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1 M I N U T E S Return to Minutes Listing Home Page 1 of 10 BE I remembered that on the 4 th day of May, 1998, at 9:00 A.M. the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisor s Room, Jackson, Mississippi; pursuant to the provisions of the Mississippi Code of 1972, Annotated, Section and resolutions heretofore adopted by the Board. This being a regular meeting of said Board s First Judicial District Term, when the following were present: RONNIE CHAPPELL PRESIDENT DOUGLAS ANDERSON VICE PRESIDENT JOSEPH LAUDERDALE MEMBER PEGGY HOBSON CALHOUN MEMBER GEORGE SMITH MEMBER ALSO PRESENT and attending upon said Supervisors Court were Chancery Clerk and Clerk of the Board of Supervisors, Alice James; Deputy Chancery Clerk, Rhuel Dickinson; Recording Deputy Clerk, Jennifer Thompson; Deputy Sheriff, Mike Skinner; Board Attorney, Ruma Haque and County Administrator, Roy DeBerry, when the following business was had and done, to-wit: A G E N D A ATTACHED TO and incorporated herein is the Agenda for today s meeting. Since the meeting was held pursuant to statute, no special notice was given. INVOCATION PRESIDENT CHAPPELL called the meeting to order at 9:07 A.M. Reverend Harry Piazza, Pastor of the Church of Today, offered the invocation. M I N U T E S UPON A motion of Douglas Anderson, and a second by George Smith, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to approve the Minutes of April 6 and April 20, Interfund Loans/Transfer C L A I M S UPON A motion of George Smith, and a second by Peggy Hobson Calhoun, Joseph Lauderdale voting aye, Douglas Anderson voting aye, Ronnie Chappell voting aye, it was RESOLVED to approve the interfund loan partial repayment to the General Interfund Loan County Fund in the amount of $88, from the Co-Wide Debt Service Fund, $ in interest due from Co-Wide Debt Service Fund to the General County Fund, the interfund loan of $8, to Advance Drainage CDBG Fund from the General County Fund and to transfer interest of $50, from the Industrial Park Bond Construction Fund to the Advance Drainage CDBG Fund, as recommended by Sonny McDonald. Documents are affixed hereto and incorporated herein; presented by Rhuel Dickinson.

2 file://c:\inetpub\wwwroot\beta\boardminutes\docs\05_04_98.html Page 2 of 10 UPON A motion of George Smith, and a second by Joseph Lauderdale, Douglas Anderson voting nay, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting nay, it was RESOLVED to approve the interfund loan to the Youth Detention Center Construction Fund in the amount of $80, from the General County Fund as recommended by Charlie Bonds. Documents are affixed hereto and incorporated herein; presented by Rhuel Dickinson. SUPERVISOR ANDERSON suggested that no action should be taken until the City of Jackson and the County work together regarding State Grant Funds, he also asked the Board Attorney to inquire with the Department of Audit regarding abstention votes. Regular Claims UPON A motion of George Smith, and a second by Joseph Lauderdale, Douglas Anderson abstaining, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, it was RESOLVED to approve the Claims Numbered 4561 through 4651 and 4665 through 5009, both inclusive, as appears in the Supervisors Docket of the Claims Book, being the Claims and Payroll of the Hinds County Treasury. JTPA/PIC Claims UPON A motion of George Smith, and a second by Peggy Hobson Calhoun, Joseph Lauderdale voting aye, Douglas Anderson abstaining, Ronnie Chappell voting nay, it was RESOLVED to approve the JTPA/PIC Claims Numbered 4652 through 4664 inclusive, as appears in the Supervisors Docket of the Claims Book, being the Claims and Payroll of the Hinds County Treasury. Special Claim-JTPA/PIC Administrative Fee UPON A motion of George Smith, and a second by Joseph Lauderdale, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, it was RESOLVED to approve the special claim to be paid to Hinds County by PIC for the month of May 1998 in the amount of $4, Document is affixed hereto and incorporated herein; presented by Rhuel Dickinson. RESOLUTION HONORING JUDGE ROBERT L. GIBBS UPON A motion of Peggy Hobson Calhoun, and a second by Douglas Anderson, Joseph Lauderdale voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to approve the Resolution Recognizing Judge Robert L. Gibbs for his dedicated service to Hinds County. The Board Attorney, at the request of Supervisor Calhoun, read the resolution aloud. Document is affixed hereto and incorporated herein.

3 RESOLUTION HONORING JOHNETTA JURDEN Page 3 of 10 UPON A motion of Peggy Hobson Calhoun, and a second by George Smith, Joseph Lauderdale voting aye, Douglas Anderson voting aye, Ronnie Chappell voting aye, it was RESOLVED to approve the Resolution Recognizing Johneta Jurden for her dedicated service to Hinds County. The Board Attorney, at the request of Supervisor Calhoun, read the resolution aloud. Document is affixed hereto and incorporated herein. YOUTH DETENTION CENTER FINAL PLANS DISCUSSION BEGAN concerning final acceptance of the Youth Detention Center Final Design documents and the setting of a bid date. The final review of the plans was held on April 23 and 24, The initial bid was $300, for Phase I Sanitary Sewer Line and that $211, has been spent. The original budget was $200, and approximately $89, is still remaining in the project for asphalt paving and that alternates may be used to stay within the budget. The construction of the project will last approximately 24 months. Supervisor Anderson reiterated why he voted nay and Supervisor Chappell wants the City of Jackson to be a partner in the project as agreed. Charlie Barlow and Gene Reynolds provided copies of the projects approximate cost and schedule. Documents are affixed hereto and incorporated herein. A MOTION was made by Joseph Lauderdale, and seconded by George Smith to approve the Final Design Documents for the proposed Youth Detention Center and to authorize the County Administrator to coordinate with Charlie Barlow to set a bid date for the project. After further discussion, the motion and second were withdrawn to allow the City of Jackson to act on the matter. UPON A motion of Joseph Lauderdale, and a second by George Smith, Douglas Anderson voting nay, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, it was RESOLVED to accept the Final Plan and Specification Documents for the proposed Youth Detention Center. UPON A motion of Joseph Lauderdale, and a second by George Smith, Douglas Anderson voting nay, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting nay, it was RESOLVED to authorize the County Administrator to set a bid date for construction of the proposed Youth Detention Center Project, pending approval of acceptance of the final plan and specification of the proposed Youth Detention Center by the City of Jackson. BIDS/PINEHAVEN DRIVE SAP-25(50) GEORGE PATE announced that three bids were received for widening and overlay of Pinehaven Drive SAP-25(50) from: 1) APAC-Mississippi $1,187, Bid Bond/Liberty Mutual Ins. Co 5% 2) Dickerson & Bowen $1,115,853.65

4 Bid Bond/USF&G 5% Page 4 of 10 3) Superior Asphalt $1,087, Bid Bond/Fidelity & Deposit Co 5% UPON A motion of Joseph Lauderdale, and a second by George Smith, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, it was RESOLVED to take these bids under advisement until later in the meeting. PUBLIC DEFENDER INTERN COORDINATOR CONTRACT UPON A motion of Douglas Anderson, and a second by Joseph Lauderdale, Peggy Hobson Calhoun absent for voting, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to enter into a Professional Services Contract for the Public Defender Intern Coordinator and to accept the funds of $5,000 from WLBT- 3. This contract is at no cost to the county. Documents are affixed hereto and incorporated herein. ENGAGEMENT OF CONSTRUCTION CONSULTANT HINDS COUNTY V. DUNN CONSTRUCTION SPECIAL COUNSEL Bob Owens, representing the County in the lawsuit styled Hinds County v. Dunn Construction, reminded the Board that he was instructed to seek a cost management consultant to assist with the Raymond Detention Center litigation. He mentioned that Sheriff McMillin recommended a local architect, who in turn, recommended that Hinds County retain U.S. Cost Inc. of Houston, Texas. Sheriff McMillin and Sheriff s Counsel expressed no opposition to Mr. Owens regarding the acceptance of U.S. Cost Inc. Mr. Owens was advised by local companies to seek out-of-state services. This project will cost approximately $22, UPON A motion of Douglas Anderson, and a second by George Smith, Joseph Lauderdale voting aye, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting nay, it was RESOLVED to retain U.S. Cost Management Consultants of Houston, Texas, as recommended, to serve as consultants for the Raymond Detention Center litigation. Documents are affixed hereto and incorporated herein; presented by Special Counsel Bob Owens. ROUTINE NON-EMERGENCY AMBULANCE SERVICE ROY DeBERRY advised the Board of a letter received from Emergystat, Inc. requesting to delete the Application for a Certificate of Necessity for an Emergency/Routine Non-Emergency Ambulance Service License from the agenda and to reschedule at a later date. JOE DONOVAN of AMR questioned the position of the application submitted by Emergystat, Inc. Attorney Haque spoke with the Attorney representing Emergystat, Inc. and he provided her with no explanation as to the withdrawal request. Ray Bryant, Hinds County EMS Coordinator, recommended denying the application, but requested the Board to make a decision about whether he should continue to accept information. Document is affixed hereto and incorporated herein. A MOTION was made by Joseph Lauderdale and a second by Ronnie Chappell, to disallow Emergystat, Inc. from operating ambulance service in Hinds County. After further discussion, the motion and second were withdrawn. No action was taken. G I S SYSTEM STATUS REPORT LARRY FISHER asked to delay the agenda item for the Geographic Information System until May 18, 1998.

5 Discussion was held regarding correcting the errors in the system, possibly having a working session and to include all the necessary parties in the process. A report will be given later by Hibbett Neal. Mr. Fisher informed the Board of his intent to have his staff pick up computers from various areas, with the exception of one per site, for necessary testing. Mr. Neal and Mike Barnes participated in the discussion. No action was taken. COMMUNICATION SYSTEM AUTHORITY TO ADVERTISE LARRY FISHER reported that he is ready to advertise Request for Proposal s (RFP s) for a Communications System for Hinds County. Motorola Communications and Ericsson, Inc. gave input on the RFP. The County Administrator suggested that an objective company prepare an RFP. Mr. Fisher stated that if an independent company were selected, he would have to get the E 911 Council s approval. Mr. Fisher and Deputy Sheriff, John Wilson requested digital standard equipment, although this could eliminate some companies from bidding. Digital equipment will benefit different departments in Hinds County. A MOTION was made by Douglas Anderson, and a seconded by Joseph Lauderdale to authorize staff to place the Communications System for Hinds County out for Bid and to include letters from the Sheriff s Department and Emergency Management Director stating the necessity of a digital system. George Smith made a substitute motion to place an RFP out for the Communications System for Hinds County. The substitute motion died for lack of a second. The original motion passed with Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye and George Smith voting aye. TWIN CITIES LANDFILL TWIN CITIES Landfill, Inc. was accepted by Hinds County to be included in the Hinds County Solid Waste Management Plan on March 16, On Friday, May 1, 1998, a lawsuit was filed by some of the residents of Hinds County regarding the "Public Notification" not being circulated in the area where the landfill will be built. The Board Attorney cited the law and policy of the Board of Supervisors. Discussion was held regarding establishing a policy for advertising all public hearings in the contract paper as well as in the area where a possible landfill will be built. The Board Attorney suggested that she and Elmore Moody establish a policy for advertising Solid Waste Management Amendments. UPON A motion of Ronnie Chappell, and a second by Douglas Anderson, Joseph Lauderdale voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it was RESOLVED to rescind the Amendment to the Hinds County Solid Waste Management Plan adopted March 16, 1998, as shown in Minute Book 242 at Page 237, and to authorize the Board Attorney to enter an Agreed Order settling the Chancery Court lawsuit accordingly. Document is affixed hereto and incorporated herein. This motion was read by the Board Attorney, at the request of Supervisor Chappell. Certificate of Recognition/NACo OTHER BUSINESS THE COUNTY Administrator mentioned that the Hinds County Board of Supervisors received a Certificate of Special Recognition for participation in the NACo 1997 Survey Group. Full Page Advertisement for Supervisors Page 5 of 10 UPON A motion of George Smith, and a second by Douglas Anderson, Joseph Lauderdale voting aye, Peggy Hobson

6 RESOLVED to approve the advertisement of a full color ad of the Board Page 6 of 10 of Supervisors as in the past. Presented by Roy DeBerry. TRAVEL UPON A motion of George Smith, and a second by Douglas Anderson, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to authorize the County Administrator to travel to NAWDP Conference in Miami, FL on May 10-13, 1998 (Trip funded by the Department of Labor and registration will be funded by the County), also for staff and Board Members to travel to the NACo Conference in Portland, OR, July 17-21, POLICY MANUAL UPDATE CHARLES HICKS and Laura Figgers gave an updated report on the Hinds County Policy Manual. Mr. Hicks wants to coordinate with the Chancery Clerk s office to have common language in the policy. They are seeking clarification on some of the motions. A. Phillip Randolph Educational Fund OTHER BUSINESS AL BROOKS, Executive Director of the Recruitment and Training Program of the A. Phillip Randolph Educational Fund, advised the Board of their intent to place an office in Hinds County. Mr. Brooks left a synopsis of the program with the Human Capital Development Department for Board review. RTP is requesting a letter of support from Hinds County. The Board Attorney will draft a letter for Board approval. No action required. DEPARTMENT OF INVENTORY LIST OF TRANSFERS UPON A motion of Douglas Anderson, and a second George Smith, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to approve the Inventory Department request to transfer the list of county assets to a new location. Documents are affixed hereto and incorporated herein; presented by Charlie Bonds. PENAL FARM SEWER LINE CONNECTION UPON A motion of George Smith, and a second by Douglas Anderson, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to approve the Maintenance Department request to approve an Interlocal Agreement with the Town of Raymond to connect a sewer line for the Hinds County Penal Farm with assistance from the Penal Farm

7 inmates and to employ an engineering group as recommended, to purchase Page 7 of 10 necessary materials and to negotiate sewer rates. Documents are affixed hereto and incorporated herein; presented by Clyde Finch. BIDS/PINEHAVEN SAP 25(50) UPON A motion of Douglas Anderson, and a second by Joseph Lauderdale, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to accept the lowest bid received for Pinehaven Drive SAP 25(50) from Superior Asphalt in the amount of $1,087, as recommended. Documents are affixed hereto and incorporated herein; presented by Elmore Moody. SPRINT AUCTION CONTRACT UPON A motion of Joseph Lauderdale, and a second by Douglas Anderson, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to approve entering into a contract with Sprint Auction, to auction equipment as requested by Elmore Moody. STATE AID ENGINEERING CONTRACT FEES UPON A motion of Douglas Anderson, and a second by Joseph Lauderdale, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to accept the State Aid Engineer s recommendation to increase County State Aid Engineering Contract Fees from 11% to 12% as recommended by Elmore Moody. Documents are affixed hereto and incorporated herein. TRAVEL UPON A motion of George Smith, and a second by Douglas Anderson, Joseph Lauderdale voting nay, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting nay, it was RESOLVED to authorize the Public Works Director and Board members to travel to the National Association of Black County Officials (NABCo) in Montgomery, Alabama, May 14-17, BANK AGREEMENT

8 UPON A motion of Douglas Anderson, and a second by George Smith, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to approve a Master Repurchase Agreement and a Corporate Resolution. Documents are affixed hereto and incorporated herein; presented by Rhuel Dickinson. CHANGES TO THE ASSESSMENT ROLLS, SIXTEENTH SECTION LEASES ORDERS AUTHORIZING REFUNDS, CANCELLATIONS AND REASSESSMENTS UPON A motion of Douglas Anderson, and a second by George Smith, Joseph Lauderdale voting aye, Peggy Hobson RESOLVED to approve the Sixteenth Section Leases between the Trustees of the Jackson Public School District and John M. King, Jr. and Lease Sales, Inc.; Orders Canceling Tax Sale, Authorizing Refund, Reassessment & Voiding of Tax Deed 1994-Parcel B B McClendon; Order Canceling Tax Sales & Authorizing Refunds 1995 & 1996 List of Various Parcels; Order Canceling Tax Sales 1995 & 1996 List of Matured Parcels to the State of Mississippi. Petitions for Reduction of Assessment John W. Blanks, Jimmy Gray, Curtis Measells, Mable Weathersby, James W. McDaniel, Leonard J. Thomas, List of Various Reductions Totals 28696/13181, 791/791 and ,56631, Lavon Gressett (5502, 823, 819 &820), Michelle & Anthony Purvis; Notices to Increase the Assessment of Real & Personal Property Russells Hair Design Studio, Tyson Foods Inc Exp 1, City Welding & Ornamental Iron, HY & DRY Mini Storage and Professional Vending Inc. Documents are affixed hereto and incorporated herein; presented by Rhuel Dickinson. > MINUTE INSERTIONS RHUEL DICKINSON presented the following for Minute Insertion: 1. Rural Fire Protection Agreements 2. LSBP-25(1) Contract Documents and Price Estimates/lake Dockery Rd, Lake Dockery Rd, Old Jackson Rd, W. Frontage Terry Rd, Cayuga Rd & Gertrude St 3. Proofs of Publication: -Wilbert F. & Frances L. Crockett -Walter, Jr. & Mary Bell Gibbes -Alan & Bernard Harrigill Page 8 of 10

9 -Traveling Expenses of the Board of Supervisors for October, 1997 March, 1998 Page 9 of 10 -Public Hearing Gibson Rd Documents are affixed hereto and incorporated herein. Inmate Telephone Services OTHER BUSINESS THE BOARD Attorney advised the Board of a letter received for emergency inmate telephone service at the Raymond Detention Center. BellSouth terminated service on April 30, 1998, and Talton Telecommunications will place temporary equipment until the awarded contract begins on May 15, UPON A motion of Douglas Anderson, and a second by Joseph Lauderdale, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to advance Talton Telecommunication s contract to allow them to place temporary equipment at the Raymond Detention Facility and that the commission will not take effect until May 15, Document is affixed hereto and incorporated herein; presented by Ruma Haque. Cellular Phones for Hinds County Constables A MOTION was made by Douglas Anderson, and seconded by George Smith for Hinds County to purchase five (5) cell-phones for Hinds Constables and to pay their phone bills up to $100 per month from their budget, finding that this is necessary for their law enforcement duties. Joseph Lauderdale voted nay, Peggy Hobson Calhoun abstained, Ronnie Chappell voted nay. Motion failed. ANNOUNCEMENT PRESIDENT CHAPPELL announced the following meetings of the Board of Supervisors: May 18, 1998 Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. June 1, 1998 Raymond Courthouse Annex Raymond, MS 9:00 A.M. HE ALSO announced that additional, special, recessed, or other meetings may be held by posting minute entry or other means allowed by law. AJOURNMENT UPON A motion of Douglas Anderson, and a second by Joseph Lauderdale, Peggy Hobson Calhoun voting aye, Ronnie Chappell voting aye, George Smith voting aye, it was RESOLVED to adjourn until 9:00 A.M. May 18, 1998, Board of

10 Supervisors Room, Chancery Court Building, Jackson, Mississippi. Page 10 of 10 Whereupon the meeting adjourned at approximately 12:11 A.M. Notice is hereby given that the meeting to be held on May 18, 1998, is a special meeting of said Board s First Judicial District Term. HINDS COUNTY BOARD OF SUPERVISORS Ronnie Chappell, President Attest: Alice James, Chancery Clerk BY: D.C. Back to top.