FEBRUARY 28, 2017 BOARD MINUTES

Transcription

1 FEBRUARY 28, 2017 BOARD MINUTES Pursuant to motion of adjournment the Polk County Board of Commissioners met in regular session at 8:00 o clock a.m., February 28, 2017 in the Commissioners Room, Government Center, Crookston, MN. Members present: Commissioner Gerald Jacobson, Commissioner Warren Strandell, Commissioner Gary Willhite, Commissioner Joan Lee and Commissioner Don Diedrich and Charles S. Whiting, County Administrator, Clerk of the Board. Others present: Michelle Cote, Deputy Clerk of the Board. AGENDA A motion was made by Commissioner Lee seconded by Commissioner Jacobson and adopted by unanimous vote of the Board to approve the February 28, 2017 agenda. CONSENT AGENDA A motion was made by Commissioner Strandell seconded by Commissioner Jacobson and adopted by unanimous vote of the Board to approve the Consent Agenda with changes as noted to minutes: 1. Approve the February 21, 2017 Board minutes. 2. Approve payment to Christian Motors, Inc., Fertile, MN in the amount of $1, for dealer installed options on 2 Sheriff s vehicles. COUNTY BOARD MEMBERS ISSUE FORUM 1. AMC Leadership Summit April 6-7, It was the consensus of Board that Commissioners Willhite, Lee, and Jacobson will attend. The meeting will be posted. 2. Enbridge meeting with Counties March 2, :00 a.m., Joe DiMaggio s, Erskine. 3. Commissioner Strandell, Lee and Jacobson will attend. This meeting will be posted. 4. Commissioner Jacobson brought forth that he attended the Buffer Strip meeting put on by the Soil and Water Conservation Districts in Mentor. He also attended the meeting on Ditch 60 and 126 (Parnell Impoundment) at the Red Lake Watershed District Office. In addition he attended the Northwestern Mental Health Center meeting where additional funding and staff were discussed as a planning phase. 5. Commissioner Strandell brought forth that he attended a Drug Task Force meeting. 6. Commissioner Willhite brought forth that he attended the meeting on Ditch 60 and 126 (Parnell Impoundment) at the Red Lake Watershed District Office. He also attended the Tri-Valley Opportunity Council meeting where the primary focus was the building where Tri-Valley is located. 7. Commissioner Lee brought forth that she attended the East Polk County Soil and Water Conservation District meeting on February 9, It was discussed that the East Polk Soil and Water does not have a Feedlot Officer. There are currently 72 feedlots in Polk County, discussion also focused on sharing with the West Polk County Soil and Water Conservation District. She also attended an Aquatic Invasive Species meeting. In addition she attended the 4-H banquet. Commissioner Lee also brought up that she received a phone call from Steve Vesledahl regarding the status of the Boundary Commission No. 1. February 28, 2017 Page 1

2 8. Commissioner Diedrich brought forth that he attended the Tri-Valley Opportunity Council meeting. In addition he attended the Buffer Strip meeting put on by the Soil and Water Conservation Districts in Crookston where the issue of enforcement was discussed. He also participated in the Planning Commission meeting. Also attended was the Northwestern Mental Health meeting. The current finance report provided significant improvements from the prior year. SHERIFF Barb Erdman, Polk County Sheriff came before the Board with matters pertaining to her department: 1. Resolution ( ) State Boat and Water Operations Grant 2017 State Boat and Water Operations Grant RESOLUTION ( ) The following resolution ( ) was offered by Commissioner Willhite: WHEREAS, Under the provisions of M.S. Section 86B.105 the Sheriff of each county is require to carry out the provision of Chapter 86B and the Boat an Water Safety Rules promulgated by the Commission of Natural Resources, including patrol, enforcement, search and rescue, watercraft inspection, waterway marking and accident investigation, all included as the Sheriff s duties. NOW THEREFORE BE IT RESOLVED, By the Board of County Commissioners of Polk County, that Polk County, submits a budget to the Commissioner of Natural Resources to carry out the duties of Boat and Water Safety. BE IT FURTHER RESOLVED, By the Board of County Commissioners of Polk County that the County Sheriff, the Chairman of the Polk County Board and the Polk County Administrator are authorized to sign said agreement and to submit said Agreement on behalf of Polk County. Commissioner Strandell seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Jacobson, Lee, Diedrich, Willhite, and Strandell. NAYS: None. a. Approve and Sign 2017 State of MN Annual County Boat and Water Safety Grant Agreement A motion was made by Commissioner Lee seconded by Commissioner Jacobson and adopted by unanimous vote of the Board to approve and sign the State of MN Annual County Boat and Water Safety Grant Agreement as presented. (Agreement on file in the Administrator s Office). February 28, 2017 Page 2

3 2. Resolution ( ) Authorizing Execution of Agreement Office of Justice Programs in the MN Department of Public Safety Authorizing Execution of Agreement Office of Justice Programs in the MN Department of Public Safety RESOLUTION ( ) The following resolution ( ) was offered by Commissioner Lee: WHEREAS, Polk County will enter into a Cooperative Agreement with the Office of Justice Programs in the Minnesota Department of Public Safety. BE IT RESOLVED, That Barb Erdman, Polk County Sheriff is hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of Polk County. Commissioner Strandell seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Jacobson, Lee, Diedrich, Willhite, and Strandell. NAYS: None. a. Approve and Sign 2017 Life Savers Grant Program Agreement A motion was made by Commissioner Lee seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve and sign the 2017 Life Savers Grant Program Agreement as presented. (Agreement on file in the Administrator s Office) 3. Approve and Sign the Minnesota Internet Crimes Against Children Task Force Multi- Agency Law Enforcement Joint Powers Agreement (Renewal) A motion was made by Commissioner Jacobson seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve and sign the Minnesota Internet Crimes Against Children Task Force Multi-Agency Law Enforcement Joint Powers Agreement Renewal. (Agreement of file in the Administrator s Office) 4. Request to Fill Dispatcher Position Vacated Due to Resignation A motion was made by Commissioner Willhite seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve filling the Dispatcher position at the Sheriff s Office due to a resignation. 5. Sheriff Monthly Reports The January 2017 Sheriff Report was presented and discussed with the Board. (Reports on file in the Administrator s Office) PUBLIC HEARING 1. Public Hearing to Consider Tax Abatement for Parcels Qualifying for the Housing Incentive Programs in the City of Crookston and East Grand Forks A motion was made by Commissioner Willhite seconded by Commissioner Lee and adopted by unanimous vote of the Board to open the Public Hearing at 9:11 a.m., to consider abatement for parcels qualifying for the Housing Incentive Programs in the cities of Crookston and East Grand Forks, MN. A motion was made by Commissioner Lee seconded by Commissioner Jacobson and adopted by unanimous vote of the Board to close the Public Hearing at 9:14 a.m. February 28, 2017 Page 3

4 ASSESSMENT SERVICES 1. Resolution ( ) Proposed Abatements in the City of Crookston and the City of East Grand Forks (Housing Incentive Abatements) Proposed Abatements in the City of Crookston and the City of East Grand Forks (Housing Incentive Abatements) RESOLUTION ( ) The following resolution ( ) was offered by Commissioner Strandell: WHEREAS, The County of Polk has held a public hearing on the proposed abatements in the City of Crookston and City of East Grand Forks pursuant to Minnesota Statutes, Section through and including , and; WHEREAS, The Polk County Board of Commissioners has proposed to abate the County s share of property taxes on the following parcels for two years: PAYABLE COUNTY TAX CROOKSTON PARCEL NUMBER PROPERTY OWNER PROPERTY ADDRESS 2016 TAX DALE W & NORMA H VANHORN 515 1ST AVE NE $ DENNIS D & CLAUDIA A Total for Crookston CIRKS 531 1ST AVE NE $ $1, EAST GRAND FORKS PARCEL NUMBER PROPERTY OWNER PROPERTY ADDRESS 2016 TAX BRANDON L & AMY JO BARTSCH 827 GREENWAY BLVD SE $1, CASON J & SARA B WEBER 813 GREENWAY BLVD SE $1, CHRISTINE LANGEI TH AVE SE $ GREG A & KARI J HEARN 904 GREENWAY BLVD SE $1, JEREMY A & CASSANDRA P OLSON 1407 LAUREL DR SE $1, NICHOLAS R BEISWENGER & KRISTA M BASGAARD TH AVE SE $ February 28, 2017 Page 4

5 KRISTI E GJESDAL TH AVE SE $ MICHAEL J & HALEY A USELDINGER TH ST SE $1, GOODEN ROBERT M & JEAN M JORGENSON 2526 PEBBLE BEACH RD NW $1, SAMUEL & LEAH MELQUIST 1428 NATE CIR $1, TODD A & TRACY L TOLLEFSON TH ST SE $1, JAMES E WAVRA & JESSICA N TROTTIER 1500 LAUREL DR SE $1, MICHAEL P & JESSICA K HARTMAN 16 RIVERVIEW LN SE $1, TRAVIS & KARISA PAWLOWSKI 521 BRANDON BLVD SE $1, CRAIG & LYNN M BROTT 10 RIVERVIEW LN SE $1, REED J & TRISH D VANEPS 120 RIVERVIEW LN SE $1, SETH A & ANGELA R PERDEW 114 RIVERVIEW LN SE $1, VALLEY GOLF SUSAN NEEGARD WAY NW $ JASON P BURRIS 2504 SAWGRASS CT NW $1, JASON C & SARA M LOVEJOY 511 BRANDON BLVD $1, Total for East Grand Forks $23, Grand Total $24, Commissioner Willhite seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: Jacobson, Lee, Diedrich, Willhite and Strandell. NAYS: None. PLANNING AND ZONING Josh Holte, Assistant Environmental Services Administrator came before the Board with matters pertaining to his department: 1. Resolution ( ) Conditional Use Permit for Cam & Patti Jorgenson for an Accessory Structure Larger than 800 sq. ft. and for Hookup to Septic System in the Shoreland Zoning District Resolution ( ) was offered by Commissioner Jacobson seconded by Commissioner Willhite and adopted upon the following vote: YEAS: Jacobson, Lee, Diedrich, Willhite and Strandell. NAYS: None. See Resolution ( ) on file in the Administrator s Office. February 28, 2017 Page 5

6 2. Aquatic Invasive Species I-LIDS Project Discussion along with handouts and an agreement were presented to the Board regarding the Aquatic Invasive Species I-LIDS Project. The I-LIDS is a selfcontained, solar powered system installed at boat launches to prevent Aquatic Invasive Species through video capture and remote inspection of launching boats/trailers, and audio education of boaters using lake. The I-LIDS would be installed at Maple Lake and Union Lake Public Accesses. A motion was made by Commissioner Lee seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve entering into an agreement with Environmental Sentry Protection, LLC, Maple Grove, MN and purchasing two I-LIDS systems in the amount of $15, ($7,550 each) with an annual maintenance cost of $3, ($1,860 each). (Agreement and handouts on file in the Administrator s Office) HIGHWAY Richard Sanders, Polk County Highway Engineer came before the Board with matters pertaining to his office: 1. Nielsville Bridge Update A motion was made by Commissioner Strandell seconded by Commissioner Willhite and adopted by unanimous vote of the Board to allow spending up to $10, per county (Polk and Traill County, ND) representing half of the fee to have KLJ Engineering, Fargo, ND revise and submit the 2017 TIGER Grant Application when open for submittal contingent upon the approval of a like motion from Traill County, ND Board of Commissioners. 2. Review County Board Committee Structure for Ditches Discussion along with a ditch committee handout was presented to the Board. A motion was made by Commissioner Jacobson seconded by Commissioner Strandell and adopted by unanimous vote of the Board to amended committee makeup. (Committee listing on file in the Administrator s Office). PUBLIC HEALTH Sarah Reese, Public Health Director with Public Health staff Leah Winjum, Kirsten Fagerlund, and Bethany Satrom came before the Board with matters pertaining to Public Health: 1. Out-Of-State Travel A motion was made by Commissioner Strandell seconded by Commissioner Lee and adopted by unanimous vote of the Board to approve out-of-state travel for Melissa Hayes, Nurse Practitioner and Amy Van Den Einde, Public Health Nurse to attend the Contraceptive Technology Conference in Boston March 29, 2017 April 1, Expenses to be paid by MDH Family Planning Special Projects funds LPHA (Local Public Health Association) Legislative Priorities Discussion was held with the Board regarding the 2017 LPHA Legislative Priorities. Handouts were presented to the Board regarding the 2017 LPHA Legislative Priorities along with SHIP factsheets and the SHIP Sustain Funding factsheets. (Handouts on file in the Administrator s Office) February 28, 2017 Page 6

7 3. Public Health Systems Development in MN Report. Discussion along with a handout pertaining to the Public Health Systems Development in Minnesota (Report to Legislature/February 2017) was presented to the Board. (Handout on file in the Administrator s Office) ADMINISTRATION Chuck Whiting, Polk County Administrator came before the Board with matters pertaining to his department: 1. Re-appointment to the Red River Valley Development Association A motion was made by Commissioner Jacobson seconded by Commissioner Strandell and adopted by unanimous vote of the Board to re-appoint Jerry Erickson, Fertile, MN as representative to the Minnesota Red River Valley Development Association for a 3 year term to expire March 6, County Assessor Position Transition Phase II Due to the upcoming retirement of Robert Wagner, Director of Assessment Services, discussion was held with the Board regarding the transition from the current Director of Assessment Services position to County Assessor and having this position report to the Director of Property Records position. A new County Assessor job description and a modified Director of Property Records job description was presented to the Board. (Job descriptions on file in the Administrator s Office) A motion was made by Commissioner Strandell seconded by Commissioner Lee and adopted by unanimous vote of the Board to approve the County Assessor position description and the corresponding wage grade to Grade 17. A motion was made by Commissioner Jacobson seconded by Commissioner Willhite and adopted by unanimous vote of the Board to approve the Director of Property Tax Records amended position description and corresponding wage grade to Grade 22 to be effective May 1, A motion was made by Commissioner Lee seconded by Commissioner Strandell and adopted by unanimous vote of the Board to approve filling the County Assessor position per County hiring processes. A Polk County Commissioner will participate in the interview process. With no further business the Board adjourned to reconvene at 8:00 o clock a.m., March 7, ATTEST: Don Diedrich, Chairman Charles S. Whiting, Polk County Administrator Clerk of the Board February 28, 2017 Page 7