TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: November 5, 2018 Time: 9:00 AM Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN. Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings to perform routine business until the Public Comment period begins at 8:45 a.m.. Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:02 4 Potential Consent Items 4.1 Meeting Minutes Approval - October 16th, Approve Personnel Actions 5 Auditor-Treasurer 9: Auditor Warrants 5.2 Commissioner Warrants 5.3 Health & Human Services Warrants 5.4 Housing & Redevelopment Authority Board Re-Appointment 6 County Attorney 9: City Prosecution Contracts - County Attorney's Office 7 Emergency Management 9: Closing Historic Courthouse for training 8 County Sheriff 9: Interim Maintenance Agreement with Vesta Solutions for 911 Call Handling 9 Solid Waste 9: Solid Waste Committee Meeting 9.2 Hiring a consultant for the Solid Waste Transfer station project 10 Health & Human Services 9: West Central Regional Juvenile Center Purchase Agreement NACo Conference, Out of State Travel Request 11 Public Works 9: Final Payment Authorization HSIP Striping Contract LRIP Funding Announcement - County Road 83 Project Standing Reports Auditor-Treasurer Report Commissioners' Report Coordinator Report Recess 1 of 99 The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):meeting Minutes Approval October 16, 2018 Date of Meeting:November 5, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Minutes for the following meeting are attached: October 16, 2018 Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the Todd County Board of Commissioner's Meeting Minutes for October 16 th, 2018 as presented. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 2 of 99 Revised 01/2018

3 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on October 16, 2018 Public Comment John Poston, Candidate for State Representative District 9A introduced himself and his campaign initiatives to the County Commissioners. Delvin Durheim, Todd County Ag Society President address the County Board providing the ownership documents requested at an August 2018 County Board Work session. Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 16 th day of October, 2018 at 9:00 AM. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present. Approval of Agenda On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented with the deletion of item 12.2 Expo Building Discussion & Direction for Repair. Consent Agenda On motion by Kircher and second by Erickson, the following motions were introduced and adopted by unanimous vote: To approve the Commissioner s Meeting Minutes for October 2 nd, 2018 as presented. To approve the Human Resources Report for Personnel Actions dated October 16 th, 2018 as on file. GAMBLING PERMIT BROWERVILLE SPORTSMAN CLUB WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Browerville Sportsman Club through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Browerville Sportsman Club to hold a raffle at the Clarissa Ballroom in Eagle Valley Township at the address Kotter Road, Clarissa, MN on March 3 rd, GAMBLING PERMIT STRUTTIN BLACKBEARDS NWTF WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Struttin Blackbeards NWTF through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Struttin Blackbeards NWTF to hold a raffle at the Clarissa Ballroom in Eagle Valley Township at the address Kotter Road, Clarissa, MN on February 2 nd, Auditor-Treasurer On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants (Regular) through in the amount of $130, Page 1 of 5 3 of 99

4 TODD COUNTY BOARD OF COMMISSIONERS On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number through in the amount of $142, and warrants number through in the amount of $84, On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the purchase of two (2) 2019 Chevrolet Malibu Sedans for $38, and one (1) 2019 Chevrolet Cruze for $16, from Ranger GM per bids received via the State Bid system Public Works On motion by Kircher and second by Kneisl, the following motion was introduced and adopted by unanimous vote: Approve attached Cooperative Construction Agreement for Improvements to Arden Drive. On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: Approve attached Joint Powers Agreement for Fish Creek Culvert Replacement on CSAH 47. Ditch Inspector On motion by Kneisl and second by Erickson, the following resolution was introduced and adopted by unanimous vote: HOLD HARMLESS AGREEMENT REPLACE PRIVATE CROSSING COUNTY DITCH 22 WHEREAS, Faye Arntson is requesting to replace an existing failing crossing on Lateral 2, located on CD22, on her parcel , located in Burleene Twp section 24, and; WHEREAS, a Hold Harmless Agreement has been signed and submitted to the Ditch Authority, an onsite inspection has been done, a Wetland Application has been submitted to the TEP, and; WHEREAS, applicant is allowed to replace a failing culvert crossing with a 30 x 24 culvert, placed at ditch bottom elevation. The proposed crossing will meet the hydraulic capacity of the upstream culvert. NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Faye Arntson to replace a private crossing on CD22, located on her own property, at her own expense. Planning and Zoning On motion by Kircher and second by Kneisl, the following resolution was introduced and adopted by unanimous vote: Void Existing Preliminary Plat LITTLE SWAN VILLA Subdivision WHEREAS, Applicant Darrell Bacon applied to create a Cluster Development Subdivision in Section 03 of Burnhamville Township to be known as Little Swan Villa Plat to consist of 16 Lots and 2 Outlots. (25.14 acres) zoned RD Lakeshore and AF-1 Ag/Forestry. WHEREAS, On October 6, 2016 the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance but was never brought to final plat: SECT-29 TWP-128 RANG-32 That part of Government Lot 5, Section 29, Township 128 North, Range 32 West Todd County, Minnesota, described as follows: Beginning at the southeast corner of Lot 4, Block One, CLAY RIDGE SHORES, according to the recorded plat thereof; Page 2 of 5 4 of 99

5 TODD COUNTY BOARD OF COMMISSIONERS Thence on an assumed bearing of North 18 degrees 16 minutes 31 seconds East along the easterly line of said Lot 4 a distance of feet to the outside boundary of the road as dedicated in said CLAY RIDGE SHORES; Thence northeasterly along said outside boundary and along a non-tangential curve, concave to the northwest, radius feet, central angle 180 degrees 00 minutes 00 seconds feet, the chord of said curve bears North 51 degrees 49 minutes 43 seconds East feet; Thence North 18 degrees 28 minutes 08 seconds East not tangent along said outside boundary feet Thence South 71 degrees 05 minutes 53 seconds East along said outside boundary feet the westerly right of way line of County Road No 102; Thence South 17 degrees 59 minutes 47 seconds West along said westerly right of way line ; Thence North 72 degrees 00 minutes 13 seconds West along said westerly right of way line feet; Thence South 17 degrees 59 minutes 47 seconds along said westerly right of way line feet to the easterly extension of the north line of that land as described in the Document No and of record in the office of the Todd County Recorder; Thence North 81 degrees 48 minutes 31 seconds West along said easterly extension and along said north line 601 feet more or less to the shoreline of Big Swan Lake; Thence northerly along said shoreline to the intersection of the south line of said Lot 4; Thence South 89 degrees 55 minutes 46 seconds East along said south line 264 feet to the point of beginning. 6 acres more or less. WHEREAS, On October 18, 2016 the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved Little Swan Villa Preliminary Plat (Subdiv_2016-2) with no conditions. WHEREAS, the Planning & Zoning Department has never received the necessary final plat information for review and all items required for final plat approval have never been completed. NOW, THEREFORE BE IT RESOLVED, the recorded preliminary plat of Little Swan Villa subdivision be rescinded and made void. On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To grant the request to establish Summer Shores Preliminary Plat with conditions recommended by the Planning Commission. County Recorder On motion by Kircher and second by Kneisl, the following motion was introduced and adopted by majority vote with Neumann against and Becker abstaining: To appoint Douglas K Johnson as a full-time Deputy County Recorder at Grade 6, Step 7 ($23.00 per hour) with a tentative start date of October 22, Commissioners On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To provide a one-time donation of $6, in 2019 to help sustain the Hilltop Regional Kitchen Solid Waste On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To buy the Bobcat from Long Prairie Machinery for $20, Facilities Committee On motion by Erickson and second by Kircher, the following motion was introduced and adopted by majority vote with Becker and Neumann against: to renew the Long Prairie Hockey Association Lease Page 3 of 5 5 of 99

6 TODD COUNTY BOARD OF COMMISSIONERS Agreement for September 15, 2018 through March 31, 2019 with the previous financial rental terms and conditions. Health & Human Services On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve letter submission to MN Governor Candidates Jeff Johnson and Tim Walz Administration On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Memorandum of Agreement for On-Call Pay for Child Protection Social Workers. Closed Session On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To close the board meeting to discuss pending litigation pursuant to MN Statute 13D.05 subd 3(b) at 10:05 a.m. On motion by Becker and second by Kneisl, the closed session was ended at 10:48 a.m. Auditor-Treasurer s Report The Auditor-Treasurer reported on the meetings attended and current activities in the office including the October 15, 2018 real estate tax deadline closure and absentee voting statistics for the upcoming General Election. Commissioner s Report The Commissioners reported on the meetings that they had attended. Coordinator s Report The Coordinator reported on the meetings attended and project statuses. Adjourn On motion by Erickson and second by Kneisl, the meeting was adjourned for the month of October COMMISSIONER WARRANTS VENDOR NAME AMOUNT ASSOC OF MN COUNTIES $ 3, CHAMBERLAIN OIL COMPANY $ 2, COUNTRY ROADS CONSTRUCTION $ 7, DIAMOND MOWERS INC $ 4, EMERGENCY AUTOMOTIVE TECH $ 4, FARMERS STATE BANK $ 6, GOODIN COMPANY $ 3, LONG PRAIRIE MACHINERY CO INC $ 3, MORRIS ELECTRONICS $ 2, MORRISON CO PUBLIC HEALTH SERV $ 3, STAPLES WORLD $ 3, Page 4 of 5 6 of 99

7 TODD COUNTY BOARD OF COMMISSIONERS TODD CO AUDITOR TREASURER $ 2, TODD SOIL & WATER CONS DIST $ 36, TURNKEY/THREE SQUARE MARKET $ 2, WIDSETH SMITH NOLTING INC $ 2, ZIEGLER INC $ 4, PAYMENTS LESS THAN 2000 $ 37, Total: $ 130, HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT V#15651 COST EFFECTIVE HEALTH INS $ 3, DHS SWIFT $ 4, V#15418 COST EFFECTIVE HEALTH INS $ 3, V#15653 COST EFFECTIVE HEALTH INS $ 4, TODD COUNTY ATTORNEY'S OFFICE $ 2, TODD COUNTY AUDITOR/TREASURER $ 15, V#15426 COST EFFECTIVE HEALTH INS $ 2, V#15608 COST EFFECTIVE HEALTH INS $ 3, PAYMENTS LESS THAN 2000 $ 44, Total: $ 84, VENDOR NAME AMOUNT # $ 2, # $ 2, CENTRAL MN MENTAL HEALTH CTR $ 2, # $ 3, HOLISTIC FAMILY EDUCATION SRVS $ 5, KINDRED FAMILY FOCUS $ 8, # $ 6, LITTLE SAND GROUP HOME $ 6, LUTHERAN SOCIAL SERVICE OF MN ST PAUL $ 2, # $ 2, MID MINNESOTA DRUG TESTING INC $ 4, NORTH HOMES CHILDREN & FAMILY SRVS $ 10, NORTHERN PINES MENTAL HLTH CTR IN $ 5, # $ 4, # $ 3, # $ 3, # $ 2, STEP $ 6, VALLEY LAKE BOYS HOME INC $ 2, VILLAGE RANCH INC $ 12, WEST CENTRAL REG JUVENILE CTR $ 3, WOJTOWICZ/TARA $ 2, PAYMENTS LESS THAN 2000 $ 37, Total: $ 142, Page 5 of 5 7 of 99

8 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve Personnel Actions Date of Meeting:November 5, 2018 Total time requested:0 Minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Denise Gaida/Sara Ogren Background Supporting Documentation enclosed To approve the Human Resource Report for Personnel Actions dated November 5, as on file. Options Supporting Documentation enclosed Option 1: Approve the Human Resource Report for Personnel Actions dated November 5, as on file. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the Human Resource Report for Personnel Actions dated November 5, as on file. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 8 of 99 Revised 01/2018

9 Personnel Action Report Date of Board Meeting: November 5, 2018 Replacement Staffing Title: Correctional Officer PT Title: Social Worker Department: Sheriff's Office Department: Health & Human Services Reason for Vacancy: departure Reason for Vacancy: departure Date of Vacancy: 9/21/2018 Date of Vacancy: 9/26/2018 Personnel Committee: no Personnel Committee: no Title: Correctional Officer PT Title: Correctional Officer PT Department: Sheriff's Office Department: Sheriff's Office Reason for Vacancy: departure Reason for Vacancy: departure Date of Vacancy: 9/21/2018 Date of Vacancy: 9/18/2018 Personnel Committee: no Personnel Committee: no Title: SWCD District Manager Title: 911 Dispatcher PT Department: SWCD Department: Sheriff's Office Reason for Vacancy: departure/new role Reason for Vacancy: promotion Date of Vacancy: Date of Vacancy: 10/23/2018 Personnel Committee: yes Personnel Committee: no Title: Heavy Equipment Operator Title: Assistant County Attorney Department: Public Works Department: County Attorney Reason for Vacancy: departure Reason for Vacancy: departure Date of Vacancy: 12/8/2018 Date of Vacancy: 10/5/2018 Personnel Committee: no Personnel Committee: no Hires Name: Doug Johnson Name: Taylor Triebenbach Title: Deputy County Recroder Title: Social Worker Department: Recorder Department: HHS Date of Hire: 10/22/2018 Date of Hire: 10/29/2018 Vacancy: Vacancy: 8/8/2018 Name: Ronnie Turchin Name: Elizabeth King Title: Nurse Title: Correctional Officer PT Department: HHS Department: Sheriff's Office Date of Hire: 10/29/2018 Date of Hire: 10/25/2018 Vacancy: 7/31/2018 Vacancy: Name: Mike Schnider Title: Assistant County Attorney Department: County Attorney Date of Departure: 10/5/2018 Departures Name: Title: Department: Date of Departure: Promotions Name: Michelle Borchert Name: Kristi Walburn Title: Correctional Officer FT Title: 911 Dispatch FT Department: Sheriff's Office Department: Sheriff's Office Reason for Vacancy: departure Reason for Vacancy: departure Date of Promotion: 10/23/2018 Date of Promotion: 10/29/ of 99

10 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):auditor Warrants Date of Meeting:November 5, 2018 Total time requested:5 min. Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Printouts have been sent to the Commissioners for review and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the October 2018 Auditor Warrants number ACH thru in the amount of $3,152, Manual 504 thru 504 in the amount of $ and Regular through in the amount of $3,288, for a total of $6,441, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 10 of 99 Revised 01/2018

11 Auditor Warrants for Publication October 2018 Vendor Name Amount ALEXANDER/HARRY $ 5, GALLAGHER BENEFIT SERVICES INC $ 2, LONG PRAIRIE LUMBER, LLC $ 12, REGENTS OF THE UNIV OF MN $ 33, SERVICEMASTER OF THE LAKES AREA $ 7, VERIZON $ 3, PAYMENTS LESS THAN 2000 $ 6, AMERICAN HERITAGE BANK $ 3, CITY OF EAGLE BEND $ 149, COUNTIES PROVIDING TECHNOLOGY $ 14, COUNTRYSIDE RESTAURANT $ 6, DAVID DROWN ASSOCIATES, INC. $ 9, FLEET SERVICES/WEX BANK $ 5, GALLAGHER BENEFIT SERVICES INC $ 2, GOLDEN SHOVEL AGENCY $ 5, HEALTH PARTNERS DENTAL $ 3, KORTAN/CECILIA $ 11, LAMB LABOR SERVICES INC $ 12, LONG PRAIRIE SANITATION INC $ 3, MORRISON COUNTY $ 20, PETERS LAW OFFICE, P.A. $ 3, Prairie Lakes Municipal Solid Waste Auth $ 74, RAMPS AND MORE $ 2, STEP $ 4, WILLIAMS DINGMANN FAMILY FUNERAL $ 7, PAYMENTS LESS THAN 2000 $ 15, AMERICAN HERITAGE BANK $ 54, BRAATEN SAND & GRAVEL $ 59, CARD SERVICES COBORNS $ 2, CENTRAL APPLICATORS INC $ 11, LONG PRAIRIE OIL COMPANY $ 5, MINNESOTA POWER & LIGHT $ 14, MN DEPT OF FINANCE $ 6, PFB LAW PROFESSIONAL ASSOCIATION $ 81, SOURCEWELL $ 195, TODD CO AUD-TREAS $ 28, WIPPER LAW AND CUSTODY EVALUATIO $ 4, PAYMENTS LESS THAN 2000 $ 9, AMERICAN HERITAGE $ 9, GOVERNMENT MANAGEMENT GROUP $ 5, NUSS TRUCK & EQUIP $ 113, STAPLES ADVANTAGE $ 4, VEOLIA ENVIRONMENTAL SERVICES LLC $ 2, VOYANT COMMUNICATIONS, LLC $ 3, PAYMENTS LESS THAN 2000 $ 11, CITY OF EAGLE BEND $ 157, GALLAGHER BENEFIT SERVICES INC $ 2, of 99

12 Auditor Warrants for Publication October 2018 Vendor Name Amount NOTERMANN/ANTHONY L. $ 4, VERIZON $ 3, PAYMENTS LESS THAN 2000 $ 7, PAYMENT LESS THAN 2000 $ AMERICAN HERITAGE BANK $ 563, BIG SWAN LAKE IMPROVEMENT DIST. $ 5, CITY OF BERTHA $ 100, CITY OF BROWERVILLE $ 111, CITY OF BURTRUM $ 8, CITY OF CLARISSA $ 80, CITY OF EAGLE BEND $ 102, CITY OF GREY EAGLE $ 39, CITY OF HEWITT $ 24, CITY OF LONG PRAIRIE $ 502, CITY OF OSAKIS $ 83, CITY OF STAPLES $ 324, CITY OF WEST UNION $ 5, REGION V DEVELOPMT COMMISSION $ 8, SAUK RIVER WATER SHED DISTRICT $ 21, SCHOOL DISTRICT 213 $ 286, SCHOOL DISTRICT 2170 $ 235, SCHOOL DISTRICT 2753 $ 690, SCHOOL DISTRICT 486 $ 135, SCHOOL DISTRICT 740 $ 45, SCHOOL DISTRICT 743 $ 292, SCHOOL DISTRICT 786 $ 155, SCHOOL DISTRICT 786-DEBT DIST 86 $ 21, SCHOOL DISTRICT 787 $ 240, SCHOOL DISTRICT 787- DEBT DIST 87 $ 28, SCHOOL DISTRICT 818 $ 10, TOWN OF BARTLETT $ 17, TOWN OF BERTHA $ 15, TOWN OF BIRCHDALE $ 56, TOWN OF BRUCE $ 41, TOWN OF BURLEENE $ 17, TOWN OF BURNHAMVILLE $ 52, TOWN OF EAGLE VALLEY $ 22, TOWN OF FAWN LAKE $ 38, TOWN OF GERMANIA $ 16, TOWN OF GORDON $ 91, TOWN OF GREY EAGLE $ 79, TOWN OF HARTFORD $ 40, TOWN OF IONA $ 13, TOWN OF KANDOTA $ 40, TOWN OF LESLIE $ 65, TOWN OF LITTLE ELK $ 25, TOWN OF LITTLE SAUK $ 38, of 99

13 Auditor Warrants for Publication October 2018 Vendor Name Amount TOWN OF LONG PRAIRIE $ 44, TOWN OF MORAN $ 28, TOWN OF REYNOLDS $ 21, TOWN OF ROUND PRAIRIE $ 39, TOWN OF STAPLES $ 75, TOWN OF STOWE PRAIRIE $ 26, TOWN OF TURTLE CREEK $ 29, TOWN OF VILLARD $ 64, TOWN OF WARD $ 27, TOWN OF WEST UNION $ 32, TOWN OF WYKEHAM $ 17, PAYMENTS LESS THAN 2000 $ 4, Total: $ 6,441, of 99

14 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):approve Commissioner Warrants Date of Meeting:11/05/2018 Total time requested:2 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout has been sent to the Commissioners and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number (ACH) through in the amount of $14, and (Regular) through in the amount of $252, for a total of $267, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 14 of 99 Revised 01/2018

15 MOLLYR 10/31/18 9:07AM **** Todd County **** WARRANTS FOR PUBLICATION Page 1 Cutoff 2000 Report Sequence: Amount: 1 - Vendor Name 15 of 99

16 MOLLYR 10/31/18 9:07AM **** Todd County **** WARRANTS FOR PUBLICATION Warrants Approved On 11/05/2018 For Payment 11/09/201 Page 2 Vendor Name Amount AUSTIN INC 4, CARGILL SALT DIVISION 20, CENTRAL APPLICATORS INC 10, COMMISSIONER OF TRANSPORTATION 2, CONTECH ENGINEERED SOLUTIONS, LLC 17, COUNTRY ROADS CONSTRUCTION 2, FRIEDRICH'S TIRE & OIL CO 4, HERDERING INC 2, LONG PRAIRIE LEADER 3, MCCC, MI33 5, MORRIS ELECTRONICS 2, MORRISON CO PUBLIC HEALTH SERV 3, RAINBOW RIDER 19, SHI CORP 2, SMITH/JEFFREY A 3, TODD SOIL & WATER CONS DIST 96, TURNKEY/THREE SQUARE MARKET 3, VORTEX OPTICS 2, WATCHGUARD VIDEO 15, Payments less than , Final Total: 267, of 99 Copyright Integrated Financial Systems

17 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):health & Human Services Warrants Date of Meeting:November 5, 2018 Total time requested:5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Warrants number through in the amount of $32, and warrants number through in the amount of $74, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 17 of 99 Revised 01/2018

18 Warrants for Publication Payment Date: 11/8/2018 Approval Date: 11/5/2018 Vendor name or # Amount NORTHERN PINES MENTAL HLTH CTR INC WOODLAND CENTERS Final Total $32, $11, Pymts less than $ of 99

19 JUDY 10/30/18 11:37AM Page Vendor Name 19 of 99

20 JUDY 10/30/18 11:37AM Page 2 Vendor Name DHS - MSOP- MN SEX OFFENDER PROGRA DHS - ST PETER RTC DHS - SWIFT LUNSER/ROBERT RURAL MN CEP INC Payments less than Amount Copyright Integrated Financial Systems 20 of 99

21 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):housing & Redevelopment Authority Board Re Appointment Date of Meeting:November 5, 2018 Total time requested:5 minutes Department Requesting Action: Todd County HRA Presenting Board Action/Discussion at Meeting: Denise Gaida, County Auditor Treasurer Background Supporting Documentation enclosed A letter from Todd County HRA has been received requesting approval of the re appointment of Bonnie Thoele to the Todd County HRA Board. Alongwith is the Oath for renewal that Bonnie Thoele has completed. Options Supporting Documentation enclosed 1. To approve the reappointment of Bonnie Thoele to the Todd County HRA Board. 2. Do not approve the reappointment of Bonnie Thoele to the Todd County HRA Board. Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the attached resolution for the renewal of a five year term for Bonnie Thoele to the Todd County HRA Board starting September 19, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 21 of 99 Revised 01/2018

22 TODD COUNTY BOARD OF COMMISSIONERS REAPPOINTMENT OF BONNIE THOELE TO THE HOUSING AND REDEVELOPMENT AUTHORITY BOARD OF TODD COUNTY WHEREAS, the Todd County Board of Commissioners of Todd County, Minnesota held a duly authorized special meeting on the 12 th day of September, 1972; and WHEREAS, at said meeting a resolution was passed and adopted declaring the need for a Housing and Redevelopment Authority in Todd County, Minnesota; and WHEREAS, the current term for Bonnie Thoele on the Todd County HRA Board is set to expire on September 18, NOW, THEREFORE BE IT RESOLVED, pursuant to the provisions of the Municipal Housing and Redevelopment Act of the State of Minnesota, the County Board of Commissioners of Todd County, Minnesota, hereby reappoint the one person hereinafter named to serve as Commissioner of the Housing and Redevelopment Authority of Todd County, Minnesota, and to serve for a period of five years as hereinafter stipulated: Bonnie Thoele renewal September 19, 2018 through September 18, 2023 Page 1 of 1 Board Action Tracking Number: of 99

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25 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):city Prosecution Contracts County Attorney's Office Date of Meeting:November 5, 2018 Total time requested:5 minutes Department Requesting Action: County Attorney's Office Presenting Board Action/Discussion at Meeting: Charles Rasmussen Background Supporting Documentation enclosed Contracts Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the 2019 Contracts for City Prosecution with Grey Eagle, Eagle Bend, Clarissa, Bertha, and Hewitt. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 25 of 99 Revised 01/2018

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36 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): Closing Historic Courthouse for training Date of Meeting:11/05/2018 Total time requested:.5 Department Requesting Action: Emergency Management Presenting Board Action/Discussion at Meeting: Mike Wisniewski Background Supporting Documentation enclosed On March 13, 2019 from 12:30 PM to 4:30 PM training will be done with Todd County Commissioners, Administration, Records, Treasure Auditors, Assessors, Soil Water, Extension and Planning and Zone offices. For the public and staff safety we would like to close the Historic Courthouse to the public during this time. All departments involved are in agreement this should be done and are planning their business round this time. All Commissioners will be present, county business will not be conducted in the Historic Courthouse. Notice will be posted on the public entrance doors and the door will be locked. All county staff will be notified that training will be taking place and to not enter this area during this time. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To close the Historic Courthouse for training on March 13, 2019 for the hours of 12:30 PM to 4:30 PM to the public. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 36 of 99 Revised 01/2018

37 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):interim Maintenance Agreement with Vesta Solutions for 911 Call Handling Date of Meeting:November 5 th, 2018 Total time requested:5 Minutes Department Requesting Action: Todd County Sheriff's Office Presenting Board Action/Discussion at Meeting: Sheriff Don Asmus Background Supporting Documentation enclosed The Todd County Sheriff's Office has a Support Services Agreement with Vesta Solutions for 911 Call Handling that is effective through the end of Vesta Solutions would like to extend this maintenance agreement, at no cost to Todd County, as the project is not complete. Once the 911 cutover is complete the maintenance agreement will be complete. Options Supporting Documentation enclosed 1. Do not sign the Interim Maintenance Agreement with Vesta Solutions for 911 Call Handling. 2. Sign the Interim Maintenance Agreement with Vesta Solutions for 911 Call Handling. Recommendation The Todd County Board of Commissioners approves the following by Motion: The Todd County Board of Commissioners sign the Interim Maintenance Agreement with Vesta Solutions for 911 Call Handling. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 37 of 99 Revised 01/2018

38 TODD COUNTY BOARD OF COMMISSIONERS INTERIM MAINTENANCE AGREEMENT WITH VESTA SOLUTIONS FOR 911 CALL HANDLING WHEREAS, Vesta Solutions is the manufacturer, developer and/or distributor of certain equipment, software, and services used in the provision of emergency communication, and; WHEREAS, Vesta Solutions call handling solutions are unique and requires specialized personnel: (1) to provide maintenance of the solution; and (2) to support, as necessary, the compatibility of equipment, software and software upgrades, and WHEREAS, the Todd County Sheriff s Office maintenance and support contract for the VESTA on premise solution ( System ) with its current vendor has expired, or will be expiring, and the Todd County Sheriff s Office desires to have Vesta Solutions provide interim maintenance and support of the System pending the Todd County Sheriff s Office cut-over to VESTA as a Service: and WHEREAS, Vesta Solutions desires to provide such interim maintenance and support of the System on the terms and conditions as provided in the Agreement at no cost to the Todd County Sheriff s Office until the upgrade is complete. NOW, THEREFORE LET IT BE RESOLVED, that the Todd County Board of Commissioners approve the Interim Maintenance Agreement with Vesta Solutions. Page 1 of 1 Board Action Tracking Number: of 99

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70 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):solid Waste Committee Meeting Date of Meeting:11/5/2018 Total time requested:5 mins Department Requesting Action: Solid Waste Presenting Board Action/Discussion at Meeting: Jeremy Clasemann/ Jonathan Stainbrook Background Supporting Documentation enclosed The board has asked that the Solid Waste Dept hold two meeting a year, One in the spring and one in the fall. We are trying to set a date for the fall one. The dates to choose from Nov 13th, Nov 14th at 9:00 at the Todd County Transfer Station.. Options Supporting Documentation enclosed 1)To pick a date. 2)To not pick a date Recommendation The Todd County Board of Commissioners approves the following by Motion: To pick a date to hold the Solid Waste Committee Meeting Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 70 of 99 Revised 01/2018

71 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): Hiring a consultant for the Solid Waste Transfer station project Date of Meeting:11/05/2018 Total time requested: 5 Minutes Department Requesting Action: Solid Waste Presenting Board Action/Discussion at Meeting: Jonathan Stainbrook, Jeremy Clasemann Background Supporting Documentation enclosed The Solid Waste Transfer Station is in need of remodel or replacement. The former Solid Waste Director started the process of researching consultants and narrowed it down to two options. After researching what our specific needs are we would like to hire Wenck as our consultant. Options Supporting Documentation enclosed 1.) To hire Wenck as our consultant. 2.) To not hire Wenck as our consultant. Recommendation The Todd County Board of Commissioners approves the following by Motion: 1. To hire Wenck as our consultant. Financial Implications: $35,900 Comments Funding Source: Solid Waste Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 71 of 99 Revised 01/2018

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88 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):west Central Regional Juvenile Center Purchase Agreement Date of Meeting:11/5/2018 Total time requested:5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed Being a Member County of the West Central Regional Juvenile Center, the following billing structure for the calendar year 2019 for the use of the juvenile detention facility at West Central Regional Juevenile Center needs to be agreed to by the member countys. Options Supporting Documentation enclosed 1. Approve the attached Annual Purchase Agreement with the West Central Regional Juvenile Center. 2. Not approve Recommendation The Todd County Board of Commissioners approves the following by Motion: 1. Approve the attached Annual Purchase Agreement with the West Central Regional Juvenile Center. Financial Implications: $65, Comments Funding Source:11 Social Services Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 88 of 99 Revised 01/2018

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90 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication):2019 NACo Conference, Out of State Travel Request Date of Meeting:11/5/2018 Total time requested:5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed The 2019 National Association of Counties (NACo) Legislative Conference (March 2 6, 2019) brings together elected and appointed county officials to focus on federal policy issues that impact counties and residents. Attendees have the opportunity to engage in second to none policy and educational sessions, interact with federal officials and participate in congressional briefings and meetings. Jackie Och HHS Division Director, is invited to travel to Washington DC to attend the NACo Legislative Conference with Sourcewell. Sourcewell will fund the hotel, food and all travel (flight/parking) expenses. The registration cost will be the responsibility of Todd County ($490.00). Early bird registration ends Dec. 20th Options Supporting Documentation enclosed 1. To approve 2019 NACo Conference, Out of State Travel 2. To not approve Recommendation The Todd County Board of Commissioners approves the following by Motion: 1. To approve 2019 NACo Conference, Out of State Travel Financial Implications: $ Comments Funding Source:11 SS Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 90 of 99 Revised 01/2018

91 Todd County, MN Board Action Form Action Requested: Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (for A/T Office use): Title for Agenda (for publication): Final Payment Authorization 2018 HSIP Striping Contract Date of Meeting:11/05/2018 Total time requested:5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed See attached resolution for additional background information Options Supporting Documentation enclosed #1 Approve attached resolution. #2 Do not approve attached resolution Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution. Financial Implications: $19, Comments Funding Source:Federal Aid Road & Bridge Funds Budgeted: Yes No Action Voting in Favor Voting Against Motion: Neumann Neumann Second: Kneisl Kneisl Passed Kircher Kircher Failed Becker Becker Tabled Erickson Erickson Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 91 of 99 Revised 01/2018