TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: August 7, 2018 Time: 9:00 AM Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN. Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings to perform routine business until the Public Comment period begins at 8:45 a.m.. Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:02 4 Potential Consent Items 4.1 Meeting Minutes Approval - July 17th, Approve Personnel Actions 4.3 Gambling Permit - Long Prairie Hockey Association 5 Auditor-Treasurer 9: Auditor Warrants 5.2 Commissioner Warrants 5.3 Health & Human Services Warrants 5.4 DNR Forfeited Land Release 5.5 Facilities Committee Member Addition 6 Public Works 9: Outstanding Agricultural Inspector of the Year - Nancy Uhlenkamp 6.2 Contract Approval for CP (2018 Lake Wobegon Trail Fog Seal Project) 6.3 Expo Building Project Update 7 Facilities Committee 9: Approve Service Master Quote - Expo Building 8 County Recorder 9: Plat Correction for BLY'S SUB-DIVISION Gov. Lot 1 Sec 9 Town 128 Ran Request to add another Full Time Deputy Recorder position and authorization to start the recruiting process. 9 Lake Shamineau Lake Improvement District 9: Lake Shamineau High Water Project 10 Sheriff's Office 10: NIBRS Joint Powers Agreement 10.2 Purchase 3 Police Vehicles 11 Health & Human Services 10: Appoint Child Services Supervisor 12 Administration 10: Approve BHH Partners Quote - Historic Courthouse Rock Wall Project 12.2 Approve Capital Contribution - Counties Providing Technology 13 DDA Human Resources, Inc. - Gary Weiers 10: Coordinator Finalists Selection for Interviews 1 of 100 The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Standing Reports Auditor-Treasurer Report Commissioners' Report Interim Coordinator Report Recess 2 of 100 The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

3 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):meeting Minutes Approval July 17, 2018 Date of Meeting:August 7, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Minutes for the following meeting are attached: July 17, 2018 Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the Todd County Board of Commissioner's Meeting Minutes for July 17 th, 2018 as presented. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 3 of 100 Revised 01/2018

4 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on July 17, 2018 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 17 th day of July, 2018 at 9:00 AM. The meeting was called to order by Vice- Chairperson Kneisl. The meeting was opened with the Pledge of Allegiance. All Commissioners were present except Commissioner Neumann. Approval of Agenda On motion by Becker and second by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented. Consent Agenda On motion by Kircher and second by Becker, the following motion and resolution were introduced and adopted by unanimous vote: To approve the Commissioner s Meeting Minutes for July 3 rd, 2018 as presented. To approve the Human Resources Report for Personnel Actions dated July 17, 2018 as on file. Auditor-Treasurer On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number through in the amount of $68, On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number through in the amount of $162, and warrants number through in the amount of $66, On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the renewal of the annual contribution by allocating $7,500 to the Initiative Foundation for the 2019 budget year. On motion by Erickson and second by Becker, the following resolution was introduced and adopted by unanimous vote: TRANSFER OF FUNDS FROM COUNTY DITCH FUND TO GENERAL REVENUE FUND WHEREAS, The County Ditch Authority has approved to have the hours worked by the County Ditch Inspector charged back to that ditch, and; WHEREAS, the calculations have been made for the County Ditch Inspector s time for the period of July 1, 2017 through June 30, 2018 per attached copy; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $5, from the Fund 40-County Ditch Fund to the Fund 01-General Revenue Fund per the attached list. Page 1 of 4 4 of 100

5 TODD COUNTY BOARD OF COMMISSIONERS Ditch Inspector On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To acknowledge receipt of a Hold Harmless Agreement to replace a Private Crossing on CD21 from Gary Reinbold parcel , Reynolds Twp, Section 22. Public Works On motion by Kircher and second by Erickson, the following resolution was introduced and adopted by unanimous vote: Final Payment Authorization CSAH 1 Bridge Construction Contract WHEREAS, the contract with Structural Specialties Inc. for the 2017 CSAH 1 Bridge Construction Contract known as SAP located at the Long Prairie River crossing on Todd County State Aid Highway 1, has in all things been completed, and; WHEREAS, construction work on this contract was scheduled in 2017 and completed in 2018 with the value of the total work certified being $599,151.15, and; WHEREAS, partial payments amounting to $566, have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $33, still remains to be paid to Structural Specialties, Inc. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by majority roll-call vote with Commissioner Becker against: To approve the attached WSN Agreement to create a RFP for the Expo Building Mold Remediation Project and approve execution of said RFP. Planning & Zoning On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the CUP request by Linda Dvorak to establish a temporary hardship dwelling on parcel # with conditions established by the Planning Commission. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the CUP request by Mr. and Mrs. Kauffman to establish a temporary hardship dwelling on parcel # with conditions established by the Planning Commission. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the CUP request by Brian Thorson to establish a temporary hardship dwelling on parcel # with conditions established by the Planning Commission. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the CUP to Knife River to operate a temporary hot mix plant on PID with conditions specified by the Planning Commission. Administration On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the hiring of an Administrative Assistant. Page 2 of 4 5 of 100

6 TODD COUNTY BOARD OF COMMISSIONERS Auditor-Treasurer s Report The Auditor-Treasurer reported that the Mobile Home Property Taxes have been prepared and mailed. Commissioner s Report The Commissioners reported on the meetings that they had attended. Interim Coordinator s Report The Interim Coordinator reported on the meetings attended and projects in-progress. Adjourn On motion by Erickson and second by Becker, the meeting was adjourned for the month of July COMMISSIONER WARRANTS VENDOR NAME AMOUNT AMERICAN COMMUNICATIONS INC $ 3, DIAMOND MOWERS INC $ 4, FORCE AMERICA $ 2, MORRIS ELECTRONICS $ 2, NOW MICRO INC $ 8, ROLYAN BUOYS $ 2, STAPLES WORLD $ 3, WIDSETH SMITH NOLTING INC $ 5, PAYMENTS LESS THAN 2000 $ 36, TOTAL: $ 68, HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT # $ 2, # $ 2, # $ 2, # $ 2, CENTRAL MN MENTAL HEALTH CTR $ 2, # $ 3, # $ 5, # $ 2, HEARTLAND GIRLS RANCH $ 6, HOLISTIC FAMILY EDUCATION SRVS $ 6, KINDRED FAMILY FOCUS $ 5, # $ 6, LITTLE SAND GROUP HOME $ 6, LP KIDS LP/GE SCHOOLS $ 2, # $ 2, MID MINNESOTA DRUG TESTING INC $ 3, NORTHERN PINES MENTAL HLTH CTR IN $ 24, NORTHWOOD CHILDRENS SERVICES $ 9, PAKLONSKY/CHERYL $ 2, # $ 3, Page 3 of 4 6 of 100

7 TODD COUNTY BOARD OF COMMISSIONERS STEP $ 6, WEST CENTRAL REG JUVENILE CTR $ 3, PAYMENTS LESS THAN 2000 $ 47, Total: $ 162, VENDOR NAME AMOUNT KARVONEN FUNERAL HOME WADENA $ 3, RURAL MN CEP INC $ 11, TODD COUNTY ATTORNEY'S OFFICE $ 2, TODD COUNTY AUDITOR/TREASURER $ 15, PAYMENTS LESS THAN 2000 $ 33, TOTAL: $ 66, Page 4 of 4 7 of 100

8 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve Personnel Actions Date of Meeting:August 7, 2018 Total time requested:0 Minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Denise Gaida/Sara Ogren Background Supporting Documentation enclosed To approve the Human Resource Report for Personnel Actions dated August 7 as on file. Options Supporting Documentation enclosed Option 1: Approve the Human Resource Report for Personnel Actions dated August 7, as on file. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the Human Resource Report for Personnel Actions dated August 7 as on file. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 8 of 100 Revised 01/2018

9 Personnel Action Report Date of Board Meeting: August 7, 2018 Replacement Staffing Title: Deputy Auditor Treasurer Department: Auditor Treasurer Office Reason for Vacancy: promotion Date of Vacancy: 1/21/2018 Date of Vacancy: 7/31/2018 Personnel Committee: yes Personnel Committee: yes Title: Public Health Nurse Department: Health & Human Services Reason for Vacancy: departure Title: Child Services Supervisor Department: Health & Human Services Reason for Vacancy: addition Date of Vacancy: Personnel Committee: yes Title: 911 Dispatcher PT Department: Sheriff's Office Reason for Vacancy: departure Date of Vacancy: Personnel Committee: no Title: Home Health Aid/Homemaker Title: County Coordinator Department: Health & Human Services Department: Administration Reason for Vacancy: departure Reason for Vacancy: departure Date of Vacancy: 3/15/2018 Date of Vacancy: 5/21/2018 Personnel Committee: no Personnel Committee: yes Title: Office Support Specialist I Department: Health & Human Services Reason for Vacancy: promotion Date of Vacancy: 7/30/2018 Personnel Committee: no Title: Department: Reason for Vacancy: Date of Vacancy: Personnel Committee: Name: Deonna Howard Name: Michelle Borchert Title: Correctional Officer Title: Correctional Officer Department: Sheriff's Office Department: Sheriff's Office Date of Hire: 7/22/2018 Date of Hire: 7/23/2018 Vacancy: 5/22/2018 Vacancy: 5/21/2018 Promotions Hires Departures Name: Chris Kassube Name: Mia Aho Title: Administrative Assistant Title: Care Coordinator Department: Administration Department: Health & Human Services Reason for Vacancy: new position Date of Departure: 7/31/2018 Date of Promotion: 7/30/ of 100

10 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):gambling Permiit Long Prairie Hockey Association Date of Meeting:August 7, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Application has been filed in the Auditor Treasurer's Office. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Long Prairie Hockey Association to hold gambling activities at Midway Gas in Round Prairie Township at the address US 71, Long Prairie, MN effective August 7, 2018 until revoked or otherwise cancelled as provided by law. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 10 of 100 Revised 01/2018

11 TODD COUNTY BOARD OF COMMISSIONERS GAMBLING PERMIT LONG PRAIRIE HOCKEY ASSOCIATION WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Long Prairie Hockey Association through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Long Prairie Hockey Association to hold gambling activities at Midway Gas in Round Prairie Township at the address US 71, Long Prairie, MN effective August 7, 2018 until revoked or otherwise cancelled as provided by law. Page 1 of 1 Board Action Tracking Number: of 100

12 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):auditor Warrants Date of Meeting:August 7, 2018 Total time requested:5 min. Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printouts have been sent to the Commissioners for review and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the July 2018 Auditor Warrants number ACH thru in the amount of $13, Manual 501 thru 501 in the amount of $ and Regular through in the amount of $1,380, for a total of $1,394, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 12 of 100 Revised 01/2018

13 Auditor Warrants for Publication July 2018 Vendor Name Amount NORTHERN SALT INC. $ 102, RJ CONTRACTING & REMODELING LLC $ 2, TODD TRAILS ASSOCIATION $ 6, TRAFFIC MARKING SERVICE INC $ 119, TRI CITY PAVING INC $ 307, VERIZON $ 3, PAYMENTS LESS THAN 2000 $ 5, AMERICAN HERITAGE BANK $ 24, ANDY'S CHARTER SERVICE LLC $ 2, BIG SWAN LAKE IMPROVEMENT ASSOCIA $ 6, CITY OF EAGLE BEND $ 147, COMPUTER PROFESSIONALS $ 4, FLEET SERVICES/WEX BANK $ 6, KNOW ink $ 16, LAMB LABOR SERVICES INC $ 29, LONG PRAIRIE OIL COMPANY $ 4, LONG PRAIRIE SANITATION INC $ 3, MN DEPT OF FINANCE $ 7, MORRISON COUNTY $ 26, PETERS LAW OFFICE, P.A. $ 5, PHEASANTS FOREVER $ 4, Prairie Lakes Municipal Solid Waste Auth $ 74, STEP $ 4, WIDSETH SMITH NOLTING INC $ 2, PAYMENTS LESS THAN 2000 $ 12, AMERICAN HERITAGE BANK $ 2, HEALTH PARTNERS DENTAL $ 3, LONG PRAIRIE OIL COMPANY $ 2, MILLER BROTHER'S CONSTRUCTION $ 69, MINNESOTA POWER & LIGHT $ 14, NORTHERN STAR COOP $ 2, WONDERLICH/SCOTT A $ 7, PAYMENTS LESS THAN 2000 $ 16, AMERICAN HERITAGE $ 7, COUNTRYSIDE RESTAURANT $ 3, MINNESOTA DEPARTMENT OF HEALTH $ 2, STAPLES ADVANTAGE $ 3, STRUCTURAL SPECIALTIES INC $ 33, PAYMENTS LESS THAN 2000 $ 12, CITY OF EAGLE BEND $ 130, MITCH'S FUEL SERVICE $ 18, TRI CITY PAVING INC $ 124, VOYANT COMMUNICATIONS, LLC $ 3, PAYMENTS LESS THAN 2000 $ 8, PAYMENT LESS THAN 2000 $ Total: 1,394, $ 13 of 100

14 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve Commissioner Warrants Date of Meeting:08/07/2018 Total time requested:2 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout has been sent to the Commissioners and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number through in the amount of $175, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 14 of 100 Revised 01/2018

15 JOLENES 7/31/18 2:30PM **** Todd County **** WARRANTS FOR PUBLICATION Page 1 Cutoff 2000 Report Sequence: Amount: 1 - Vendor Name 15 of 100

16 JOLENES 7/31/18 2:30PM **** Todd County **** WARRANTS FOR PUBLICATION Warrants Approved On 8/07/2018 For Payment 8/10/2018 Page 2 Vendor Name Amount APPLIED CONCEPTS INC 5, BIG STONE THERAPIES, INC. 2, CENTRAL SPECIALTIES INC 5, CHAMBERLAIN OIL COMPANY 2, HANCOCK CONCRETE PRODUCTS CO 7, JL TRUCKING 4, LIBERTY TIRE SERVICES LLC 39, M-R SIGN COMPANY INC 2, MCCC, MI33 5, MORRISON CO PUBLIC HEALTH SERV 5, PHELAN CPA/FRANCIS 2, TRUENORTH STEEL 29, TURNKEY/THREE SQUARE MARKET 2, WATCHGUARD VIDEO 15, ZIEGLER INC 3, ZUERCHER TECHNOLOGIES LLC 8, Payments less than , Final Total: 175, of 100 Copyright Integrated Financial Systems

17 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):health & Human Services Warrants Date of Meeting:August 7, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Warrants number through in the amount of $67, and warrants number through in the amount of $90, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 17 of 100 Revised 01/2018

18 JUDY 8/1/18 10:16AM Page Vendor Name 18 of 100

19 JUDY 8/1/18 10:16AM Page 2 Vendor Name DHS - CBHH - BEMIDJI DHS - MSOP- MN SEX OFFENDER PROGRA DHS - ST PETER RTC DHS - SWIFT Payments less than Amount Copyright Integrated Financial Systems 19 of 100

20 Warrants for Publication Payment Date: 8/10/2018 Approval Date: 8/7/2018 Vendor name or # Amount CARLSON/BARBARA J LUTHERAN SOCIAL SERVICE OF MN - ST PAUL MID MINNESOTA DRUG TESTING INC NORTH HOMES CHILDREN & FAMILY SRVS NORTHERN PINES MENTAL HLTH CTR NOTHWOOD CHILDRENS SRVS STEP VILLAGE RANCH INC Final Total $67, $21, Pymts less than $ of 100

21 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):dnr Forfeited Land Release Date of Meeting:August 7, 2018 Total time requested:5 min Department Requesting Action: Auditor/Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Resloution Requesting Approval from the Minnesota Department of Natural Resources for the Sale of Tax Forfeited Land Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 21 of 100 Revised 01/2018

22 TODD COUNTY BOARD OF COMMISSIONERS Resolution Requesting Approval from the Minnesota Department of Natural Resources for the Sale of Tax Forfeited Lands WHEREAS, the County Board of Commissioners of the County of Todd, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for nonpayment of taxes, and WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes , , , Subd. 8, and , and other statues that require the withholding of tax-forfeited lands from sale. [Unless otherwise stated.] The Todd County Board of Commissioners hereby certifies that the Soil and Water Conservation Board (of the district in which the land is located) has reviewed the attached land sale list and identified any and all non-forested marginal land and wetland. BE IT FURTHER RESOLVED, that the Todd County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the Sale of one tax forfeited parcel highlighted on the attached list. Adopted this 7 th day of August, 2018 (SEAL) Denise Gaida, Todd County Auditor/Treasurer Randy Neumann, Todd County Board Chairperson Todd County Board of Commissioners Yes No Other Randy Neumann Gary Kneisl David Kircher Barb Becker Rod Erickson Motion Adopted Seconded Page 1 of 1 Board Action Tracking Number: of 100

23 PARCELS THAT FORFEITED MAY 22, 2018 Parcel Legal Description SECT-04 TWP-128 RANG-32 PART OF GOVT LOT 1 DESC AS BEG AT NW COR OF LOT 5 BARBER'S SUBD, NE FT, SE FT, SE FT, SW FT TO NE COR OF LOT 6 BARBER'S SUBD, NW TO BEG.10 ACRE LOT-23 BARBER'S SUBDIVISION LOT-25 BARBER'S SUBDIVISION LOT-19 BLK-13 SYLVAN SHORES NO LOT-28 BLK-13 SYLVAN SHORES NO LOT-60 BLK-7 FAWN LAKE MEADOWS LOT-81 BLK-7 FAWN LAKE MEADOWS LOT-21 BLK-8 FAWN LAKE MEADOWS LOT-16 BLK-10 FAWN LAKE MEADOWS LOT-24 BLK-10 FAWN LAKE MEADOWS LOT-1 BLK-12 FAWN LAKE MEADOWS LOT-21 BLK-12 FAWN LAKE MEADOWS FAWN LAKE MEADOWS LOTS 25 & 26 BLK LOT-43 BLK-13 FAWN LAKE MEADOWS / LOT-1 BLK-1 PINE ISLAND HEIGHTS ALSO IN MORAN TOWNSHIP LOT-25 BLK-5 PINE ISLAND HEIGHTS LOT-26 BLK-5 PINE ISLAND HEIGHTS LOT-21 BLK-9 PINE ISLAND HEIGHTS LOT-9 BLK-12 PINE ISLAND HEIGHTS LOT-4 BLK-1 HAILEY SPRINGS FIRST ADDITION SECT-35 TWP-128 RANG-34 S 400 FT OF LOT 1 W OF RY 3.31 ACRES SECT-17 TWP-129 RANG-33 PT OF N2 SW4 DESCR AS FOLLOWS; COMM W4 CORN OF SEC 17, E FT, S FT TO PT OF BEG, SE'RLY FT, SE'RLY & S'RLY FT, SW'RLY FT TO A PT S OF PT OF BEG, N TO PT OF BEG..12 ACRES LOT-44 BLK-5 SYLVAN SHORES VILLA LOT-32 BLK-3 PRAIRIE RIVER HEIGHTS LOT-15 BLK-4 PRAIRIE RIVER HEIGHTS LOT-15 BLK-6 PRAIRIE RIVER HEIGHTS LOT-16 BLK-6 PRAIRIE RIVER HEIGHTS LOT-8 BLK-7 PRAIRIE RIVER HEIGHTS LOT-9 BLK-7 PRAIRIE RIVER HEIGHTS LOT-10 BLK-7 PRAIRIE RIVER HEIGHTS LOT-1 BLK-8 PRAIRIE RIVER HEIGHTS LOT-18 BLK-9 PRAIRIE RIVER HEIGHTS LOT-19 BLK-4 SYLVAN SHORES SOUTH LOT-6 BLK-5 SYLVAN SHORES SOUTH LOT-3 BLK-2 LITTLE PINE SHORES LOT-7 BLK-4 LITTLE PINE SHORES LOT-44 BLK-1 TIMBER RIDGE PARK ADDITION TO STAPLES MILL LOTS 1 TO 5 BLK SECT-12 TWP-131 RANG-35 N 10 RDS OF S 35.8 RDS W OF RY.66 ACRES ABBOTT'S 1ST ADDITION TO EAGLE BEND (12) LOT 1 & 2 EX S 20 FT BLK LOT-1 BLK-2 SARFF'S PARK ADDITION LOT-5 BLK-19 STAPLES MILL (ORIGINAL TOWNSITE) LOT-9 BLK-11 SEARLES FIRST ADDITION TO STAPLES 23 of 100

24 Form No. 440A - Land Classification. (Conservation - Non-Conservation) CERTIFICATE OF COUNTY BOARD OF CLASSIFICATION OF FORFEITED LANDS AS PROVIDED BY CHAPTER 386, LAWS 1935 AS AMENDED. To the Board of the Department of Natural Resources: We, the members of the County Board of the County of Todd, Minnesota, do hereby certify that the parcels of land hereinafter listed are all of the lands which have been classified by us as (non)conservation lands, from the list of lands forfeited to the State of Minnesota for non-payment of taxes for the years of 2012 and 2014 as provided by Minnesota Statutes 1945, Section as amended. Subdivision Lot Block Appraised Value Appraised Value Sect Twp Rang of Land of Timber Township of Burnhamville Barber's Subdivision (That part of Government Lot 1, Section 4, Township 128 North, Range 32 West, Todd County ) Barber's Subdivision 23 42, Barber's Subdivision 25 51, Township of Fawn Lake Sylvan Shores No , Sylvan Shores No , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows , Fawn Lake Meadows 25 & , Fawn Lake Meadows , Pine Island Heights 1 1 1, Pine Island Heights , Pine Island Heights , Pine Island Heights , Pine Island Heights , Township of Kandota Hailey Springs First Addition , Township of Little Sauk (Sect 35TWP 128 Rang 34 S 400 Ft of Lot 1 W of Ry) , $ Township of Long Prairie (Sect 17 TWP 129 Rang 33 PT of N2 SW4 Descr as follows; Comm W4 Corn of Sec 17, E ft,.) Township of Moran Sylvan Shores Villa , Prairie River Heights , Prairie River Heights , Prairie River Heights , Prairie River Heights , Prairie River Heights 8 7 1, Prairie River Heights 9 7 1, Prairie River Heights , Prairie River Heights 1 8 1, Prairie River Heights , of 100

25 Sylvan Shores South , Sylvan Shores South 6 5 1, Little Pine Shores 3 2 1, Little Pine Shores 7 4 1, Timber Ridge , Township of Staples Park Addition to Staples Mill , Township of Wykehem , (Sect 12 TWP 131 Rang 35 N 10 Rds of S 35.8 Rds W of ry) City of Eagle Bend Abbott's 1st Addition to Eagle Bend 1 & 2 4 3, Sarff's Park Addition 1 2 7, City of Staples Staples Mill , Searles First Addition to Staples , In witness whereof we have hereunto subscribed our names this day of, Board Chairman Board Member Board Member Board Member Board Member Attest: County Auditor/Treasurer, Todd County, Minnesota. APPROVAL OF TIMBER APPRAISAL BY COMMISSIONER OF CONSERVATION 25 of 100

26 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):facilities Committee Member Addition Date of Meeting:August 7, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed The Facilities Committee is a standing committee comprised of member representatives from all Todd County buildings. A member representative from the Public Works facilities was erroneously not included in the Facilities Committee's membership when established. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the appointment of Loren Fellbaum, County Engineer as the member representative to the Facilities Committee for the Public Works facilities. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 26 of 100 Revised 01/2018

27 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): 2018 Outstanding Agricultural Inspector of the Year Nancy Uhlenkamp Date of Meeting: 08/07/2018 Total time requested: 5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed See attached 2018 Outstanding Agricultural Inspector of the Year Award. Options Supporting Documentation enclosed N/A Recommendation The Todd County Board of Commissioners approves the following by Motion: N/A Financial Implications: $N/A Comments Funding Source: N/A Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 27 of 100 Revised 01/2018

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29 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): Contract Approval for CP (2018 Lake Wobegon Trail Fog Seal Project) Date of Meeting: 08/07/2018 Total time requested: 5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed On 07/12/2017 the Parks and Trails Board requested that the Public Works Department prepare a construction plan, a construction contract, and bidding documents for a 2018 Fog Seal Project on the Lake Wobegon Trail (known as CP ). At that time the Parks and Trails Board was intending to fund the project with funds set aside in the Parks & Trails Budget specifically designated for maintenance projects on the Lake Wobegon Trail. On 07/31/2018 sealed bids from two contractors were opened with the results of the bids shown on the attached bid abstract. Options Supporting Documentation enclosed #1 Approve a construction contract with ASTECH Corporation, based on their low bid of $9,871.00, for CP (2018 Lake Wobegon Trail Fog Seal Project). #2 Reject all bids. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve a construction contract with ASTECH Corporation, based on their low bid of $9,871.00, for CP (2018 Lake Wobegon Trail Fog Seal Project). Financial Implications: $9, Comments Funding Source: Parks & Trails Budget Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 29 of 100 Revised 01/2018

30 7/31/2018 Item No. Description Units Lake Wobegon Trail Fog Seal Project (CP ) Bid Abstract Contract Quantity Engineers Estimate Astech Corporation Morris Sealcoat & Trucking Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost MOBILIZATION LS 1 $ 7, $ 7, $ 1, $ 1, $ 4, $ 4, BITUMINOUS MATERIAL FOR FOG SEAL GAL 4,550 $ 2.00 $ 9, $ 1.62 $ 7, $ 1.74 $ 7, TRAFFIC CONTROL LS 1 $ 1, $ 1, $ 1, $ 1, $ 4, $ 4, Total Project Cost $ 17, $ 9, $ 16, of 100 H:\PROJECTS\2018 PROJECTS\CP (LW Trail Fog Seal)\Bid Abstract\CP Bid Abstract

31 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): Expo Building Project Update Date of Meeting: 08/07/2018 Total time requested: 5 minutes Department Requesting Action: Public Works & Facilites Presenting Board Action/Discussion at Meeting: Loren Fellbaum & Mitch Johnson Background Supporting Documentation enclosed Update and discussion on current status of the Expo Building Project (see attached presentation). Options Supporting Documentation enclosed N/A Recommendation The Todd County Board of Commissioners approves the following by Motion: N/A Financial Implications: $0 Comments Funding Source: N/A Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 31 of 100 Revised 01/2018

32 Todd County Expo Building Todd County Board Meeting August 7 th, of 100

33 Mold Remediation Project Update On 07/20/2018, WSN began the site review of existing conditions and found the following issues of major concern: A: The existence of extensive mold in the wall cavities and ceiling, which was an expected result of the site review. B: The roof purlins (2x8 or 2x10) contained excessive rotting due to moisture. C: The roof purlins were nested in the steel framing which requires roof removal for replacement. D: Some interior walls had rot on the bottom framing which will require additional removal and replacement. Due to the excessive issues found during this review, it was determined to put a hold on the work being performed by WSN in order for the County Board to re-evaluate options for moving this project forward. This action was reviewed by the Facilities Committee on 07/24/ of 100

34 Interim Use Plan ServiceMaster was requested to conduct a site visit on 07/26/2018 in order to formulate a plan for continued short term use of the building and has recommend the following action plan (Cost = $7,451.00): #1 ServiceMaster will clean and remove all surface mold #2 Todd County STS will paint walls with specialty paint. #3 Todd County Facilities will seal all cracks in the wall. MCIT has been contacted regarding this interim use plan but information was not available at the time this presentation was prepared. MCIT s recommendations will be presented at the Meeting. 34 of 100

35 Long Term Building Use Plan The long term operational use plan of this building will require further review and discussion by multiple committees and multiple external organizations. However the ultimate decision on the future direction of this project will require action by the County Board on most likely one of the following design options: C1a, C1b, C2 35 of 100

36 Todd County Facilities Plan (Capital Improvement Plan) A proposed building improvement project of this size will require some type of budgeting/financing plan. This expenditure should be reviewed and analyzed as how it fits into the County s overall future proposed building projects (Capital Improvement Plan) which should include some of the following major projects/issues: #1 Renovation or Replacement of Transfer Station #2 Renovation or Replacement of Public Works Building #3 Upgrades to Courthouse Complex (i.e. roofs) #4 Current Debt Load Repayments 36 of 100

37 Proposed Options Moving Forward #1 Continued further discussion on Expo Building Project issues and discussion on project budgeting concerns. #2 County Board determines which design option to move forward to project design and construction. #3 Request proposal from consultants to facilitate the following items: A. Expo Building Design Decision Process B. Design services for Expo Building Project C. Creation Todd County Building Investment Plan (Capital Improvement Plan) 37 of 100

38 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve Service Master Quote Expo Building Date of Meeting: August 7, 2018 Total time requested:5 Minutes Department Requesting Action: Facilities Committee Presenting Board Action/Discussion at Meeting: Chris Pelzer, Interim County Coordinator Background Supporting Documentation enclosed In order to allow use of Expo Building locker rooms, storage and bathroom areas, cleaning of the surface area of mold must be completed. Service Master has inspected the area and has provided a quote for cleaning of this area, and has recommended additional action items for the County to take in the clean up. MCIT is in agreement with the actions that are being taken by the County for cleaning of this area. Options Supporting Documentation enclosed Option 1: Approve Service Master quote of $7, to clean surface areas in designated rooms of Expo Building. Option 2: Do not approve. Recommendation The Todd County Board of Commissioners approves the following by Motion: Option 1: Approve Service Master quote of $7, to clean surface areas in designated rooms of Expo Building. Financial Implications: $7, Comments Funding Source:Fairgrounds budget Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 38 of 100 Revised 01/2018

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41 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):plat Correction for BLY'S SUB DIVISION Gov. Lot 1 Sec 9 Town 128 Ran.35 Date of Meeting: Total time requested:10 min Department Requesting Action: County Recorder Presenting Board Action/Discussion at Meeting: Cheryl Perish Background Supporting Documentation enclosed The plat of "BLY'S SUB DIVISION Gov. Lot 1 Sec 9, Town 128 Ran.35" was recorded Nov and contains an ambiguous legal description. S S Sargeant, Todd County Surveyor was the surveyor involved at that time. Mr. Sargeant is deceased therefore Surveyor Mark F Jahner RLS #44493 has created a SURVEYOR'S CERTIFICATE OF PLAT CORRECTION to more accurately define the location of this plat. Options Supporting Documentation enclosed 1) Approve the SURVEYOR'S CERTIFICATE OF PLAT CORRECTION in regards to "BLY'S SUB DIVISION GOV LOT 1 SEC 9 TOWN 128 RAN. 35". 2) To deny the SURVEYOR'S CERTIFICATE OF PLAT CORRECTION in regard to "BLY'S SUB DIVISION GOV. LOT 1 SEC 9, TOWN 128 RAN.35" Recommendation The Todd County Board of Commissioners approves the following by Motion: 1) Approve the SURVEYOR'S CERTIFICATE OF PLAT CORRECTION in regards to "BLY'S SUB DIVISION GOVT LOT 1 SEC 9, TOWN 128 RAN.35". Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 41 of 100 Revised 01/2018

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44 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):request to add another Full Time Deputy Recorder position and authorization to start the recruiting process. Date of Meeting:August Total time requested: Department Requesting Action: County Recorder & Registrar of Titles Presenting Board Action/Discussion at Meeting: Cheryl Perish Background Supporting Documentation enclosed Additional duties are being added to the Recorder & Registrar s office in connection with Enhanced and Real ID within the Driver s License Division. In order to handle those additional duties, to keep the other divisions within the office current meeting their deadlines and to continue to provide good customer service there is a need to add additional staff. The current staff level is: Recorder, Chief Deputy, Deputy and a shared Generalist. This discussion has been presented to the Personnel Committee and also at a Work Session. Options Supporting Documentation enclosed 1) Authorize the adding of an additional Full Time Deputy Recorder position and to begin the recruitment process for this position. 2) Do not authorize the creation and recruitment of a Full Time Deputy Recorder position. Recommendation The Todd County Board of Commissioners approves the following by Motion: 1 Authorize the adding of an additional Full Time Deputy Recorder position and to begin the recruitment process for this position Financial Implications: $19.26 Comments per hour, range for Grade salary grid Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 44 of 100 Revised 01/2018

45 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):lake Shamineau High Water Project Date of Meeting:August 7 th, 2018 Total time requested:30 minutes Department Requesting Action: Lake Shamineau Lake Improvement District Presenting Board Action/Discussion at Meeting: Bob Koll, LSLID Chairman, Rick Rosar, Vice Chairman and Board Background Supporting Documentation enclosed Lake Shamineau has no natural outlet and the water has been rising for many years. The lake has sustained serious damage by loss of natural shoreline, shoreline buffers, trees, vegitation and wildlife habitat as well as millions of dollars in property damage. See this link to our website for the Feasibility Report and other info. ( We have also provided letters of Support from Fawn Lake Township, down stream property owners from Todd County, Morrison county and Scandia Valley Township. We have also provided a map(s) of the area and a cover letter. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Resolution of Support for additional Enviornmental information via land surveys, water surveys, environmental reviews, permits and petitions Financial Implications: $0 Comments Funding Source:LSLID All financial implications or costs are the responsibility of Lake Budgeted: Yes No Shamineau Lake Improvement District. Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 45 of 100 Revised 01/2018

46 TODD COUNTY BOARD OF COMMISSIONERS A RESOLUTION ESTABLISHING SUPPORT FOR ACQUIRING ADDITIONAL ENVIRONMENTAL INFORMATION WHEREAS, the Lake Shamineau Lake Improvement District (LSLID) has previously appeared before us to provide information on their lake level management plan, and again on August 7th, 2018 and; WHEREAS, Lake Shamineau is approximately 1.9 feet above their OHWL, and; WHEREAS, the high water is causing damage to properties, native lake shore, trees, wildlife habitat, septic tanks, roadways, infrastructure and potentially affecting the water quality, and; WHEREAS, the LSLID has hired Houston Engineering who has prepared a feasibility report which studied several options for solving the devastating high-water problem on Lake Shamineau, and; WHEREAS, the results of the feasibility report determined the most feasible solution was to install a lake outlet pump that can be controlled by developing an operating plan with Todd County and/or its property owners on Fish Trap Creek and county ditch 41, as not to contribute to any significant downstream impacts, and; WHEREAS, the LSLID has acquired and delivered to the Todd County Commissioners letters of support from Scandia Valley Township in Morrison County as well as Fawn Lake Township in a unanimous vote by its supervisors, which includes supervisor, Dave Pogreba, who owns two large parcels of land on both sides of Fish Trap Creek. These two townships encompass nearly all, if not all the land area beginning at Lake Shamineau to where our water would enter Fish Trap Creek and all the way to where Fish Trap Creek flows into the Long Prairie River including over 2 miles on both sides of the long Prairie river, and; WHEREAS, in addition to the Fawn Lake Township letter of support, the LSLID has acquired and delivered to the Todd County Commissioners letters of support from nearly every property owner from where the water would move into Todd County and along the path where it enters Fish Trap Creek. In addition, they have received a letter of support from other Fawn Lake/Todd county property owners and are still in the process to acquire a couple more, and; WHEREAS, the LSLID has met with all the property owners from where their water flows into Todd County to where it enters Fish Trap Creek. The LSLID has presented that they believe they can help these and other Todd County properties solve some of the issues that currently exist on their land by assisting with improving drainage, water quality, removal of beaver dams, adding culverts and/or with a fee paid for the usage of county ditch 41. The LSLID represents that they may even be able to reduce the amount of money Todd County spends on maintenance of these areas, and; WHEREAS, the LSLID maintains that property owners they have met with would like additional information on the project, which is not available without additional land surveys and environmental reviews, and would also be needed for the permitting and/or the petitioning process, and; Page 1 of 2 Board Action Tracking Number: of 100

47 TODD COUNTY BOARD OF COMMISSIONERS WHEREAS, the LSLID represents that among the first tasks they would like to undertake are to conduct land surveys, water surveys and environmental reviews in Todd County in the areas of Fish Trap Creek and CD 41, and; WHEREAS, the LSLID represents that it will continue to inform and update Todd County commissioners and staff, as well as property owners on the progress of their land surveys, water surveys, environmental reviews and any general project information that will have an impact in Todd County and its property owners. WHEREAS, this resolution does not guarantee that Todd County Commissioners or its staff will allow Lake Shamineau water to flow through their county without examining additional land surveys, environmental reviews and/or necessary permits are granted and a successful petition is processed, and; WHEREAS, the Todd County commissioners and/or staff would be interested in acquiring more information regarding the details of the LSLID project, and any potential impacts to Todd County, that may not be available without more land surveys or environmental reviews. NOW, THEREFORE BE IT RESOLVED, that the Todd County Commissioners would like to acquire additional information from the LSLID by way of conducting additional land surveys and environmental reviews, that will also be crucial for the permitting and petitioning process, so that the Commissioners and their staff can make more informed decisions regarding this project and any potential impacts on its land and waterways. Page 2 of 2 Board Action Tracking Number: of 100

48 Letters of Support and Resolutions Morrison County Scandia Valley Township (Believes project may save them money in maintenance fees and infrastructure) Deryl and Nancy Ramey (Very Supportive and have offered their property for an easement) Pine Ridge Golf Course (Very supportive. They have offered an easement and have offered to take some water to minimize pumping and reduce the amount moving downstream) Fish Trap Lake (Letter of Support by majority vote of property owners) (This is where Fish Trap creek originates via a dam near Fish Trap lake) Todd County Fawn Lake Township (Very Supportive Unanimous vote from the Board of Supervisors for resolution of support and want to inform and encourage Todd County and Morrison county to do the same) (Fawn Lake Supervisor Dave Pogreba owns a major portion of land on both sides of Fish Trap Creek) John Jacklitch (Pending) (We are in communication with John and discussions have been positive. He is very busy, and it has been difficult connecting with him.) Joe and Karen Zetah (Letter of Support) Reta Erickson (Letter of Support) Kevin and Sharon Raugutt (Letter of Support Recently purchased their parcel from Reta Erickson) Walter and Lillian Smith (Letter of Support) John Trantina (Letter of Support, very supportive and informed about flowage rates)(encouraging Todd County to Support our project) Rosalie Zetah Bruce Zetah Trustee (Pending ) Our original plan was to get letters of support from downstream property owners abutting our alignment path. However, at our last meeting with the Todd County commissioners, Nancy Uhlenkamp said she would be impressed if we could get a letter of support from Rosalia and her trustee Bruce, so we wanted to engage them and inform them about our project. We contacted Rosalia and Bruce and have had some very good conversations with them. Bruce is a very thoughtful and detail oriented trustee. He has contacted Todd County staff and confirmed some details of our discussions with him. Our conversations with him have been positive. We are currently working with Bruce in writing a letter of support which we believe will be forth coming, but at the time of this writing we have not finalized the language. We believe we may be able to help Bruce and Rosalia improve their property. 48 of 100

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60 BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA BRUCE M HUDALLA RODNEY J & LORI SMITH STEPHEN MUMA ALTAIR INC BNSF RAILWAY COMPANY ALTAIR INC STATE OF MN-FORFEITED LANDS STATE OF MN-FORFEITED LANDS KAREN L ZETAH TRUSTEE KAREN L ZETAH TRUSTEE DONALD J & JANE E ZETAH ZETAH FAMILY FARM LLLP ZETAH FAMILY FARM LLLP ZETAH FAMILY FARM LLLP ELAINE STANEK PINE RIDGE GOLF CLUB LLC PINE RIDGE GOLF CLUB LLC PINE RIDGE OWNERS ASSOC INC LYNDEN H & PAMELA J CARTER GOLD FAMILY LAND INVESTMENTS LLC CMP SHAMINEAU-EVANG ± FREE CHRCH LEON F & BERNICE WEISHALLA ROBERT J SMIEJA ALAN A TROUT BRUCE M HUDALLA ALAN A TROUT DONALD & RAMONA RAPAWAY ETAL BRIAN D & TINA C RAPAWAY & MARK T ZETAH SCOTT & CINDY ZETAH MARK T ZETAH KAREN L ZETAH TRUSTEE KAREN L ZETAH TRUSTEE TERENCE L ZETAH DONALD J & JANE E ZETAH DONALD J & JANE E ZETAH RUSSELL K & SHERRY L KEPPERS PINE RIDGE GOLF CLUB LLC Shamineau LEON F & BERNICE WEISHALLA LEON F & BERNICE WEISHALLA TRANTINA FAMILY GENERAL STATE OF MN-DNR FORFEIT LAND BRIAN D & TINA C RAPAWAY & MARK T ZETAH SCOTT & CINDY ZETAH SCOTT & CINDY ZETAH KAREN L ZETAH TRUSTEE KAREN L ZETAH TRUSTEE TERENCE L & SHARON A ZETAH BENNY H LEWIS PINE RIDGE GOLF CLUB LLC DERYL L & NANCY J RAMEY GERALD & JOYCE BREVER NEIL J DVORAK FRANK E GEHRT & FRANK E GEHRT & LAWRENCE & JANET LIEDER SARA & MARK TRANTINA LEE A & LAURA M PASKEWITZ ROBERT J & JOAN R SMIEJA TRANTINA FAMILY GENERAL DALE & CHRISTOPHER PETERSON GARY H & BERNADETTE L CARRY JONATHAN ADAM & ELLEN TABATT DOUGLAS EDWARD RICKER JEFFREY OLDENBURG JOHN V & BARBARA M TRANTINA DALE & SHARON A KADLEC DALE & SHARON A KADLEC ROGER W DOHRMANN STATE OF MINNESOTA Legend TRANTINA FAMILY GENERAL KEITH & REBECCA BEXELL MARY D CESTNIK JENNY LYNN MANNING (TORP) JOHN L & JUDITH L SCHULTZ TRANTINA FAMILY GENERAL DENNIS R HANSEN & JOSEPH F & MARY M DVORAK SHERI J & TIMOTHY A MIKISH SHERI J & TIMOTHY A MIKISH JAMES F TRANTINA JR & TERRI JAMES F TRANTINA JR & TERRI MIKE A ETZLER Road Crossing Location Piping STEVEN D DALQUIST RUDY A & JOHN PATE JR Construct & SHEILA Channel JOAN R BJERGA Stream Letter of Support YES Pending THOMAS A & BLAKE DIRKS County Parcels THOMAS A & BLAKE DIRKS STATE OF MN-DNR FORFEIT LAND DAVID & KAREN HOLMBERG DAVID & KAREN HOLMBERG STATE OF MINNESOTA GERARD & DONNA SOBIECH DONALD D & CONNIE G LANDECKER MADELINE F SWEENEY GREGORY T PITTMAN HOME PLUS DESIGNERS GARY P & JACQUELINE BARTCZAK GARY P BARTCZAK JOHN C & CHRISTINE K PETRON JOHN C & CHRISTINE K PETRON DONALD L & RAMONA RAPAWAY ROSALIA A ZETAH TRUSTEE KEITH KRUASE & GENE D BARTLE GENE D BARTLE JOHN V & BARBARA M TRANTINA DAVID J & MARY WILLE DAVID J & MARY WILLE ROSALIA A ZETAH TRUSTEE ROSALIA A ZETAH TRUSTEE ROSALIA A ZETAH TRUSTEE TRANTINA FAMILY GENERAL WAYNE P & PAUL A LAHR THOMAS W & DONNA BESTLAND DAVID J & MARY WILLE JOHN K WALLACE JOHN K WALLACE HOWARD BRIDGE JOSEPH A & KAREN D ZETAH JOSEPH A & KAREN D ZETAH ROSALIA A ZETAH TRUSTEE LINDA DVORAK LARRY & PEGGY BENSON RICHARD C LOCKWOOD JOHN K WALLACE LARRY & PEGGY BENSON LARRY R RAUSCH MARYLIN J RAUSCH PATRIC CRISS ANDREW D HELLMERS RICHARD A WENTWORTH ROSALIA A ZETAH TRUSTEE F a wn L a ke T w p. PETER DECKER BNSF RAILWAY COMPANY ROSALIA A ZETAH TRUSTEE ROSALIA A ZETAH TRUSTEE STEPHEN E & BARBARA DVORAK LINDA DVORAK CATHERINE L TRANTINA MICHAEL L DVORAK MARY ELIZABETH GALLIGHER PAUL T & SARA E PARTHUN SHAWN & KAREN WELLER STEVEN THOMAS ZETAH STEPHEN E & BARBARA DVORAK JOSEPH G & JO DEE DVORAK PAT DVORAK PAUL T & SARA E PARTHUN 1, ,800 Feet RICHARD A WENTWORTH JOSEPH A & KAREN D ZETAH DANIEL J NOSKA BRADLEY & JOANNA KOENEN JOSEPH G & JO DEE DVORAK PETER & ADELE DECKER JEROME C & COLLEEN M KLEIN STEPHEN E & BARBARA DVORAK KATHLEEN M (BARTCZAK) KOBLISKA KATHLEEN M (BARTCZAK) KOBLISKA BNSF RAILWAY COMPANY KEVIN ZETAH SHAWN & KAREN WELLER JEROME L & DAVID V STAVISH FREDERICK T & CAROL CRAFT JAMES U & CINDY A ZETAH STEPHEN E & BARBARA DVORAK STEPHEN E & BARBARA DVORAK JOSEPH A & KAREN D ZETAH ROSE MARIE ZETAH KERMIT W & JANE SEVERSON KERMIT W & JANE SEVERSON BARBARA THODE LOYAL F CRAFT DUANE T & SUSAN MITCHELL KERMIT W & JANE SEVERSON BRUCE J ZETAH ROSALIA A ZETAH TRUSTEE LUCILLE MONSON & ROGER & MICHELLE NIETERS KERMIT W & JANE SEVERSON KERMIT W & JANE SEVERSON KERMIT W & JANE SEVERSON WALTER G CHAPMAN WALTER G CHAPMAN JOSEPH A & KAREN D ZETAH JOSEPH A & KAREN D ZETAH JENNIFER A & MICHAL L NIELSON WALTER G CHAPMAN MICHAEL L SCHNOBRICH KERMIT W & JANE SEVERSON JOSEPH A & KAREN D ZETAH JOSEPH A & KAREN D ZETAH WALTER & LAURETTA SMITH KERMIT W & JANE SEVERSON RYAN R & KERI KUKLOK ROBERT L & PAULETTE E ANDERSON MICHAEL L SCHNOBRICH JOSEPH A & KAREN D ZETAH RUSSELL K & SHERRY KEPPERS RUSSELL K & SHERRY KEPPERS DAVID M & KAREN T POGREBA ROSALIA A ZETAH TRUSTEE DAVID M & KAREN T POGREBA LYLE R & CRISTY M JOHNSON ROBERT L & PAULETTE E ANDERSON JOHN & CAROL M JACKLITCH RETA J ERICKSON Todd County JOSEPH A & KAREN D ZETAH STEVEN M & PATRICIA L ZAHLER ROGER A WIELINSKI KIMBERLY R SOBIECH KIMBERLY R SOBIECH PHILIP L HEXOM Morrison County ZETAH FAMILY TRUST ZETAH FAMILY TRUST Cass County KIMBERLY R SOBIECH STATE OF KIMBERLY MINNESOTA R SOBIECH STATE OF MINNESOTA STATE OF MINNESOTA KRISTEN BLANN ANDY J GALSTON GALLATI FAMILY JOINT REV TRUST BURLINGTON NORTHERN INC ROBERT L & PAULETTE E ANDERSON PHILIP L HEXOM JOHN JACKLITCH GALLATI FAMILY JOINT REV TRUST LARRY L & SHIRLEY G GODEJOHN PAULETTE GOIN TIMOTHY WAYNE JOHNSON 10 GLORIA MARIE STONE MICHAEL G & BELINDA K JOHNSON AUGER FAMILY REV LIVING TRUST EDWARD & ETHEL SMITH REV TRUST LONNIE BRICHACEK RICHARD A & SHARON L LUNDORFF GRIFFITH H & MARLISS S EISEL GALLATI FAMILY JOINT REV TRUST GALLATI FAMILY JOINT REV TRUST ROBERT & BARBARA MCKENZIE Lena DEBRA L SMITH GALLATI FAMILY JOINT REV TRUST B&H SAMS INC STANLEY & JOANA BETTIS TRUST MEREDITH J FRAGOMENI DIANE L KASPER GLENDA M ZACHARDA MICHAEL O & DONNA M KUEHN S c a n dia V a l l e y Twp. MARK & PATRICIA STERRY TIMOTHY J WALTERS JAMES S MATTSON KERMIT W SEVERSON REVOC TRUST THOMAS B & LINDA L GOLD LLC ROBERT A GATTS JANELL MARES WILLIAM A & JEANNE E BOESEL JOINT LIVING TRUST AUGER FAMILY REV LIVING TRUST JAMES ROESLER MONTE A & APRIL L NELSON MONTE A & APRIL L NELSON JEFFREY AARON EPPLE MARY TOPP HORNER SCANDIA VALLEY TOWNSHIP SANDRA R SMITH RANDY J HARTZE R & V WILLOUGHBY REVOC TRUST Crookneck GARY & SHERYL AMUNDSON LINDA PERRY GARY & SHERYL AMUNDSON JORDAN AMUNDSON Fish Trap 60 of 100 DANIEL A & CINDY L SCHOLL CKF PROPERTIES LLC CKF PROPERTIES LLC LINDA PERRY SCOTT A & KRISTIN M SCHNUCKLE

61 KAREN L ZETAH TRUSTEE KAREN L ZETAH TRUSTEE TERENCE L ZETAH TERENCE L & SHARON A ZETAH DONALD J & JANE E ZETAH DONALD J & JANE E ZETAH BENNY H LEWIS PINE RIDGE GOLF CLUB LLC DERYL L & NANCY J RAMEY Shamineau BRUCE J ZETAH PETER & ADELE DECKER JAMES U & CINDY A ZETAH ROSALIA A ZETAH TRUSTEE F a w n L ake T w p. ROSALIA A ZETAH TRUSTEE Todd County Morrison County ZETAH FAMILY TRUST ZETAH FAMILY TRUST 10 AUGER FAMILY REV LIVING TRUST EDWARD & ETHEL SMITH REV TRUST Lena JEFFREY AARON EPPLE STEPHEN E & BARBARA DVORAK STEPHEN E & BARBARA DVORAK LUCILLE MONSON & JOSEPH A & KAREN D ZETAH JOHN & CAROL M JACKLITCH LONNIE BRICHACEK GLENDA M ZACHARDA KATHLEEN M (BARTCZAK) KOBLISKA STEPHEN E & BARBARA DVORAK JOSEPH A & KAREN D ZETAH JOSEPH A & KAREN D ZETAH JOSEPH A & KAREN D ZETAH Cass County JOHN JACKLITCH RICHARD A & SHARON L LUNDORFF DEBRA L SMITH DIANE L KASPER KATHLEEN M (BARTCZAK) KOBLISKA JOSEPH A & KAREN D ZETAH DUANE T & SUSAN MITCHELL JENNIFER A & MICHAL L NIELSON JOSEPH A & KAREN D ZETAH RETA J ERICKSON ANDY J GALSTON JAMES S MATTSON BNSF RAILWAY COMPANY KEVIN ZETAH ROSE MARIE ZETAH ROGER & MICHELLE NIETERS WALTER & LAURETTA SMITH RUSSELL K & SHERRY KEPPERS JOSEPH A & KAREN D ZETAH GALLATI FAMILY JOINT REV TRUST S c a n dia V a l l e y Twp. GRIFFITH H & MARLISS S EISEL STANLEY & JOANA BETTIS TRUST MICHAEL O & DONNA M KUEHN MARY TOPP HORNER KERMIT W & JANE SEVERSON SHAWN & KAREN WELLER KERMIT W & JANE SEVERSON KERMIT W & JANE SEVERSON RUSSELL K & SHERRY KEPPERS STEVEN M & PATRICIA L ZAHLER GALLATI FAMILY JOINT REV TRUST GALLATI FAMILY JOINT REV TRUST MARK & PATRICIA STERRY KERMIT W SEVERSON REVOC TRUST KERMIT W & JANE SEVERSON KERMIT W & JANE SEVERSON DAVID M & KAREN T POGREBA GALLATI FAMILY JOINT REV TRUST GALLATI FAMILY JOINT REV TRUST THOMAS B & LINDA L GOLD LLC TIMOTHY J WALTERS Legend JEROME L & DAVID V STAVISH JEROME C & COLLEEN M KLEIN BARBARA THODE KERMIT W & JANE SEVERSON Road Crossing Location Piping Construct Channel Stream LOYAL F CRAFT Letter of Support YES Pending ± FREDERICK T & CAROL County CRAFTParcels 61 WALTER G CHAPMAN KERMIT W & JANE SEVERSON WALTER G CHAPMAN WALTER G CHAPMAN KERMIT W & JANE SEVERSON RYAN R & KERI KUKLOK DAVID M & KAREN T POGREBA LYLE R & CRISTY M JOHNSON KIMBERLY R SOBIECH ROGER A WIELINSKI KIMBERLY R SOBIECH STATE OF MINNESOTA ROBERT L 1, ROBERT L & 1,500 STATE Feet OF & PAULETTE PAULETTE E MINNESOTA E ANDERSON ANDERSON STATE OF MINNESOTA KIMBERLY R SOBIECH KIMBERLY R SOBIECH KRISTEN BLANN BURLINGTON NORTHERN INC LARRY L & SHIRLEY G GODEJOHN ROBERT L & PAULETTE E ANDERSON PAULETTE GOIN GLORIA MARIE STONE TIMOTHY WAYNE JOHNSON ROBERT & BARBARA MCKENZIE B&H SAMS INC MEREDITH J FRAGOMENI WILLIAM A & JEANNE E BOESEL JOINT LIVING TRUST Fish Trap of 100

62 Lake Shamineau Lake Improvement District Where Are We Now July 2018 High Water Continues To Take Center Stage Current water level is over 1.9 feet above the OHWL (Ordinary High Water Level) MN DNR Definition for OHWL the ordinary high water level is an elevation delineating the highest water level that has been maintained for a sufficient period of time to leave evidence upon the landscape, commonly the point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. Excerpt From DNR Flood Damage Reduction (FDR) Grant Application Lake Shamineau is a 1600 acre lake located in Central Minnesota. Lake Shamineau water levels have been rising, causing shoreline erosion, loss of trees, wildlife habitat destruction, loss and/or changes of aquatic vegetation, reduced water clarity, flooding of properties, challenging water quality, and causing hundreds of thousands of dollars of property damage and loss. Shoreline damages caused from ice jacking is also a significant impact to the lakeshore caused by the high water during winter conditions. Property owners have attempted to lessen the effect of shoreline damages from ice jacking by using lake aeration systems. These systems help minimize the size of the ice slabs reducing damages from the ice jacking effects. Lake Shamineau has 32 lake aeration permits currently issued, the most for any lake in Minnesota, which is a strong indication of the significant damages the high water is causing to the shoreline of Lake Shamineau relative to other developed lakeshores. A survey of lake owners in 2015 found an estimated $1.520 million in expenses due to high water level. The survey of Lake Shamineau property owners describing property damage may be found online at: It is estimated that expenses have more than doubled since We have learned more about what has caused the high water and what we can do to lower the water to manageable levels. Lake Shamineau is located in a closed watershed basin. The total contributing drainage area to Lake Shamineau is approximately square miles. A natural outlet does not exist for Lake Shamineau so the lake relies on groundwater movement, evaporation and evapotranspiration to maintain or lower the Water Surface Elevation (WSE). VISIT US ON THE WEB Lake Shamineau and LSLID info may be found at: Facebook Minnesota Waters minnesotawaters.org/ LSLID CONTACT INFO Bob Koll, Chairman Rick Rosar, Vice Chairman Cindy Kevern, Secretary Fred Comb, Treasurer Don Ogilvie, Director LSLID US Mail address: 3435 Pine View Blvd Motley, MN A review of the historic and recent problems appear due to the wet hydrologic cycle and the lake not having an outlet. During the more recent wet hydrologic cycle, inflows from runoff and groundwater have exceeded outflows and have caused Lake Shamineau s sustained WSE to rise. Since the early 1990 s, higher than normal precipitation has occurred and the WSE has been rising above the OHWL (Ordinary High Water Level) since early 2000 s. The WSE has been consistently above the OHWL since 2013 and is currently over 1.9 feet above the OHWL. 62 of 100

63 Proposed High Water Project Houston Engineering has developed a plan to lower the high water The purpose of this project is to establish a maximum operating level of Lake Shamineau for economic and natural resource benefits. This can be accomplished by managing the high-water levels of Lake Shamineau at an elevation that protects adjacent property owners and sustains a healthy wildlife environment. The need for the project is to significantly reduce future property and shoreline damages, reduce property owner costs and provide more efficient strategic planning abilities for the LID, County and State. The proposed project involves the construction of a permanent outlet for Lake Shamineau. The proposed outlet includes a pumping station that will pump water from Lake Shamineau along a proposed alignment to a channel that will be constructed along Highway 10. The Lake Shamineau Lake Improvement District (LSLID) is the implementing party and has contracted with Houston Engineering to manage and oversee the engineering, design, permitting and construction of the project. LSLID will seek special assessment funding from all Lake Shamineau property owners and we hope the FDR Grant Assistance Program will provide additional supplemental governmental funding assistance. While we have checked with other funding sources including Morrison County, no funds The Project Will Not Impact Fish Trap Lake Some residents of nearby Fish Trap Lake expressed concern that the proposed project may interfere with their continued use of Fish Trap Creek which receives excess runoff from Fish Trap Lake. Houston Engineering provided this response The location in which Shamineau outflows will be discharging into Fish Trap Creek is nearly 3 miles downstream of the outlet structure on Fish Trap Lake. Considering the fall in the landscape within this distance, there is expected to be no backwater affects on Fish Trap Lake as a result of this project, under any flow conditions on Fish Trap Creek. In addition, when water levels on Fish Trap Creek reach levels which could create detrimental conditions along the Fish are available and there are no other known funding options. The Engineers Feasibility Report provides considerable insight into the conceptual design and basis of recommendation for the proposed project. The 3-part report may be found HERE HERE and HERE. Or visit our website to find the Engineers Feasibility Report: lakeshamineau/lid-directors-reportsminutes/ ENGINEERS OPINION OF PROBABLE COST Construction Items $2,020,000 Project Contingency 290,000 Engineering, environ, survey, etc. 285,000 Admin, legal, finance processing 75,000 Easement Acquisition 60,000 Utility Accommodation & Service 20,000 Total OPC for the Project $2,750,000* * This amount may be reduced up to 50% or more depending on grants and final alignment. Trap Creek channel, the pumps will be turned off to allow Fish Trap Creek to drop to levels which can accommodate the 20 cfs flows proposed for the project. This operating plan condition further reinforces that the Shamineau outlet project cannot create backwater effects on Fish Trap Lake. An operating plan will be developed to establish trigger point elevations along Fish Trap creek which will define when outflows from Shamineau are allowable to enter Fish- Trap Creek, based on water levels in the creek. It may be a strategic recommendation to have a trigger point elevation at the outlet structure on Fish Trap Lake since a significant amount of the flow in Fish Trap Creek is from Fish Trap Lake. SHAMINEAU PROPERTY OWNERS RESPOND TO SURVEY IN MAY 2018 Lake Shamineau property owner demographics survey and results may be viewed HERE The results may also be found at the Lake Shamineau website. LSLID VOTES TO APPROVE HIGH WATER PROJECT Following a long public hearing in April 2018 with public comment and about 180 people attended, overwhelming support of the High Water Project was demonstrated by raised hands of those in attendance. Immediately following public comment, the LSLID Board voted unanimously to approve the High Water Project and it s estimated $2.75 million assessed cost. While part of the cost may be reduced by grants, Shamineau property owners will pay the cost through a LSLID assessment and owners will be able to pay the cost over a period of time. LSLID OBTAINS SUPPORT FROM SCANDIA VALLEY TOWNSHIP The LSLID Board presented information about the high water project and responded to questions at the Scandia Valley Township Board of Supervisors public meeting on June 12, Many issues were discussed including: Flooded and closed roads Considerable shoreline erosion and loss Compromised septic systems Flooded and damaged basements Loss of trees, property use, and more Supervisors voted to approve and sign a letter of support for the LSLID project. 63 of 100

64 West Shamineau Dr Water Levels Can Be Managed Excerpt from Engineers Feasibility Report LSLID Public Hearing A review of the historic and recent problems being experienced with Shamineau Lake indicate that a majority of the reported and documented problems appear due to the wet hydrologic cycle, the lake not having an operational outlet, and ultimately an uncontrolled increase in water surface elevation (WSE) of the lake. The problems appear related to an increase in WSE above those desired by the property owners around Shamineau Lake. A new outlet structure and pumping station is proposed to draw down and maintain the lake at a lower maximum WSE. The proposed new outlet structure and drainage piping will provide for improved and adequate hydrologic capacity and improved economic and natural resource value to the lake. A Project Operation and Maintenance (O&M) Plan will be developed during the preliminary design and permitting phase to establish operating lake levels, pump run time restrictions and opportunities, seasonal restrictions, and other identified discharge operating criteria to most efficiently establish optimal times to activate the lake outlet. Primary intention of the operating plan is to minimize hydraulic impacts to adjacent and downstream property owners, and to minimize stress on channel, water bodies, and natural resource interests. Trigger elevations on Shamineau Lake and downstream receiving waterbodies will be established to direct pump operation times. As a result of the conceptual planning phase, it is proposed to maintain Shamineau Lake s maximum WSE between and However, a section in the operating plan will be included to describe a process to modify the operating plan if the system is not functioning as anticipated. The intention is to allow for adjusting the lower limits of the drawdown elevation on Shamineau, to review operating times during the year, or change drawdown trigger elevations for operation of the pumping system. Flooding East Shamineau Dr Flooding East Shamineau Dr West Shamineau Dr ALTERED HYDROLOGY CONTRIBUTES TO HIGH WATER LEVELS Excerpt from the Engineers Feasibility Study Altered hydrologic patterns immediately south of Shamineau and Crookneck Lakes were identified which appear to conflict with understood drainage area boundaries. The unnatural runoff contribution to these lakes inflows has an impact on lake levels and should be addressed. The altered hydrology appears to be ditching, road/ trail grades without culverts, existing culverts set at high grades, and blocked drainage ways due to historic standing water with limited flows. It is understood that addressing these altered hydrology issues will reduce the total volume of water required to be discharged from Shamineau Lake Flooding Oak Ln 90 yr old Lake Shamineau Cabin Year-round home Lake Shamineau 64 of 100 Closed Road Red Oak Ln

65 Crookneck Lake Is 2 + Above OHWL Crookneck Lake is located just south of Lake Shamineau and both lakes are part of the same watershed. Water from the watershed flows into both lakes via ditches and culverts. Part of the outflow from Crookneck is known to flow into Shamineau. Due to the close proximity of the two lakes, a relationship exists between Crookneck and Shamineau. The shoreline andmany homes on Crookneck are experiencing similar flooding and damage as Shamineau. The Morrison County Sheriff has issued the same No Wake Zone for Crookneck as Shamineau. The Crookneck Lake Ordinary High Water Lavel OHWL is and he last measured lake level was June 28, 2018 which indicated the lake level of , more than 2.1 above the OHWL. Additional info about Crookneck Lake level may be found online at the DNR website by clicking HERE During the May 2018 Crookneck Lake Association Public Meeting, the LSLID gave a presentation to Crookneck property owners and answered many questions. Due to limited time, the Crookneck Lake LID offered to gather additional questions from property owners for the LSLID to answer. Those questions and answers may be found online by clicking HERE. LSLID will continue to meet with and keep CLLID informed as we move through this process. The following photos are Crookneck Lake properties: MORRISON COUNTY PLANS TO SURVEY SHAMINEAU PROPERTY OWNERS Morrison County Commissioners are interested in hearing directly from Shamineau property owners and will be sending a survey via US Mail. We don t know exactly what the questions will be, but we know the Commissioners want to know your opinion about: Do you think the water level of Lake Shamineau is too high? Have you experienced shoreline damage or property damage? Are you in favor of lowering the water level by pumping water downstream according to the proposed project by Houston Engineering? Are you willing to pay for and be assessed a portion of the $2.75 million cost for the LSLID High Water Project to lower the water level? The survey may have a deadline to respond so please watch for the survey and respond ASAP. Should you have any questions about the survey, please contact Morrison County. LSLID TO ASK MORRISON COUNTY FOR ADDITIONAL POWERS MN Statute 103B.551 Sub 3 discusses 14 various powers that a County may delegate to a LID. While LSLID already has some of these powers, LSLID plans to request additional powers including: 1. acquire by gift or purchase an existing dam or control works that affects the levels of waters 2. construct and operate water control structures 3. undertake projects that change the course current or cross section of public waters 4. acquire property, equipment or other facilities by gift or purchase 65 of 100 And more

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67 FISH TRAP LAKE PROPERTY OWNERS APPROVE LETTER OF SUPPORT FOR LSLID PROJECT During a regular Fish Trap Lake Association Meeting, LSLID Chairman Bob Koll presented the High Water Project to association members who voted to provide a letter of support for the project. LSLID RECEIVES LETTERS OF SUPPORT FROM DOWNSTREAM PROPERTY OWNERS LSLID reached out to downstream property owners to explain the High Water Project and has received letters of support from almost all owners. One large property owner claims the project will greatly improve the quality of Fish Trap Creek. Due to the high water level and increased risk of shoreline erosion and damage, LSLID and Morrison County Sheriff initially established a 200 No Wake Zone which was later changed by the Sheriff to 300. Until further notice or the lake level returns to normal, there is a NO WAKE (IDLE SPEED) ZONE within 300 of the shoreline around the entire lake. LSLID ANNUAL MEETING 9:00 AM AUGUST 25, 2018 LINCOLN EVANGELICAL FREE CHURCH All Lake Shamineau property owners are invited and encouraged to attend. LSLID will present any new or updated information on the high water project. Property owners will be asked to vote on the 2019 annual budget, elect LSLID Board Members and likely vote again to re-approve the high water project. Watch US Mail for more and last minute info. FAQ s FROM AUGUST 2017 LSLID compiled a long list of Frequently Asked Questions FAQ s last year and many of the questions are still being asked. Some of the data such as lake level has changed. You may view the FAQ s online HERE or visit the website. QUOTES FROM LAKE SHAMINEAU PROPERTY OWNERS Our family obtained our first permit to install riprap due to rising water more than 20 years ago -Fred C. Our neighbors old septic tank is under 3 of water -Prefer to remain nameless. We began designing a new home 5 years ago and were told the basement floor must be 2 above the OHWL. The lake is now 1.9 above the OHWL. -Rick R. It s so sad to see another friend s home flooded-carpet and built in cabinets torn out-and he s still pumping and bailing. -Cheryl K. We are cabin owners on the west side of Shamineau, and I am growing more and more concerned about the water quality of the lake qiven the current flooding situation I just want to be sure the lake is safe for my young children and others to swim. -Lisa B. LSLID ASKS ALL PROPERTY OWNERS TO VISIT THE LSLID WEBPAGE FOR NEW AND UPDATED INFO LSLID will attempt to post important items of interest to the LSLID website as soon as we are able. LSLID is researching a new and improved means of connecting all property owners through an electronic system that could alert owners of info via , text, phone. Watch for more info. 67 of 100

68 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):nibrs Joint Powers Agreement Date of Meeting:August 7, 2018 Total time requested:5 minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed The Todd County Sheriff's Office is upgrading their records management system to make it compatible with the Minnesota National Incident Based Reporting System (NIBRS). To receive funding for the NIBRS upgrade Todd County must enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension. Options Supporting Documentation enclosed 1. Enter into the NIBRS Joint Powers Agreement. 2. Do not enter into the NIBRS Joint Powers Agreement. Recommendation The Todd County Board of Commissioners approves the following by Motion: 1. Enter into the NIBRS Joint Powers Agreement. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 68 of 100 Revised 01/2018

69 TODD COUNTY BOARD OF COMMISSIONERS RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT WITH THE COUNTY OF TODD ON BEHALF OF ITS SHERIFF S OFFICE WHEREAS, the County of Todd on behalf of it Sheriff s Office desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to receive funding to use to implement an adapter to make its records management system compatible with Minnesota National Incident-Based Reporting System requirements for which the Sheriff s Office is eligible. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of Todd County, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Todd on behalf of its Sheriff s Office, is hereby approved. A copy of the Joint Powers Agreement is attached to this Resolution and made a part of it. 2. That the Sheriff, Don Asmus, or his successor, is designated the Authorized Representative for the Sheriff s Office. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the agreement with the State. To assist the Authorized Representative with the administration of the agreement, Steve Och, Chief Deputy is appointed as the Authorized Representative designee. 3. That Randy Neumann, the Chairperson for the Todd County Board of Commissioners, and Don Asmus, the Sheriff, are authorized to sign the State of Minnesota Joint Powers Agreement. Page 1 of 1 Board Action Tracking Number: of 100

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74 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):purchase 3 Police Vehicles Date of Meeting:August 7 th, 2018 Total time requested:5 minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed The Todd County Sheriff's Office would like to purchase 3 new squads from Ford of Hibbing. The price of the squads is $29, each for a total price of $87, on the State Contract bid. These squads are a budgeted item on the 2018 budget. Options Supporting Documentation enclosed 1. Approve Sheriff Asmus to purchase squads vehicles. 2. Do not approve Sheriff Asmus to purchase squad vehicles. Recommendation The Todd County Board of Commissioners approves the following by Motion: 1. Allow Sheriff Asmus to purchase 3 new police vehicles. Financial Implications: $87, Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 74 of 100 Revised 01/2018

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87 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):appoint Child Services Supervisor Date of Meeting:08/07/2018 Total time requested:5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed On June 19, 2018, The Todd County Board of Commissioners approved the request to recruit and hire a Child Services Supervisor in the Child Services Unit of Health & Human Services. Interviews were conducted and it is recommended to hire internal applicant, Lisa Grossinger, to fill this position. Options Supporting Documentation enclosed 1. Appoint Lisa Grossinger as full time Child Services Supervisor. 2. Do not appoint. Recommendation The Todd County Board of Commissioners approves the following by Motion: Option 1, Appoint internal candidate Lisa Grossinger as full time Child Services Supervisor effective August 8, Financial Implications: $32.59 Comments Grade 13, Step 5 Funding Source:,11 Social Services Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 87 of 100 Revised 01/2018

88 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve BHH Partners Quote Historic Courthouse Rock Wall Project Date of Meeting: August 7, 2018 Total time requested:5 Minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Chris Pelzer, Interim County Coordinator Background Supporting Documentation enclosed Todd County has been awarded and has received grant funds from the Minnesota Historical Society in the amount of $10, to complete a condition assessment of the Historic Courthouse rock wall. Quotes for this project have been received and reviewed. It is recommended to accept the quote from BHH for the amount of $16, This condition assessment will include constructability and cost estimate for future repair planning. Options Supporting Documentation enclosed Option 1: Approve quote from BHH Partners for Condition Assessment. Option 2: Do not approve. Recommendation The Todd County Board of Commissioners approves the following by Motion: Option 1: Approve quote from BHH Partners for Condition Assessment. Financial Implications: $16, Comments Funding Source:MNHS Grant $10,000 General fund: $6, Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 88 of 100 Revised 01/2018

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91 FEE SCHEDULE Dear Client: We appreciate the opportunity to provide you with your architectural and planning services. Effective January 1, 2018, our billing rates are as follows: Principal Architect = $ per hour Architect /Senior Project Manager = $ per hour Project Manager = $95.00 per hour CADD Technician I = $80.00 per hour CADD Technician II = $70.00 per hour CADD Technician III/Clerical = $60.00 per hour (The hourly rates set forth above are subject to annual adjustments). 1. CONSULTANT SERVICES: Structural, mechanical, electrical, and civil engineering and other consultant services, shall be billed as a multiple of One and one tenth (1.1) times the amounts billed to BHH Partners. 2. REIMBURSABLE EXPENSES: Printing, travel, long distance calls, computer plotting, shipping and other reimbursable expenses shall be billed as a multiple of One and one tenth (1.1) times the direct expenses incurred by BHH Partners and shall be in addition to our fee. Printing: $0.10/sheet (8.5x11) black & white $2.50/sheet (18x24) $0.20/sheet (8.5x11) color $3.00/sheet (24x36) Mileage: IRS Standard Mileage Rate $4.00/sheet (30x42) Phone/Fax: standard rates Shipping: standard rates 3. PAYMENT POLICY: All statements are generated monthly and are due payable in full upon receipt. A $35.00 service charge and interest of 1 ½% per month will be charged to all accounts over thirty (30) days past due. 4. COMPENSATION IN EVENT OF TERMINATION: In the event of termination, suspension, or abandonment of the project, the Architect shall be equitably compensated for services performed. Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substantial nonperformance and is sufficient cause for the Architect to either suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven (7) days written notice if the other party substantially fails to perform in accordance with the terms of this Agreement. 5. NON-PAYMENT: In the event of non-payment, BHH shall be entitled to reimbursement for all costs of collection, including BHH time at billable rates above as additional services, plus reasonable attorneys fees and court costs. In the event of non-payment, BHH has the right to stop work. 6. TERMINATION OF AGREEMENT: This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. In the event of termination, BHH shall be paid for services performed to the termination notice date, plus reasonable termination expenses. 7. Refer to the attached Standard General Conditions to the Agreement for additional information to be included as part of this agreement. P.O. BOX 185 / rd AVE SE, STE 10 P.O. BOX 931 / 160 E. ADAMS AVE. P.O. BOX 2113 / 560 E ADAMS AVE PERHAM, MN BRECKENRIDGE, CO SILVERTHORNE, CO PH FX PH FX PH FX 91 of 100