MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute)

Transcription

1 MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute) DATE: October 8, 2012 TIME: PLACE: ITEM 1: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET CALL TO ORDER/ROLL CALL Chairman Karl Nail called the meeting to order at 6:00 p.m. PRESENT: ABSENT: Chairman Karl Nail Vice Chair Linda Molsbee Trustee Cindy Frizzell Trustee Wayne McDoulett Trustee Chris Turner None OTHERS PRESENT: Nick Nazar, General Manager; Kevin Self, Assistant General Manager; Camille Dowers, NPWA Secretary; Sharon Ferguson, City Treasurer; Ted Haxel, City Attorney; Ian Crittenden, City Planner; Gordon Harness, Planning Commission Chairman; Glenn Sullivan II, Glenn Sullivan & Associates, City Engineer ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Linda Molsbee and seconded by Chris Turner to approve the agenda. Board polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, ITEM 3: CITIZENS COMMENTS None ITEM 4: CONSENT AGENDA A. Minutes: September 10, 2012 September 27, 2012 B. Claims C. Transfer of funds D. Appropriation of funds E. Budget Amendments F. DWSRF Payment Request No. 18 G. OKC Connection claims H. Approval of claims in excess of $25,000.00

2 I. Acknowledgment of ODEQ Permit to Construct 3,853 linear feet of 8 in. waterline to serve SE 7 th & SW 27 th (Permit No. WL ) Motion was made by Linda Molsbee and seconded by Cindy Frizzell to approve the consent agenda. Board polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, ITEM 5: DISCUSSION AND POSSIBLE ACTION ON ADJUSTMENT OF UTILITY ACCOUNT # AT SERVICE ADDRESS OF 1804 NW 16 TH STREET (KARLA & BEN RICE) Ben Rice appeared and requested adjustment of his utility account to $ Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to reduce the water bill to $60.00 (water portion of utility account only). Board polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, ITEM 6: DISCUSSION AND POSSIBLE ACTION TO APPROVE CPI RATE ADJUSTMENT PURSUANT TO CONTRACT WITH ALLIED WASTE SERVICES FOR SOLID WASTE COLLECTION AND DISPOSAL AND APPROVAL OF JOINT RESOLUTION OF THE CITY OF NEWCASTLE AND THE NEWCASTLE PUBLIC WORKS AUTHORITY, NUMBERS AND , FOR ADJUSTMENT OF MUNICIPAL RATES Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to approve Item 6. Board polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, ITEM 7: DISCUSSION AND POSSIBLE ACTION TO APPROVE CHANGE ORDER NO. 2 FOR RUDY BOX & ASSOCIATES, INC. FOR SCADA UPGRADE BOOSTER STATION CONTROLS, IN THE AMOUNT OF $10,400.00, INCREASING TOTAL CONTRACT AMOUNT FROM $174, TO $184,421.00, OKC CONNECTION, PHASE II Recommendation was made by Glenn Sullivan to approve Change Order No. 2 increasing the contract amount by $10, for SCADA controls to allow the booster stations to be operated from the water plant and remote computers. Motion was made by Linda Molsbee and seconded by Wayne McDoulett to approve Item 7. Board polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, ITEM 8: DISCUSSION AND POSSIBLE ACTION ON GOING OUT TO BID FOR FINANCING FOR CONSTRUCTION OF PUBLIC WORKS BUILDING General Manager Nick Nazar requested authorization be given under Item 8 to obtain financing for construction of the new public works building. Motion was made by Cindy Frizzell and seconded by Chris Turner to approve Item 8. Board polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, ITEM 9: DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF TWO (2) PICKUPS FOR WATER DEPARTMENT AND AUTHORIZATION TO ENTER INTO FINANCING

3 Motion was made by Linda Molsbee and seconded by Chris Turner to approve Item 9. Board polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, yes. Motion carried. ITEM 10: GENERAL MANAGER S COMMENTS General Manager Nick Nazar reported there is an easement issue on the other side of the river with property owner, Charles Yon. He recommended purchasing additional easement. Booster Station start-up is tentatively scheduled for October 16 th. A letter from OWRB has been received stating that recommendation is being made to their board for approval of NPWA s loan application in the amount of $1,389, for meter replacements, existing water storage tank rehabilitations, and construction of a new water storage facility. ITEM 11: TRUSTEES COMMENTS Chris Turner commented on the possibility of a curbside recycling program. ITEM 12: ADJOURNMENT Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to adjourn. The motion unanimously passed and the meeting was adjourned at 6:20 p.m. Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney. Chairman Vice Chair Trustee Trustee Trustee

4 DATE: October 8, 2012 MINUTES OF A MEETING OF THE NEWCASTLE CITY COUNCIL TIME: PLACE: ITEM 1: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET CALL TO ORDER/ROLL CALL Mayor Karl Nail called the meeting to order at 6:21 p.m. PRESENT: ABSENT: Mayor Karl Nail Vice Mayor Linda Molsbee Council Member Cindy Frizzell Council Member Wayne McDoulett Council Member Chris Turner None OTHERS PRESENT: Nick Nazar, City Manager; Kevin Self, Assistant City Manager; Camille Dowers, City Clerk; Sharon Ferguson, City Treasurer; Ted Haxel, City Attorney; Ian Crittenden, City Planner; Gordon Harness, Planning Commission Chairman; Glenn Sullivan II, Glenn Sullivan & Associates, City Engineer ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Linda Molsbee and seconded by Chris Turner to approve the agenda. Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, ITEM 3: CITIZENS COMMENTS Mike Riplinger, resident of Willow Springs North, appeared and presented a letter to the Council regarding the high noise levels at Trevino s Restaurant on Highway 37. Mr. Riplinger also complimented the Council on the city s existing recycling options, referring to comments made during the NPWA meeting. ITEM 4: CONSENT AGENDA A. Minutes: September 10, 2012 September 27, 2012 B. Claims C. Transfer of Funds D. Appropriation of Funds E. Budget Amendments

5 F. DWSRF Payment Request No. 18 G. OKC Connection Claims H. Approval of claims in excess of $25, Motion was made by Cindy Frizzell and seconded by Chris Turner to approve the consent agenda. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, ITEM 5: DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS OF PLANNING AND ZONING COMMISSION Planning Commission Agenda Item 8 (September 24, 2012 meeting): A PUBLIC HEARING TO CONSIDER AN APPLICATION FOR REZONING FROM A (AGRICULTURAL) TO E-2 (URBAN ESTATE RESIDENTIAL) FOR MID-SOUTH MANAGEMENT, INC. (GERALD MORGAN) LOCATED IN THE S/2 OF THE SE/4 OF SECTION 31, TOWNSHIP 9 NORTH, RANGE 3 WEST, I.M., MCCLAIN COUNTY, OKLAHOMA. PROPERTY ADDRESS: 3217 SE 32 ND STREET (Case #R ) A. The Planning and Zoning Commission recommends approval of the rezoning application for E-2 zoning and adoption of Ordinance No. 678 Planning Commission Chairman Gordon Harness presented the recommendations of the Planning and Zoning Commission recommending approval of application for rezoning the above-described property from agricultural zoning to E-2. Motion was made by Linda Molsbee and seconded by Cindy Frizzell for adoption of Ordinance No Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, B. Adoption of Emergency Clause of Ordinance No. 678 Motion was made by Linda Molsbee and seconded by Cindy Frizzell for adoption of the Emergency Clause of Ordinance No Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, Planning Commission Agenda Item 9 (September 24, 2012 meeting): A PUBLIC HEARING TO CONSIDER AN APPLICATION FOR USE PERMITTED ON REVIEW FOR A CONDITIONAL USE PERMIT FOR ROY T. OLIVER (GLB EXPLORATION, INC.) FOR THE USE OF AN OIL WELL LOCATED IN THE SE/4 OF SECTION 24, TOWNSHIP 8 NORTH, RANGE 4 WEST, I.M. McCLAIN COUNTY, OKLAHOMA. PROPERTY ADDRESS: SOUTH MAY AVENUE NEAR 300 TH STREET (UPOR # ) C. The Planning and Zoning Commission recommends conditional approval of UPOR # , subject to an approved state Permit to Drill and proper Certificate of Insurance with the City of Newcastle listed as the certificate holder Planning Commission Chairman Gordon Harness stated he had verified with city staff that the conditions were satisfied under Item 5(C) and presented the recommendation of the Planning and

6 Zoning Commission for approval of application for Use Permitted on Review (UPOR# ). Richard Grimes, attorney for GLB Exploration appeared and requested approval of Item 5(C), also stating that the conditions have been satisfied. Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve UPOR # Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, Planning Commission Agenda Item 10 (September 24, 2012 meeting): DISCUSSION AND POSSIBLE ACTION ON DEVIATION FROM FAÇADE REQUIREMENTS AS DESCRIBED IN HIGHWAY 62 DEVELOPMENT DISTRICT SEGMENT A, ORDINANCE 636, SECTION 1, FOR LAWRENCE REDWINE dba REDWINE INVESTMENTS (PIONEER EQUIPMENT RENTAL), 3231 N. MERIDIAN, NEWCASTLE, OK--continued D. The Planning and Zoning Commission recommends deviation from the brick façade ordinance of the Highway 62 Development District, Segment A for Lawrence Redwine, dba Redwine Investments (Pioneer Equipment Rental) at 3231 N. Meridian Planning Commission Chairman Gordon Harness appeared and clarified the Planning Commission s recommendation, stating that the recommendation for deviation from the brick façade requirement of the Overlay District is a conditional approval until the expiration of a term of five (5) years or until future development of the site occurs, whichever occurs first, and upon the wash bay being built behind the existing building and hidden from front view with siding and trim colors to be consistent with the current building. If future development has not occurred at the expiration of five (5) years, the authorized deviation will expire subject to the property owner having the opportunity to reappear before the Planning and Zoning Commission for further review as to any extension of the deviation. Motion was made by Chris Turner and seconded by Wayne McDoulett to approve Item 5(D). Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, ITEM 6: DISCUSSION AND POSSIBLE ACTION ON MAYOR S NOMINATION AND APPOINTMENT OF GENE REID TO SERVE A THREE-YEAR TERM ON THE CITY OF NEWCASTLE PLANNING AND ZONING COMMISSION Nomination was made by Karl Nail for appointment of Gene Reid to serve a three-year term on the Planning and Zoning Commission. Cindy Frizzell seconded the nomination. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, yes. Motion carried. ITEM 7: DISCUSSION AND POSSIBLE ACTION ON TORT CLAIM OF PHYLLIS F. PULTS IN THE AMOUNT OF $2, Phyllis Pults appeared and presented her tort claim. Motion was made by Chris Turner and seconded by Wayne McDoulett to deny the claim with instruction to staff to file an insurance claim. Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, ITEM 8: DISCUSSION AND POSSIBLE ACTION TO APPROVE CPI RATE ADJUSTMENT PURSUANT TO CONTRACT WITH ALLIED WASTE

7 SERVICES FOR SOLID WASTE COLLECTION AND DISPOSAL AND APPROVAL OF JOINT RESOLUTION OF THE CITY OF NEWCASTLE AND THE NEWCASTLE PUBLIC WORKS AUTHORITY, NUMBERS AND , FOR ADJUSTMENT OF MUNICIPAL RATES Motion was made by Cindy Frizzell and seconded by Chris Turner to approve Item 8. Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, yes. Motion carried. ITEM 9: DISCUSSION AND POSSIBLE ACTION TO APPROVE CHANGE ORDER NO. 2 FOR RUDY BOX ASSOCIATES, INC. FOR SCADA UPGRADE, BOOSTER STATION CONTROLS, IN THE AMOUNT OF $10,400.00, INCREASING TOTAL CONTRACT AMOUNT FROM $174, TO $184,421.00, OKC CONNECTION, PHASE II Motion was made by Linda Molsbee and seconded by Wayne McDoulett to approve Item 9. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, ITEM 10: DISCUSSION AND POSSIBLE ACTION ON GOING OUT TO BID FOR FINANCING FOR CONSTRUCTION OF PUBLIC WORKS BUILDING General Manager Nick Nazar requested authorization be given under Item 10 to obtain financing for construction of the new public works building. Motion was made by Cindy Frizzell and seconded by Chris Turner to approve Item 10. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, ITEM 11: DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF TWO (2) PICKUPS FOR STREET DEPARTMENT AND AUTHORIZATION TO ENTER INTO FINANCING Motion was made by Linda Molsbee and seconded by Cindy Frizzell to approve Item 11. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, ITEM 12: DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF ONE (1) USED POLICE CRUISER FROM KANSAS HIGHWAY PATROL, WITH ADDITION OF NEW EQUIPMENT, AND AUTHORIZATION TO ENTER INTO FINANCING City Manager Nick Nazar reported loans are being retired on 2 cars in December and 2 additional cars will be paid off in April. He requested authorization to purchase a used 2010 Dodge Charger for approximately $27, with equipment, and authorization to enter into financing. Motion was made by Linda Molsbee and seconded by Chris Turner to approve Item 12. Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Karl Nail, yes. Motion carried. ITEM 13: CITY MANAGER S COMMENTS City Manager Nick Nazar reported the Christmas tree base is in. The basketball court project at Leesa Cornett Park has been completed. The homecoming parade ran smoothly this

8 year with the exception of a minor incident of candy striking a vehicle. ITEM 14: COUNCIL MEMBERS COMMENTS Chris Turner inquired about the permissible number of insurance claims which may be submitted on the City s policy. ITEM 15: ADJOURNMENT Motion was made by Linda Molsbee and seconded by Wayne McDoulett to adjourn. The motion unanimously passed and the meeting was adjourned at 7:00 p.m. Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney. Mayor Vice Mayor Council Member Council Member Council Member