MINUTES. BE IT remembered that on the 30th day of September, 2016, at 9:00 A.M., the

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1 MINUTES BE IT remembered that on the 30th day of September, 2016, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a Special Meeting of said Board, when the following were present: DARREL MCQUIRTER PRESIDENT PEGGY HOBSON CALHOUN VICE PRESIDENT ROBERT GRAHAM MEMBER BOBBY MCGOWAN MEMBER DARREL MCQUIRTER MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and the Clerk of the Board of Supervisors Eddie Jean Carr; Deputy Chancery Clerk Greta Lovell; Deputy Chancery Clerk Keelan Sanders; Deputy Sheriff Stanley Thurmond; Public Works Director Charles Sims; Emergency Management Director Ricky Moore; County Administrator Carmen Davis and Board Attorney Pieter Teeuwissen when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the Agenda for today s meeting. A notice posted pursuant to statute. INVOCATION PRESIDENT MCQUIRTER called the meeting to order at 9:05 A.M. Director of Operations Ray Bryant offered the invocation. ELECTED OFFICIAL Tax Collector Travel Reimbursement Congressional Black Caucus Policy Conference Tax Collector Eddie Fair re-addressed his request for travel reimbursement for him and his staff who attended the Congressional Black Caucus 2016 Mississippi Policy Conference. He reiterated that he had an Attorney General's Opinion and information from the Office of the State Auditor. Supervisor Calhoun requested the Board Attorney s advise the Board on the Tax Collector s request. Attorney Teeuwissen advised the Board that in August Attorney Simon and he met with the State Auditor, who emphasized that all travel must be related to the official duties of the elected or appointed official. Supervisor Morgan asked Mr. Fair if this travel specifically related to activities in his official capacity as Tax Collector. Mr. Fair responded yes. 1

2 UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy Hobson Calhoun voting nay, Darrel McQuirter voting aye, Mike Morgan voting aye, it RESOLVED to approve Travel Reimbursement for the Tax Collector and staff s travel to the 2016 Mississippi Policy Conference. Budget Amendments BUDGET & FINANCE UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it RESOLVED to approve Budget Amendments to Close Out fiscal year Document affixed hereto and incorporated herein. Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve additional immaterial Budget Amendments necessary after this meeting for the Year-End Closeout. Fiscal Year 2016 Inventory Report F-Form INVENTORY Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the County Inventory Report for fiscal year 2016 and to approve F-Form for fiscal year Document attached hereto and incorporated herein or on file in the Clerk s office. TRANSFER OF SEVERANCE TAX REVENUES Transfer of Severance Tax to Road M & C fund Robert Graham voting aye, Darrel McQuirter voting aye, Bobby McGowan voting aye, it RESOLVED to approve, after consideration of the needs of the various Taxing Districts, to transfer all remaining Severance Tax Funds to the County Wide Road Maintenance and Construction Fund, less previously obligated Match for Northwest Hills Town Creek Stabilization Project. Interfund Advance CLAIMS Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance as of September 30, Document affixed hereto and incorporated herein. 2

3 Advance to: CFDA Stop Violence Against Women $ 5, Advance from: General County Fund $ 5, Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance as of September 30, Document affixed hereto and incorporated herein. Advance to: CFDA COPS Grant $ Advance from: General County Fund $ Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance as of September 30, Document affixed hereto and incorporated herein. Advance to: Justice Court Drug Court Grant $ 5, Advance from: General County Fund $ 5, Interfund Advance Repaid Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance repaid as of September 30, Document affixed hereto and incorporated herein. Advance repaid to: General County Fund $ 90, Advance repaid from: CFDA Juvenile Accountability G. $ 90, UPON A motion of Mike Morgan and a second by Bobby McGowan, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance repaid as of September 30, Document affixed hereto and incorporated herein. Advance repaid to: General County Fund $ 110, Advance repaid from: CFDA Highway Planning Grants $ 110, Robert Graham not voting, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance repaid as of September 30, Document affixed hereto and incorporated herein. 3

4 Advance repaid to: General County Fund $ 20, Advance repaid from: CFDA EPA Byram Clinton WW $ 20, Interfund Transfer UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it Transfer to: Justice Court Judges & Constable Fee $ 4, Transfer from: General County Fund $ 4, Transfer to: CFDA COPS Grant Fund $ 9, Transfer from: General County Fund $ 9, Transfer to: Severance Tax Fund $ 6, Transfer from: CFDA Highway Planning Grants $ 6, UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it Transfer to: Road M & C Fund $ 51, Transfer from: Severance Tax Fund $ 51, UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it 4

5 Transfer to: Juvenile Accountability Block Grant Fund $ Transfer from: General County Fund $ Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it Transfer to: Juvenile Accountability Block Grant Fund $ 2, Transfer from: General County Fund $ 2, UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it Transfer to: CFDA Highway Planning Grants $ 37, Transfer from: Series 2007A Bond Fund $ 37, UPON A motion of Mike Morgan and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it Transfer to: CDBG Fund $ 8, Transfer from: General County Fund $ 8, Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it Transfer to: CMPDD Title III Rural Aging Grant Fund $ 2, Transfer from: General County Fund $ 2,

6 Transfer to: CFDA Juvenile Drug Court Fund $ 3, Transfer from: General County Fund $ 3, Document is affixed hereto and incorporated herein. Transfer to: General County Fund $ 304, Transfer from: Series 2005 SWAP Fund $ 304, UPON A motion of Mike Morgan and a second by Bobby McGowan, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it Document is affixed hereto and incorporated herein. Transfer to: Court Administrator Fund $ 409, Transfer from: General County Fund $ 409, UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy Hobson Calhoun voting aye, Mike Morgan voting aye, Darrel McQuirter voting aye, it Document is affixed hereto and incorporated herein. Transfer to: General County Fund $ 136, Transfer from: Internal Service Fund $ 136, RESOLVED to approve additional related loan repayments and/or transfers due to immaterial year-end adjustments as of. Document is affixed hereto and incorporated herein. Reject Claim # 3374, 4415, 4626, 5951, InLine Contact Network Inc UPON A motion of Robert Graham and a second by Bobby McGowan, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Mike Morgan absent not voting, it RESOLVED to reject claims numbered 3374, 4415, 4626 and 5951, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. 6

7 Reject Claim # 5981, Paid to Wrong Vendor UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan absent not voting, it RESOLVED to reject claim numbered 5981, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Reject Regular Claim #5961 over $100, (Wrong Vendor) UPON A motion of Peggy Hobson Calhoun and a second by Bobby McGowan, Robert Graham voting aye, Darrel McQuirter voting aye, Mike Morgan absent not voting, it RESOLVED to reject claim numbered 5961 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims over $100, UPON A motion of Mike Morgan and a second by Peggy Hobson Calhoun, RESOLVED to approve claims numbered 5702, 5777, 5778, 5787, 5841, 5914, 5940, and 5971, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Bobby McGowan voting aye, Darrel McQuirter voting aye, Mike Morgan voting aye, it RESOLVED to approve claims numbered less claims numbered 5702, 5777, 5778, 5787, 5841, 5914, 5940, 5951, 5961, 5971 and 5981, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. ORDER APPROVING CLAIMS RESOLVED to approve the claims portion of the minutes of the Hinds County Board of Supervisors for. Document affixed hereto and incorporated herein. CANCELLATION OF OUTSTANDING WARRANTS Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it 7

8 RESOLVED to approve a Resolution of the Board of Supervisors of Hinds County authorizing cancellation and stopping of payment on certain outstanding County Warrants. Document affixed hereto and incorporated herein. Order Canceling Tax Sale / Authorizing Refunds / Reassessment Changes to the Assessment Rolls. Calhoun voting aye, Bobby McGowan voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following: Petitions for Change of Assessment: Parcel # (2015), Coward Thomas M & Nelson Donna; Parcel # (2016), Ono Properties LLC; Parcel # (2016), Lakeside REO Ventures LLC; Parcel # (2016), Bobs & Ricks Inc; Parcel # (2016), T & R Real Estate LLC MINUTE INSERTIONS Greta Lovell, Deputy Chancery Clerk, presented the following as Minute Insertions: A. Attorney General approved Interlocal Agreement between Hinds County and the City of Jackson for the Collection of Taxes B. Attorney General approved Interlocal Agreement between Hinds County and the City of Clinton for the Collection of Taxes ADJOURNMENT UPON A motion of Robert Graham and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Bobby McGowan voting aye, Mike Morgan voting aye, it RESOLVED to adjourn until October 3, 2016, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 9:38 A.M. Notice is hereby given that the meeting to be held on October 3, 2016, is a Regular Meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS Darrel McQuirter, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 8

MINUTES. BE IT remembered that on the 21st day of March 2016, at 9:00 A.M., the Board of

MINUTES. BE IT remembered that on the 21st day of March 2016, at 9:00 A.M., the Board of MINUTES BE IT remembered that on the 21st day of March 2016, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi;