EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY FEBRUARY 13, :30 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE EL RENO, OKLAHOMA

Transcription

1 A EL RENO CITY COUNCIL REGULAR MEETING OF TUESDAY FEBRUARY 13, :30 P.M. EL RENO CITY COUNCIL CHAMBERS 101 N. CHOCTAW AVENUE EL RENO, OKLAHOMA MINUTES CALL MEETING TO ORDER Mayor White called the meeting to order at 5:30pm. Paul Roach gave the invocation and the Pledge of Allegiance was led my Council. The Mayor skipped ahead to Item no. 7 of the Discussion items. B Present: ROLL CALL Staff Present: Others: C D Matt White, Mayor Bob Ballhorn, Council Member Tim Robinson, Council Member Tracey Rider, Council Member JT Chronister, Vice-Mayor Dan Galloway, City Manager Karen Fowler, Deputy Treasurer Lindsey Grigg, City Clerk Ken Brown, Police Chief Kent Lagaly, Fire Chief Marsha Leck, Finance Director/City Treasurer Alli Hernandez, Admin Clerk/PIO Roger Rinehart, City Attorney Jeff Kouba, Public Works Director Matt Sandidge, Assistant Manager Dustin Downey, City Planner Buddy Kamm, Airpark Manager Kim Dorward, Utility Billing Supervisor Ray Dyer, El Reno Tribune Colin Forsey, Main Street Chairman Frank Crawford, Crawford & Associates Jim Denton, Arledge & Associates NEW BUSINESS, DELETIONS OR CONTINUANCES TO THE AGENDA CONSENT AGENDA: The following items are considered to be routine by the El Reno City Council and will be enacted with one motion. Should discussion be desired on any item, that item will be removed from the Consent Agenda and considered separately: The City Manager recommends one motion that will approve: The meeting reconvened at 6:13pm.

2 Page 2 of Approval of minutes of the January 9, 2018 Regular meeting of the El Reno City Council. 2. Approval of minutes of the January 25, 2018 Special meeting of the El Reno City Council. 3. Approval to enter into an Inter-local Agreement with the Canadian County Sheriff s Office for the purpose of receiving Deputization/cross commission authority for the full time sworn Police Officers of the El Reno Police Department 4. Approval to purchase 1 (one) 2018 F550 Cab and Chassis 4x4 Crew Cab Pickup on State Contract from Bob Moore Ford, LLC for $40, Approval of budget amendments for the fiscal year ending June 30, 208 to appropriate funds for library donations, bullet proof vest grant, reimbursements on insurance for fire foam, traffic control supplies, electric repairs, OneOk easement, Diversified land management for seismic work, Morgan credit card rebate, set up budget for 2015 H/M loan payment, budget for tourism advertising and economic development capital project, record new revenues from 911 tax, state forfeitures, juvenile court fines, drug/alcohol fees, impound fees, donations legion park lights, animal shelter, care & share, budget for City Hall Safety improvement, and Street overlay projects on Roberts, Allison, Keith, Ash, Cavanaugh, Duane, Dille, Holbrook, Foreman, youth football field surface, Radio Road Brenntag project, transfer Evans funds to Radio Road to cover engineering, Britton Road Improvements, water reuse project change order, and budget for police vehicle replacement due to loss of vehicle. 6. Approval of claims requiring Council authorization for the period beginning January 1, 2018 and ending January 31, White pulled item no. 5 from the consent agenda. Rider MOVED, SECONDED by Chronister to approve items no. 1-4 and 6 of the consent agenda.

3 Page 3 of Approval of budget amendments for the fiscal year ending June 30, 208 to appropriate funds for library donations, bullet proof vest grant, reimbursements on insurance for fire foam, traffic control supplies, electric repairs, OneOk easement, Diversified land management for seismic work, Morgan credit card rebate, set up budget for 2015 H/M loan payment, budget for tourism advertising and economic development capital project, record new revenues from 911 tax, state forfeitures, juvenile court fines, drug/alcohol fees, impound fees, donations legion park lights, animal shelter, care & share, budget for City Hall Safety improvement, and Street overlay projects on Roberts, Allison, Keith, Ash, Cavanaugh, Duane, Dille, Holbrook, Foreman, youth football field surface, Radio Road Brenntag project, transfer Evans funds to Radio Road to cover engineering, Britton Road Improvements, water reuse project change order, and budget for police vehicle replacement due to loss of vehicle. Chronister MOVED, SECONDED by Robinson to approve items no. 5 of the consent agenda. AYE: Ballhorn, Robinson, Rider, Chronister ABSTAIN: White. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. E AUDIENCE PARTICIPATION: Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of El Reno business. F DISCUSSION ITEMS 7. Discussion, consideration, and possible action regarding presentation of the Fiscal Year ending June 30, 2017 Annual Financial Statements, Independent Auditor s Report and Single Audit Report. Item no. 7 was considered first. Jim Denton with Arledge & Associates and Frank Crawford with Crawford & Associates presented the item. Denton discussed the required Audit letter, briefly explaining what was required of the auditor and what was found/not found. There were no findings. Crawford stated that they prepare the financials and help the city year round. He briefly went through the Performeter. The City of El Reno scored a 7.1 which declined slightly due to sales tax related decline last year. A 7.1 is above average and good. White MOVED, SECONDED by Rider to accept the audit presentation and documentation.

4 Page 4 of 11 The Mayor Recessed the Meeting at 5:48pm. (The meeting reconvened starting with item no. 1 (above) at 6:13pm.) 8. A. To conduct a public hearing in consideration of a request submitted by Kyra Escott, on behalf of Jeff Kouba, Kathleen Chance, Earnest Bomhoff, and Joann Bomhoff, to amend the zoning classification of a tract of approximately 88 acres located east of S. Alfadale Rd., and north of E. Highway 66, a part of the Southwest Quarter (SW/4) of Section Fourteen (14), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma from Rural Agricultural (A-1) to Moderate Industrial (I-2). Opened at 6:17pm and Closed at 6:24pm. Discussion was held on this item stating that the Sensative Boarders will take place with the additional conditions. It was recommended that any outdoor storage be hidden from the 66 frontage or fenced in as per code. B. Discussion, consideration, and possible action on Ordinance No. 9135; submitted by Kyra Escott, on behalf of Jeff Kouba, Kathleen Chance, Earnest Bomhoff, and Joann Bomhoff, to amend the zoning classification of a tract of approximately 88 acres located east of S. Alfadale Rd., and north of E. Highway 66, a part of the Southwest Quarter (SW/4) of Section Fourteen (14), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma from Rural Agricultural (A-1) to Moderate Industrial (I-2), and declaring an emergency. Chronister MOVED, SECONDED by Ballhorn to approve Ordinance No with conditions pursuant to Section (F) of the Code of the City of El Reno (Any outdoor storage areas visible along State highway 66 must be fully screened by a sightproof fence of six (6) feet in height, or by landscaping adequate to ensure the barrier is sight-proof, or by a combination thereof). Chronister MOVED, SECONDED by Ballhorn to approve Ordinance No as an emergency

5 9. Page 5 of 11 A. To conduct a public hearing in consideration of amending the permitted uses of Block 2 Lot 1 and Block 3 Lots 2 and 3, in the platted Southern Hills PUD, to include hospitals and related medical services. The application was submitted by the City of El Reno. The subject property is located south of Southwest 27th Street, a part of the North Half (N/2) of Section Twenty (20), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma. Opened at 6:25pm and Closed at 6:27pm White stated that the City did a PUD and named the street Mercy Drive but left out of the PUD that medical/hospital facilities are able to be built in that area. B. Discussion, consideration, and possible action to amend the permitted uses of Block 2 Lot 1 and Block 3 Lots 2 and 3, in the platted Southern Hills PUD, to include hospitals and related medical services. The application was submitted by the City of El Reno. The subject property is located south of Southwest 27th Street, a part of the North Half (N/2) of Section Twenty (20), Township Twelve (12) North, Range Seven (7) West of the Indian Meridian, Canadian County, Oklahoma. Ballhorn MOVED, SECONDED by Chronister to approve to amend the permitted uses of Block 2 Lot 1 and Block 3 Lots 2 and 3, in the platted Southern Hills PUD, to include hospitals and related medical services. 10. *Discussion, consideration, and possible action to payoff Hotel/Motel Revenue note, Taxable Series 2015 on March 1, Payoff on March 1, 2018 will be $382, or less. Approved as in Municipal Authority. Chronister MOVED, SECONDED by Ballhorn to approve to payoff Hotel/Motel Revenue note, Taxable Series 2015 on March 1, Payoff on March 1, 2018 will be $382, or less. 11. *Discussion, consideration, and possible action to accept bid from Schwarz Paving to mill, stabilize and overlay selected streets across the city limits.

6 Approved as in Municipal Authority. Page 6 of 11 Robinson MOVED, SECONDED by Ballhorn to accept bid from Schwarz Paving to mill, stabilize and overlay selected streets across the city limits in the amount of $816, AYE: Ballhorn, Robinson, Rider, Chronister ABSTAIN: White. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 12. Discussion, Consideration and Possible action to accept a proposal/quote from Cooper Creek Manufacturing, Inc., for the fabrication and installation of a Brush Pumper Bed skid unit and all associated equipment. Chronister MOVED, SECONDED by Ballhorn to accept a proposal/quote from Cooper Creek Manufacturing, Inc., for the fabrication and installation of a Brush Pumper Bed skid unit and all associated equipment in the amount of $59, Discussion, consideration and possible action to approve a Special Event Alcoholic Beverage Permit for El Reno Main Street for the sale of lowpoint beer at the Burger Day Festival in downtown El Reno. White MOVED, SECONDED by Ballhorn to approve a Special Event Alcoholic Beverage Permit for El Reno Main Street for the sale of low-point beer at the Burger Day Festival in downtown El Reno. 14. Discussion, consideration, and possible action on Ordinance No. 9136, an ordinance amending sections amendment to Sections and of articles four (4) and five (5) of chapter three hundred thirty-four (334) of the code of ordinances of the City of El Reno, Oklahoma, pertaining to utility service connection fees, as amended; declaring repealer, providing for severability; and declaring an emergency.

7 Page 7 of 11 Chronister MOVED, SECONDED by Rider to approve Ordinance No Chronister MOVED, SECONDED by Robinson to approve Ordinance No as an emergency 15. *Discussion, consideration, and possible action to approve Resolution No ; a resolution establishing utility fees, and providing an effective date. Approved as in Municipal Authority. Chronister MOVED, SECONDED by Robinson to approve Resolution No , establishing utility fees with effective date of March 1, AYE: Ballhorn, Robinson, Rider, Chronister, White 16. Discussion, consideration, and possible action to approve Resolution No , a resolution establishing building and development fees, and providing an effective date. Chronister MOVED, SECONDED by Ballhorn to approve Resolution No , a resolution establishing building and development fees, and providing an effective date. AYE: Ballhorn, Robinson, Rider, Chronister, White 17. Discussion, consideration, and possible action to purchase the Route 66 Monument and associated site improvements.

8 Page 8 of 11 White MOVED, SECONDED by Chronister to approve to purchase the Route 66 Monument and associated site improvements not to exceed $50, AYE: Ballhorn, Robinson, Rider, Chronister, White 18. Discussion, consideration, and possible action to authorize Grubbs Consulting to design and construct a residential street on City of El Reno property adjacent to the Lake El Reno water tower. White stated that they want to build the road and the City would accept it after completion for no monies spent on the City s end. White MOVED, SECONDED by Chronister to authorize Grubbs Consulting to design and construct a residential street on City of El Reno property adjacent to the Lake El Reno water tower. AYE: Ballhorn, Robinson, Rider, Chronister, White 19. Discussion, consideration, and possible action to authorize marketing campaign with the El Reno Tribune, KFOR, KOCO, and KWTV. White MOVED, SECONDED by Ballhorn to authorize marketing campaign with the El Reno Tribune, KFOR, KOCO, and KWTV not to exceed $140, AYE: Ballhorn, Robinson, Rider, Chronister, White 20. *Discussion, consideration, and possible action to award the bid for Hwy 81 Gravity Sewer Improvements Project I-13. Approved as in Municipal Authority.

9 Page 9 of 11 Chronister MOVED, SECONDED by Ballhorn to award the bid for Hwy 81 Gravity Sewer Improvements Project I-13 to J.T.M. Services in the amount of $123, and the $14, addition for a total of $138, with ODOT paying a portion of the main bid in the amount of $49, AYE: Ballhorn, Robinson, Rider, Chronister ABSTAIN: White. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent. 21. ****Discussion, consideration, and possible action to approve a fifth amendment to the Hospital Lease Agreement with Mercy Hospital El Reno, Inc. f/k/a Mercy El Reno. Approved as in Hospital Authority. Chronister MOVED, SECONDED by Ballhorn to approve a fifth amendment to the Hospital Lease Agreement with Mercy Hospital El Reno, Inc. f/k/a Mercy El Reno. No Action Necessary. 22. Presentation of Financial Report. G REPORTS: This section is intended for the Mayor, Council Members and City Manager to make announcements concerning municipal or community matters: 1. Mayor 2. City Council Members Ballhorn asked about writing a letter to the Railroad to demolish the building on the North side of town. Rider asked about the Safety Grant for School Zones. Sandidge responded that it is not open but when it is, the application will be submitted. Rider asked about the Bar area at the Golf Course/Lake Facility. Sandidge responded that it will go out for RFPs within the next week or so. Chronister stated he would like to work with Community Development to review/revise the Route 66 beautification overlay. 3. City Manager

10 H EXECUTIVE SESSION Page 10 of Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25 Section 307 B 1 to discuss the appointment of Mayor and/or Council Member(s) as Acting City Manager and take appropriate action in Open Session. Chronister MOVED, SECONDED by Ballhorn to Convene into Executive Session Convened into Executive Session at 6:52pm and Reconvened in to Open Session at 7:15pm. Ballhorn MOVED, SECONDED by Chronister to Reconvene in Open Session Chronister MOVED, SECONDED by Ballhorn to appoint Mayor Matt White as Acting City Manager Starting April 1, 2018 and extending to December 31, 2018 if necessary with no compensation. AYE: Ballhorn, Robinson, Rider, Chronister ABSTAIN: White. Mayor White declared motion CARRIED by a vote of 4 to 1 with 0 absent.

11 Page 11 of 11 I ADJOURNMENT Filed in the office of the City Clerk and posted on the bulletin board at the west entrance of the El Reno Municipal Building, 101 N. Choctaw at 4:00pm on February 9, Robinson MOVED, SECONDED by Rider to adjourn. The meeting adjourned at 7:19pm. Signed Matt White, Mayor Signed Lindsey Grigg, City Clerk