GREENLEE COUNTY BOARD OF SUPERVISORS CLIFTON, ARIZONA. September 21, 2010

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1 GREENLEE COUNTY BOARD OF SUPERVISORS CLIFTON, ARIZONA September 21, 2010 The Greenlee County Board of Supervisors met on this date in regular session in the Board Meeting Room, 2 nd floor Courthouse Annex, Clifton, AZ, with the following member present: Hector Ruedas, Chairman; Richard Lunt, Member; and David Gomez, Member. Also present were Deborah K. Gale, County Administrator, and Yvonne Pearson, Clerk of the Board. Chairman Ruedas called the meeting to order at 9:00 a.m. Supervisor Gomez led those present in the Pledge of Allegiance. The Board convened as the Board of Directors of the Greenlee County Public Health Services District and upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board approved the Public Health Services District Consent Agenda as follows: 1. Clerk of the Board: Approval of Public Health Services District expense warrants in excess of $1, Health & County Services Director: Approval of Arizona Local Government Employee Benefit Trust Wellness Program Service Agreement for Glucose Screening In the absence of Deborah Macias, Jail Commander, Steve Tucker, Sheriff, requested approval to fill a vacant part-time Detention Officer position in the Sheriffs Department. unanimously, the Board approved the request as presented. Ms. Gale reported the following: $ She attended a meeting with Senator McCain seeking his support for the reauthorization of Payment in Lieu of Taxes and Secure Rural Schools Act funding from the federal government. $ She briefed the Board on details of the County Supervisors Association Legislative Summit that will be hosted by Greenlee and Graham counties November 8 through 10. $ She will be scheduling meetings with legislative candidates to begin the process of educating them on issues involving Greenlee County. $ A meeting with Apache-Sitgreaves Forest Supervisor Chris Knopp will be scheduled regarding the Forest Travel Management Plan. $ Greenlee County is unable to fulfill the requirements for appointment of members to the Local Workforce Investment Board (LWIB) and will not seek recertification for the LWIB. The Board directed Ms. Gale to go forward with negotiations with Graham County for a possible merger of the Local Workforce Investment Act program. Ms. Gale reviewed the Calendar of Events. The Board rescheduled the November 2 nd meeting to November 4 th to begin at 9:00 a.m. due to the General Election.

2 PAGE 2 Mr. Ron Pearson, Public Works Manager, requested award of bid for the purchase of one (1) 15 passenger van for the Probation Department recommending the bid from Freedom Ford as the best bid. He stated that the Freedom Ford bid is second lowest but that due to distance this bid is best for consideration when maintenance and repair is needed. Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the board awarded the bid for the purchase a 15 passenger van to Freedom Ford in the amount of $26, Present: Ron Pearson Evelyn Carbajal 15 PROBATION PASSENGER VAN SEPTEMBER 13, 2010 TIME 10:19 A.M. VENDOR VEHICLE BID PRICE Smith Ford 412 E. Motel Drive Lordsburg, NM (572) Freedom Ford 2161 W. Highway 70 Thatcher, AZ (866) Model $28, Model $26, San Tan Ford 1429 E Motorplex Loop Gilbert, AZ (480) Kempton Chevrolet P.O. Box 960 Safford, AZ (928) Ford Econoline 2010 Chevrolet Express Passenger $25, $25, (Delivery Charge) $32,384 Berge Ford 460 East Auto Center Drive Mesa, AZ Econoline $28,031.94

3 PAGE (480) Courtesy Chevrolet 1233 E. Camelback Road Phoenix, AZ (602) Model $29, Mr. Pearson requested award of bid for the purchase of one (1) Detention Transport Vehicle for the Sheriffs Department. He stated that bids for two different types of vehicles were solicited, for a 4x4 crew cab pickup truck and for a SSV. Sheriff Tucker recommended award of bid to Freedom Ford for the 2011 Ford Heavy Duty truck as the lowest and best bid. Upon motion by Supervisor Gomez, seconded by Supervisor Lunt, and carried unanimously, the Board awarded the bid for the purchase of one (1) Detention Vehicle to Freedom Ford for the 2011 Ford Heavy Duty truck in the amount of 27, /4 TON HD 4 X 4 CREW CAB TRUCK - SHERIFF DEPARTMENT SEPTEMBER 13, 2010 TIME 10:19 A.M. Present: Ron Pearson Evelyn Carbajal VENDOR VEHICLE BID PRICE Freedom Ford 2161 W. Highway 70 Thatcher, AZ (866) Theodore Robins Ford 2060 Harbor Blvd Costa Mesa, CA (929) F Series SD $27, $28, San Tan Ford 1429 E Motorplex Loop Gilbert, AZ (480) Ford F250 4 X 4 Crew Cab $28, Kempton Chevrolet P.O. Box 960 Safford, AZ Chevy $30,837.00

4 PAGE 4 (928) Courtesy Chevrolet 1233 E. Camelback Road Phoenix, AZ (602) $31, Tom Jones Ford W MC 85 Buckeye, AZ (623) Ford F250 Crew Cab XL 4x4 156" Pickup $29, Smith Ford 412 E. Motel Drive Lordsburg, NM (572) Ford F-250 $29, X 4 SUV SPECIAL SERVICE PACKAGE VEHICLE - SHERIFF DEPARTMENT SEPTEMBER 13, 2010 TIME 10:19 A.M. Present: Ron Pearson Evelyn Carbajal VENDOR VEHICLE BID PRICE Freedom Ford 2161 W. Highway 70 Thatcher, AZ (866) Theodore Robins Ford 2060 Harbor Blvd Costa Mesa, CA (929) Expedition $30, $29, San Tan Ford 1429 E Motorplex Loop Gilbert, AZ (480) Ford Expedition SSV 4X4 $31, Kempton Chevrolet P.O. Box 960 Safford, AZ (928) Chevy Tahoe $38,583.00

5 PAGE 5 Courtesy Chevrolet 1233 E. Camelback Road Phoenix, AZ (602) $31, Tom Jones Ford W MC 85 Buckeye, AZ (623) Ford Explorer 4X4 Regular Length XL SSV $31, Smith Ford 412 E. Motel Drive Lordsburg, NM (572) Ford Expedition $31, unanimously, the Board approved the Amended Greenlee County Sign Policy as presented. The policy was changed to include reflectivity levels on signs. unanimously, the Board approved the Amended Sports & Facilities Rules & Regulations which changes the deposit to non-refundable. unanimously, the Board approved the Consent Agenda as follows: A. Clerk of the Board: Approval of minutes to previous meetings - 09/01/10 B. Clerk of the Board: Approval of expense warrants in excess of $1,000 - Vouchers 1088; 1013; 1014; 1015; 1016 C. Jail Commander: Approval of Payroll Change Notice: J. Patrick, Part-time Detention Officer D. County Engineer: Approval of Authorization for Service #14 with Z & H Engineering for CATEX on Airport Apron Rehabilitation and authorize County Engineer to sign agreement. E. Clerk of the Board: Approval of Kansas State Bank Government Obligation Contract for financing of the 2011 Freightliner Dump Truck in the amount of $105, to be paid in monthly payments with budgeted Debt Service Funds F. Public Works Manager: Approval of Maintenance Service Agreement with Advanced Air Systems for inspection/maintenance of heating/cooling central plant in an amount not to exceed $2, to be paid with Grounds and Maintenance Funds G. WIA Program Manager: Approval of Intergovernmental Agreement with Arizona Department of Economic Security for funding of WIA Programs H. Health & County Services Director: Approval to purchase one (1) VHF

6 PAGE 6 Quantar Repeater in an amount not to exceed $24, with budgeted Emergency Management Fund Grant Funds I. IS/IT Manager: Approval to purchase a replacement UPS Battery Backup System in an amount not to exceed $15, with budgeted General Funds J. County Engineer: Approval of payment to Z & H Engineering for Obstruction Removal, Phase I in an amount not to exceed $8, with budgeted Airport Grant Funds Supervisor Richard Lunt reported the following: A. He attended the Coronado Resource Conservation & Development (RC&D) meeting where the procedures of the organization were reviewed as well as ongoing projects. He stated that some projects have been put on hold due to funding and the Clifton Ranger District. B. He attended the County Supervisors Association (CSA) meeting where the CSA budget was discussed and a vacant position has been filled with a 2 year contract. Speaker Adams attended the meeting applauding counties for staying ahead the game with legislative and budget issues. Supervisor David Gomez reported the following: A. He attended the Arizona Department of Transportation Cold Creek Bridge meeting where the re-construction of the bridge is expected to be completed in May B. He attended the Historical Society AReflections 2010" Open House. He stated that the event was very well attended and the new DVD was showcased. Supervisor Hector Ruedas reported the following: A. He attended a Mexican Wolf meeting regarding issues of the possible release of wolves at Engineer Springs. He stated that the release is on hold for the time being. The Board convened into Work Session regarding Greenlee County Roads. The Board reviewed information from the Public Works Manager and County Engineer regarding monsoon flooding and drainage issues on County Roads. There being no further business to come before the Board of Supervisors, the meeting was adjourned at 12:48 p.m. The following listed expense claims against the County in excess of $1,000 to one vendor were reviewed and approved for payment: ADMIN OFFICE OF THE COURTS $2,704.93; ARIZONA COUNTIES Insurance pool $11,250.00; CHIEF SUPPLY CORPORATION $1,469.99; SOUTHEASTERN AZ

7 PAGE 7 COMMUNITY ACTION PROGRAM $29,171.17; WALTON DRUGS $2,277.87; 1ST SOURCE BANK $3,271.63; ADVANCED AIR SYSTEMS $4,347.44; ADVANCED CONTROLS $61,434.00; BANKCARD CENTER $2,993.44; CATERPILLAR FINANCIAL $16,813.33; CATERPILLAR FINANCIAL $3,963.03; CHIEF SUPPLY CORPORATION $1,068.52; DELL MARKETING L.P. $6,571.49; DOUBLE R SOUND INC $1,700.00; DUNCAN VALLEY ELECTRIC INC $3,762.40; EMPIRE SOUTHWEST $8,046.29; GILA HEALTH RESOURCES, LLC $25,000.00; HEINFELD, MEECH & CO., P.C. $10,592.25; JEREMY J WAITE $1,800.00; JOHN D. ZACHER $3,498.50; JOSI Y. LOPEZ $1,700.00; KANSAS STATE BANK OF $7,274.64; LOYOLA ASSOCIATES $5,000.00; LUIS ENRIQUEZ $1,892.13; MERLE'S AUTOMOTIVE $1,237.12; MORENCI WATER AND ELECTRIC $8,942.74; NORCHEM DRUG TESTING $1,240.50; OFFICE DEPOT INC $2,188.98; RON LEACH $3,500.00; SAFFORD ACE $3,487.44; SOUTHEASTERN AZ COMMUNITY ACTION PROGRAM 28,688.51; SUMMIT COMMUNICATIONS LLC $1,125.00; SYSCO FOOD SERVICES OF AZ $1,743.32; TRANSOURCE COMPUTERS $1,558.62; VALLEY TELECOM GROUP $3,579.10; WALMART COMMUNITY $1,606.64; WESTERN REFINING $2,070.82; Z AND H ENGINEERING, INC $8, ATTEST: /s/ Yvonne Pearson Clerk of the Board APPROVED: /s/ Hector Ruedas, Chairman

GREENLEE COUNTY BOARD OF SUPERVISORS CLIFTON, ARIZONA. October 1, 2012

GREENLEE COUNTY BOARD OF SUPERVISORS CLIFTON, ARIZONA October 1, 2012 The Greenlee County Board of Supervisors met on this date in regular session in the Board Meeting Room, 2 nd floor Courthouse Annex,