MINUTES OF MEETING OF THE BOARD OF SUPERVISORS OF COAHOMA COUNTY, MISSISSIPPI - JULY 6, 2015

Transcription

1 MINUTES OF MEETING OF THE BOARD OF SUPERVISORS OF COAHOMA COUNTY, MISSISSIPPI - JULY 6, 2015 The Board of Supervisors of Coahoma County, Mississippi, met Monday, July 6, 2015, at 2:00 p.m. The meeting was called to order by Paul Pearson, President. All duly elected supervisors were present with the exception of Supervisor Weiner. Also present were Ed Peacock III, Chancery Clerk of Coahoma County; County Administrator, Daniel Vassel; Board Attorney, Tom Ross, Jr. and Sheriff Charles Jones. The first matter of business brought before the Board was the approval of the Board minutes for the June 2015, meetings, with corrections. Upon motion duly made by Supervisor Burrel, seconded by Supervisor Newson, and unanimously adopted by all supervisors present and voting; it was ORDERED, that the minutes of the June 2015, meetings be approved, with corrections. OLD BUSINESS Upon motion duly made by Supervisor Weiner, seconded by Supervisor Newson, and ORDERED, that the Board carry forward the matter of the appointment to the Board of Appeals for Building Permit (District 5). NEW BUSINESS Upon motion duly made by Supervisor Overton, seconded by Supervisor Burrel, ORDERED, that the Board approve the Emergency Management Performance Grant. IT WAS FURTHER ORDERED, that the Board authorize the President to sign said Grant. (see attached ) Supervisor Weiner entered the meeting at this time. ORDERED, that the Board carry forward the matter of the new roof for the Train Depot. ORDERED, that the Board approve voiding the following tax sales: 1) Property owned by Barbara Ann Jones, Parcel #084E and reimburse BCA Finance LLC in the amount of $ (2014 ). 2) Property owned by Jimmy Edd Catt, Parcel # and reimburse Carol Fitzgerald dba BRF Enterprises in the amount of $ (2014 ). 1

2 ORDERED, that the Board approve prior travel and expenses for Hattie Shivers and Ann Williams to attend the 86 th Annual MACA Conference in Biloxi, MS, on July 12-16, ORDERED, that the Board approve the remaining budget for the Fourth Quarter appropriation for the Tax Assessor=s Office as follows: (see attached Order) Fund 001-General Fund Personnel $ $ Contractual Services Consumable Supplies Fund 002-General County Trust $ $ Personnel $ 56,29 $ 20, Contractual Services 11, ,07 Consumable Supplies 10,00 7, Capital Outlay $ 77, $ 30, IT WAS FURTHER ORDERED, that the Board approve the remaining budget for the Fourth Quarter for the Tax Collector=s Office as follows: (see attached Order) Personnel $ 302, $ 90, Contractual Services 21,15 5,89 Consumable Supplies 5, Capital Outlay 0 0 $ 328, $ 96, IT WAS FURTHER ORDERED, that the Board approve remaining budget for the Fourth Quarter for the Mapping as follows: (see attached Order) Contractual Services $ 108,00 $ 10, Consumable Supplies Total Appropriation for Tax Assessor/Collector $ 108,00 $ 10,

3 $ 514,39 $ 137, Upon motion duly made by Supervisor Burrel, seconded by Supervisor Weiner, ORDERED, that the Board approve the second five year tax exemption period for Cooper Tire and Rubber through (see attached Resolution) Upon motion duly made by Supervisor Overton, seconded by Supervisor Newson, ORDERED, that the Board approve the Free Port Warehouse License for American Green Tech. (see attached) Hattie Shivers, Tax Collector/Assessor, presented the 2015 Personal and Real Tax Rolls and Roll Re-caps which were reviewed by the Board. and ORDERED, that the Board determined the real and personal tax rolls are equalized as required by MCA ' and authorized publication of notice that said rolls were equalized and available for public inspection. (see attached) Upon motion duly made by Supervisor Overton, seconded by Supervisor Pearson, and ORDERED, that the Board set the public hearing for objections to real and personal property valuations for August 12, 2015, at 2:00 p.m., with the deadline for submitting objections at Noon, August 10, Upon motion duly made by Supervisor Weiner, seconded by Supervisor Overton, ORDERED, that the Board approve the Right-of-Way Permit Application for the Use and Occupancy Agreement for the Construction or Adjustment of a Utility for Dulaney Road. (see attached) Upon motion duly made by Supervisor Weiner, seconded by Supervisor Pearson, ORDERED, that the Board, finding that the office of County (Prosecuting) Attorney, does approve the appointment of Tom T. Ross, Jr. as the Interim County Prosecuting Attorney and authorize the President to enter into on behalf of the Board a contract for services for that purpose. (see attached) Upon motion duly made by Supervisor Weiner, seconded by Supervisor Pearson, ORDERED, that the Board carry forward the matter of the proposed Coca-Cola Contract for beverage service for the Expo Center. ORDERED, that the Board approve the Jolly Jumpers Coahoma Youth Fun Day Rental Contract, subject to the review of the insurance policy. (see attached) Upon motion duly made by Supervisor Overton, seconded by Supervisor Newson, 3

4 ORDERED, that the Board approve the applications: following amended homestead 1) Ollie Mae Shelby Myles, et ux, Parcel # , to reflect over 65. 2) Priscilla Anderson Morris, et ux, Parcel #078E , to reflect over 65. 3) Tyler C. Banks, Sr., et ux, Parcel # , to reflect social security disability. Upon motion duly made by Supervisor Pearson, seconded by Supervisor Newson, ORDERED, that the Board approve the appointment of Kendrick Travis to the Coahoma Opportunities Board, effective July 6, 2015, and ending December 31, and ORDERED, that the Board approve the remaining budget for the Fourth Quarter appropriation for the Sheriff=s Department as follows: (see attached Order) Personnel $1,644, $ 541, Contractual Services 267,70 49, Consumable Supplies 192,00 50, Debt Service 55, Capital Outlay 101,00 Transfer out/grant match (109,804.00) (12,538.31) $2,260, $ 520, IT WAS FURTHER ORDERED, that the Board approve the remaining budget for the Fourth Quarter Appropriation for the Coahoma County Jail, as follows: (see attached Order) Personnel $ 934, $ 172, Contractual Services 395,60 114, Consumable Supplies 62,50 5, Capital Outlay 26,00 (143.00) $ 1,418, $ 292,83 IT WAS FURTHER ORDERED, that the Board approve the remaining budget for the Fourth Quarter for the Communications Department, as follows: (see attached Order) Personnel $ 307, $ 58, Contractual Services 2,00 2,00 Consumable Supplies 5,00 1, $ 314, $ 61, Total Appropriation for Sheriff=s Department 4

5 $3,993, $ 875, ORDERED, that the Board approve the Nunc Pro Tunc Order to correct the January 5, 2015, minutes concerning the purchase of road equipment. (see attached) ORDERED, that the Board declare the attached list as surplus property or missing property and remove said property from inventory. (see attached) ORDERED, that the Board approve prior travel and expenses for Wayne Sneed to attend Supply Unit Leader Training in Raymond, MS, on July 7-10, The Board President appointed a committee of Timothy Burrel, Chris Overton and Daniel Vassel to review the FEMA Safe Room Architect proposals. Upon motion duly made by Supervisor Burrel, seconded by Supervisor Overton, ORDERED, that the Board approve the destruction of accounts payable records according to the Mississippi Retention Schedule BSC for 2008 through The Board President appointed a committee of Johnny Newson, Roger Weiner, Daniel Vassel and a representative of North Delta Planning and Development to review the proposals submitted for County Employee Benefits Consulting Services. Upon motion duly made by Supervisor Burrel, seconded by Supervisor Newson, ORDERED, that the Board approve the date of July 22, 2015, for the Budget Public Hearing. County Administrator, Daniel Vassel, presented the budget, cash and investment reports by fund. Sherif Jones left the meeting at this time. and ORDERED, that the recap for June claims paid, containing claims #2402 through #2756, in the total amount of $3,816,547.24, be approved. ORDERED, that the July 6, 2015, transaction list in the amount of $1,392,336.29, be approved. and unanimously adopted by all supervisors present and voting, it was 5

6 ORDERED, that the Board approve all claims approved at this meeting in the amount of $1,392, (see attached) The Board next received the following reports and information: 1. Gaming Fee Report 2. Road Department Report 3. Justice Court Report 4. Record prior travel for Wayne Sneed to attend the SRS Oxygen System Training in Jackson, MS, on June 25-26, Resignation Letter of Ben Earnest from the Coahoma Opportunities Board Upon motion duly made by Supervisor Weiner, seconded by Supervisor Burrel, ORDERED, that the Board make the above reports and information a part of the minutes. ORDERED, that the Board authorize Daniel Vassel, County Administrator, to write a letter to Lamar Williams regarding janitorial service at DHS and other buildings, that service is not being adequately performed. ORDERED, that the Board authorize Daniel Vassel, County Administrator, to write a letter to the State Aid Engineer as to problems with striping of State Aid Roads. Upon motion duly made by Supervisor Burrel, seconded by Supervisor Newson, and unanimously adopted by all supervisors present and voting, it was ORDERED, that the Board consider Executive Session. Upon motion duly made by Supervisor Burrel, seconded by Supervisor Newson, and ORDERED, that the Board enter Executive Session to discuss litigation strategy and personnel matter. Supervisor Weiner left the meeting at this time. and ORDERED, that the Board exit Executive Session. Upon motion duly made by Supervisor Pearson, seconded by Supervisor Burrel, and ORDERED, that the Board, having received the certification from Richard Dickson as the initial decision maker (pursuant to the contract on the Saf -T-Cart project) that the 6

7 contractor, Thunder Construction, is in default, and the Board finding, consistent with said Certificate, that the contract was in default, pursuant to the terms of the contract, does hereby declare the Contractor is in default on said project. (see attached certification) Reference is made hereby to the Contract between Coahoma County, Mississippi, and Thunder Construction, Inc. for the project and the same is deemed fully copied herein and made a part of these Minutes by reference. Upon motion duly made by Supervisor Burrel;, seconded by Supervisor Pearson, and unanimously adopted by all supervisors present and voting, it was ORDERED, that the Board recess until 2:00 p.m., Wednesday, July 15,