MINUTES BOARD OF SUPERVISORS AUGUST TERM, 2001 PEARL RIVER COUNTY, MISSISSIPPI

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1 MONDAY AUGUST 13, 2001 The Board of Supervisors met at 10:00 a.m. Monday the 13thday of August, 2001, in the Supervisors' Room at the County Courthouse, Town of Poplarville, Mississippi with the following members of said Board and officers of said County present, to-wit: Robert Thigpen, President, member from District No. Four; Larry Davis, Vice-President, member from District No. Three; Anthony Hales, member from District No. One; Charles Ray Perry, member from District No. Two; Troy Stockstill, member from District No. Five; Nova Carroll, Board Attorney; David Earl Johnson, Chancery Clerk; and Joe Stuart, Sheriff. The following proceedings were had and entered of record towit:

2 ORDER APPROVING CERTIFICATE AND AFFIDAVIT FOR ISSUANCE OF DUPLICATE WARRANTS Supervisors of Pearl River County, Mississippi, the matter of approving certificate and affidavit for issuance of duplicate warrants. Upon motion made by Troy Stockstill and seconded by Charles Ray Perry, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors that the attached certificate and affidavit of issuance of duplicate warrants in amount of $32.25 to Heiden, Brooks & Garland, Inc. be approved and $90.00 to JCC Environmental, Inc. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

3 MOTION TO TABLE SCHOOL BUS TURNAROUNDS IN PEARL RIVER CENTRAL SCHOOL DISTRICT Supervisors of Pearl River County, Mississippi, the matter to table school bus turnarounds in Pearl River Central School District. Upon motion made by Troy Stockstill and seconded by Anthony Hales, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to table school bus turnarounds in Pearl River Central School District. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

4 ORDER TO ACCEPT FRANCHISE FEE CHECK FROM CHARTER COMMUNICATIONS Supervisors of Pearl River County, Mississippi, the matter of accepting a franchise fee check from Charter Communications. Upon motion made by Charles Ray Perry and seconded by Anthony Hales, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to accept a franchise fee check in amount of $10, from Charter Communications. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

5 ORDER ACCEPTING PERSONNEL CHANGE IN TAX DEPARTMENT Supervisors of Pearl River County, Mississippi, the matter of accepting personnel change in Tax Department. Upon motion made by Anthony Hales and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve the request from the Tax Office to authorize Belinda Smith to requisition supplies and Cara Pullen to be her back up. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

6 ORDER APPROVING DOCKET OF CLAIMS AND PAYROLL OF COUNTY EMPLOYEES FOR PERIOD ENDING AUGUST 8, Supervisors of Pearl River County, Mississippi, the matter of approving claims docket and payroll of county employees for period ending August 8, Upon motion made by Charles Ray Perry and seconded by Troy Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to approve that the claims docket be paid by August 10,2001 and payroll of county employees for the period ending August 8, 2001, and as verified by the various department heads as being true and correct are hereby approved with exception to comp time. Fund 001 Claim No. 3589; Fund 005 Claim No. 26; Fund 100 Claim No. 233; Fund 120 Claim No. 199;

7 Fund 156 Claim No. 774; Fund 166 Claim No. 57; Fund 681 Claim No. 279; BE IT FURTHER ORDERED by this Board that the Clerk of this Board be and is hereby authorized and directed to issue payroll checks accordingly. Ray Perry, Larry Davis, Voting AYE: Anthony Hales, Charles ORDER APPROVING SCHOOL BUS TURN-A-ROUNDS FOR PEARL RIVER CENTRAL AND PICAYUNE SCHOOL DISTRICT Supervisors of Pearl River County, Mississippi, the matter of approving school bus turn-a-rounds for the Pearl River Central and Picayune School District. Upon motion made by Charles Ray Perry and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve the attached school bus turn-a-rounds for the Pearl River Central School District and one for Picayune School District on Lazy Oaks Road. These requests, being located within the Pearl River County School District and Picayune School District and bearing approval of said Superintendent of School, be and are hereby approved by this Board. Be It Further Ordered that upon receipt of a signed document from the individual land owners and approved by said school board,

8 the Road Manager be and is hereby authorized and directed to construct and maintain said school bus turn-a-rounds as set out above in order to enable the buses to travel said roads safely and to have ample room to turn said buses. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis, ORDER AUTHORIZING ROBERT THIGPEN TO SIGN LETTERS TO SENATOR COCHRAN AND SENATOR LOTT THANKING THEM FOR WASHINGTON MEETING WITH HAROLD HOLMES Supervisors of Pearl River County, Mississippi, the matter of authorizing Robert Thigpen to sign letters to Senator Cochran and Senator Lott, thanking them for Washington meeting with Harold Holmes. Upon motion made by Charles Ray Perry and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to authorize Robert Thigpen to sign letters to Senator Cochran and Senator Lott, thanking them for Washington meeting with Harold Holmes. Ordered and adopted, this the 13th day August, Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

9 ORDER ACCEPTING PROPOSED GEOGRAPHIC INFORMATION SYSTEMS IMPLEMENTATION TEAM Supervisors of Pearl River County, Mississippi, the matter of accepting proposed Geographic Information Systems Implementation Team. Upon motion made by Charles Ray Perry and seconded by Robert Thigpen, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to accept the proposed Geographic Information Systems Implementation Team from Harold Holmes as follows: 1 Representative Pearl River County Tax Office Harold Holmes Pearl River County Freda Rocker Pearl River County Kendall McClinton Pearl River County Troy Stockstill Pearl River County Aaron Russell, Jr Pearl River County Bobby Strahan Pearl River County Mike Mitchell Pearl River County Stephen Surles Pearl River Co. Development Stuart Williamson Consultant Pearl River Co. 1 Representative Dungan Engineering 1 Representative City of Picayune

10 1 Representative City of Poplarville Laura Algeo FEMA Region IV 1 Representative Michael Baker, Jr., Inc. 1 Representative COE Vicksburg Kurt Shinkle State Geodetic Advisor Billy Joe Lee Ms. State Extension Service 1 Representative MARIS Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis, ORDER ACCEPTING MONTHLY REPORT FROM THE ROAD DEPARTMENT Supervisors of Pearl River County, Mississippi, the matter of accepting monthly report from the Road Department. Upon motion made by Charles Ray Perry and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to accept monthly report form the Road Department. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

11 11:35 A.M., M0NDAY, AUGUST 13, 2001 ORDER FOR BOARD OF SUPERVISORS TO RETIRE INTO EXECUTIVE SESSION OF BOARD Upon motion made by Troy Stockstill and seconded by Charles Ray Perry, the following order was adopted, to-wit: BE IT ORDERED by the Board of Supervisors that this Board do now retire into executive session of the Board for the purpose of discussing legal matters.

12 Ray Perry, Larry Davis, Robert Thigpen and Troy Stockstill Voting AYE: Anthony Hales, Charles 12:20 P.M., MONDAY, AUGUST 13, 2001ORDER TO RETURN TO REGULAR SESSION OF BOARD AND TO OPEN MEETING TO THE GENERAL PUBLIC Upon motion made by Troy Stockstill and seconded by Anthony Hales, the following order was adopted, to-wit: BE IT ORDERED by the Board of Supervisors that this Board do now return to regular session of the Board and to open said meeting to the general public. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis, Whereupon the Clerk of said Board announced that said meeting was now open to the general public. ORDER ACCEPTING PERSONNEL CHANGES IN THE ROAD DEPARTMENT Supervisors of Pearl River County, Mississippi, the matter of accepting personnel changes in the Road Department. Upon motion made by Anthony Hales and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to accept the termination of employment of Archie Wells in the Road Department. Mike Mitchell recommended his termination because he

13 could not hold the position any longer. Voting AYE: Anthony Hales, Charles Ray Perry and Larry Davis, ORDER ACCEPTING PERSONNEL CHANGES IN TAX DEPARTMENT Supervisors of Pearl River County, Mississippi, the matter of accepting personnel changes in the Tax Department. Upon motion made by Anthony Hales and seconded by

14 Larry Davis, the following order was adopted, to-wit; Be It Ordered by the Board of Supervisors to accept the resignation of Kasey Knight in the Tax Department. Kasey gave a two week notice at which time Bill Martin requested that his resignation be effective immediately. Ray Perry, Larry Davis, Robert Thigpen, and Troy Stockstill. Voting AYE: Anthony Hales, Charles ORDER DIRECTING GARY BEECH TO REQUEST MARKET ANALYSIS ON POPLARVILLE INDUSTRIAL PARK PROPERTY

15 Supervisors of Pearl River County, Mississippi, the matter of directing Gary Beech to request Market Analysis on Poplarville Industrial Park property. Upon motion made by Anthony Hales and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to direct Gary Beech to request Market Analysis on Poplarville Industrial Park property. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

16 ORDER TO RECESS FOR LUNCH There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of recessing for lunch at 12:05 p.m. Upon motion made by Charles Ray Perry and seconded by Anthony Hales, the following order was adopted to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to recess until 1:00 p.m. Ray Perry, Larry Davis, Voting AYE: Anthony Hales, Charles

17 ORDER ALLOWING TAX REDUCTIONS AND STRIKE TAX SALE Supervisors of Pearl River County, Mississippi, the matter of allowing Tax Reductions and Strike Tax Sale. Upon motion made by Troy Stockstill and seconded by Charles Ray Perry, the following order was adopted, to-wit: Be It Ordered by the Board of Supervisors of Pearl River County that there be allowed tax reductions and strike tax sale. Strike the following parcels from tax sale: PPIN 6225 PARCEL Ethel M. Barnes (1998 & 1999) PPIN PARCEL Karen Janice Stockstill (1999) Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

18 ORDER APPROVING FARM RESIDENTIAL SIXTEENTH SECTION LEASE CONTRACT BETWEEN PEARL RIVER COUNTY SCHOOL DISTRICT AND JEFFREY W. AND APRIL E. LEE AND ASSIGNMENT OF LEASE FROM JERRY S. RICE TO DEAN AND RHONDA CUEVAS Supervisors of Pearl River County, Mississippi, the matter of approving Farm Residential Sixteenth Section Lease contract between Pearl River County School District and Jeffrey W. and April E. Lee and assignment of lease from Jerry S. Rice to Dean and Rhonda Cuevas. Upon motion made by Troy Stockstill and seconded by Charles Ray Perry, the following order was adopted, to-wit: Therefore Be It Ordered by the Pearl River County Board of Supervisors that the Farm Residential Sixteenth Section Lease contract between Pearl River County School District and Jeffrey W. and April E. Lee Book 773 Page 266 and assignment of lease from Jerry S. Rice to Dean and Rhonda Cuevas Book 773 Page 271. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

19 MOTION TO MOVE PURCHASE ORDERS AND OUT OF ROAD FUND INTO BRIDGE FUND Supervisors of Pearl River County, Mississippi, the matter to move purchase orders and out of Road Fund into Bridge Fund. Upon motion made by Troy Stockstill and seconded by Charles Ray Perry, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to move purchase orders and out of Road Fund into Bridge Fund. Ray Perry, Larry Davis, Voting AYE: Anthony Hales, Charles

20 1:55 P.M., M0NDAY, AUGUST 13, 2001 ORDER FOR BOARD OF SUPERVISORS TO RETIRE INTO EXECUTIVE SESSION OF BOARD Upon motion made by Troy Stockstill and seconded by Anthony Hales, the following order was adopted, to-wit: BE IT ORDERED by the Board of Supervisors that this Board do now retire into executive session of the Board for the purpose of discussing legal matters. Ray Perry, Larry Davis, Robert Thigpen and Troy Stockstill Voting AYE: Anthony Hales, Charles 2:00 P.M., MONDAY, AUGUST 13, 2001ORDER TO RETURN TO REGULAR SESSION OF BOARD AND TO OPEN MEETING TO THE GENERAL PUBLIC Upon motion made by Troy Stockstill and seconded by Anthony Hales, the following order was adopted, to-wit: BE IT ORDERED by the Board of Supervisors that this Board do now return to regular session of the Board and to open said meeting to the general public. Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis, Whereupon the Clerk of said Board announced that said meeting was now open to the general public.

21 ORDER TO RELEASE ALL E-911 RECORDS REGARDING AUTOMOBILE ACCIDENT INVOLVING DR. RAYMOND CAILLOUETTE ON APRIL 26, 1998 Supervisors of Pearl River County, Mississippi, the matter of an Order to release all E-911 records regarding automobile accident involving Dr. Raymond Caillouette on April 26, Upon motion made by Larry Davis and seconded by Charles Ray Perry, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to release all E-911 records regarding the automobile accident involving Dr. Raymond Caillouette on April 26, Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,

22 RECESS ORDER Upon motion made by Anthony Hales and seconded by Troy Stockstill, the following order was adopted, to-wit: IT IS ORDERED that the Board do now take a recess until 10:00 o'clock a.m., Wednesday the 15th day of August, Voting AYE: Anthony Hales, Charles Ray Perry, Larry Davis,