AGENDA SAPULPA CITY COUNCIL TUESDAY, SEPTEMBER 8, 2015 CITY HALL, 425 EAST DEWEY REGULAR MEETING - 7:00 P.M., COUNCIL CHAMBERS

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1 AGENDA SAPULPA CITY COUNCIL TUESDAY, SEPTEMBER 8, 2015 CITY HALL, 425 EAST DEWEY REGULAR MEETING - 7:00 P.M., COUNCIL CHAMBERS As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the City of Sapulpa, State of Oklahoma, will hold a regular meeting on Tuesday, September 8, 2015 at 7:00 p.m., at the Council Chambers, Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma. MEETING PROCEDURE: Comments from the public are welcome at two different times during the course of the meeting: (1) Comments not scheduled on the Agenda will be heard under Public Comments - Agenda Item No. V.; and (2) Comments on all scheduled Agenda Items will be heard immediately following the presentation by staff or petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The City Council will act on the Agenda Item after comments from the staff and the public has been heard. I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. PUBLIC COMMENTS: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any subject not scheduled on the Regular Agenda. City Council shall make no decision or action, except to direct the City Manager to take action, or to schedule the matter for City Council discussion at a later date. THOSE ADDRESSING THE CITY COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME. VI. PRESENTATIONS AND PROCLAMATIONS VII. CONSENT AGENDA: All matters under Consent are considered by the City Council to be routine and will be enacted by one motion. Any City Council member may, however, remove an item from consent by request. A. Consider a motion approving minutes: 1. Regular City Council Meeting of August 17, Special Meeting of August 18, 2015 B. Consider approving Regular Claims in the amount of $376,

2 C. Consider approving following Prepaid Claims: 1. Health Insurance Claims NTOA for Tactical Operations Conference registration fees for Jason Deloache and Rob Glenn. City check # dated August 27, 2015 for $1, D. Consider approving Payroll Claims in the amount of $358, E. Consider approving Special Pay Request: (See attached list.) VIII. CONSIDER ITEMS REMOVED FROM CONSENT AGENDA A. Claims/Pay Estimates associated with Bond Issues, Grants or Special Projects of a major nature. 1. None IX. PUBLIC HEARINGS X. OLD BUSINESS XI. CURRENT BUSINESS 1. Consider approving temporary street closure request from the TAPS organization of Holmes Park Elementary School to accommodate their annual Tailgate Party fundraiser on Friday, October 9, 2015, from 5:00 7:30 p.m. The closure consists of Dewey Avenue from west of Watchorn to east of the entrance in front of Holmes Park (Just east of the high school handicapped loop entrance) to allow families to cross the street safely. The high school football parking would still be accessible. This temporary closure does not involve state highway. 2. Consider approving temporary street closure request from Sapulpa Public Schools to accommodate the annual high school homecoming parade on Thursday, September 24, 2015, at 6:00 p.m. The Oklahoma Department of Transportation (ODOT) has approved the temporary closure. The parade route will begin at the corner of Dewey and Poplar, proceed east down Dewey and end at the Sapulpa High School parking lot. This is the same route that was used last year. 2

3 3. Consider approving temporary street closure request from Route 66 Steps for Success for a 5K/Fun/Run on Saturday, November 7, 2015, from 12:00 P.M until 4:00 P.M. The City of Sapulpa has the approval of the Oklahoma Department of Transportation (ODOT) to close the highway lanes for this event. The event supports the Sapulpa Public Schools. The race will begin on Dewey and goes east to Mission, then right on Mission to Taft, proceeding right on Taft to Main, then right on Main to Dewey, and finishing at Dewey. This is the same route that was used last year. 4. Consider declaring assorted Fire Department Van and equipment listed surplus and authorizing the City Manager to dispose of the property by public auction or by sealed bid: 1997 Ford Aerostar Van Fixed Asset # Treadmill Fixed Asset # Xentech 912 Fixed Asset # Toshiba Laptop SN P Magic Chef Stove 31213WAV Nortel Phone NNTM E1004B F1006B F1006B2249 SN XII. NEW BUSINESS A. Consider items not known about prior to posting the Agenda. XIII. APPROVALS AND ACCEPTANCES A. Ordinances: 1. Consider adopting an Ordinance of the City of Sapulpa, changing the corporate limits of the City of Sapulpa, Oklahoma, by deannexing certain contiguous tracts of land in Southwest Quarter (SW/4), Southeast Quarter (SE/4), Section 31, Township 18 North, Range 11 East of the Indian Base and Meridian, Creek County, Oklahoma, from the city limits of Sapulpa, Oklahoma, and declaring an emergency. 3

4 B. Resolutions: 1. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, amending the FY Annual Budget by increasing appropriations in the Cemetery Perpetual Care Fund for the purpose of providing funds for a concrete slab for a new pole barn. C. Bid Awards: 1. Consider awarding the bid(s) for Major Thoroughfare Materials and Supplies to the following vendors as being the most responsive and responsible bids and authorizing the City Manager to purchase other listed material on the open market as there were no bids received: Dunham Asphalt Services, Inc. Type A,B,C,D Asphalt, Type S-3, S-4, S-5 Super pave, Cold lay asphalt. APAC-Central, Inc- 1½ Crusher Run, 3 Crusher Run, Screenings, Type A Aggregate Base, 1 ½ Class A Rock, 2 Class A Rock, 3/8-5/8 Washed Limestone Chips, 12 Rip Rap, 18 Rip Rap, 24 Rip Rap, 6 Surge Rock Mohawk Materials Co, Inc- Fill Sand, Pea Gravel Materials not bid mason sand, concrete, RCP pipe, slab, silt fence, geotextile reinforcement U-6, geogrid reinforcement U-7, reinforced poly drainage pipe, N-12WT IB pipe (F2648), N-12WT IB pipe (AASHTO). 2. Consider awarding the 16 Waterline Replacement (Hawthorne to Bixby) project to Cherokee Pride Construction Company in the amount of $133, as the lowest and most responsible bid. D. Contracts: 1. Consider approving credit application from Jatasco, Inc. 2. Consider approving the Commercial Preventive Maintenance Agreement with Airco Service, Inc. for annual maintenance to the Library and Library Annex heat/air units and boiler systems at a cost of $3,

5 3. Consider approving Engineering Services Agreement with Professional Engineering Consultants (PEC), P. A. for survey and design of drainage improvements from Ross to Gordon Avenues in the amount of $34, Consider approving credit application from Cecil & Sons Discount Tires. 5. Consider approving acceptance of the Oklahoma Highway Safety Office Grant awarded to the Sapulpa Police Department in the amount of $50, for use of overtime patrol and authorize the Mayor to execute the same. 6. Consider approving a Stormwater Extension and Property Improvement Agreement with Eulan Dean Pack d/b/a AAA Rental, for Lots 4 10, Block 1, Moman Addition to the City of Sapulpa, Oklahoma, and authorize the Mayor to execute the same. 7. Consider approving an Easement Acquisition Agreement with Herbert D. Tilley and Wanda L. Tilley, husband and wife, owners of real property located at Lots 11, 12, 13, 14, 38 and 39, Block 8, Burnetts Refinery Addition to the Sapulpa, Creek County, Oklahoma. 8. Consider approving an agreement with National Meter & Automation, Inc. and the City of Sapulpa, Oklahoma for the removal and installation of replacement water meters within municipal limits. XIV. COMMITTEE REPORTS XV. INFORMATIONAL ITEMS FROM MAYOR, CITY COUNCIL, CITY MANAGER, OR CITY ATTORNEY A. Informational item Estimate of Needs & Millage Calculation B. Informational item City of Sapulpa Municipal Golf Course August 2013/2014 vs August 2014/2015 C. Informational item City of Sapulpa Municipal Golf Course Greens and Cart Fees August 2013/2014 vs August 2014/2015 D. Informational item August Monthly Golf Course Report 5

6 E. Informational item Project Status Report from Tetra Tech regarding various City and Authority Projects. XVI. EXECUTIVE SESSION XVII ADJOURNMENT Name of person posting this Agenda: Name: Title: Posted this day of, 2015, at o clock p.m., at the Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma. 6