YUMA COUNTY BOARD OF SUPERVISORS Also sitting as all SPECIAL TAXING DISTRICTS where noted REGULAR SESSION: May 19, 2014 Page 1 of 7

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1 REGULAR SESSION: May 19, 2014 Page 1 of 7 The Yuma County Board of Supervisors met in a regular session on May 19, The meeting was held at 198 South Main Street, Yuma, Arizona. CALL TO ORDER: At 9:04 a.m., the Chairman convened the Board of Supervisors in open session, also sitting as the board of directors of all special taxing districts where noted. Supervisors present were: Gregory S. Greg Ferguson, Russell McCloud; Marco A. Tony Reyes, Lenore Loroña Stuart, and Russell T. Russ Clark. Others present were: County Administrator Robert L. Pickels, Jr.; County Attorney Jon Smith; Chief Civil Deputy County Attorney Bill Kerekes; Civil Engineer Assistant Jonathan Fell, Senior Planner Chad Bahr, Budget Manager Jim Flory, Financial Services Director Scott Holt, Public Housing Director Gloria Mallek, Public Housing Board Member Teresa Reyes, Public Housing Maintenance Supervisor Israel Chavez, Executive Director/Yuma County Chamber of Commerce Ken Rosevear, Laura Griffin, Founder/Chief Executive Officer of RAFHA, Inc. and Executive Assistant/Deputy Clerk of the Board Christy Isbell. The Pledge of Allegiance was led by Chairman Ferguson. CALL TO THE PUBLIC: There was no response during call to the public until later in the day. PRESENTATIONS, PROCLAMATIONS & APPOINTMENTS: No. 1: Presentation of "The County Line" by Yuma 77, the Yuma County Government Channel. No legal action was taken. MOTION (STUART/McCLOUD): Approve Items Nos. 1 through 13 as presented. The following items were approved on the consent calendar: No. 1: Assessor: Approve Tax Roll Corrections as listed in batch dated May 19, 2014, pursuant to ARS Title 42, Chapter 16, Article VI. (A full listing of all corrections is available from the Clerk of the Board of Supervisors.)

2 REGULAR SESSION: May 19, 2014 Page 2 of 7 No. 2: Financial Services: Approve the Accounts Payable Demands disbursed in the amount of $4,004, and Payroll in the amount of $1,502, during the period of April 15, 2014 through April 25, (A detailed listing is available for review in the Office of the Clerk of the Board of Supervisors.) DATE TYPE WARRANTS TOTAL Accounts Payable $ 1, Accounts Payable 2,170, Accounts Payable 1,116, Accounts Payable 715, Accounts Payable Payroll 1,502, HOUSING None TOTAL: $ 5,507, No. 3: Financial Services/Main Street Capital Projects Fund: Adopt Budget Amendment Resolution No , which transfers $16,170 from the Administration Building (197 South Main Street) Capital Projects Fund (04406) to the Administration Debt Service Fund (03503). No. 4: Clerk of the Board: Approve the minutes for the: a) April 23, 2014 Special Session; and b) May 5, 2014 Executive Session. No. 5: Emergency Management: Authorize the Chairman to sign a Cooperative Intergovernmental Agreement between Yuma County and the Arizona State Forester s Cooperative which will: a) Authorize the County to request AZ State Forestry assistance with fire suppression in County areas; b) Allow for cost reimbursement to the County for the use of County resources provided at request of the State if agreed upon, and; c) Allow the State to request grant funds to mitigate fire hazard areas to benefit the County. No. 6: Public Health Services District: a) Authorize the District Director to sign a Memorandum of Understanding from the Arizona Living Well Institute, in partnership with the District, to continue the dissemination of the Chronic Disease Self-Management Education programs through Evidence-Based Health Promotion Programs; and b) Adopt Budget Amendment Resolution No increasing budget authority by $6,125. No. 7: Yuma Private Industry Council: The Yuma County Workforce Investment Board (WIB) operated by the Yuma Private Industry Council, Inc. requests the reappointment of WIB members Marisol Canales, Maria Chavoya, Ramona Corrales, Julie Engel, John Bud Johnson, Nancy Ngai, Ray Ochoa, and Kim Rodriguez for three (3) year terms to expire on June 13, 2017.

3 REGULAR SESSION: May 19, 2014 Page 3 of 7 No. 8: Sheriff/Jail District: Authorize the Sheriff to extend the existing Intergovernmental Agreement between the Yuma County Jail District and the Quechan Indian Tribe to provide for the detention of persons charged with, or convicted of, violations of Quechan Tribal law, which will terminate on April 27, No. 9: Sheriff: Authorize the Sheriff to sign the First Amendment to the contract between No. Yuma County and Victor Alvarez, M.D. for medical examiner services for an additional one (1) year period, from July 1, 2014 to June 30, No. 10: Juvenile Court: Adopt Budget Amendment Resolution No , increasing budget authority by $2,556 to reflect an increase in funding from the Administrative Office of the Courts. No. 11: Juvenile Court/Jail District: Approve the Third Amendment to the Food Services Agreement between Juvenile Court and Yuma County Jail District, whereby the Jail District will provide food services to the Juvenile Detention Facility for Fiscal Year at the cost of $1.12 per meal. No. 12: Development Services/Engineering: Adopt and authorize the Chairman to sign Resolution No establishing an all-way stop at the intersection of County 12th Street and Avenue 4E. No. 13: Development Services/Planning & Zoning: In accordance with Arizona Revised Statutes (F), action to accept an offer of $10.00 by the contiguous property owner for the north feet and an offer of $10.00 by the contiguous property owner for the south feet of APN At 9:13 a.m. the Chairman recessed the Board of Supervisors and convened the Yuma County Housing Board. HOUSING BOARD: Housing Board Member Teresa Reyes was in attendance. No. 1: Housing: Award the bid to DUCTWORKS in the amount of $114, for the replacement of air conditioning units at the Valle Vista Apartments located at 8450 W. HWY 95, Somerton, AZ 85350, Moctezuma Apartments located at 345 E. Juan Sanchez Blvd. San Luis, AZ and Pecan Shadows 2650 and 2651 West 3rd Street, Yuma, AZ for Project Capital Fund (CFP) Program No. AZ20P Ms. Mallek introduced Israel Chavez, the new Housing Facility Maintenance Supervisor. She reported that only one (1) bid for the replacement of the air conditioning units was received.

4 REGULAR SESSION: May 19, 2014 Page 4 of 7 Mr. Chavez and Ms. Mallek explained the 5-year assessment, maintenance, and replacement plan for air conditioning units and reported on the condition of the older units that are scheduled for replacement. Justifications for replacements included the high cost of both replacement parts and processing service calls for older units, and substantial energy savings that would result from installing energy efficient units. Discussion included the suggestion that in addition to the traditional method of publishing bid solicitations, invitations might also be mailed to air conditioning service companies in order to increase the number of responses from vendors. MOTION (TERESA REYES/SUPERVISOR STUART): Approve Item No. 1 as presented. At 9:24 a.m. the Chairman adjourned the Yuma County Housing Board and reconvened the Yuma County Board of Supervisors in regular session. DISCUSSION AND ACTION ITEMS: No. 1: Development Services/Engineering: Discussion and possible action to adopt Resolution No , adopting the Yuma County Intergovernmental Transit Authority (YCIPTA) Short Range Transit Plan - Bus Stop Standards. Mr. Fell reported these standards were developed by YCIPTA and cooperatively reviewed by all member organizations of the Yuma Metropolitan Planning Organization (YMPO), including Yuma County, the City of Yuma, City of San Luis, and the Towns of Somerton and Wellton. In response to a question from a Board member, Mr. Fell stated that although the Cocopah Indian Tribe is not a member organization of YMPO and therefore would not be affected by the proposed plan/standards, the Tribe attended the planning meetings and is in favor of the standards. In response to questions regarding grandfathered bus benches, shelters, and trash receptacles, Mr. Fell stated these are not required by the proposed standards; however, installations of such equipment in the future would follow the standards. MOTION (REYES/CLARK): Approve Item No. 1 as presented.

5 REGULAR SESSION: May 19, 2014 Page 5 of 7 No. 2: County Administrator/All Special Taxing Districts: Discussion and action on the Yuma County Fiscal Year Tentative Budget as follows: a) Provide direction to staff regarding revision(s) to the Recommended Budget, subsequent to department budget hearings; b) Adopt the Tentative Budget for Fiscal Year ; and c) Set the date and time for a combined public hearing on the Tentative Budget and Truth-in-Taxation (property tax levy), as Monday, June 16, 2014 at 9:00 a.m. Mr. Pickels stated they are now at the point in the budget adoption process when formal adoption of the Tentative Budget is requested. After approval of the Tentative Budget it could be contracted but could not be expanded, and there could be movement within the adopted expenditure limit. At Chairman Ferguson s request, discussion ensued regarding reconsideration of the Juvenile Court s petition for approval of security cameras and an additional security guard. He stated that of the two requests, the cameras were the most important and would entail a $49,416 increase to the Tentative Budget. Mr. Pickels reviewed a list of possible funding sources compiled by the Budget Review Team for the security cameras, and concluded with his recommendation that the purchase not be approved this year. Lengthy discussion ensued regarding the proposed Tentative Budget and possible modifications to same; the current and future trends with the reserve fund and appropriate level at which the fund should be maintained; and the possibility of a tax levy increase. Ken Rosevear, Executive Director/Yuma County Chamber of Commerce, spoke in opposition to increasing taxes, citing a recent survey of Chamber members which overwhelmingly indicated that the local business community cannot absorb even a minimal tax increase. Mr. Rosevear suggested a few alternatives to a property tax increase, such as internally identified cost savings, or a 1% revenue set-aside. Discussion ensued regarding the importance of ongoing educational efforts to help the public more fully understand the budget adoption process. Mr. Pickels offered his recommendation that he could only recommend that funding for Juvenile Court security cameras should be from reducing the Board of Supervisors Contingency Fund from $300,000 to $250,000. MOTION (McCLOUD): Fund the Juvenile Court security cameras and use Flood Control reserves to do so. The motion died for lack of a second. After additional discussion, a new motion was offered as follows:

6 REGULAR SESSION: May 19, 2014 Page 6 of 7 MOTION (McCLOUD/REYES): Reduce the amount of money from the Contingency Fund of the Board of Supervisors and set aside $49,416 for the cameras for Juvenile Court. VOICE VOTE: The motion carried 4-1, with Supervisor Clark dissenting. MOTION (McCLOUD/REYES): Adopt the tentative budget as presented by staff initially, including the shift of funds*. *See shift of funds in previous motion. MOTION (REYES/McCLOUD): Set the time for a combined budget (public) hearing on the Tentative Budget for Monday, June 16, 2014 at 9:00 a.m. CALL TO THE PUBLIC: Laura Griffin, founder/chief Executive Officer of RAFHA, Inc., requested support for RAFHA, which operates an emergency shelter for young girls. Ms. Griffin reviewed the services provided by the organization, and explained the gap in services for which support was being requested. No legal action was taken. At 10:36 a.m. the Chairman recessed regular session, then reconvened the Board of Supervisors in regular session at 10:45 a.m. PLANNING & ZONING AGENDA: Full legal descriptions of property sites for all Rezoning Cases are available for public review at the Yuma County Board of Supervisors' Office. REZONING -- REVERSION HEARINGS: In accordance with Section (I)(7) of the Yuma County Zoning Ordinance, the Board conducted a hearing to grant an extension, determine compliance, or cause the property to revert to its former zoning classification in the following cases. No. 1: Development Services. Rezoning Case No : In accordance with the Yuma County Zoning Ordinance, Section (I)(7), action to grant an extension of time to comply with the Schedule for Development, determine compliance with the Schedule for Development, or cause the property to revert to its former SR-2 zoning classification (SR-2) from Suburban Ranch-1 acre minimum zoning (SR-1), Assessor's Parcel Nos , -108, and -109 (formerly APN ), consisting of 3.16 (gross) acres located at South Drysdale Lane, Yuma, Arizona.

7 REGULAR SESSION: May 19, 2014 Page 7 of 7 Senior Planner Chad Bahr gave a presentation covering the full case history of the property in question dating back to 2009, and the current status of the rezoning case. The subject property is currently out-of-compliance with the Schedule for Development, Item B. Mr. Bahr reviewed the Board of Supervisors options regarding this case. Applicant Mark Canez explained the difficulties experienced in overcoming neighborhood opposition* to the graveling of the access easement. The neighbors feel such graveling would direct water onto their properties and have requested the whole thing be fixed ; however, they are not inclined to participate in the costs for same. (*i.e., Opposition of neighbors on the opposite side of the road.) Brief discussion ensued regarding other options the applicant might pursue, including having the project financed. MOTION (REYES/STUART): Approve staff s recommendation as presented, granting a 2-year extension. EVENTS CALENDAR/CURRENT EVENTS: Board members and County Administrator reported on and discussed events attended or to be attended on behalf of the County, presented a brief summary of current events and announced the schedule for future Board of Supervisors meetings, as appropriate. No legal action was taken, pursuant to A.R.S (K). There being no further business to come before the Board, the Chairman adjourned the meeting at 11:06 a.m. Adopted this day of June, Agenda Item No. C. GREGORY S. FERGUSON, Chairman ATTEST: Robert L. Pickels, Jr. County Administrator/Clerk of the Board RLP/dd/cpi P:\Motions\2014\ R Motions.doc