CUMBERLAND COUNTY COMMISSIONERS MEETING AGENDA. Peter J. Feeney Conference Room Cumberland County Courthouse 142 Federal Street, Portland, Maine

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1 CUMBERLAND COUNTY COMMISSIONERS MEETING AGENDA Peter J. Feeney Conference Room Cumberland County Courthouse 142 Federal Street, Portland, Maine Monday, March 12, :30 PM CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES Regular Meeting Minutes of February 12, 2018 COMMENTS FROM THE PUBLIC The Board Chair will limit comments to 3 minutes per speaker. INFORMATIONAL REPORT/PRESENTATIONS There are no Informational Reports/Presentations this month. CONSENT AGENDA APPROVALS NEW BUSINESS ACTION ITEMS Amending 2018 Capital Improvement Budget Amended Award of bid # HVAC Upgrades at the Cumberland County Courthouse Transferring 2017 Year End Surplus to Reserve Account

2 Authorizing County Manager to approve the low bid for the Sheriff s Office Chevy Tahoe RFP OLD BUSINESS COMMENTS FROM THE COUNTY MANAGER COMMENTS FROM THE EXECUTIVE STAFF COMMENTS FROM THE COUNTY COMMISSIONERS ADJOURN Executive Session pursuant to Title 1 MRSA 405 (6)(A) discussion on Personnel items Commissioners may come out of the Executive Session and make a motion. Next Commissioners meeting: Monday, April 9, 2018 in the Peter J. Feeney Conference Room, Cumberland County Courthouse, 142 Federal Street, Portland, ME at 5:30 PM.

3 CUMBERLAND COUNTY COMMISSIONERS' MEETING MINUTES February 12, 2018 CALL TO ORDER 5:30 p.m. The Board of Cumberland County Commissioners, Chair Neil D. Jamieson, Jr., Susan E. Witonis, Steve Gorden, Tom Coward and Jim Cloutier convened this meeting at 5:35 PM in the Peter J. Feeney Conference Room, Cumberland County Courthouse, 142 Federal Street, Portland, ME. Also in attendance were County Manager Jim Gailey, Alex Kimball, Deputy Manager Finance and Administration, Don Brewer, Director of Human Resources and Travis Kennedy, Director of Public Affairs. PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES Chair Jamieson asked for a motion for the approval of the Regular Meeting Minutes of January 9, Commissioner Coward so moved, Commissioner Cloutier seconded. No discussion was had. All Commissioners voted unanimously in favor, 5-0. COMMENTS FROM THE PUBLIC Sue Hawes, Cumberland County resident, spoke, and she provided a copy of an she received from Alex Kimball, Deputy Manager of Finance and Administration. INFORMATIONAL REPORT/PRESENTATIONS There are no Informational Reports/Presentations this month. CONSENT AGENDA APPROVALS Approval, Commissions Jan/Feb CCSO Approval, 2018 Ford Interceptor AWD Utility Bid CCSO Approval, 2018 Chevy Tahoe 2WD Bid - CCSO Chair Jamieson asked for a motion to approve the Consent Agenda. Commissioner Gorden so moved, Commissioner Cloutier seconded. No discussion was had. All Commissioners voted unanimously in favor, 5-0. NEW BUSINESS There were no New Business Items this month.

4 ACTION ITEMS Authorizing the County s submission of two CDBG applications to the County s Community Development Block Grant Program. Travis Kennedy, Director of Public Affairs, reviewed two applications submitted to the Cumberland County Community Development Block Grant Program. Chair Jamieson asked for a motion authorize the submission of the applications. Commissioner Cloutier so moved, Commissioner Witonis seconded. All Commissioners voted unanimously in favor, 5-0. Discussion was had by Commissioners Cloutier, Gorden and Coward Award of bid # Air Conditioning and Heating Upgrades at the Cumberland County Courthouse. County Manager Jim Gailey reviewed the Facilities HVAC bid award. Chair Jamieson asked for a motion award the bid. Commissioner Gorden so moved, Commissioner Cloutier seconded. All Commissioners voted unanimously in favor, 5-0. Chair Jamieson asked for a motion to enter into Executive Session pursuant to Title 1 MRSA 405 (6)(D) Discussion with the Corporation Counsel concerning the proposed Teamsters Local 340 Law Enforcement Collective Bargaining Agreement and the proposed Teamsters 340 Corrections Supervisors Unit Collective Bargaining Agreement. Commissioner Cloutier so moved, Commissioner Coward seconded. All Commissioners voted unanimously in favor, 5-0. Meeting went into Executive Session at 7:10 p.m. Chair Jamieson asked for a motion to exit Executive Session. Commissioner Cloutier so moved, Commissioner Coward seconded. All Commissioners voted unanimously in favor, 5-0. Meeting came out of Executive Session at 7:19 p.m Approval of the Collective Bargaining Agreement between Teamsters Local 340 Law Enforcement and Cumberland County Commissioners dated January 1, 2017 to December 31, Chair Jamieson asked for a motion for the approval of the Collective Bargaining Agreement between Teamsters Local 340 Law Enforcement and Cumberland County Commissioners dated January 1, 2017 to December 31, Commissioner Cloutier so moved, Commissioner Coward seconded. No discussion was had. All Commissioners voted unanimously in favor, Approval of the Collective Bargaining Agreement between Teamsters Local 340 Corrections Supervisors Unit and Cumberland County Commissioners dated July 1, 2016 to June 30, Chair Jamieson asked for a motion for the approval of Collective Bargaining Agreement between Teamsters Local 340 Corrections Supervisors Unit and Cumberland County Commissioners dated July 1, 2016 to June 30, Commissioner Cloutier so moved, Commissioner Witonis seconded. No discussion was had. All Commissioners voted unanimously in favor, Amending Amending the Outside Detail Rate for the Sheriff s Office Chair Jamieson asked for a motion for the approval of Amending the Outside Detail Rate for the Sheriff s Office. Commissioner Cloutier so moved, Commissioner Witonis seconded.

5 County Manager Gailey reviewed the original memo on Outside Detail Rate for the Sheriff s Office. It was noted the rate was originally $55/hour for deputy and $100/hour for vehicle use. Within the Law Enforcement Contract negotiations, it was address at $65/hour. However, fringe benefits are still a cost to the County for Outside Detail, so it was requested that the rate be amended to $73/hour and the vehicle use amended to $100/day. All Commissioners voted unanimously in favor, Amending Section 6.2 of the Management Agreement between Global Spectrum, L.P., d/b/a Spectra Venue Management and Cumberland County Chair Jamieson asked for a motion for the approval of Amending Section 6.2 of the Management Agreement between Global Spectrum, L.P., d/b/a Spectra Venue Management and Cumberland County. Commissioner Cloutier so moved, Commissioner Coward seconded. Discussion was had. Chair Jamieson asked for a motion to accept the Friendly Amendment. Commissioner Cloutier so moved, Commissioner Gorden seconded. All Commissioners voted unanimously in favor, 5-0. Chair Jamieson asked for a vote to accept Amending Section 6.2 of the Management Agreement between Global Spectrum, L.P., d/b/a Spectra Venue Management and Cumberland County. All Commissioners voted unanimously in favor, 5-0. OLD BUSINESS There is no Old Business this month. COMMENTS FROM THE COUNTY MANAGER County Manager Jim Gailey mentioned the Department of Corrections proposal submitted to the legislature regarding the State taking over County Jails. Commissioner Gorden noted a discussion should take place regarding the impact. COMMENTS FROM THE EXECUTIVE STAFF Deputy Finance and Administration Director Alex Kimball noted W-2 s were ed to employees and strongly encouraged everyone to look at the updated IRS Tax Table when it is release. He noted NCEU retro pay checks went out recently and that HR and Finance will work hard on the retro pay for the contract recently approved. Human Resources Director Don Brewer noted his first month has been busy, but he s enjoying it. He thanked Finance for their help and teamwork while HR got back up and running. He also thanked Jim Gailey for loaning his Executive Assistant to have another set of hands in the office. COMMENTS FROM THE COUNTY COMMISSIONERS Commissioner Witonis noted the Flyers vs. Bruins Alumni game at the Cross Insurance Arena, as well as the High School Basketball Tournament and the American East Women s Basketball Tournament. She encouraged citizens to head to the Cross Insurance Arena. She thanked Finance and Human Resources for all of their hard work with the contracts and benefits. She also mentioned the Employee Awards Event on

6 February 8 and thanked everyone for their hard work putting it together. Arena football is starting in April and hockey tickets are on sale now. Commissioner Gorden reiterated the jail discussion. Commissioner Cloutier reviewed the Flanagan Report and Blue Ribbon Commission from He noted an issue holding back the regionalization of jails is transportations issues due to the state being so large. Commissioner Coward noted Maine County Commissioners Association monthly meeting on Thursday and invited all to attend. Commissioner Jamieson echoed Commissioner Witonis comments on the Employee Awards Event. He encouraged citizens to go out and watch the tournaments coming up and support your teams. He thanked the Finance, HR and Executive Departments for their hard work. EXECUTIVE SESSION ADJOURN Chair Jamieson asked for a motion to enter into Executive Session pursuant to Title 1 MRSA 405 (6)(E) discussion between Commissioners and Corporation Counsel on legal rights and duties. Commissioner Coward so moved, Commissioner Witonis seconded. All Commissioners voted unanimously in favor, 5-0. Chair Jamieson asked for a motion to exit Executive Session. Commissioner Gorden so moved, Commissioner Cloutier seconded. All Commissioners voted unanimously in favor, 5-0. Meeting came out of Executive Session at 7:08 p.m. Commissioner Gorden moved to adjourn. Commissioner Witonis seconded. All Commissioners voted unanimously in favor, 5-0. Meeting adjourned at 7:09 p.m.

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