# axle low-boy trailer (S/N 02823) sold to OEMA # # JD X495 Riding Lawn Mower (S/N 41588) sold at Elk City #15-007

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 5, 2015 Notice of the meeting and agenda were posted at 10:00am on December 31, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. Agenda item #1: Vice-Chairman Stewart called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Anderson moved, seconded by Hader to elect Stewart as Chairman, and Anderson as Vice-Chairman for Agenda item #4: Hader moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for Canadian County District #1 as follows: # Ford Pickup (S/N 24573) sold at Elk City # # Mitsubishi Mini Truck (S/N ) sold at Elk City # # Case MW 36 Loader (S/N ) sold at Elk City # # Case 450 C Dozer (S/N 02290) sold at Elk City # # CPS 40 Bottom Dump Trailer (S/N ) sold at Elk City # # axle low-boy trailer (S/N 02823) sold to OEMA # # JD X495 Riding Lawn Mower (S/N 41588) sold at Elk City # # Woods BW 1800 Mower (S/N ) sold at Elk City # # Woods BW 1800 Mower (S/N ) sold at Elk City # # Woods BW 1800 Mower (S/N ) sold at Elk City # # Power Pruner PP1200 (S/N ) junked # # Pole Saw (S/N 0615) - junked # # Medford Grapple (S/N 8K2212) sold at Elk City #15-013

2 Agenda item #5: Hader moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for items valued at less than $ to be removed from the current inventory (19 O.S ) for Canadian County District #1 as follows: # Gal Tank (ends were cut off & used for drainage) (S/N # CCL117) # Stihl S-250 Chain Saw (S/N 05097) # # Dewalt 18V Recip/Drill Combo (S/N DW995KC-2) # # Yaesu Mobile Radio (1L020058) # Agenda item #6: Anderson moved, seconded by Stewart to approve the Resolutions for Disposing of County Equipment for Canadian County District #2 for the following: # IBM Typewriter 1500 Wheelwriter (S/N 11RV807) junked # # John Deere Tractor 6415 (S/N 77501) sold at Elk City # # John Deere Tractor 6415 (S/N 18763) sold at Elk City # # Pneumatic Roller (S/N 922) sold at Elk City # # CPS Belly Dump Trailer (S/N ) sold at Elk City # # Champion Air Compressor (S/N 38050) sold at Elk City # # John Deere Mower CX15 (S/N ) sold at Elk City # # John Deer Mower CX15 (S/N ) sold at Elk City # # Woods Rotary Mower (S/N ) sold at Elk City # # Woods Rotary Mower (S/N ) sold at Elk City # Agenda item #7: Stewart moved, seconded by Hader to approve the Resolutions for Disposing of County Equipment for Canadian County District #3 for the following: # Dell Dimension 9150 Computer (S/N FTKWQ91) junked # # Motorola Mobile Radio (S/N UN0871) junked # Agenda item #8: Stewart moved, seconded by Anderson to approve the Monthly Report for the Canadian County Children's Justice Center, November Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Anderson moved, seconded by Hader to approve the Resolution for the Canadian County Treasurer to be directed to deposit various checks received from various entities for refund or reimbursement of payroll Page 2 of 8

3 expenses into various accounts for payroll expenses, miscellaneous equipment and/or supplies used for conducting elections for Calendar Year Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #10: Anderson moved, seconded by Stewart to approve the Proclamation for the appointment of Timothy J. Smith to the position of Canadian County Emergency Management Director effective January 5, (Clerk's Misc. File No ) Agenda item #11: Anderson moved, seconded by Hader to approve the Resolution for Disposing of County Equipment for Canadian County Emergency Management for the following: # Maxon VHF Mobile Radio (S/N 37005D) junked # # Motorola VHF Hand Held Radio (S/N AA2899) junked # Motorola VHF Hand Held Radio (S/N AA3344) junked # Motorola VHF Hand Held Radio (S/N AA2901) junked # Motorola VHF Hand Held Radio (S/N AE9117) junked # Midland UHF Mobile Radio (S/N ) junked # Motorola VHF Mobile Radio (S/N Q0564) junked # Motorola VHF Mobile Radio (S/N Q0670) junked # Motorola VHF Mobile Radio (S/N Q0762) junked # Motorola Remote Desk Set (S/N 348-C) - junked # Motorola Radio (S/N 1812) junked # Motorola Radio (S/N 1814) junked # Motorola Radio (S/N 1815) junked # Motorola Radio (S/N 1816) junked # Motorola Radio (S/N 1817) junked # Motorola VHF Base Radio (S/N 2300AK) junked # Motorola VHF Low Band Base Radio (S/N 80256) junked # Motorola VHF Base Radio (S/N 80278) junked # Midland UHF Mobile Radio (S/N ) junked # Midland VHF Mobile Radio (S/N ) - junked # Midland VHF Mobile Radio (S/N ) junked # Midland VHF Mobile Radio (S/N 10033) junked # Motorola VHF Portable Radio (S/N TNY829) junked # Maxon VHF Hand Held Radio (S/N 59931) junked # Maxon VHF Hand Held Radio (S/N 59947) junked # Maxon VHF Hand Held Radio (S/N 59950) junked # Maxon VHF Hand Held Radio (S/N 59986) junked # Maxon VHF Hand Held Radio (S/N 60015) junked # Maxon VHF Hand Held Radio (S/N 60016) junked Page 3 of 8

4 Agenda item #12: Anderson moved, seconded by Stewart to approve the Resolution for Notice of Filing for the Fair Board Election for the Canadian County Free Fair. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #13: Stewart moved, seconded by Anderson to approve the Resolutions for Disposing of County Equipment for the Canadian County Sheriff for the following: # GMC Truck (S/N ) sold at Route 66 Auto # # Ford Ambulance (S/N HJG4831) sold at Route 66 Auto # # Travel Trailer (S/N ) sold at Route 66 Auto # # Crown Victoria (S/N ) junked # # Wascomat Clothes Washer (S/N ) junked # # Wascomat Clothes Dryer (S/N ) junked # # Range Hood junked # Agenda item #14: Anderson moved, seconded by Hader to approve the Amended Canadian County Sheriff s Commissary Fund Financial Statement for December 31, Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Clerk's Misc. File No ) Agenda item #15: The engineering consultant was not present to discuss engineering and funding on roads and bridges in the districts. Stewart requested this agenda item to be discontinued until further notice. Agenda item #16: Undersheriff Chris West reported there were 183 inmates in the county jail and 19 inmates in the Dewey County jail. Cliff Lawson, Maintenance Supervisor, discussed with the Board the status of repairs to the heating systems in the jail facilities. Agenda item #17: Stewart moved, seconded by Anderson to approve the December 29, 2014 meeting minutes. Upon roll call: Stewart, yes; Anderson, yes. Hader abstained as he was not present at the December 29, 2014 meeting. The motion passed 2-0. Agenda item #18: There was no new business. Stewart moved to agenda item #22. Page 4 of 8

5 Agenda item #22: Anderson moved, seconded by Hader to enter into Executive Session pursuant to 25 O.S. 307(B)(4) of the Open Meetings Act for discussion between the Board of County Commissioners and its attorneys concerning the status of the pending Canadian County Case CV Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. At 9:25am, the Board entered Executive Session. Agenda item #23 occurred during the Executive Session. * * * Agenda item #24: At 11:27am, Stewart reconvened the meeting out of Executive Session. Agenda item #25: Hader moved, seconded by Stewart to direct counsel to proceed as discussed during the Executive Session and to appoint Anderson as the liaison or point of contact for future meetings with counsel. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. At 11:29am, Stewart declared a recess to allow the Public Facilities Authority meeting to convene. * * * At 11:51am, Stewart reconvened the meeting. Agenda item #19: Stewart moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT County General ACCO $37, County General Children's Justice Center Contract $150, Fund Unrestricted Highway District #1 Kristi or Sean Ingram $ Unrestricted Highway District #1 El Reno Recycling, Inc. $ Unrestricted Highway District #3 Crosstex Energy Services, LP $1, Emergency Management Shelter American National Red Cross $250, Transfers: FROM TO AMOUNT County General Restricted Highway CBRI Dist. $350, #1,2,3 County General County Treasurer Resale Property $800, Page 5 of 8

6 Agenda item #20: Anderson moved, seconded by Hader to approve Blanket Purchase Orders. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Agenda item #21: Stewart moved, seconded by Hader to approve Claims. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. Children's Justice Center Contract Fund 5098 Crews Control Pest Service Pest Control $ Children's Justice Center Contract Fund Total: $ Children's Justice Center Sales Tax Fund 3956 Water Quality Control Inc Service $ Robert's Glass Plexi-Glass $ ONG Service $ Children's Justice Center Sales Tax Fund Total: $1, County General Fund 147 Culligan Water Conditioning Water $ Bill's Auto And Tractor Supply Tank Rental $ Summit Mailing & Shipping Systems Maintenance $ Summit Mailing & Shipping Systems Maintenance $ Cardiac Science Corporation AED $1, TASER International Tasers $2, US Food Service Food $8, Beachlers IGA Food $ Schwarz Oil Co Parts $ Ami L Siems Service $2, Darby Eisenhour Service $1, CTC Janitorial Service $ Staples Advantage (IL) (A/C) Supplies $ Culligan Water Conditioning Service $ Advanced Correctional Health Care Service $13, Cintas First Aid & Safety Service $ Office Depot Inc. (A/C) Supplies $ Ross Seed Co Supplies $ Tower Management Enterprises LLC Rent $1, Joe Cooper Ford Parts $ Culligan Water Conditioning Rental Fee $ Sooner Copy Machines Maintenance $ Massco Maintenance Supply Co Inc Pads $ Pitney Bowes Global Financial Services LLC Lease $1, Thomson West Book $ Medtox Laboratories Inc Cotinine Kits $ Medtox Diagnostics, Inc. Surescreen 7 Panels $3, Assessment, Inc Evaluation $ Bar-S Foods Co Food $1, Oklahoma 4-H Foundation Inc Training $1, Northern Safety Company Inc Covers $ Mid-West Printing Supplies $5, Cutting Edge Signs Signs $ Page 6 of 8

7 4981 Cutting Edge Signs Signs $ Cutting Edge Signs Signs $ O G & E Service $7, A T & T Service $ Allen Arnold Travel $ O G & E Service $ Marinda Hunt Travel $ County General Fund Total: $58, County Health Department Fund 3640 Grainger Supplies $ Ross Seed Co Supplies $ Discount School Supply Carpet $ Moore Medical LLC Thermometers $1, Empire Paper Company Envelopes $ AmSan Eve Inc Supplies $ Quill Corp Calendar's $ Empire Paper Company Folders $ O G & E Service $ Jenny Kellbach Travel $ Oklahoma State Department Of Health Payroll $69, Carissa Dobrinski Travel $ Nicole Michael Travel $ Canadian County Treasurer Visual Inspection $10, Heather Herron Travel $ Tisha Aldridge Travel $ Gabriela Chapa Travel $ Sarah Devane Service $1, Sarah Devane Travel $ A T & T.. Service $1, A T & T.. Service $ County Health Department Fund Total: $89, Sheriff Service Fees Cash Fund 1833 Carnotts Auto Service Repairs $ Yukon Hills Animal Hospital Checkups $ Culligan Water Conditioning Water $ Wal-Mart Community Branch (A/C) Supplies $ Zcals Inc Embroidery $ Bill's Auto And Tractor Supply Supplies $ Locke Supply #2487 T-Bars $ Hooper Enterprises Inc Parts & Labor $ Sheriff Service Fees Cash Fund Total: $2, Treasurer Resale Cash Fund 4448 Summit Business Systems HP Laser Jet $1, Treasurer Resale Cash Fund Total: $1, Unrestricted Highway Cash Fund 3948 Enid Mack Sales Inc Repairs $14, C. C. Shah Service $1, Culligan Water Conditioning Water $ Ross Seed Co Parts $ Page 7 of 8

8 4167 Canadian County Water Authority Service $ Caterpillar Financial Services Corporation Payment $3, Levings Concrete LLC Place & Finish Concrete $1, Dolese Bros Co Concrete $3, M&A Masonry LLC Brick Mailbox $ Wilds Green Grass Sod Farm Inc Sod $3, Menz Propane Propane $ O G & E Service $75.80 Unrestricted Highway Cash Fund Total: $30, Payment Listing for 01/05/15 Total: $183, Agenda item #26: Hader moved, seconded by Anderson to adjourn. Upon roll call: Stewart, yes; Anderson, yes; Hader, yes. The motion passed 3-0. The meeting adjourned at 12:12pm. Shelley Dickerson, County Clerk (SEAL) Page 8 of 8