Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting November 25, 2013

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting November 25, 2013 Notice of the meeting and agenda were posted at 12:00pm on November 21, 2013 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Anderson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: The Board discussed remodeling the Administrative Office Building. Items discussed were adding a fascia to the exterior of the north end of the building, replacing the soffats, remodeling the restrooms (current estimated cost $98,000.00), and expanding the Commissioners office breakroom. The Board discussed hiring an architect to help with the design of the project and to prepare the bid specifications. The Board determined to have the Chairman contact various architects. No action was required. The Board reviewed quotes to replace the sidewalk at the 210 N. Choctaw Office Building and the County Assessor s Building (200 N. Choctaw). Four quotes were obtained by Cliff Lawson, Maintenance Supervisor. Carson moved, seconded by Stewart to accept the lowest quote from MTZ Construction, Inc. for $12, Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Agenda item #4: Anderson moved, seconded by Carson to approve the Mixed Beverage Application No for Lyanna s Lakeside dba Lyanna s Lakeside, LLC received from the Oklahoma Alcoholic Beverage Laws Enforcement Commission. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #5: Anderson moved, seconded by Carson to approve Bridge Inspection Invoice No for $9, from Circuit Engineering District #8 for bridge inspection services, contract E.C. 1434D for District #2. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #6: Stewart moved, seconded by Carson to approve Bridge Inspection Invoice No for $14, from Circuit Engineering District #8 for bridge inspection services, contract E.C. 1434D for District #3. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No )

2 Agenda item #7: Carson moved, seconded by Anderson to approve 80 hours donated leave for Patricia Garza from the following employees: Christopher Morrison 40 hours sick leave Penny Stephens 32 hours sick leave Mary Rother 8 hours sick leave Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No A-C) Agenda item #8: Stewart moved, seconded by Carson to approve the contract between Payne County and the Children s Justice Center for the provision of secure juvenile detention services for FY2014. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Bill Alexander, Children s Justice Center Co-Director, requested the Board to table for one week the contract between North Oklahoma County Mental Health Center DBA North Care Center and the Children s Justice Center for Community Home Based services for period beginning November 1, 2013 through June 30, The contract was not signed. No action was taken. Agenda item #10: Carson moved, seconded by Anderson to approve the Cooperative Extension Services Agreement between the Oklahoma State University Acting For and On Behalf of Its Cooperative Extension Service and the United States Department of Agriculture and the Board of County Commissioners of Canadian County for FY2014. The annual contract budget is $308, Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #11: The Sheriff s office reported there were 119 inmates in the jail and 67 inmates housed out of county. Agenda item #12: Stewart moved, seconded by Carson to approve the November 18, 2013 minutes. Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Upon roll call: Agenda item #13: Under updates of the jail construction progress, it was noted the jail held an open house the previous Saturday, November 23. A ribbon cutting is planned at 11:00am today following the Commissioners meeting. Agenda item #14: There was no new business. Agenda item #15: Anderson moved, seconded by Carson to approve appropriations and transfers. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Page 2 of 7

3 Appropriations: TO FROM AMOUNT Adult Drug Court State of Oklahoma Dept. of Mental $3, Health Sheriff Service Fees State of Oklahoma FEMA $6, Treasurer Mortgage Fees ACCO $1, Transfers: FROM TO AMOUNT Unrestricted Highway District #1 Unrestricted Highway District #1 Capital $50, Rentals & Leases Outlay Sheriff Service Fees Part Time Payroll Sheriff Service Fees Personal Services $15, Restricted Highway CBRI 105 Dist. #3 Proj. No. CBD3N289E106C22313 Unrestricted Highway District #3 Maintenance & Operation $218, Agenda item #16: Stewart moved, seconded by Carson to approve Blanket Purchase Orders. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Agenda item #17: Stewart moved, seconded by Carson to approve Claims. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Adult Drug Court Revolving Cash Fund 3412 Innovative Court Solutions LLC Service $ Innovative Court Solutions LLC Payroll $2, Innovative Court Solutions LLC Testing $ Adult Drug Court Revolving Cash Fund Total: $2, Bogus Check Fee Account Cash Fund 3912 Bogus Check Restitution Program Refund $ Bogus Check Fee Account Cash Fund Total: $ Children's Justice Center Cash Fund 994 Comdata Network, Inc Fuel $ Hobby Lobby Stores, Inc Supplies $ Comdata Network, Inc Fuel $ Southwestern Oklahoma State University Training $ El Reno Tribune Advertisement $ Canadian County Sheriff's Office Service $5, Canadian County Sheriff's Office Service $38, Concentra Medical Centers Drug Testing $ US Food Service Food $14, Eureka Water Co Water Rental $ Image Works Maintenance $ Southwest Paper - OKC Supplies $1, Oklahoma State Bureau Of Investigation #3337 Service $ El Reno Tribune Advertisement $ Westpointe Self Storage LLC Storage $ Page 3 of 7

4 3244 PSS-Physicians Sales & Service Light Bulbs $ Southwest Paper - OKC Supplies $1, Comdata Network, Inc Fuel $ Xerox Corporation (Box ) Maintenance $ Canadian County Sheriff's Office Service $2, Oklahoman Classified Advertisement $ El Reno Tribune Advertisement $ Yukon Review Advertisement $ Par Questionnaires $ Staples Advantage (IL) Supplies $ Auto F/X Repair $ P & K Equipment Inc-Kingfisher Filters $ Capital City Processors LLC Service $ Tractor Supply Co Doghouse $ Canadian Valley Technology Center Mat Class $ Winnelson Co Parts & Labor $ Dan Dill Electric, Inc Labor & Materials $ Dan Dill Electric, Inc Labor & Materials $4, Lieber Mechanical LLC Repairs $4, Melissa McClain Travel $ Jeff Kouba Service $ Joann Bush Travel $ Kim Rhodes Travel $ Kimberly White Travel $ A T & T (Long Distance) Service $ A T & T Mobility 2 Service $ Clearwater Enterprises, LLC Service $ ONG Service $ Gateway Communications Antennas $5, Children's Justice Center Cash Fund Total: $87, County General Fund 128 Zcals Inc Shirts $ Turf Care & Beyond, Inc Service $ Special Ops Uniform Supplies $ Cintas First Aid & Safety Services $ Union City CCC Trust Fund Labor $ Dry Clean Super Center Service $ Ross Seed Co Supplies $ Yukon Hills Animal Hospital Supplies $ Ross Seed Co Supplies $ Baehler Lawn Service Service $ Dewey County Sheriff's Office Service $14, CTC Janitorial Service $ Wal-Mart Community Branch Supplies $ Langston Co Boots $ Just Knock Ground Services Service $ ICS Jail Supplies, Inc. Blankets $6, El Reno Tribune Advertisement $1, Kelly's Trim Shop Boards $ AmSan Eve Inc Towels $ Clean Line Striping Line Striping $2, Alpine Fire Protection Inc Inspection $ Sysco Food Service Supplies $1, Cutting Edge Signs Sign $ Page 4 of 7

5 3718 Cutting Edge Signs Signs $ AmSan Eve Inc Supplies $ Staples Advantage (IL) Battery $ Wyndham Garden Stillwater Lodging $ Thomson West Service $ Imprimatur Press, LLC Service $ State Auditor And Inspector Audit Services $6, O G & E Service $ O G & E Service $ ONG Service $ Sandra K Cushing Payment $ Cox Communications LLC Service $1, RigData Reports $ Cox Communications LLC Service $ ONG Service $ A T & T Long Distance Service $ Cox Communications LLC Service $1, ONG Service $ ONG Service $ Blair Machine Shop Labor $ Jack Stewart Travel $1, County General Fund Total: $46, County Health Department Fund 1630 Creative Promotional Products T-shirts $ Ezell's Refrigeration Service Repairs $1, SC Phone Works Plus, Inc Phone Repair $ Dell Marketing LP.. Computers $13, Ross Seed Co Supplies $ Discount School Supply Supplies $1, Office Depot Inc. Supplies $ Kaplan Early Learning Company Paper cutter $ Lowe's Companies Supplies $ Mustang Child Development Center Inc Services $ Mustang Child Development Center Inc Services $ Stasha Howard Travel $ Cecilia Romero Travel $ Eric Wicklund Travel $ Redlands Community College/Print Shop Flyers $ Jani-King Of Oklahoma Service $1, Mustang Child Development Center Inc Equipment $ Oklahoma Office Systems LLC Maintenance $ Nicole Michael Travel $ School Nurse Organization Of Oklahoma Registration $ County Health Department Fund Total: $22, Sheriff Prisoner Care Cash Fund 3304 Advanced Correctional Health Care Service $6, Sysco Food Service Supplies $1, Sheriff Prisoner Care Cash Fund Total: $8, Sheriff Service Fees Cash Fund 2059 Airgas Welding Supplies $ Special Ops Uniform Supplies $ Page 5 of 7

6 2917 Pro-Build Wood $ Pro-Build Plywood $ Tower Management Enterprises LLC Rent $ Pro-Build Material $ Galls, LLC Weapon Rack $4, Express Tire & Wheel Wheel Caps $50.00 Sheriff Service Fees Cash Fund Total: $8, Treasurer Mortgage Fees Cash Fund 4003 Deanne Cash Travel $15.26 Treasurer Mortgage Fees Cash Fund Total: $15.26 Unrestricted Highway Cash Fund 626 Pioneer Products LLC Service $4, ICM Of America, Inc Laser Level $2, Oklahoma Environmental Management Authority Service $ Union City CCC Trust Fund Labor $ American Sentinel Products Supplies $ Union City CCC Trust Fund Labor $ Reherman Farms Shale $ Western Aggregates LLC Road Rock $15, Oklahoma Office Systems LLC Maintenance $ Hercules Tire Sales, Inc Tires $1, Atlas Paving Co Asphalt $202, Logan County Asphalt Co Proline $1, Sunbelt Equipment & Supply Material $4, Hercules Tire Sales, Inc Tire $ S & J Tire Store, Inc. #4913 Tires $ Hoidale Co Inc Motor $ Dub Ross Company Inc PIpe $ Oklahoma Tax Commission Tags $ Tinhorns R Us Tin Horns $ Dub Ross Company Inc Band $ O G & E Service $ O G & E Service $70.70 Unrestricted Highway Cash Fund Total: $234, Vending Machine Cash Fund 3469 Great Plains Coca-Cola Supplies $ Dr Pepper Crown Royal Supplies $ Vending Machine Cash Fund Total: $ Payment Listing for 11/25/2013 Total: $410, Agenda item #18: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on bridges in the districts. Agenda item #19: Anderson moved, seconded by Stewart to enter into Executive Session pursuant to 25 O.S. 307(B)(1) to discuss the employment, demotion or disciplining of a maintenance worker. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. Page 6 of 7

7 Agenda item #20: At 10:20am, the Board entered Executive Session. * * * Agenda item #21: At 10:58am, Anderson reconvened the meeting. Agenda item #22: Anderson stated there would be no action taken by the Board related to the discussion during the Executive Session. Agenda item #23: Carson moved, seconded by Stewart to adjourn. Upon roll call: Anderson, yes; Carson, yes; Stewart, yes. The motion passed 3-0. The meeting adjourned at 10:59am. Shelley Dickerson, County Clerk (SEAL) Page 7 of 7