Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting January 13, 2014

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 13, 2014 Notice of the meeting and agenda were posted at 12:30pm on January 9, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Carson moved, seconded by Stewart to approve the Interstate 40 Cross-town Steel Beam Transfer for beams to be available for reuse for construction of a bridge. Carson stated these beams will be used in District #1. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #4: Carson moved, seconded by Stewart to award Bid # Belly Dump Trailer / District #1 to the low bidder Southwest Trailers & Equipment with the air ride option for $31, Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #5: Anderson moved, seconded by Stewart to approve the Equipment Rental Agreement between Canadian County District #2 and Van Keppel Co. for a Bomag reclaimer. The weekly rental rate is $3, Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #6: Stewart moved, seconded by Anderson to approve the plat for the Banner Creek Addition Phase 2 submitted by Garry and Sharon Roles with the stipulation that the interior streets or roads of said addition will not be maintained by Canadian County pursuant to 19 O.S (B). Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #7: Stewart moved, seconded by Anderson to approve the Agreement for Work on Private Property to assist in the removal of trees for a future Geary Fire Department located approximately ½ mile W/NW of old 66 and Walbaum Road, Canadian County, in District #3. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No )

2 Agenda item #8: Stewart moved, seconded by Anderson to approve the Resolution to recommend to the Oklahoma Department of Transportation the selection of consulting engineer, Russell Engineering, Inc. for certain design services in connection with the construction of a public project known as Banner Road. The agenda item detailed the project as STP-2017-Grading, Drainage, & Surfacing on a county road NS-289, beginning at intersection EW (S. Reno)/NS-289, extending approximately 1.95 miles north to the south of intersection EW (N 23rd Street/NS-289), in Canadian County District #3, Oklahoma (T12N-R8W). Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Stewart moved, seconded by Anderson to approve the permit from ONEOK Field Services Company LLC, to cross county route described as 85 north of the SW corner of Section 28 T13N-R9W across to 85 north of the SE corner of Section 29 T13N-R9W in District #3. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #10: Stewart moved, seconded by Anderson to approve the permit from Devon Energy Production Co., to cross N2700 (N. Cedar Road) approximately miles north of Junction 2700 and U.S. 270 and further described as 347 south of the NW corner of Section 8 T13N-R9W in District #3. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #11: Carson moved, seconded by Anderson to approve the Monthly Report for the Canadian County Assessor, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #12: Stewart moved, seconded by Anderson to approve the new lease agreement between Summit Mailing & Shipping Systems, Inc. / MailFinance and the County Clerk for a Neopost IS-440 Postage system. (State Contract #ITSW1008) The monthly lease is $ for 60 months. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #13: Carson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Clerk, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #14: Anderson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Court Clerk, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #15: Stewart moved, seconded by Carson to approve the Monthly Report for the Canadian County Election Board, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Page 2 of 11

3 Agenda item #16: Anderson moved, seconded by Carson to reject all bids for Bid #2014-#14 Pickup / Emergency Management. Jerry Smith, Emergency Management Director, recommended the purchase of a new vehicle for the Emergency Management department. The current vehicle used by the Emergency Management Director will then be used by the Floodplain Administrator. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #17: Following the recommendation of Jerry Smith, Emergency Management Director, Stewart moved, seconded by Carson to award Bid #2014-#17 Security Camera System / Emergency Management to the low bidder Acquire CCTV for $17, Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #18: Carson moved, seconded by Anderson to approve the request by the Emergency Management department to purchase (1) x4 Chevy Tahoe in the amount of $28, Funds to purchase the vehicle will come from the Emergency Management and Floodplain Cash Funds. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #19: Stewart moved, seconded by Anderson to approve the lease purchase agreement between John Vance Motors, Guthrie, OK, and the Board of County Commissioners of Canadian County, Oklahoma, and Canadian County Emergency Management for the following equipment and terms: One (1) 2014 Chevrolet Tahoe 4 WD, S/N Unit Price: $28, Financing: 4.25% for 5 years Lease Purchase Price: $32, Assigned To: F&M Bank Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #20: Anderson moved, seconded by Carson to table for one week the consideration of the professional services agreement between the Canadian County Health Department and Nathan Burch to provide Adult Partner Services in support of the Canadian County Health Department for the period of January 1, 2014 through June The Board requested a representative of the Health Department to be present at the board meeting to answer questions about the agreement. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #21: Stewart moved, seconded by Anderson to approve the Monthly Report for the Canadian County Sheriff, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #22: Carson moved, seconded by Anderson to approve the Monthly Report for the Canadian County Treasurer, December Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Page 3 of 11

4 Agenda item #23: Stewart moved, seconded by Anderson to approve the January 6, 2014 minutes. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #24: There was no new business. Agenda item #25: Carson moved, seconded by Stewart to approve appropriations and transfers. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #2 El Reno Recycling $ Unrestricted Highway District #2 El Reno Recycling $ Unrestricted Highway District #3 ACOG REAP Grant $26, Restricted Highway CBRI Dist. #1,2,3 Oklahoma Tax Commission $37, Adult Drug Court State of Oklahoma $3, Assessor Revolving December Monthly Apportionment $ Children's Justice Center Oklahoma Tax Commission $547, County Clerk Lien Fees December Monthly Apportionment $6, County Clerk Preservation Fees December Monthly Apportionment $12, Court Clerk Revolving December Monthly Apportionment $11, District Attorney Restitution & Diversion December Monthly Apportionment $ District Attorney Supervision Fees December Monthly Apportionment $53, Sheriff Commissary Swanson Services Corp. $1, Sheriff Prisoner Care State of Oklahoma DOC $14, Sheriff Service Fees December Monthly Apportionment $32, Sheriff Service Fees December Monthly Apportionment $71, Vending Machine December Monthly Apportionment $ Transfers: FROM TO AMOUNT County General County Sheriff Capital County General County Sheriff $70, Outlay Maintenance & Operation County General County Assessor Maintenance & Operation County General County Clerk Maintenance & Operation $10.12 Agenda item #26: Stewart moved, seconded by Anderson to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #27: Anderson moved, seconded by Stewart to approve Claims. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Page 4 of 11

5 Bogus Check Fee Account Cash Fund 5095 State Auditor And Inspector Service $ Cox Communications LLC Service $ District Attorneys Council Payroll $25, Bogus Check Fee Account Cash Fund Total: $25, Children's Justice Center Cash Fund 999 Yukon Tag Agency Service $ JKM Office Supply Supplies $ Terminix Commercial Service $ Concentra Medical Centers Drug Testing $ US Food Service Food $14, Beachlers IGA Food $1, Ben E Keith Foods Food $3, Norix Group Inc Grab Bars $ Robert's Glass Material & Labor $ Bob Barker Company Supplies $ Plaza 66 Mini Storage, LLC Storage Rental $ Water Quality Control Inc Service $ Ami L Siems Service $2, Darby Eisenhour Service $1, Eureka Water Co Water Rental $ Image Works Maintenance $ Staples Advantage (IL) Supplies $ Southwest Paper - OKC Supplies $2, Ross Seed Co Maintenance $ Medtox Laboratories Inc Service $ Massco Maintenance Supply Co Inc Supplies $ Westpointe Self Storage LLC Storage $ Plaza 66 Mini Storage, LLC Storage Rental $ Central Oklahoma Winnelson Supplies $ Unique Printing Co Business Cards $ PSS-Physicians Sales & Service Chair $ Southwest Paper - OKC Ice Melt $ Legend Care Pharmacy Test $ Firetrol Protection Systems Annunciator $1, Central Oklahoma Winnelson Parts $ Oklahoma Environmental Management Authority Service $ Unifirst Corp Supplies $ InSight Screening Services, LLC Drug Testing $ Xerox Corporation (Box ) Maintenance $ Westpointe Self Storage LLC Storage $ Medtox Diagnostics, Inc. Surescreen Panels $3, Medtox Diagnostics, Inc. Cotinine Kits $ Piedmont-Surrey Gazette Advertisement $ City of El Reno Service $ A T & T (Long Distance) Service $ A T & T Mobility 2 Service $ A T & T Service $2, ONG Service $ O G & E Service $9, Dish Network Service $ Elite Equipment Company, Inc Parts & Labor $ Melissa McClain Travel $ Page 5 of 11

6 5202 Cindy Bacon Travel $ Jedidiah Walker Travel $ Torrie Williams Travel $ Kayli Swigart Travel $ Tandi Crittenden Travel $ Kimberly White Travel $ Abby Wright Travel $ Chance Wilson Travel $ Oklahoma Employment Security Commission Unemployment Tax $ Oklahoma Employment Security Commission Unemployment Tax $ Oklahoma Employment Security Commission Unemployment Tax $1, Oklahoma Employment Security Commission Unemployment Tax $ Oklahoma Employment Security Commission Unemployment Tax $ Oklahoma Employment Security Commission Unemployment Tax $ Colonial Hills Apartments Rent $ Jahree Edwards Travel $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $3, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $35, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $89, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $10, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $85, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $14, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $2, Children's Justice Center Cash Fund Total: $299, County Clerk Lien Fees Cash Fund 3861 Dimensional Concepts Backups $ Staples Advantage (IL) Supplies $ Lance Spruiell Business Forms Forms $ InSight Screening Services, LLC Drug Test $ Staples Advantage (IL) Supplies $ Mid-West Printing Envelopes $ Oklahoma Employment Security Commission Premium $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $1, County Clerk Lien Fees Cash Fund Total: $2, County General Fund 27 Neopost USA Inc Postage $ Staples Advantage (IL) Supplies $ Bill's Auto And Tractor Supply Parts $ Summit Business Systems Maintenance $ Image Works Maintenance $ Eureka Water Co Water $ Water Quality Control Inc Service $ Canadian Valley Technology Center. Training $ Neopost USA Inc Meter Rental $ Culligan Water Conditioning Rental Fee $ Dimensional Concepts Service $1, Dimensional Concepts Service $ Dimensional Concepts Service $6, Get Imaging Inc Service $ Oklahoma Office Systems LLC Maintenance $1, Sooner Copy Machines Maintenance $ Summit Mailing & Shipping Systems Maintenance $ Shred-It Service $ Page 6 of 11

7 3226 JKM Office Supply Supplies $ Office Depot Inc. Supplies $ Beachlers IGA Supplies $ Eureka Water Co Water Rental $ Oklahoma Environmental Management Authority Service $ Rick Jones PBG Parts $ Beachlers IGA Supplies $ Summit Business Systems Maintenance $ Mr Roof Inc Roofing Systems $1, WilJo Interiors Inc Drywall Systems $2, Floorco Inc Floor Coverings $1, Smith-Doyle Contractors Inc Service $23, Amundsen Food Equipment Equipment $8, Oklahoma Office Systems LLC Maintenance $ Advanced Correctional Health Care Service $13, Safety Zone #3343 Service $ Culligan Water Conditioning Water $ Comdata Network, Inc Fuel $ Eureka Water Co Water $ My Computer Bytes LLC Service $ Standley Systems Maintenance $ Standley Systems Maintenance $ MTZ Construction Inc Sidewalk $12, Beachlers IGA Supplies $ Piedmont-Surrey Gazette Subscription $ Staples Contract & Commercial Inc Supplies $ Culligan Water Conditioning Water Rental $ Visual Lease Services Inc Plat Books $ Mid-West Printing Forms $ ASAP Mail Mart Return Fee $ ICS Jail Supplies, Inc. Pencils $ Postmaster Postage Stamps $ A T & T Mobility Service $ City of El Reno Service $2, O G & E Service $ City of El Reno Service $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ Oklahoma Environmental Management Authority Service $ City of El Reno Service $ United States Postal Service (Neopost Postage) Postage $5, Oklahoma Employment Security Commission Tax Payment $ Oklahoma Employment Security Commission Tax Payment $ Oklahoma Employment Security Commission Unemployment Tax $ Sooner Copy Machines Maintenance $ Oklahoma Office Systems LLC Maintenance $ TLO LLC Service $ Kevin Wilmeth, CSR Transcript $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $1, Oklahoma Employment Security Commission Premium $ Brad Tipton Travel $ Summer Riggins Travel $ Donna Jung Travel $ Carisa Finnigan Travel $ Page 7 of 11

8 5241 Courtney Keck Travel $ Jordan Slagell Travel $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ Robert's Glass Floor Coverings $4, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $120, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $1, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $17, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $17, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $32, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $37, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $24, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $21, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $9, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $9, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $15, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $2, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $4, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $63, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ County General Fund Total: $483, County Health Department Fund 3910 Furniture4schools Chairs $2, Crestline Co, Inc Supplies $1, Piedmont-Surrey Gazette Advertisement $ Moore Medical LLC Supplies $ Haleigh Watson - Wilkes Service $ US Diary Brochures $ Judy Wright Travel $ RP Window Washing Service $ Helen Aldridge Travel $ Pitney Bowes Global Financial Services LLC Postage $ High-Tech-Tronics Service $ Otis Elevator Company Maintenance $ Jenny Kellbach Travel $ A T & T Service $ Language Associates Service $ Eric Wicklund Travel $ Kimberly Baustert Travel $ O G & E Service $ YNB Payment $7, A T & T Service $1, Oklahoma State Department Of Health Payroll $64, Dale Warfield Travel $ Sharon Vincent Travel $16.95 Page 8 of 11

9 5140 O G & E Service $ O G & E Service $ Florida Wholesale Plant Service Service $ County Health Department Fund Total: $84, Flood Plain Permit Cash Fund 5210 Clarence McLoud Travel $ Carl Richey Travel $ Frank Austin Travel $ Cecil Bearden PE Travel $ Steve Renbarger Travel $22.60 Flood Plain Permit Cash Fund Total: $ Sheriff Service Fees Cash Fund 3764 Fleet Safety Equipment Inc K9 Insert $15, Comdata Network, Inc Fuel $22, Image Works Maintenance $ Diffee Ford Lincoln Mercury Parts $ Fleet Safety Equipment Inc Fog Lights $ Auto F/X Window Tint $ Midwest Cruisers Labor $ Midwest Cruisers Labor $ Page Plus, Inc Service $ US Fleet Tracking Service $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $35, Sheriff Service Fees Cash Fund Total: $76, Supervision Program Cash Fund 5096 State Auditor And Inspector Service $ Supervision Program - District Attorney Refund $ District Attorneys Council Payroll $53, Supervision Program Cash Fund Total: $53, Treasurer Mortgage Fees Cash Fund 4639 Staples Advantage (IL) HP Monitor $ Mid-West Printing Checks $ Treasurer Mortgage Fees Cash Fund Total: $ Treasurer Resale Cash Fund 5409 Canadian County Treasurer / Payroll Payroll for 2014/01/17 $4, Treasurer Resale Cash Fund Total: $4, Unrestricted Highway Cash Fund 284 Airgas Mid South, Inc Parts $ Southern Tire Mart LLC Tires $ Oklahoma Environmental Management Authority Service $ InSight Screening Services, LLC Drug Testing $ Baker's Alternator Parts $ Midwest Hose & Specialty, Inc Supplies $ O'Reilly Auto Parts Parts $ C L Boyd Parts $1, Bill's Auto And Tractor Supply Parts $ Page 9 of 11

10 3810 FleetPride Inc Parts $1, Bill's Auto And Tractor Supply Tools $ Cintas First Aid & Safety Uniforms $1, Oklahoma Environmental Management Authority Service $ Oklahoma Turnpike Authority Toll Fees $ JKM Office Supply Supplies $ Bill's Auto And Tractor Supply Supplies $ Oklahoma Environmental Management Authority Service $ Darrell Wiedemann Shale $1, Logan County Asphalt Co Proline $1, C L Boyd Parts $ Chuck's Mobile Tire Repair Supplies $ Culligan Water Conditioning Water Rental $ FleetPride Inc Parts $ NG Supply Parts $ O'Reilly Auto Parts Parts $ Rush Truck Center Parts $ S & T Alarm Service Service $ Unifirst Holdings LP #2394 Rental $ Western Aggregates LLC Road Rock $1, Western Equipment, LLC Parts $ Warren CAT Repairs $22, Interstate 40 Tire Service Repairs $ Frontier Bridge, Inc. Trucking $3, Airgas Oxygen $ Diamond Gypsum Company Gyp $ Schwarz Oil Co Diesel $21, Smith & Orgain LLC Labor $6, Southwest Trailers & Equipment Bar $ Cintas First Aid & Safety Supplies $ American Sentinel Products Parts $ Maxwell Supply Material $1, Maxwell Supply Supplies $ Maxwell Supply Motor $1, Sunbelt Equipment & Supply Material $21, Oklahoma Office Systems LLC Maintenance $ Moore's Farm Service Center Fuel $2, Grainger Compressor $5, Jim Johnson Oil Co Oil $1, Mary West Travel $ Dub Ross Company Inc Pipe $1, S & T Alarm Service Service $ City of El Reno Service $ Oklahoma Office Systems LLC Maintenance $ Caddo Electric Co Service $1, Oklahoma Department Of Civil Emergency Mgmt Refund $3, Oklahoma Tax Commission Tag $ Heaston Rural Water Service $ Maple Rural Water Service $ Hinton Telephone Co Inc Service $ Caterpillar Financial Services Corporation Payment $3, O G & E Service $ Oklahoma Employment Security Commission Premium $ Oklahoma Employment Security Commission Premium $ O G & E Service $ Oklahoma Employment Security Commission Premium $ Page 10 of 11

11 5268 Oklahoma Employment Security Commission Premium $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $28, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Canadian County Treasurer / Payroll Payroll for 2014/01/17 $26, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $25, Canadian County Treasurer / Payroll Payroll for 2014/01/17 $ Unrestricted Highway Cash Fund Total: $198, Payment Listing for 1/13/14 Total: $1,228, Agenda item #28: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on roads and bridges in the districts. Agenda item #29: Carson moved, seconded by Stewart to adjourn. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. The meeting adjourned at 10:23am. Shelley Dickerson, County Clerk (SEAL) Page 11 of 11