MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA

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1 The 1,327 th Regular Meeting of the Gulf Breeze City Council, Gulf Breeze, Florida, was held at Gulf Breeze City Hall on Monday, October 2, 2017, at 6:00 p.m. ROLL CALL, INVOCATION, AND PLEDGE OF ALLEGIANCE: Upon call of the roll the following Councilmembers were present: Councilwoman Renee Bookout, Councilwoman Cherry Fitch, Councilman Tom Naile, Mayor Pro Tem David G. Landfair and Mayor Matt Dannheisser. The City Clerk gave the invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES: Mayor Pro Tem Landfair made a motion to approve the following meeting minutes: September 18, 2017, Regular Council Meeting September 18, 2017, Community Redevelopment Agency September 27, 2017, Stormwater Capital Project Workshop Councilman Naile seconded. The vote for approval was unanimous. PROCLAMATIONS AND PRESENTATIONS Mayor Dannheisser and City Council recognized the Community Center Staff (Ron Pulley, Amy Wolf, Kathy Wortham, Teresa Hawthorne, Sydney Depalma, Susan Payne, Ashley Cecil, Tara Cooey, Taylor Heinz, Ceasar Pulgarin, Fajani Wilson, Shane Imm, Kurtis McKissack, James Centanni, Gus Ramírez, Clayton Hargrove, Spencer Wirth, Mathaya Hill, and Kai Payne) for their efforts and immediate willingness and enthusiasm in providing elementary and middle students a safe place with entertaining activities during the school closures on September 8 th and 11 th due to Hurricane Irma. RESOLUTIONS AND ORDINANCES: Ordinance No Correcting Floodplain Ordinance No FIRST READING The City Clerk read Ordinance No by title. Councilwoman Bookout made a motion to approve Ordinance No on First Reading and hold a Public Hearing and Second Reading on Monday, October 16, Mayor Pro Tem Landfair seconded. The vote to approve was unanimous. Resolution No Approving a Plan of Finance for St. John s Charter School Councilwoman Bookout made a motion to adopt Resolution No Councilwoman Fitch Seconded. The vote for approval was unanimous. Regular Council Minutes October 2, 2017 Page 1

2 CONSENT AGENDA ITEM(S) A. Authorization to proceed with a purchase for +/- 38 acres Reference: City Manager memo dated September 21, 2017 Recommendation: That the Council authorize the land purchase of +/- 38 acres contingent upon a 180-day due diligence period, and further authorize the City Attorney and Staff to review all necessary documents and perform all necessary surveying, geotechnical and soil analysis, and permits, necessary for final authorization by the City Council at a future meeting. B. Approval to extend Sensys America Contract Red Light Camera Reference: City Manager memo dated September 21, 2017 Recommendation: That the City Council approve the Amendment to Agreement which provides for a ninety-day extension of the City s agreement for red light camera services with Sensys America, Inc. C. Approval of video inspection bid for City sewer projects Reference: Utility Manager memo dated September 18, 2017 Recommendation: That the City Council authorize the expenditure of $24, to Professional Services Group, LLC for cleaning and inspection of 5,880 feet of sewer main and 85 service connections. D. Approval of South Santa Rosa Utility Services (SSRUS) recommendation Reference: Assistant Director of Public Services memo dated September 19, 2017 Jack & Ori request to move tap fees attorney & owners approved the proposed agreement Recommendation: That the City Council approve the agreement to allow the reallocation of impact fees paid for Lot 8 Block B of Clipper Bay Subdivision to Lot 9 Block B for John and Karen ORI. E. Request to declare pontoon boat and trailer surplus property and authorize the sale on GovDeals Reference: Neighborhood Service Coordinator memo dated September 20, 2017 Recommendation: That the City Council declare the pontoon boat and trailer surplus property and authorize it to be sold through GovDeals. Regular Council Minutes October 2, 2017 Page 2

3 F. Development Review Board Recommendation Reference: September 5, 2017, Development Review Board meeting minutes William & Dawn Wein, 409 Montrose Blvd. Replacement of Seawall Recommendation: recommendation. That the City Council approve the Development Review Board G. Authorization to purchase fire chief replacement vehicle Reference: Fire Chief memo dated September 21, 2017 Recommendation: That the City Council authorize the Fire Chief to purchase a Chevrolet Tahoe WD Model CK from Sandy Sansing in the amount of $39, H. Approval to award bid for gazebos to Etheridge Construction Reference: Director of Parks and Recreation memo dated September 15, 2017 Recommendation: That the City Council authorize additional capital funding amount of $47, and award a contract for Shoreline Park South Gazebo Replacement Project to Etheridge Construction at their bid price of $357, I. Approval of Special Event application for the Gulf Breeze Area Chamber Expo on October 13 th and 14 th. Reference: Deputy Chief of Police memo dated September 13, 2017 Recommendation: That the City Council approve the Special Event Application from the Gulf Breeze Area Chamber of Commerce for their annual Gulf Breeze Business and Family Expo to be held on October 13 th and 14 th. J. Approval of Special Event application for Gulf Breeze United Methodist Church block party on October 29 th Reference: Deputy Chief of Police memo dated September 13, 2017 Recommendation: That the City Council approve the Special Event Application from Gulf Breeze United Methodist Church for their annual block party to be held on October 29, Councilman Naile made a motion to approve consent agenda items A J. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. Regular Council Minutes October 2, 2017 Page 3

4 ACTION ITEMS: A. Authorization to sale surplus property located at 417 Fairpoint Drive Reference: Assistant to the City Manager memo dated September 13, 2017 Recommendation: That the City Council approve KGR Enterprises as the purchaser of surplus property at 417 Fairpoint Drive and direct the City Attorney and Staff to finalize such agreement. Councilwoman Fitch made a motion to approve Staff s recommendation contingent upon the City Attorney review for legal sufficiency. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. NEW BUSINESS: A. Discussion regarding methods of funding for Stormwater Capital Improvement projects Reference: Assistant Director of Public Services memo dated October 2, 2017 The Council discussed various funding options for both the East District and West District. Councilwoman Bookout asked the Council to consider the option of increasing the ERU to $10.35 for the entire City to pay for the East District Basin; Using $535,000 from remaining available reserves to pay for the cost of designing both projects; and continue to look for grant opportunities for the West Basin. Mayor Dannheisser stated that before taking any position on what to do with Stormwater utility fees council should wait until the November 20 th Public Meeting to get citizen input. Mayor Dannheisser stated he believes that the Stormwater fee should be an across the board increase to pay for the debt service, but the Stormwater increase should be in 2 different levels. The first level should be reflective of a city-wide benefit where everyone regardless of where they live receives some benefit from increasing the Stormwater utility fees and an additional component for site specific benefits. He expressed his desire to figure out an equitable means to pay for the fees. Councilwoman Bookout expressed that she believes the City is one community and all cost should be shared by all the residents. Councilwoman Fitch echoed the same sentiment. Councilman Naile would like to proceed on both projects at the same time at different levels and feels that the East Basin project is critical and possibly should be separated for direct funding. Councilwoman Bookout would like the Council to move forward with the design process on both projects and consider at the November 20 th meeting adding the $1.73 to the $3.55 per ERU per month to fund the existing debt service. Regular Council Minutes October 2, 2017 Page 4

5 Mayor Dannheisser requested that staff get the Stormwater White Paper out quickly prior to the November 20 th meeting. The City Manager advised that the White Paper will be posted and that it will include links within the paper that will provide additional historical information. B. Approval of Fee and Agreement for Professional Services - East District Stormwater project design Reference: Assistant Director of Public Services memo dated September 29, 2017 Recommendation: That the City Council approve and authorize the Mayor to sign the agreement with jehle-halstead, Inc. for the East District Stormwater project design for a fee of $236,405. C. Authorization to advertise Request for Qualifications - Western Region Stormwater project design. Reference: Director of Public Services memo dated September 29, 2017 Recommendation: That the City Council authorize advertisement of the Request for Qualifications for design services related to the Western Region Stormwater project. Councilman Naile made a motion to approve staff s recommendation for items B and C. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. The Council requested that both projects be expedited to make sure both projects are in position to qualify for Restore funding. INFORMATION ITEMS: None The Mayor suspended the meeting of the City Council at 7:32 p.m. to convene as the Board of Directors of the Community Redevelopment Agency. Mayor Dannheisser closed the meeting of the CRA and re convened the City Council at 7:33 p.m. PUBLIC FORUM: The following citizens spoke during Public Forum: Randy Hebert, 288 Plantation Hill, spoke regarding the East and West Basin Stormwater projects: Larry Meade, 102 Poinciana Drive, requested the City Council members make a motion to place legal bills back on the Council agenda. COUNCIL COMMENTS: Councilwoman Bookout acknowledged Boy Scout Evan Zolar for his attendance at the meeting. In addition, she recognized the Zolar family for their continued sacrifice to our Country. Councilwoman Bookout made a motion to place the legal bills back on the Council agendas. Councilwoman Fitch seconded. Regular Council Minutes October 2, 2017 Page 5

6 Mayor Dannheisser advised that a governmental entity has the obligation to pay an expense, it is ministerial act, and it is not discretionary on the Councils part to pay, you don t put ministerial function on the agenda for a policy making board. Councilwoman Bookout asked to be assured that it s not just the legal bills being left off the agenda. The City Manager assured the Council that bills the City is already obligated to pay are not being placed on the agenda. Councilwoman Bookout withdrew her motion. ADJOURNMENT: Mayor Dannheisser adjourned the meeting at 7:48 p.m. Leslie A. Guyer, CMC, City Clerk Matt E. Dannheisser, Mayor Regular Council Minutes October 2, 2017 Page 6