenting Board Action/Discussion at Meeting: Tim Stieber Background Supporting Documentation enclosed Subdivision request for a 1 lot preliminary plat named Sunset View Development was presented to the Planning Commission June 7 th, 2016 and voted to proceed by BOC on June 21, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To allow Sunset View Development Final Plat to be recorded as presented. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 61 of 139 Revised 01/16

62 TODD COUNTY BOARD OF COMMISSIONERS Final Plat Approval Sunset View Development Subdivision WHEREAS, Applicant Michael and Pattie Tiemann applied to subdivide a property that is part of Govt. Lot 7 in Section 26 of Birchdale Township with the plat to be known as Sunset View Development, WHEREAS, The Sunset View Development Plat consists of one residential lots of 1.17 acres located in the Shoreland Zoned District of Little Birch lake, WHEREAS, On June2, 2016 the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance: Section 26 TWP-127 Range 33 Total of 1.17 acres WHEREAS, On June 21, 2016 the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Sunset View Development Preliminary Plat (Subdiv_ ) with no conditions. WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. NOW, THEREFORE BE IT RESOLVED, the final plat of Sunset View Development subdivision be approved as presented. Page 1 of 1 Board Action Tracking Number: of 139

63 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): South Country Health Alliance Date of Meeting:October 4, 2016 Total time requested: 20 min Department Requesting Action: South Country Health Alliance Presenting Board Action/Discussion at Meeting: Leota Lind Background Supporting Documentation enclosed Report to be given to the Commissioners on South Country Health Alliance activities. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Financial Implications: $ Funding Source: Budgeted: Yes No Comments Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 63 of 139 Revised 01/16

64 FOCUSED ON Community Health You 2016 Report to the Counties August 1, of 139

65 Our Counties FOCUSED ON ^ŽƵƚŚ ŽƵŶƚƌLJ,ĞĂůƚŚ ůůŝăŷđğ ŝɛ Ă ĐŽƵŶƚLJͲďĂƐĞĚ ƉƵƌĐŚĂƐŝŶŐ WͿ ŚĞĂůƚŚ ƉůĂŶ ƚśăƚ ďğőăŷ ŽƉĞƌĂƟŶŐ ŝŷ ϮϬϬϭ to provide quality health insurance for eligible children, families, and adults. South Country now provides ŚĞĂůƚŚ ĐĂƌĞ ĐŽǀĞƌĂŐĞ ĨŽƌ ŵžƌğ ƚśăŷ ϯϱ ϬϬϬ ŵğŵďğƌɛ ůŝǀŝŷő ŝŷ ƚśğɛğ DŝŶŶĞƐŽƚĂ ĐŽƵŶƟĞƐ ƌžǁŷ ŽĚŐĞ &ƌğğďžƌŷ 'ŽŽĚŚƵĞ <ĂŶĂďĞĐ DŽƌƌŝƐŽŶ ^ŝďůğlj ^ƚğğůğ džěě tăďăɛśă tăěğŷă ĂŶĚ tăɛğđă ^ŽƵƚŚ ŽƵŶƚƌLJ ŽīĞƌƐ ĮǀĞ DŝŶŶĞƐŽƚĂ,ĞĂůƚŚ ĂƌĞ ƉƌŽŐƌĂŵƐ ŝŷđůƶěŝŷő DĞĚŝĐĂů ƐƐŝƐƚĂŶĐĞ DŝŶŶĞƐŽƚĂ ĂƌĞ DŝŶŶĞƐŽƚĂ ^ĞŶŝŽƌ ĂƌĞ WůƵƐ D^ нͿ ^ŝŷőůğ ĂƌĞ ^ŚĂƌĞĚ ĂƌĞ ^ĞŶŝŽƌ ĂƌĞ ŽŵƉůĞƚĞ ĂŶĚ ďŝůŝƚlj ĂƌĞ dśğɛğ ƉƌŽŐƌĂŵƐ ŝŷđůƶěğ ŵğěŝđăů ĚĞŶƚĂů ǀŝƐŝŽŶ ƉŚĂƌŵĂĐLJ ĂŶĚ ĐŚŝƌŽƉƌĂĐƟĐ ďğŷğįƚɛ ĨŽƌ ŵğŵďğƌɛ ĂŶĚ ŵăŷlj ŽƚŚĞƌ ƉƌŽŐƌĂŵƐ ĨŽĐƵƐĞĚ ŽŶ ƉƌĞǀĞŶƟǀĞ ĐĂƌĞ ĂŶĚ ǁĞůůŶĞƐƐ ^ŽƵƚŚ ŽƵŶƚƌLJ ŝɛ ŽǁŶĞĚ ďlj ƚśğ ĐŽƵŶƟĞƐ ǁĞ ƐĞƌǀĞ ĐŽƵŶƚLJ ĐŽŵŵŝƐƐŝŽŶĞƌ ĞůĞĐƚĞĚ ŝŷ ĞĂĐŚ ŽĨ ƚśğɛğ ĐŽƵŶƟĞƐ ůğăěɛ ŽƵƌ ŚĞĂůƚŚ ƉůĂŶ ŝŷ ƚśğ :ŽŝŶƚ WŽǁĞƌƐ ŽĂƌĚ ĂŶĚ ƌğɖƌğɛğŷƚɛ ƚśğ ďğɛƚ ŝŷƚğƌğɛƚɛ ŽĨ ƚśğ ƉĞŽƉůĞ ŝŷ ƚśğŝƌ ĐŽŵŵƵŶŝƟĞƐ dśƌžƶőś ŽƵƌ ƉĂƌƚŶĞƌƐŚŝƉƐ ǁŝƚŚ ƚśğ ĐŽƵŶƟĞƐ ^ŽƵƚŚ ŽƵŶƚƌLJ ĐĂŶ ĐŽŽƌĚŝŶĂƚĞ ďğʃğƌ ĂĐĐĞƐƐ ƚž ƋƵĂůŝƚLJ ŚĞĂůƚŚ ĐĂƌĞ ĂŶĚ ĐŽƵŶƚLJ ƐĞƌǀŝĐĞƐ ĨŽƌ DŝŶŶĞƐŽƚĂ,ĞĂůƚŚ ĂƌĞ WƌŽŐƌĂŵ ĞŶƌŽůůĞĞƐ SOUTH COUNTRY S MISSION South Country Health Alliance s mission is to empower and engage our members to be ĂƐ ŚĞĂůƚŚLJ ĂƐ ƚśğlj ĐĂŶ ďğ ďƶŝůě ĐŽŶŶĞĐƟŽŶƐ ǁŝƚŚ ůžđăů ĂŐĞŶĐŝĞƐ ĂŶĚ ƉƌŽǀŝĚĞƌƐ ǁŚŽ ĚĞůŝǀĞƌ ƋƵĂůŝƚLJ ƐĞƌǀŝĐĞƐ ĂŶĚ ďğ ĂŶ ĂĐĐŽƵŶƚĂďůĞ ƉĂƌƚŶĞƌ ƚž ƚśğ ĐŽƵŶƟĞƐ ǁĞ ƐĞƌǀĞ SOUTH COUNTRY S DIAMOND VALUES ^ŽƵƚŚ ŽƵŶƚƌLJ Ɛ ŝăŵžŷě săůƶğɛ ŚĞůƉ ŐƵŝĚĞ ŽƵƌ business and how we conduct ourselves in our ƌğůăɵžŷɛśŝɖɛ ǁŝƚŚ ŽƚŚĞƌƐ Wadena Morrison Todd COLLABORATION tğ ǀĂůƵĞ ƚśğ ĐŽŶƚƌŝďƵƟŽŶƐ ŽĨ ŵăŷlj ŝŷěŝǀŝěƶăůɛ ƉĂƌƚŶĞƌƐ and agencies in helping meet the needs of our members. Kanabec STEWARDSHIP tğ ƌğɛɖžŷɛŝďůlj ŵăŷăőğ ŽƵƌ ƌğɛžƶƌđğɛ ƵƐŝŶŐ ƚśğŵ ŝŷ ƚśğ best way possible for our members. Sibleyy Goodhue G Brown Brow wn St S teelee Steele Wabasha Waba W asha Wasecaa Dodge Freeborn Freeeborn COMMUNICATION tğ ĐŽŵŵƵŶŝĐĂƚĞ ŽƉĞŶůLJ ŚŽŶĞƐƚůLJ ĂŶĚ ĨƌĞƋƵĞŶƚůLJ ƌğɛɖžŷɛŝďůlj ƐŚĂƌŝŶŐ ŝŷĩžƌŵăɵžŷ ĂŶĚ ŝěğăɛ ŝŷ Ăůů ĂƌĞĂƐ ŽĨ our business. EXCELLENCE tğ ƉƌŽǀŝĚĞ ƋƵĂůŝƚLJ ƚśƌžƶőś ŽƵƌ ƉƌŽŐƌĂŵƐ ĂŶĚ ƐĞƌǀŝĐĞƐ ƚśăƚ ŵăŭğ Ă ĚŝīĞƌĞŶĐĞ ŝŷ ƉĞŽƉůĞ Ɛ ůŝǀğɛ South Country Health Alliance Owners 65 of 139

66 COUNTY DETAILS: County SCHA Members Joint Powers Board Commissioner Brown Alt. Richard Seeboth Dodge Alt. Rodney Peterson County Directors Amy Roggenbuck, Co-Chair Charity Floen, Co-Chair Member Advisory Freeborn * Goodhue Alt. Brad Anderson Kanabec Morrison Sibley Gary Kruggel Steele Todd Gary Kneisl, Chair Wabasha Wadena Bill Stearns Waseca Alt. Richard Androli TOTAL *Freeborn County is in the 12-county service area, but is not a county owner of SCHA Nina Arneson, HHS Katy Kirchner, PH Amy Roggenbuck, PH Charity Floen, HS Zashata Burton _ Cindy Pederson, PH Sarah Berry, PH Charity Floen, HS Kay Neundorf COMMUNITY CARE CONNECTORS: South Country maintains an important link to as a local South Country expert for both county workers and members, and helps us improve the integrated care model. serve. Brown Dodge Freeborn Goodhue Kanabec Kelli Bergstadt Morrison Sibley Steele Alex Plank Todd Wabasha Wadena Waseca 66 of 139 3

67 FOCUSED ON Membership South Country Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 35,706 27,600 3,225 1, , (77%) (9%) (4.5%) (2.5%) (1.5%) (3.5%) (2%) Enrollment By County 22,765 35,816 36,637 35, Comparison 4-Year County Plus / Minus Brown 3,051 2, Dodge 1,228 1, Freeborn Goodhue 5,234 4, Kanabec 2,891 2, Morrison 5,098 5, Sibley 2,080 2, Steele 5,529 5, Todd 3,879 3, Wabasha 1,555 1, Wadena 2,806 2, Waseca 2,612 2, TOTAL 36,637 35, of 139

68 FOCUSED ON Medical Assistance South Country 27,600 Age 0 2 2,480 (9%) Age Age Age Age Age ,393 4,297 4,320 1,726 6,172 (12%) (16%) (16%) (6%) (22%) Medical Assistance is a managed care program that covers health care for children, families, pregnant women, and adults under age 65 that requirements. Age ,212 (19%) Market Share Enrollment By County UCare 7% SCHA 93% Blue Plus 9% Medica 11% SCHA 80% County Plus / Minus Brown 2,397 2, Dodge Freeborn Goodhue 4,091 3, Kanabec 2,471 2, Morrison 4,576 4, Sibley 1,744 1, Steele 4,465 4, Todd 3,459 3, Wabasha 1,149 1, Wadena 2,427 2, Waseca 2,162 1, TOTAL 29,891 27,600-2, of 139 5

69 FOCUSED ON MinnesotaCare South Country 3,225 Age (<.5%) Age Age Age Age (<.5%) (<.5%) (<.5%) (7%) MinnesotaCare is a managed care program that covers health care for people who do not have coverage. Some members may be required to pay a premium to the state. Age ,222 (38%) Age ,748 (54%) Market Share Enrollment By County Blue Plus 32% Medica 6% UCare 25% SCHA 37% Blue Plus 8% Medica 25% SCHA 67% County Plus / Minus Brown 147 * Dodge 51 * Freeborn Goodhue Kanabec 117 * Morrison 270 * Sibley Steele Todd 186 * Wabasha 125 * Wadena 233 * Waseca TOTAL 2,039 3,225 1, of 139

70 FOCUSED ON SeniorCare Complete South Country 1,581 Age (30%) Age Age Age (31%) (38%) (1%) SeniorCare Complete SNP) is health plan that integrates people who are ages 65 and over. Market Share Enrollment By County Blue Plus 10% Medica 16% UCare 8% SCHA 66% Blue Plus 10% Medica 15% UCare 8% SCHA 67% County Plus / Minus Brown Dodge Freeborn Goodhue Kanabec Morrison Sibley Steele Todd Wabasha Wadena Waseca TOTAL 1,574 1, of 139

71 FOCUSED ON MN Senior Care Plus South Country 838 Age (49%) Age Age Age (25%) (25%) (1%) Minnesota Senior Care Plus is a managed care ages 65 and over. Market Share Enrollment By County UCare 4% SCHA 95% UCare 4% SCHA 93% County Plus / Minus Brown Dodge Freeborn Goodhue Kanabec Morrison Sibley Steele Todd Wabasha Wadena Waseca TOTAL of 139

72 FOCUSED ON AbilityCare South Country 577 Age (0%) Age Age Age (20%) 412 (71%) 52 (9%) AbilityCare (HMO SNP) is a Market Share Enrollment By County Medica 19% SCHA 81% Medica 17% SCHA 83% County Plus / Minus Brown Dodge Freeborn Goodhue Kanabec Morrison Sibley Steele Todd Wabasha Wadena Waseca TOTAL of 139

73 FOCUSED ON SharedCare South Country 1,176 Age (1%) Age Age Age (27%) 780 (66%) 74 (6%) SharedCare (SNBC) is a managed care program that provides only - but get them from other health plans. Market Share Enrollment By County Medica 19% SCHA 81% Medica 17% SCHA 83% County Plus / Minus Brown Dodge Freeborn Goodhue Kanabec Morrison Sibley Steele Todd Wabasha Wadena Waseca TOTAL 1,064 1, of 139

74 FOCUSED ON SingleCare South Country 709 Age (9%) Age Age Age (33%) 403 (57%) 9 (1%) SingleCare (SNBC) is a managed care program that provides Market Share Enrollment By County Medica 19% SCHA 81% Medica 17% SCHA 83% County Plus / Minus Brown Dodge Freeborn Goodhue Kanabec Morrison Sibley Steele Todd Wabasha Wadena Waseca TOTAL of 139

75 FOCUSED ON Quality Emergency Department Utilization Long Term Target: 25% reduction in 5 years We accomplished it in 4 years! SUCCESS! -28% 66.84% 59.07% 51.03% 47.80% Rate of ED reduction by clinic system ( ) The gap in health care delivery has been closed by the collaborative care model created by the SCHA board and staff now resulting in marked health care dollar savings to participating counties and most importantly, quality care for the patients with measurable improved health care outcomes. ~ Ann C. Vogel, M.D., New Ulm Medical Clinic -31% -28% -15% -25% -27% Firstlight Health System Lakewood Health System Mayo Clinic Health System New Ulm Medical Center CHI St. Gabriels Health -24% Tri-County Health Care 75 of 139

76 FOCUSED ON Performance 4.5 g MEASURES WITH A STAR RATING Staying Healthy Member Experience Annual Flu Shot Controlling Blood Pressure Reducing the Risk of Falls Care for Older Adults - Pain Screening Drug Safety Few MEASURES WITH A 4 STAR RATING Staying Healthy 5 Care for Older Adults - South Country s Customer Service Member Experience Customer Service 76 of 139

77 Minnesota MSHO Plan Ratings 7 total contracts National MA-PD Ratings 369 total contracts (12) of contracts earned 5 stars HealthPartners (65) of contracts earned 4.5 stars (292) of contracts earned 4 stars or fewer UCare Too Small The Medicare Program rates all health and excellent above average average below average poor 77 of 139

78 FOCUSED ON Performance AbilityCare (SNBC) 2016 STAR RATIING Medicare Ove Medicare Part C: Medicare Par 5 MEASURES WITH A STAR RATING Staying Healthy Breast Cancer Screenings Controlling Blood Pressure Drug Safety Care for Older Adults - Pain Screening Staying Healthy Colorectal Cancer Screening South Country s Customer Service MEASURES WITH A 4 STAR RATING. 78 of 139

79 FOCUSED ON Performance 2015 DHS CAHPS Survey Results Consumer Assessment of Healthcare Providers and Systems (CAHPS) is an annual survey designed to rate how well health #1 #2 RATED AMONG MINNESOTA HEALTH PLANS RATED AMONG MINNESOTA HEALTH PLANS AbilityCare MSC+ SeniorCare Complete MinnesotaCare MinnesotaCare Ability Care SeniorCare Complete MSC+ RATED Overall Performance Above State Average services they receive, remain generally high. each program that may not have been rated in the AMONG MINNESOTA HEALTH PLANS Medical Assistance Minnesota Care Customer Service MSC+ Customer Service SeniorCare Complete AbilityCare 79 of 139

80 FOCUSED ON Safety 2015 gaurdian of an infant less than one month are eligible to receive a car seat paid for by South Country, and distributed by the county health department Total Car Seats Distributed Percentage of eligible members that received a blood test partners completed approximately 40% % % % 80 of 139

81 FOCUSED ON Health Healthy Pathways - have received monetary reimbursement for the work they completed for Healthy Pathways. in the future! Members that received early intervention July 1, July 31, 2016 Brown Goodhue Morrison Steele 49 members Outcomes we have seen: Stabilized medical issues Coordinated health care Maintained employment and housing Established mental health providers Waseca Todd SCHA s strong local focus has best served the needs of our rural communities because through their years of service, they have developed an irreplaceable understanding of rural mental health/medical health service development and delivery. Their services are responsive to the needs of rural communities within the region, and are individualized to meet local needs ~ Luann M Klindworth, PHD, LP 81 of 139

82 FOCUSED ON Health Connect Safe and reliable rides to covered medical, behavioral health, and dental appointments take calls from members. Authorizations and Call Center Intake April 1 - July 31, 2016 Members Authorized for STS STS Member Services Calls ATS Member Service Calls 82 of 139

83 FOCUSED ON Health increase member access to a variety of health and safety classes, as well as introduce members to various Community ECFE Be Fit! Health Clubs visited by members - Thank you for helping me get healthy with the Be Fit program. ~ Frank, Steele County Member 83 of 139

84 FOCUSED ON Health trends. Overall Program 3-yr Growth % Increase % Increase 2015 Infant Well Care Visits Six Visits by Age 15 Months Child Well Care Visits (C&TC exam) Ages 3-6 Years their primary care provider during the calendar year Adolescent Well Care Visits (C&TC exam) Ages N/A Young adult well care visit (C&TC exam) Ages reward for each of these two tests N/A Months Months of 139

85 FOCUSED ON Health HEDIS Measurements measure performance on important dimensions of care and service. Here are some examples of South Coun- (ABA) Adult BMI Assessment Rate documented during the measurement each year. (CBP) Controlling High Blood Pressure Rate quately controlled during the measurement year. (CDC) Comprehensive Diabetes Care-HbA1C Screen Rate (COL) Colorectal Cancer Screening Rate had appropriate screening for colorectal cancer. - or more well-child visits with a PCP during the measurement year. (BCS) Breast Cancer Screening Rate mammogram to screen for breast cancer. PMAP/MinnesotaCare % % % PMAP/MinnesotaCare % % % SingleCare/SharedCare % 96.26% 96.60% SeniorCare Complete % % % PMAP/MinnesotaCare % % % PMAP/MinnesotaCare % % % AbilityCare % % % 85 of 139

86 FOCUSED ON Communication business. it comes to our members. However, following last year s statewide procurement, we needed to reexamine our Focused On You them that South Country is a quality health plan working in their best interest. Focus Groups - - It is so nice talking to a real person. I have had other companies in the past, and this is so much nicer. ~ Debra, Dodge County Member 86 of 139

87 FOCUSED ON Brown County 2010 Census as of June 2016 Brown County 2,889 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 2, (73%) (9%) (6.5%) (2.5%) (3.5%) (3.5%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 45% of Medical Assistance members are age / 2016 BROWN COUNTY MARKET SHARES Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Blue Plus Blue Plus Blue Plus SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% 19% 52% 41% SCHA 81% UCare 15% SCHA 59% SCHA 33% of 139

88 FOCUSED ON Community St. Cloud Cambridge South Country has always been amazing! ~ Sylvia, Brown County Member dicine on ift Montevideo Chippewa Redwood Cottonwood Windom Kandiyohi Renville Springfield Sleepy Eye Brown Madelia Meeker McLeod New Ulm Hutchinson Sibley Nicollet Nicollet Mankato Le Sueur St. Louis Park Wayzata Le Center Waseca Waseca Coon Rapids Robbinsdale Savage Richfield Bloomington Faribault Mounds View Burnsville Owatonna Steele Maplewood St. Paul New Hope White Bear Lake Inver Grove Heights Goodhue Dodge kson Truman Fairmont Albert Lea Freeborn KEY Be Fit! BeActive! Visits Dental Visits Where Do Members Go? 88 of 139

89 FOCUSED ON Dodge County 2010 Census as of June 2016 Dodge County 1,313 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare (70%) (13%) (6%) (2%) (2%) (4%) (3%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 43% of Medical Assistance members are age / 2016 Dodge County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC UCare 55% Blue Plus 58% Blue Plus 18% Blue Plus 36% UCare 22% UCare 22% UCare 44% UCare 31% SCHA 100% SCHA 100% UCare 66% SCHA 78% SCHA 78% SCHA 64% SCHA 56% SCHA 69% SCHA 45% SCHA 42% SCHA 16% of 139

90 FOCUSED ON Community eeker McLeod Sibley Nicollet Winsted New Ulm Madelia Mankato Maple Grove Waseca Minneapolis Richfield Steele Mounds View Stillwater Maplewood Ramsey Burnsville Faribault Medford Owatonna Blooming Prairie Albert Lea St. Paul Cannon Falls Dodge Dodge Center Kenyon Hayfield Goodhue Kasson Goodhue Rochester Wabasha Olmsted Wabasha Wi Thank you for your patience, service, and good communication. I really appreciate it. ~ Susan, Dodge County Member Freeborn Mower KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 90 of 139

91 FOCUSED ON Freeborn County 2010 Census as of June 2016 Freeborn County Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare (0%) (0%) (22%) (25%) (5%) (32%) (16%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance na na na na na na na na na MinnesotaCare na na na na na na na na na SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete / 2016 Freeborn County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC UCare 4% UCare 13% UCare 2% UCare 3% These products are not offered SCHA 100% SCHA 96% SCHA 98% SCHA 97% in Freeborn County SCHA 87% SCHA 100% of 139

92 FOCUSED ON Community McLeod Minneapolis Edina Bloomington Savage Ramsey Maplewood Sibley Brown Nicollet Le Center Faribault Goodhue Waba Madelia Waseca Steele Owatonna Dodge Rochester Olmst Blooming Prairie Wells Albert Lea Austin Freeborn Mower KEY Dental Visits 250+ Be Fit! Be Active! Visits Bear L. Freeborn Where Do Members Go? State Line L. 92 of 139

93 FOCUSED ON Goodhue County 2010 Census as of June 2016 Goodhue County 4,907 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 3, (75%) (8%) (7%) (2%) (3%) (3%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 49% of Medical Assistance members are age / 2016 Goodhue County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica 15% Blue Plus 28% Medica 46% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 85% UCare 36% SCHA 54% SCHA 36% of 139

94 FOCUSED ON Community Sartell St. Cloud Coon Rapids Rush City This program saved my life 3 yrs ago. I am so grateful and I appreciate this program. SCHA has been there for me ~ Jerilee, Goodhue County Member Meeker hi ille New Ulm Brown Madelia McLeod Sibley Nicollet Mankato Wayzata Bloomington Waseca Waseca Robbinsdale Mpls Columbia Heights Fridley Faribault Steele Mounds View Ramsey St. Paul Richfield Eagan Savage Burnsville New Hope Owatonna White Bear Lake Maplewood Woodbury Inver Grove Heights Hampton Kenyon Cannon Falls Goodhue Dodge Kasson Stillwater Goodhue Rochester Red Wing Lake City Wabasha Olmsted Wabasha Lewiston St. Charles Winona Winona Fit on 4th, Cannon Falls Northgate Health Club, Rochester Freeborn Albert Lea Austin Mower Fillmore Hous KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 94 of 139

95 FOCUSED ON Kanabec County 2010 Census as of June 2016 Kanabec County Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 2,859 2, (78%) (11%) (4%) (2%) (<1%) (3%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 52% of Medical Assistance members are age / 2016 Kanabec County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica 14% SCHA 86% Blue Plus 41% Medica 18% SCHA 82% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% UCare 31% SCHA 28% of 139

96 FOCUSED ON Community Todd s Baxter Morrison Cuyuna Deerwood Kanabec Mora Danforth What I went through was awful, but you guys are amazing! ~ Shayne, Kanabec County Member Elmdale Sartell St. Cloud Ogilvie Braham Cambridge Rush City Fargo iyohi Meeker Hutchinson McLeod Albertville Coon Rapids Brooklyn Park Maple Grove Wayzata Golden Valley Spring Park Mounds View Fridley White Bear Lake North Oaks Mpls Savage Richfield Bloomington Blaine St. Paul Eagan Maplewood Stillwater KEY Dental Visits Be Fit! Be Active! Visits Where Do Members Go? 96 of

97 FOCUSED ON Morrison County 2010 Census as of June 2016 Morrison County Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 5,061 4, (84%) (11%) (1%) (2%) (<.25%) (1%) (1%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 50% of Medical Assistance members are age / 2016 Morrison County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica Blue Plus Medica Blue Plus Blue Plus Medica 3% Blue Plus 5% UCare 4% Medica 13% 30% 21% 24% 28% Medica 8% SCHA 93% 63% SCHA 87% UCare 5% SCHA 82% SCHA 79% Medica Medica Medica 51% 48% 25% Medica 58% SCHA 100% UCare 13% SCHA 37% SCHA 32% UCare 11% UCare 10% SCHA 14% SCHA 14% June SCHA 42% July of 139

98 FOCUSED ON Community Douglas Alexandria Pope wift Chippewa e Wadena Wadena Todd Clarissa Long Prairie Kandiyohi Renville Staples Melrose Brainerd Cuyuna Pillager Baxter Holdingford Albany St. Joseph St. Augusta Meeker Morrison Elmdale Hutchinson Sartell St. Cloud McLeod Winsted Deerwood Onamia Albertville Coon Rapids Brooklyn Park Wayzata Minneapolis Kanabec Cambridge Maple Grove Savage Anoka Blaine Rush City Mounds View Forest Lake Maplewood St. Paul Carlt I have had other plans, and I am really happy with SCHA, everyone has been so helpful with all of my issues. ~ Amy, Morrison County Member Sibley New Hope KEY Dental Visits Be Fit! Be Active! Visits Where Do Members Go? 98 of

99 FOCUSED ON Sibley County 2010 Census as of June 2016 Sibley County 2,000 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 1, (82%) (6%) (7%) (1%) (1%) (2%) (1%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 46% of Medical Assistance members are age / 2016 Sibley County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica Blue Plus Medica SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% 17% 31% 52% SCHA 100% SCHA 83% UCare 32% SCHA 48% SCHA 37% of 139

100 FOCUSED ON Community ohi Renville Brown Meeker nwan McLeod Sibley New Ulm Madelia artell St. Cloud Nicollet Winsted Hutchinson Arlington Mankato Delano Waconia Le Sueur Brooklyn Park Plymouth Wayzata Minnetonka Eden Prairie Belle Plaine Le Center Waseca Maple Grove Waseca Mpls Richfield Savage Coon Rapids Prior Lake Bloomington Faribault Columbia Heights Burnsville New Hope Owatonna Steele St. Paul Eagan Maplewood Dodge Henn Goodhue I am glad I have you people behind me as you work hard on any problems. ~ Robyn, Sibley County Member New Ulm KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 100 of 139

101 FOCUSED ON Steele County 2010 Census as of June 2016 Steele County Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 5,185 4, (79%) (7%) (4%) (2.5%) (3%) (2.5%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 45% of Medical Assistance members are age / 2016 Steele County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica Blue Plus Medica SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% 14% 28% 37% SCHA 86% SCHA 100% UCare 11% SCHA 61% SCHA 63% of 139

102 FOCUSED ON Community n New Ulm Madelia Winsted McLeod Sibley Nicollet Mankato Wayzata Spring Park Eden Prairie Waseca Waseca Robbinsdale Mpls Richfield Savage Bloomington Faribault Steele Ramsey Maplewood St. Paul Eagan Burnsville Owatonna Hampton Medford Blooming Prairie Dodge Center Cannon Falls Dodge Austin Goodhue Kenyon Kasson Rochester Wabasha Olmsted I really appreciate my, insurance being so diligent and going the extra mile. ~ Joelle, Steele County Member Lake Ci Owatonna Curves, Owatonna Fit on 4th, Cannon Falls Snap Fitness, Owatonna Freeborn Albert Lea Mower KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 102 of 139

103 FOCUSED ON Todd County 2010 Census as of June 2016 Todd County 3,869 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 3, (84%) (11%) (1%) (1%) (<.2%) (2%) (1%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 45% of Medical Assistance members are age / 2016 Todd County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC Blue Plus 4% SCHA 100% Medica 13% Blue Plus 6% Blue Plus Medica Blue Plus Blue Plus Medica 3% Medica SCHA 96% 45% 24% 25% 26% UCare 3% 47% SCHA 87% SCHA 88% Medica 17% UCare 6% SCHA 32% SCHA 76% Medica 41% UCare 17% SCHA 17% Medica 38% UCare 17% SCHA 19% SCHA 53% Medica 47% SCHA 100% SCHA 53% SCHA 53% June July of 139

104 FOCUSED ON Community Wadena Wadena Pillager Brainerd Cuyuna Deerwood I am so happy with you guys, you listen to me, you help me, and I give SCHA 4 gold stars ~ Kenneth, Todd County Member s Douglas Alexandria Pope Swift ippewa Todd Kandiyohi Willmar Clarissa Staples Long Prairie Melrose Holdingford Albany Meeker Elmdale Baxter Hutchinson Morrison Sartell St. Cloud Brooklyn Park Wayzata Kanabec Plymouth Cambridge Mpls Mounds View Rush City Club Galeon, Osakis Curves, Staples Snap Fitness, Staples Staples Community Center, Staples Renville McLeod KEY Dental Visits 250+ Sibl Be Fit! Be Active! Visits Where Do Members Go? 104 of 139

105 FOCUSED ON Wabasha County 2010 Census as of June 2016 Wabasha County 1,742 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 1, (71%) (13%) (6.5%) (2%) (1.5%) (4%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 50% of Medical Assistance members are age / 2016 Wabasha County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC UCare 47% Blue Plus Blue Plus Blue Plus UCare 24% UCare 20% UCare 17% UCare 20% SCHA 100% 49% 21% 34% SCHA 100% UCare 46% SCHA 76% SCHA 80% SCHA 83% SCHA 80% SCHA 66% SCHA 53% SCHA 51% SCHA 33% of 139

106 FOCUSED ON Community Coon Rapids You guys have been fantastic! Just a God send. ~ Kristina, Wabasha County Member Fridley Minneapolis Bloomington Ramsey Maplewood St. Paul Waseca Faribault Owatonna Steele Inver Grove Heights Cannon Falls Goodhue Kenyon Goodhue Dodge Pine Island Kasson Red Wing Wabasha Rochester Olmsted Lake City Wabasha Lewiston St. Charles Winona Winona Northgate Health Club, Rochester orn Mower Fillmore KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 106 of

107 FOCUSED ON Wadena County 2010 Census as of June 2016 Wadena County Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 2,741 2, (84%) (10.5%) (1%) (1.5%) (<.3%) (2%) (1%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 49% of Medical Assistance members are age / 2016 Wadena County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica 10% Blue Plus Medica Blue Plus Blue Plus Blue Plus 7% Blue Plus Medica 26% 15% 34% 33% SCHA 93% 15% 75% SCHA 90% Medica 6% SCHA 85% UCare 4% Medica 8.5% SCHA 75% UCare 4.5% Medica Medica SCHA 61% 41% 42% Medica 69% SCHA 100% UCare 15% UCare 16% SCHA 25% SCHA 10% SCHA 9% June SCHA 31% July of 139

108 FOCUSED ON Community awley Detroit Lakes Park Rapids Hubbard SCHA has been great, I am satisfied with SCHA for taking the extra mile for people like us. Thank You ~ William, Wadena County Member e Fergus Falls Grant Stevens Perham Douglas Alexandria Pope Menagha Wadena Wadena Staples Clarissa Long Prairie Todd Pillager Baxter Elmdale Brainerd Morrison Sartell Cuyuna Deerwood Curves, Staples Staples Community Center, Staples Snap Fitness, Staples St. Cloud KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 108 of

109 FOCUSED ON Waseca County 2010 Census as of June 2016 Waseca County 2,459 Medical Assistance MinnesotaCare SeniorCare Complete MSC+ AbilityCare SharedCare SingleCare 1, (79%) (7%) (5%) (2%) (2%) (3%) (2%) MEMBERSHIP BY AGE BY PRODUCT Age Group: Over 64 Totals Medical Assistance MinnesotaCare SingleCare na na na na SharedCare na na na na AbilityCare na na na na Age Group: Over 99 Totals MSC SeniorCare Complete % of Medical Assistance members are Ages 0-17; 47% of Medical Assistance members are age / 2016 Waseca County Market Shares Medical Assistance MinnesotaCare SeniorCare Complete MSC+ SNBC SCHA 100% Medica Blue Plus Medica SCHA 100% SCHA 100% SCHA 100% SCHA 100% SCHA 100% 16% 26% 44% SCHA 84% UCare 45% SCHA 100% SCHA 56% SCHA 29% of 139

110 FOCUSED ON Community wn Madelia McLeod Sibley Nicollet New Ulm Hutchinson Le Sueur St. Peter Mankato Madison Lake Pemberton Waseca Wells Wayzata Spring Park Le Center Waseca Mpls Edina Savage Prior Lake Medford Steele Albert Lea Ramsey Eagan Burnsville Blooming Prairie St. Paul Faribault Owatonna Maplewood Dodge Dodge Center Austin Goodhue Kenyon Rochester Wabasha Olmste Lake City Everytime I call you guys, I always get help! ~ Robin, Waseca County Member Pemberton Fitness Center, Pemberton Freeborn Mower KEY Be Fit! Be Active! Visits Dental Visits Where Do Members Go? 110 of 139

111 Focused On Making a Difference to Members lives in rural communities through out our service area. Communication Collaboration Stewardship Excellence South Country Health Alliance South Country Health Alliance Member Services TTY users call or a.m. to 8 p.m., Monday Friday. All Calls are Free 111 of 139

112 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Purchase of EDMS Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed Todd County utilizes Application Extender software for electronic document management. Expansions to the system allow for indiviual work flow process development and staff utilization. Discussion on the system was held with the County Board at the work session on September 20, The Family Services Unit of HHS has moved to filing electronic documents with the courts, as mandated by the State. Developing an electronic document management system for this group will allow for streamlined processes and ease of accessing information in the field. Child Protection grant funds are available to cover the cost of designing, training staff and implementing the technology. Options Supporting Documentation enclosed 1. Approve the purchase to expand the existing Todd County electronic data management system to the Family Services Unit. 2. Not approve the purchase to expand the existing Todd County electronic data management system to the Family Services Unit. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the purchase to expand the existing Todd County electronic data management system to the Family Services Unit. Financial Implications: $33,355 Comments Funding Source:Child Protection Grant Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 112 of 139 Revised 01/16

113 3210 Fiechtner Dr. S Fargo, ND T: F: To: From: Chris Pelzer, Todd County Wayne Altenbernd Date: August 2, 2016 Subject: ApplicationXtender Workflow Manager for Social Services Unit The following is a proposal to expand the existing ApplicationXtender document management system to include the Todd County Human Services Social Services unit. The proposal consists of following items. Professional Services required to o Upgrade the ApplicationXtender Workflow Manager system to support the Social Services unit client files o Train of Social Services unit workers on using the ApplicationXtender Workflow Manager system o Upgrade the Captiva Capture system for scanning and indexing of Social Services documents Todd County currently has 20 ApplicationXtender Workflow Manager Licenses being used by the Financial Assistance unit (15 workers) Child Support Unit (6 workers) Office Support (7 workers) o Todd County Human Services may need to purchase additional ApplicationXtender Workflow Manager Client licenses to expand the workflow system for use by the Adult Services unit. Refer to page 2 for license costs. Optional Purchase ApplicationXtender Connector licenses to allow Social Services workers to create documents in ApplicationXtender by printing from any Windows application. Refer to page 2 for license cost. Optional Purchase ApplicationXtender PDF eforms Connector license to allow Social Services workers to automatically add DHS forms to ApplicationXtender. Refer to page 2 for license cost. ApplicationXtender Workflow Manager Pricing for Adult Services Unit Unit Number of Staff Social Service Adult Unit Workers 12 Social Service Adult Unit Workers 14 Total Number of Social Service Unit Workers 26 Product and Service Description Quantity Cost Total cost Professional Services ApplicationXtender Workflow Manager Installation and Training 1 $2, ApplicationXtender Workflow process analysis and development 1 $5, Captiva Capture system upgrade 1 $1, Total for Professional Services $8, Existing ApplicationXtender Licenses for Todd County The table below lists the ApplicationXtender license type, quantity, and the departments using the licenses for the Todd County Human Services ApplicationXtender document management system. License Type Quantity Departments Using ApplicationXtender Desktop/Web Access.NET Client License 40 All Departments ApplicationXtender Workflow Manager Client License 20 Financial Assistance Child Support and Office Support 113 of 139 Date: August 2, 2016 Page 1 of 2

114 3210 Fiechtner Dr. S Fargo, ND T: F: Purchasing Additional ApplicationXtender Software Licenses ApplicationXtender Workflow Manager Concurrent Connection (CC) Licenses Description Purchase Price Annual Maintenance Agreement Total Cost of License ApplicationXtender Workflow Manager 5 CC License Pack $5, $1, $6, ApplicationXtender Desktop/Web Access Concurrent Connection (CC) Licenses Description Purchase Price Annual Maintenance Agreement Total Cost of License ApplicationXtender Desktop/Web Access 5 CC License Pack $7, $1, $9, ApplicationXtender Connector EMC ApplicationXtender Connector enables the seamless integration of business applications to ApplicationXtender without requiring initial programming or on-going maintenance. With ApplicationXtender Connector, employees can access information quickly and easily from virtually any business application, including Microsoft Office products, mainframe terminal emulators, and browser-based applications, to make better decisions faster and deliver higher levels of customer service. EMC ApplicationXtender Connector includes the following features and capabilities: Seamlessly integrate ApplicationXtender with any Windows-based business application with no coding required Ability to query and view the resulting document list within ApplicationXtender from any Windows-based application Ability to ad-hoc import of any document into ApplicationXtender from any Windows-based application ApplicationXtender web viewing capabilities to include scanning documents, support for annotations, redactions, and viewing documents without the need for the native applications to be available locally Print to ApplicationXtender feature to create new documents in ApplicationXtender from any Windows application Description Purchase Price Annual Maintenance Agreement Total Cost for License ApplicationXtender Connector 5 User License Pack $2, $ $3, ApplicationXtender PDF eform Connector Allows you to easily map online eform PDFs so they can be completed and submitted directly to ApplicationXtender. Once the PDF forms are filled out and the user hits the submit button, they are connected with ApplicationXtender from EMC as each PDF eform field is mapped to a field defined in ApplicationXtender. Adobe Acrobat Pro and LiveCycle are low cost powerful form creating / editing software that are easy to use. The PDF arrives fully indexed inside ApplicationXtender moments after it is submitted. Description Purchase Price Annual Maintenance Agreement Total Cost for License* ApplicationXtender PDF eform Connector $5, $1, $6, *Note: Does not include professional services costs for form configuration and setup 114 of 139 Date: August 2, 2016 Page 2 of 2

115 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Staff Retirement Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed After 34 years of dedicated service to the citizens of Todd County, Kali Christensen, Social Worker, has submitted her letter of intent to retire effective December 31, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept the intent of Kali Christensen to retire effective December 31, Financial Implications: $NA Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 115 of 139 Revised 01/16

116 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Request to Hire Social Worker Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed An opening will exist for a Social Worker in the Child Protection unit. These positions perform work of considerable difficulty in providing intensive social work for the protection, rehabilitation and care of children in voluntary and involuntary services; provides case management, evaluating and assessing the success of services being provided, recommending other services that may be useful and related work as apparent or assigned. Work is performed in accordance with Federal, State and Agency guidelines. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the request for TCHHS to recruit and hire a Social Worker, to fill the position that will be left vacant by the retirement of Kali Christensen. Financial Implications: $ Comments $29.46/hr - Grade 10 Funding Source:11-Social Service Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 116 of 139 Revised 01/16

117 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Staff Retirement Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed After 30 years of dedicated service to the citizens of Todd County, Barb Wessel, Social Worker, has submitted her letter of intent to retire effective December 31, Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept the intent of Barb Wessel to retire effective December 31, Financial Implications: $NA Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 117 of 139 Revised 01/16

118 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Request to Hire Social Worker Date of Meeting:10/04/2016 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed An opening will exist for a Social Worker in the Child Protection unit. These positions perform work of considerable difficulty in providing intensive social work for the protection, rehabilitation and care of children in voluntary and involuntary services; provides case management, evaluating and assessing the success of services being provided, recommending other services that may be useful and related work as apparent or assigned. Work is performed in accordance with Federal, State and Agency guidelines. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the request for TCHHS to recruit and hire a Social Worker, to fill the position that will be left vacant by the retirement of Barb Wessel Financial Implications: $ Comments $29.46/hr - Grade 10 Funding Source:11-Social Service Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 118 of 139 Revised 01/16

119 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Purchase of NeoGov Recruitment Software Date of Meeting:October 4, 2016 Total time requested: 5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: County Coordinator Lisa Herges Background Supporting Documentation enclosed The county's recruitment process currently involves paper forms that get delivered, mailed, faxed, or ed to a specific individual or department within the county. In an effort to better manage this process, increase our pool of applicants, and reduce the need for administrative time to support this function, we would like to join over 100 public entitites in Minnesota (including 28 counties - three adjacent to Todd) that utilize NeoGov recruitment software. There is adequate funding within the budget to support the initial investment of $7,250; recurring annual expenses of $4,250 will be more than covered by the savings in administrative support that will no longer be needed (the equivalent of 4 hours/week). (Note: the initial proposal was $8,250 but we were able to negotiate a $1,000 reduction.) Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve purchasing NeoGov recruitment software license for the initial cost of $7,250, and the subsequent annual cost of $4,250. Financial Implications: $7,250 Comments Funding Source: HR/Admin Budgeted: Yes No Action Voting in Favor Voting Against Motion: Becker Becker Second: Erickson Erickson Passed Neumann Neumann Failed Kneisl Kneisl Tabled Kircher Kircher Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 119 of 139 Revised 01/16

120 PROPOSAL Todd, County of (MN) Attn: Lisa Herges Vincent VanAuker (310) N. Continental Blvd El Segundo, CA of 139

121 EXECUTIVE SUMMARY NEOGOV is the market and technology leader in on-demand human resources software for the public sector and higher education institutions. The company s software solutions, including Insight, Onboard, and Perform decrease hard dollar costs, reduce staff effort, and streamline human resources processes. NEOGOV Background More than 1,500 public sector agencies and educational institutions of all shapes and sizes use NEOGOV s hosted solutions to recruit, select, and evaluate their workforce. NEOGOV serves more than 2 million employees and processes more than 10 million applicants annually. Because our solutions are both easy-to-use and fast to implement, we are able to offer a public sector model that is low risk, but offers a high ROI at the same time. 1,500+ CUSTOMERS 10,000,000 APPLICANTS PROCESSED ANNUALLY 98% 3-YEAR GROWTH ONE OF THE FASTEST GROWING PRIVATE COMPANIES IN LOS ANGELES ONE OF THE FASTEST GROWING COMPANIES IN NORTH AMERICA ONE OF THE FASTEST GROWING COMPANIES 121 of 139

122 IN Insight Insight automates the entire hiring and selection process from requisition to hire and is tailored for the unique needs of public sector organizations and higher education institutions. Requisition routing & approvals Online job posting & interest cards Electronic job application & self service portal Online hiring managers portal Panel interviews & search committee reviews 90 standard reports & ad hoc reporting tool Advanced Screening Reduce application review and screen time with Insight s auto-scoring applicant tracking software. Produce weighted scores and rankings by combining online tests, screening protocols, performance exams, and situational tests. Reports & Dashboards Optimize your processes, visualize and analyze data, and fully grasp the impact of your HR initiatives. With Insight you have more than 90 standard reports, advanced ad-hoc reporting, and the dashboards you need to make your job easy. Eligible Lists & Online Referral Generate and manage your weighted eligible list, including configurable scoring rules and additional points processing to rank and refer applicants. Test Statistics, Analysis, & Scheduling Analyze results, perform pass point analysis, check for adverse impact, view applicant flow, mean and standard deviation, item analysis, item discrimination, reliability, standard error of measurement, and more. Search Committee Review and Scoring Create a search committee and associate it to a job posting with the ability to add and remove committee members. This feature allows you to add scoring calculations. Online Job Application & Career Portal List open positions on your company website while maintaining its look and feel. Accept online job applications and ask job-specific supplemental questions. Track traffic and advertising sources and do away with the time and effort spent posting jobs and processing applications. Applicant Tracking Quickly manage all applicant and recruiting data throughout the applicant selection process. Enhance applicant and staff experience by eliminating paper and reducing bottlenecks. Generate notifications, maintain applicant history, track applicant skills, and more. months of using NEOGOV, we have 95% of applicants applying online. DEBBIE NISHIYAMA State Of Hawaii 122 of 139

123 Onboard Onboard enables new hires to become more productive from their first day on the job by streamlining new hire paper work, processes and training. Welcome page for new hires I9, W4 and custom forms Onboarding checklists Digital Signatures Internal approvals and workflow Standard and ad hoc reports I-9 & W-4 Forms New hires complete I9 and W4 forms online in minutes. Employees can sign forms using a mouse, allowing them to complete their new hire checklist online prior to day one. Online Forms With Onboard, you can assign forms to specific employees, groups, and departments. Set up your required fields and approval routing, and you re done. Digital Signatures Signatures look just like wet signatures because employees can use their hand and mouse to sign any online form. Additionally, new employees have their own access accounts with unique credentials for strengthened authentication and security. New Hire Self Service Portal Configure your new hire portal with interactive social collaboration, questions and answers, documents, trainings, and videos. Communicate your organization s mission and values, and relevant training information to new hires while they are going through the onboarding process. "Onboard greatly cut backs on the amount of time we need to spend with every employee. It s nice to be able to give the new employee information before they start. They are excited to get started and learn more about us. MARLENE ERGEN College of Saint Benedict Saint John s University 123 of 139

124 PE Perform Perform is the only full-featured employee performance management software in the marketplace that s packed with functionality for the public sector and educational institutions. Configurable performance evaluation forms Competency and goal management 360 feedback and self evaluations Automatic reminders Social collaboration Reports and dashboards Online Performance Evaluation Forms Automate year-end and probationary employee appraisals and allow your HR team to replace manual systems. Measure competencies and goals, develop succession plans, and automate the employee evaluation process. Manage Competencies Identify competency and skill gaps within your organization using one-on-one and/or 360 feedback, self-ratings, and competency models. Generate individual development plans and recommend trainings based on an employee s competency scores. Reports And Dashboards Analyze employee performance data to identify skill gaps and optimize employee development. Track progress on measured organizational alignment and progress against goals. been a huge factor that generates positive feedback from employees." DARCY LOWERY City of Avondale 124 of 139