TODD COUNTY BOARD OF COMMISSIONERS

Transcription

1 TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: Time: November 18, :00 AM Meeting to be held in the County Board Room, Historic Courthouse located at 215 1st Avenue South Suite 300, Long Prairie, Minnesota Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:03 4 Potential Consent Items 9: Approve November 4, 2014 Board Meeting Minutes 4.2 Approve Auditor Warrants 4.3 Approve Commissioner Warrants 4.4 Gambling Permit Habitat for Humanity 4.5 Sauk River Watershed District Board Managers 4.6 Coop Service Agreement - Juvenile Detention and Treatment Facility 4.7 Extension - Carryover Funds from 2014 to Assessors' Office 9: Abatement - Crider 5.2 Abatement - Thorson 6 Solid Waste 9: Sale of Used Roll-off Containers 7 Initiative Foundation 9: Presentation 8 Sheriffs' Department 9: Chaplain Employment Agreement 8.2 ARMER Connectivity Upgrade 9 Health & Human Services 10: HHA Resignation 9.2 HHA Retirement 9.3 Request to Establish an on-going pool of Emergency Temporary Home Health Aides 9.4 Hire Vacant Home Health Aide Positions 9.5 Social Worker Resignation 9.6 Hire Social Worker 9.7 Environmental Health Program Review 9.8 Approve Environmental Health Ordinance 10 Labor Attorney Discussion 10: Madden, Galanter, Hansen LLP Standing Reports Auditor - Treasurer Report Commissioners' Report Adjourn The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the 1 right of 95 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

2 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve November 4, 2014 Meeting Minutes Date of Meeting: November 11, 2014 Total time requested: 2 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed November 4, 2014 Meeting Minutes attached Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve Meeting Minutes from November 4, 2014 as read Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 2 of 95 Revised 01/14

3 TODD COUNTY BOARD OF COMMISSIONERS Minutes of the Meeting of the Todd County Board of Commissioners held on November 4, 2014 Call to Order The Todd County Board of Commissioners met in the Commissioner s Board Room in the City of Long Prairie, MN on the 4 th day of November, 2014 at 9:00 AM. The meeting was called to order by Chairperson Kneisl. The meeting was opened with the Pledge of Allegiance. All Commissioners were present. Approval of Agenda On motion by Neumann and second by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented. Routine Business On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the October 21, 2014 Commissioner Board Meeting Minutes as read. On motion by Erickson and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the actions of HHS Committee Meeting held October 28, 2014 in accordance with the minutes on file in the Todd County Administration Office. On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number thru in the amount of $91, On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve purchase of a 2012 Impala from Gessell Auto in the amount of $12, for the Todd County Vehicle Fleet. On motion by Becker and second by Neumann, the following resolution was introduced and adopted by roll call vote: Becker, yes; Neumann, yes; Kircher, yes; Erickson, yes; Kneisl, yes. REPURCHASE OF TAX-FORFEITED PROPERTY WHEREAS, Clayton E Saari has submitted an application for repurchase of the following described taxforfeited lands: Parcel , Lots 3 & 4 of Block 2 in Stewart & Bartraw s Addition. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the application for repurchase of tax-forfeited lands submitted by Clayton E Saari for Parcel Public Works On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the 2017 CSAH Project Eagle Bend Cooperative Agreement. (Complete Agreement on file in the Administration Office). On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve Bridge L8934 Replacement Project Cooperative Agreement. (Complete Agreement on file in the Administration Office). Page 1 of 4 3 of 95

4 TODD COUNTY BOARD OF COMMISSIONERS Solid Waste On motion by Kircher and second by Erickson, the following motion was introduced and adopted by roll call vote: Kircher, yes; Erickson, yes; Neumann, No; Becker, No; Kneisl, yes. A RESOLUTION SETTING SOLID WASTE FEES FOR 2015 WHEREAS, The Todd County Department of Solid Waste has previously submitted a request to the Todd County Board of Commissioners to increase the tipping fees for Municipal Solid Waste and to increase the Solid Waste Service Fee (parcel charge), and; WHEREAS, the Todd County Board of Commissioners held a Public Hearing regarding said fees on Wednesday, September 17, 2014 to hear public comment in regard to the proposal to increase fees, and; WHEREAS, the information provided at the Public Hearing documented the need by the Solid Waste Department to increase revenue to offset expenses of the department, and; WHEREAS, the primary sources of revenue for the Solid Waste Department are Tipping Fees and Service Fees. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the increase in the Solid Waste Service Fee to $46 per improved parcel of property effective for the taxes payable year The resolution setting Solid Waste Tipping Fees for 2015 failed for lack of motion. Ditch & Ag Inspector On motion by Becker and second by Neumann, the following resolution was introduced and adopted by unanimous vote: HOLD HARMLESS AGREEMENT FOR DITCH MAINTENANCE COUNTY DITCH 20 WHEREAS, Lonny Killian is requesting to maintain approximately 870 feet of Lateral 2 on CD20. This ditch line is located on his property in Staples Twp section 25 on parcel number The maintenance will be done at Lonny s own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and; WHEREAS, an onsite inspection was done October 28, 2014 and a Wetland Application has been submitted to the TEP, and; WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil may be side cast and leveled staying within 16 ½ feet of the ditch. NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Lonny Killian to maintain approximately 870 feet of Lateral 2 on CD20. This ditch line is located on his own property and will be done at his own expense. Health & Human Services On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To accept resignation from Karen Holt effective November 7, On motion by Kircher and second by Erickson, the following resolution was introduced and adopted by unanimous vote: Page 2 of 4 4 of 95

5 TODD COUNTY BOARD OF COMMISSIONERS A RESOLUTION ESTABLISHING SUPPORT FOR SEEKING FUNDING FROM SOUTH COUNTRY HEALTH ALLIANCE FOR PROGRAMMING AT THE REGIONAL WELLNESS CENTER WHEREAS, the South Country Health Alliance (SCHA) is providing community reinvestment funding for initiatives focused on improving the health of South Country members and addressing community social determinants of health, and; WHEREAS, the Regional Wellness Center in Wadena, MN will be providing regional wellness services beginning in December 2014, and; WHEREAS, there is a need to assess, plan and implement programming to benefit SCHA participants including but not limited to families with children and persons with disabilities, and; WHEREAS, the Regional Wellness Center/Maslowski Research Center, City of Wadena, Tri County Health Care System, Wadena County Public Health and additional partners; have committed to support this project and will assist with the assessment, planning, implementation, and sustainability of the programming. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners supports the South Country Health Alliance 2014 Community Reinvestment Program funding application submitted by the City of Wadena to assess, plan, and implement programming at the Regional Wellness Center. Auditor Treasurer Report The Auditor Treasurer office has received 2 applicants for the Sauk River Watershed Manager positions. They will attend the next Board Meeting to meet the Commissioners. Canvasing will take place Friday November 7, 2014 from the election. Commissioners Becker and Erickson will attend. Rainbow Rider meeting on November 5, 2014 in the Commissioner Board Room. Commissioner s Report Kneisl reported on the closed session performance review on Karla Nalezny. Kneisl reported the contract proposals have been received from the Teamsters #320. Neumann reported the playground equipment has been installed at Battle Point Park and public works helped a great deal, now there is parking for vehicles by removing the island in the parking lot. Friday attended 3 County Health Board Meeting supporting Eagle Bend project. Also attended the Invasive Species meeting with Kircher and the area Lake Associations. He also attended the Public Health Advisory meeting the evening of November 3, 2014 on Ebola. Today in Kneisl and Neumann will be attending the JD 2 meeting at 2:00 in Alexandria. Tomorrow Neumann will attend the Water and Soil meeting, the Correction Meeting and the Public Works road meeting. Erickson will not be attending the Road Meeting today Erickson had nothing at this time. Building construction will be available at the next Commissioner Meeting. Punch list has been completed and everything has been paid. Kircher had nothing to report at this time. On motion by Neumann and second by Becker the meeting was recessed until November 18, Commissioner Warrants Vendor Name Amount AMERICAN COMMUNICATIONS INC 3, ANDERSON BROTHERS 10, ARROWWOOD LODGE AT BRAINERD LAK 3, COMPASS MINERALS AMERICA 25, Page 3 of 4 5 of 95

6 TODD COUNTY BOARD OF COMMISSIONERS H & L MESABI 2, JOHNSON CONTROLS 8, KRIS ENGINEERING 8, ROYAL TIRE 5, Payments Less than , Final Total 91, Page 4 of 4 6 of 95

7 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Auditor Warrants Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To Approve the Auditor Warrants number thru in the amount of $5,432, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 7 of 95 Revised 01/14

8 Auditor Warrants Vendor Name Amount CONTEGRITY GROUP INC 9, WILSON/BOB 6, PAYMENTS LESS THAN AMERICAN HERITAGE 9, ANOKA CO GOVERNMENT CENTER 16, FLEET SERVICES DIVISION 2, SANOFI PASTEUR INC 4, STAPLES ADVANTAGE 3, TODD COUNTY DAC 4, ZAYO ENTERPRISE NETWORKS 3, PAYMENTS LESS THAN , AMERICAN HERITAGE BANK 4, CLIFTON LARSONALLEN, LLP 2, COMPUTER PROFESSIONALS 4, FORCIER/BONITA 5, LONG PRAIRIE SANITARY SERVICE 2, MORRISON COUNTY 60, Prairie Lakes Municipal Solid Waste Auth 3, RESOURCE TRAINING AND SOLUTIONS 204, TODD CO AUD-TREAS 13, PAYMENTS LESS THAN , LONG PRIRIE OIL 7, PAYMENTS LESS THAN , AMERICAN HERITAGE BANK 44, ANDERSON BROTHERS 144, FLEET SERVICES/WEX BANK 6, GENE O'S COUNTRYSIDE REST LLC 4, GOVERNMENT MANAGEMENT GROUP 4, LONG PRAIRIE OIL COMPANY 11, MINNESOTA POWER & LIGHT 9, MN DEPT OF FINANCE 6, PETERS & CHURCHWELL 7, RAINBOW RIDER 5, RILEY BROS CONSTRUCTION INC 164, WONDERLICH/SCOTT A 6, PAYMENTS LESS THAN , AMERICAN HERITAGE BANK 579, BIG SWAN LAKE IMPROVEMENT DIST. 6, CITY OF BERTHA 63, CITY OF BROWERVILLE 77, CITY OF BURTRUM 5, CITY OF CLARISSA 81, of 95

9 CITY OF EAGLE BEND 89, CITY OF GREY EAGLE 39, CITY OF HEWITT 20, CITY OF LONG PRAIRIE 313, CITY OF OSAKIS 64, CITY OF STAPLES 316, CITY OF WEST UNION 4, REGION V DEVELOPMT COMMISSION 7, SAUK RIVER WATER SHED DISTRICT 47, SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT , SCHOOL DISTRICT 789 2, SCHOOL DISTRICT 790 2, SCHOOL DISTRICT 818 9, TOWN OF BARTLETT 15, TOWN OF BERTHA 12, TOWN OF BIRCHDALE 59, TOWN OF BRUCE 40, TOWN OF BURLEENE 16, TOWN OF BURNHAMVILLE 55, TOWN OF EAGLE VALLEY 19, TOWN OF FAWN LAKE 41, TOWN OF GERMANIA 11, TOWN OF GORDON 34, TOWN OF GREY EAGLE 89, TOWN OF HARTFORD 39, TOWN OF IONA 16, TOWN OF KANDOTA 34, TOWN OF LESLIE 64, TOWN OF LITTLE ELK 21, TOWN OF LITTLE SAUK 39, TOWN OF LONG PRAIRIE 39, TOWN OF MORAN 20, TOWN OF REYNOLDS 21, TOWN OF ROUND PRAIRIE 39, TOWN OF STAPLES 59, TOWN OF STOWE PRAIRIE 20, TOWN OF TURTLE CREEK 26, TOWN OF VILLARD 43, TOWN OF WARD 25, of 95

10 TOWN OF WEST UNION 8, TOWN OF WYKEHAM 15, PAYMENTS LESS THAN , Final Total 5,432, of 95

11 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Approve Commissioner Warrants Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: To Approve the Commissioner Warrants number thru in the amount of $158, and HHS Commissioner Warrants in the amount of $31, Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 11 of 95 Revised 01/14

12 Commissioner Warrants Vendor Name Amount BAUER/BARRY & LARAE 3, BRAATEN SAND & GRAVEL 8, CENTRAL SPECIALTIES INC 2, CITY OF LONG PRAIRIE 9, COMPASS MINERALS AMERICA 16, JENKINS IRON & STEEL INC 2, MORRIS ELECTRONICS 5, MORRISON CO PUBLIC HEALTH SERV 2, PRAIRIE LAKES MUNICIPAL SW 5, SHIRLEY'S GAS & GROCERIES 2, ST CROIX RECREATION FUN 9, STAPLES WORLD 3, THULL/LINUS AND ANNA 23, VEOLIA ENVIRONMENTAL SERVICES LLC 5, WADENA ASPHALT CO 2, WIDSETH SMITH NOLTING INC 15, PAYMENTS LESS THAN , Final Total 158, HHS COMMISSIONER WARRANTS # 878 Foster Care Provider 2, # 1477 Foster Care Provider 2, # Foster Care Provider 4, # Foster Care Provider 3, PAYMENTS LESS THAN , Final Total 31, of 95

13 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Gambling Permit Habitat for Humanity Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Background Supporting Documentation enclosed Application has been filed in the Auditor Treasurer's Office Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a one day gambling permit for Habitat for Humanity of Morrison County to hold a raffle on Mons Lake near Swanville, MN on February 7th, Financial Implications: $0 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 13 of 95 Revised 01/14

14 TODD COUNTY BOARD OF COMMISSIONERS GAMBLING PERMIT FOR HABITAT FOR HUMANITY OF MORRISON COUNTY WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Habitat for Humanity of Morrison County through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for the Habitat for Humanity of Morrison County to hold a raffle on Mons Lake near Swanville, MN on February 7th, Page 1 of 1 Board Action Tracking Number: of 95

15 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Appointment to Sauk River Watershed District Board of Managers Date of Meeting: November 18, 2014 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed The position has been advertised Options Supporting Documentation enclosed Recommendation To appoint The Todd County Board of Commissioners approves the following by Motion: to the Sauk River Watershed District Board of Managers for a three year term beginning Financial Implications: $ Funding Source: Budgeted: Yes No Comments Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 15 of 95 Revised 01/14

16 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Fourth Amended Cooperative Agreement Juvenile Detention and Treatment Facility Date of Meeting: November 18, 2014 Total time requested: 5 min Department Requesting Action: Commissioner Kircher Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Options Supporting Documentation enclosed Agreement attached Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve Fourth Amended Cooperative Agreement of the Clay County Secure Juvenile Dentention and Treatment Facility Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 16 of 95 Revised 01/14

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43 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Budget Request Carryover Extension Office Date of Meeting:November 18, 2014 Total time requested: Department Requesting Action: County Extension Office Presenting Board Action/Discussion at Meeting: Susanne Hinrichs Background Supporting Documentation enclosed The County Extension Committee requests that $5,000 from the 2014 County Extension budget be carried over into the 2015 budget to implement new 4 H programming to reach new audiences in Todd County. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the carryover of $5,000 from the 2014 County Extension budget to the 2015 County Extension budget. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 43 of 95 Revised 01/14

44 Todd County, MN Budget Request Form Action Requested Budget Amendment (Complete Section A) Carryover (Complete Section A) Purchase (Complete Section B) FRF Tracking Number (Admin Use) FRF # Department:Extension Section A: Budget Year: 2014 Carryover to Budget Year:2015 Transfer from (Description) Amount Transfer to (Description) ( ) $5000 ( ) ( ) $ ( ) ( ) $ ( ) ( ) $ ( ) ( ) $ ( ) Total: $ Section B: Purchase Line Item (Description) Amount Vendor ( ) $ ( ) $ ( ) $ ( ) $ ( ) $ Total $ Purpose and/or Description of Purchase, Documentation of Bid Process The County Extension Committee requests that $5,000 from the 2014 County Extension budget be carried over into the 2015 budget to implement new 4 H programming to reach new audiences in Todd County. Supporting Documentation enclosed Authorization Signature Date Purchaser (if completed Section B) Department Head: Susanne Hinrichs Approved Denied County Auditor Treasurer Approved Denied Board Chairperson: Gary Kneisl Approved Denied Filed: Department Administrator Auditor Treasurer Warrant Number: 44 of 95 Revised 06/10

45 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Abatement Date of Meeting:11/18/14 Total time requested: 5 min Department Requesting Action: Assessor Presenting Board Action/Discussion at Meeting: Chris Odden Background Supporting Documentation enclosed Kevin Crider filed for tax abatements on parcel due to a house fire that occurred on 7/14/14 Options Supporting Documentation enclosed #1 Approve abatements for 2013 and 2014 as presented. #2 No not approve abatements Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve abatements Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 45 of 95 Revised 01/14

46 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Abatement Date of Meeting:11/18/14 Total time requested: 5 min Department Requesting Action: Assessor Presenting Board Action/Discussion at Meeting: Chris Odden Background Supporting Documentation enclosed Leon Thorson filed for tax abatements on parcel for taxes payable in 2012, 2013, Options Supporting Documentation enclosed #1 Approve all abatements as presented #2 Approve current year abatement #3 Do not approve any abatement Recommendation The Todd County Board of Commissioners approves the following by Motion: #2 Approve current year abatement Financial Implications: $600 Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 50 of 95 Revised 01/14

47 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Sale of 2 used roll off containers Date of Meeting:November 18, 2014 Total time requested: 10 minutes Department Requesting Action: Solid Waste Presenting Board Action/Discussion at Meeting: Jeremy Clasemann Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: See attached Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 57 of 95 Revised 01/14

48 TODD COUNTY BOARD OF COMMISSIONERS A RESOLUTION PROVIDING FOR THE SALE OF USED ROLL-OFF CONTAINERS WHEREAS, The Todd County Department of Solid Waste has previously requested bids for the sale of 7 used 40 yard closed top roll-off containers, 8 used 20 yard closed top roll-off containers, and 4 used 20 yard open top roll-off containers, and; WHEREAS, the Todd County Department of Solid Waste presented those bids to the Todd County Board of Commissioners at its Tuesday, October 21, 2014 regular meeting, and; WHEREAS, the Todd County Board of Commissioners awarded the sale of 7 used 40 yard closed top roll-off containers, 8 used 20 yard closed top roll-off containers and 1 used 20 yard open top roll-off container based on the high bids, and; WHEREAS, the Todd County Board of Commissioners rejected the sale of 4 used 20 yard open top rolloff containers based on the bids, as received, being less that the scrap value of the roll-off containers, and; WHEREAS, the Todd County Board of Commissioners authorized the Todd County Department of Solid Waste to sell 4 used open top roll-off containers for scrap as presented to the Board, and; WHEREAS, after leaving the October 21, 2014 meeting of the Todd County Board of Commissioners, staff from the Todd County Department of Solid Waste were approached by a Todd County resident present at the meeting and asked if he could purchase two of the remaining three used 20 yard open top roll-off containers for $350 each, and; WHEREAS, staff from the Todd County Department of Solid Waste confirmed the scrap value of said roll-off containers to be $300 per container, and; WHEREAS, staff from the Todd County Department of Solid Waste informed the citizen that sale of the 2 used 20 yard open top roll-off containers would need to be approved by the Todd County Board of Commissioners. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the sale of 2 used open top roll-off containers at the rate of $350 per container as such sale would be in the best interest of the residents of Todd County and the Todd County Department of Solid Waste because the quoted price is higher than the $300 scrap value and higher than the $240 rejected bid value. Page 1 of 1 Board Action Tracking Number: of 95

49 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Initiative Foundation Presentation Date of Meeting:November 18, 2014 Total time requested: 5 min Department Requesting Action: Presenting Board Action/Discussion at Meeting: Initiative Foundation Background Supporting Documentation enclosed Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: NA Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 59 of 95 Revised 01/14

50 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Employment Agreement of the Todd County Chaplain Date of Meeting: November 18th, 2014 Total time requested: 5 Minutes Department Requesting Action: Todd County Sheriff's Department Presenting Board Action/Discussion at Meeting: Todd County Sheriff Don Asmus. Background Supporting Documentation enclosed Todd County has an existing employment agreement between the Midwest Chaplains David Greaver to provide services to the Todd County Sheriff's Office. This employment agreement has been updated to clarify wording. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the updated Employment Agreement. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 60 of 95 Revised 01/14

51 EMPLOYMENT AGREEMENT Agreement by and between County of Todd, State of Minnesota ( Employer ) and the Central Minnesota Chaplaincy David Greaver. Employee The parties mutually agree as follows: 1. Position. Employer agrees to employ David Greaver as Chaplain. Mr. Greaver agrees to serve as chaplain in accordance with the attached position description (which may be amended from time to time). 2. Stipend. This position will have no set schedule nor fringe benefits other than normal payroll deductions for PERA and Social Security. The stipend shall be set at $500 per month. This will also include the use of a vehicle owned by Todd County and fuel and maintenance for that vehicle will be at the discretion of the Sheriff. 3. General Conditions of Employment. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Mr. Greaver to resign at any time, for any reason, subject only to the provisions of this Agreement. Furthermore, nothing in the Agreement shall prevent, limit or otherwise interfere with the right of the Employer to termination of services of Mr. Greaver at any time, for any reason, subject only to the provisions of this Agreement. 4. Termination Benefits: In the event Mr. Greaver is terminated by the Employer, Employer agrees to pay Mr. Greaver the stipend through the month of termination. If Mr. Greaver voluntarily resigns his position with Employer, Employee agrees to give Employer 30 days advance notice. If Employee voluntarily terminates his position with Employer, the stipend shall be paid through the month of separation of employment. 5. Term: This agreement will continue until terminated pursuant to this Agreement. 6. The Chaplain will report directly to the Sheriff in the performance of his/her duties. The main purpose of this position will be to offer secular, non religious support to Sheriff s Office personnel. This will be done through critical incident stress debriefings; ongoing follow up support for the impacted employee and their families; and in providing counseling and other professional services to the Sheriff s Office personnel. 7. The Chaplain will not engage in unsolicited religious instruction or counseling. The Chaplain is prohibited from proselytizing on behalf of any religion. The Chaplain may not conduct any religious service or ceremony while wearing any uniform or insignia of the Todd County Sheriff s Office or while acting in his official capacity as Chaplain. 8. The Chaplain will also support the citizens of Todd County after traumatic incidents. Duties included in this role will include delivering death notifications; assist citizens in times of crisis with notification of family and any other necessary hospital or funeral preparations; and to provide follow up support after critical incidents to ensure the well being of affected citizen(s). 61 of 95

52 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): ARMER Connectivity Upgrade Date of Meeting: November 18th, 2014 Total time requested: 5 Minutes Department Requesting Action: Todd County Sheriff's Department Presenting Board Action/Discussion at Meeting: Todd County Sheriff Don Asmus. Background Supporting Documentation enclosed The Todd County Sheriff's Office is upgrading the dispatch consoles and because of this upgrade ARMER Connectivity needs to be established between the radio towers and the consoles. This upgrade would be accomplished by either microwave capabilities, T1 line establishment or a combination of both. There are three options to consider: Option 1: Install Microwave only. Year one costs $39, with a cost of $1, thereafter. Option 2: Install Microwave plus one T1 line: Year one costs $42, with a cost of $4, thereafter. Option 3: Two T1 lines from console to LP Tower at a cost of $8, per year. Options Supporting Documentation enclosed ARMER Connectivity Financial Cost Worksheet Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept Option 1 to install a microwave link as this would be the most cost effective for Todd County. Financial Implications: $ Comments Funding Source:911 Funds Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 62 of 95 Revised 01/14

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54 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Staff Resignation (HHA) Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Michael Steinbeisser Background Supporting Documentation enclosed After 14 years of service, Cynthia Wiuff resigned from her position as a Home Health Aide. Her last day of employment was 11/14/14. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept notice of resignation for Cynthia Wiuff, effective 11/14/14. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 64 of 95 Revised 01/14

55 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Staff Retirement (HHA) Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Michael Steinbeisser Background Supporting Documentation enclosed After 19 years of service, Rosemary Nienaber retired from service as a Home Health Aide. Her last day of employment was 9/30/14. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept notice of retirment for Rosemary Nienaber, effective 9/30/14. Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 65 of 95 Revised 01/14

56 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): HHS Request to Establish an on going pool of Emergency Temporary Home Health Aides & Hire from pool Date of Meeting:November 18, 2014 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Michael Steinbeisser Background Supporting Documentation enclosed Rosemary Nienaber retired effective September 30, 2014 and Cynthia Wiuff resigned effective November 14, 2014 creating two vacant Home Health Aide positions. Another submitted her resignation and has since withdrawn it, but is currently not being scheduled at her request. This has created scheduling hardships. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Human Resources shall be authorized to immediately recruit, interview, and hire a pool of Emergency Temporary Home Health Aides. Financial Implications: $12.19/hr Comments Grade 14 temporary 67 day max Funding Source:Fund 21 Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 66 of 95 Revised 01/14

57 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): HHS Request to Hire to fill Vacant Home Health Aide Positions Date of Meeting:November 18, 2014 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Michael Steinbeisser Background Supporting Documentation enclosed Rosemary Nienaber retired effective September 30, 2014 and Cynthia Wiuff resigned effective November 14, 2014 creating two vacant Home Health Aide positions. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Human Resources shall be authorized to begin recruitment, interviewing, and make recommendations to hire to fill the two vacant Home Health Aide positions. Financial Implications: $12.19 Comments 18.61/hr Grade 14 part time Funding Source:Fund 21 Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 67 of 95 Revised 01/14

58 Todd County, MN Board Action Form Action Requested Action/Motion Discussion Information Item Report Resolution Other Board Action Tracking Number (Admin use): Title (for publication with the Agenda): Staff Resignation (SW) Date of Meeting:11/18/2014 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Emily Steinert Background Supporting Documentation enclosed Amy Gottschalk has submitted her resignation as CPS Social Worker with an effective date on or before 12/31/2014. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept resignation from Amy Gottschalk with an effective date on/or before 12/31/2014. Financial Implications: $ Comments Funding Source:Fund 11 Social Services Budgeted: Yes No Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal 68 of 95 Revised 01/14