Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting June 22, 2015

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting June 22, 2015 Notice of the meeting and agenda were posted at 10:00am on June 18, 2015 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner Marc Hader and Commissioner Jack Stewart. Commissioner David Anderson was absent. Agenda item #1: Chairman Stewart called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Stewart moved, seconded by Hader to approve the proposal for On-Demand Engineering Support Services with EST, Inc. Stewart stated these services will be primarily for hydraulics and hydrology. Stewart also requested an agenda item for the following week for a similar proposal from Guy Engineering. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #4: The Board reviewed and discussed the following specific items for the Six Month Bids for the period of July 1, 2015 through December 31, The Board rejected the bid(s) for the new galvanized guard rails, because this item is available on the state contract. The Board determined to accept all bids for road rock with the exception of the Hydro Quarry, LLC. Stewart provided a written explanation to reject the Hydro Quarry, LLC due to the type of rock. Hader moved, seconded by Stewart to award the Six Month Bids for July 1, 2015 through December 31, 2015 as discussed. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #5: Stewart moved, seconded by Hader to award Bid # Hauling / District #1, 2 and 3 to the low bidder, Pateyn Trucking, Inc. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #6: The Board and Sheriff Edwards discussed the Sheriff s use of the office space in the Administrative Office building s basement. It was determined the Sheriff would be able to move the Drug Task Force staff to the Sheriff s Annex building by the end of the current calendar year. Agenda item #7 and #8: Hader moved, seconded by Stewart to approve the following permits in District #1 for: 1. Markwest Oklahoma Gas Co, LLC (Clerk's Misc. File No and )

2 2. Tom Stack (Clerk's Misc. File No and ) Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #9: Hader moved, seconded by Stewart to approve the Requisitioning and Receiving Officers for Canadian County District #2: Requisitioning Officers: Steve Allen and John Johnson Receiving Officer: Mary West Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #10 and #11: Stewart moved, seconded by Hader to approve the following permits in District #3 for: 1. Tom-Stack (Clerk's Misc. File No ) 2. Enlink Midstream (Clerk's Misc. File No ) Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #12: Stewart moved, seconded by Hader to approve the Requisitioning and Receiving Officers for Canadian County District #3: Requisitioning Officers: Jennifer Mitchell and John Johnson Receiving Officers: Troy Boling and Jennifer Idle Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #13: Bill Alexander, Children's Justice Center Co-Facility Director, addressed the Board and requested approval of the Statement of Work for Ultimate HR to provide human resource services for the Children's Justice Center. The Children's Justice Center had been unable to fill the vacate position for a human resource coordinator. Stewart moved, seconded by Hader to approve the Statement of Work. Following further discussion concerning the possibility of this type of service for all of the county offices, Hader withdrew his second. Hader moved, seconded by Stewart to table for one week consideration for approval of the Statement of Work with Ultimate HR. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Page 2 of 8

3 Agenda item #14: Hader moved, seconded by Stewart to approve the Resolution for Disposing of County Equipment for the Canadian County Children s Justice Center for the following: # Konica Minolta Copier (S/N ) junked Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #15: Stewart moved, seconded by Hader to approve the Requisitioning and Receiving Officers for the Canadian County Clerk: Requisitioning Officer: Tammy Howeth, Chief Deputy Receiving Officers: Michelle Jones and Lisa Davis Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #16: Hader moved, seconded by Stewart to approve the renewal equipment maintenance agreements between OOSI Leasing, LLC and the Canadian County District Attorney for FY2016 for the following copiers: HP Laserjet Model P3015dn at $66.18 per month (Clerk's Misc. File No ) HP Laserjet Model P3015x at $66.18 per month (Clerk's Misc. File No ) KMBS C35 Digital color copier at $ per month (Clerk's Misc. File No ) Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #17: Hader moved, seconded by Stewart to approve the contract between the Canadian County District Attorney and West a Thompson Business, for Government Select Custom Pro (Westlaw Online Research Services) at $ per month for FY2016. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #18: Hader moved, seconded by Stewart to approve the Requisitioning and Receiving Officers for Canadian County Emergency Management: Requisitioning Officers: Timothy Smith and John Johnson Receiving Officers: Cliff Lawson and Jennifer Mitchell Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #19: Hader moved, seconded by Stewart to approve the Requisitioning and Receiving Officers for the Canadian County Fair Board: Requisitioning Officers: John Johnson and Jennifer Mitchell Receiving Officer: Ted Mittlestaedt Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #20: Hader moved, seconded by Stewart to approve the Resolutions for Lease renewals for the Canadian County Sheriff for FY2016. (The agenda incorrectly stated FY2015.) F&M Bank Chevrolet Tahoe 4WD (S/N 6838) 2013 Chevrolet Tahoe 4WD (S/N 6866) 2013 Chevrolet Tahoe 4WD (S/N 6895) 2013 Chevrolet Tahoe 4WD (S/N 7127) Page 3 of 8

4 2013 Chevrolet Tahoe 4WD (S/N 7475) 2013 Chevrolet Tahoe 4WD (S/N 2051) 2013 Chevrolet Tahoe 4WD (S/N 2135) 2013 Chevrolet Tahoe 4WD (S/N 9483) 2013 Chevrolet Tahoe 4WD (S/N 4523) 2013 Chevrolet Tahoe 4WD (S/N 4374) 2013 Chevrolet Tahoe 4WD (S/N 3476) 2013 Chevrolet Tahoe 4WD (S/N 8581) 2013 Chevrolet Tahoe 4WD (S/N 8573) 2013 Chevrolet Tahoe 4WD (S/N 7520) 2013 Chevrolet Tahoe 4WD (S/N 9649) 2013 Chevrolet Tahoe 4WD (S/N 8176) 2013 Chevrolet Tahoe 4WD (S/N 2877) 2013 Chevrolet Tahoe 4WD (S/N 9617) 2013 Chevrolet Tahoe 4WD (S/N 7542) 2013 Chevrolet Tahoe 4WD (S/N 7556) 2013 Chevrolet Tahoe 4WD (S/N 8440) 2013 Chevrolet Tahoe 4WD (S/N 6316) (The agenda incorrectly stated some renewals were for 2014 vehicles. Also, the renewal for the 2013 Chevrolet Tahoe 4WD (S/N 6316) was left off the agenda in error.) Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No through ) Agenda item #21: Stewart moved, seconded by Hader to approve the contract between the Canadian County Sheriff and Turn Key Health Clinics, LLC for medical care of inmates at the Canadian County Jail for FY2016. The contract rate is $14, monthly. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #22: Undersheriff Christ West reported there were 184 inmates in the county jail, 13 female and 0 male inmates in the Pottawatomie County jail and 1 female inmate in the Dewey County jail. Agenda item #23: Stewart moved, seconded by Hader to approve the June 15, 2015 and June 17, 2015 meetings minutes. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #24: There was no new business. Agenda item #25: Hader moved, seconded by Stewart to approve appropriations and transfers. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #1 El Reno Recycling, Inc. $ Unrestricted Highway District #1 City of Piedmont $3, Adult Drug Court State of OK Dept. of Mental Health $3, Page 4 of 8

5 Children's Justice Center Contracts May Depository $31, Children's Justice Center Contracts Drug Testing $ Sheriff Service Fees U.S. Treasury U.S. Marshal $1, Transfers: FROM TO AMOUNT County General Free Fair Rentals and County General Free Fair Maintenance $ Leases & Operation County General General Government Building Repairs County General General Government Capital Outlay (RESERVES) $79, Agenda item #26: Stewart moved, seconded by Hader to approve Blanket Purchase Orders. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #27: Hader moved, seconded by Stewart to approve Claims. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Bogus Check Fee Account Cash Fund 8637 Bounceback Inc Service $ District Attorneys Council Payroll $30, Bogus Check Fee Account Cash Fund Total: $30, Children's Justice Center Contract Fund 9247 Children's Justice Center Sales Tax Fund Reimbursement $160, City of El Reno Service $85.15 Children's Justice Center Contract Fund Total: $161, Children's Justice Center Sales Tax Fund 6120 Last Frontier Council Boy Scouts Of America Handbooks $ Security Solutions Labor $ Medtox Laboratories Inc Drug screening $ Comdata Network, Inc Fuel $ Medtox Laboratories Inc Drug screening $1, Morphotrust USA Inc Service $ Daily Oklahoman Advertisement $1, Oklahoma State Bureau Of Investigation #3337 Service $ Massco Maintenance Supply Co Inc Supplies $1, Xerox Corporation (Box ) Service $ Central Oklahoma Winnelson Gas Sniffer $ Central Oklahoma Winnelson Pipe $ Staples Advantage (IL) (A/C) Supplies $ Pike Pass Toll Fees $ Capital City Processors LLC Service $ Touchtone Communications (Box 27772) Service $ A T & T Mobility 2 Service $ A T & T (Long Distance) Service $ Children's Justice Center Sales Tax Fund Total: $8, Page 5 of 8

6 County Clerk Lien Fees Cash Fund 8339 Dimensional Concepts Check Stock $2, Dimensional Concepts Toner $ Dimensional Concepts Labels $ Staples Advantage (IL) (A/C) Supplies $ Spectra Associates, Inc Repair Labels $ County Clerk Lien Fees Cash Fund Total: $3, County Clerk Preservation Fees Cash Fund 7260 Dimensional Concepts Service $7, County Clerk Preservation Fees Cash Fund Total: $7, County General Fund 4004 Walker Stamp & Seal Co Notary $ Cox Communications LLC Service $ InSight Screening Services, LLC Drug Testing $ OSU AGEC CTP Registration $ Langston's Enterprises Boots $ MailFinance Inc Maintenance Contract $ Pitney Bowes Global Financial Services LLC Lease $1, Dimensional Concepts Purchase Orders $1, Cintas First Aid & Safety Service $ Auto F/X Rock Chip $ Thomson West Maintenance $ Gene Sears Supply Scope $2, Just Knock Ground Services Mowing $ Walker Stamp & Seal Co Notary $ Yukon Review Subscription $ JKM Office Supply Name plates $ JKM Office Supply Supplies $ Tom Lloyd Electric LLC Material & labor $4, Cutting Edge Signs Name Plate $ Cox Communications LLC Service $ Mid-West Printing Bound Books $8, Bank Of Commerce Rental $ Verizon Wireless Service $ Cox Communications LLC Service $ French's Printing Inc Business Cards $ A T & T Long Distance Service $ United States Postal Service PO Box $ A T & T - U-Verse Service $ Clearwater Enterprises, LLC Service $ O G & E Service $ ONG Service $ OSU AGEC CTP Registration Fee $ State Auditor And Inspector Audit Services $28, County General Fund Total: $52, Sheriff Prisoner Care Cash Fund 8334 Bob Barker Company Body Guard $1, Sheriff Prisoner Care Cash Fund Total: $1, Page 6 of 8

7 Sheriff Service Fees Cash Fund 4777 Bank Of America Travel Expenses $ Airgas Supplies $ Amazon.Com LLC (A/C) Parts $ GG&G Monocular $3, Amazon.Com LLC (A/C) Supplies $ Dry Clean Super Center Service $1, Gene Sears Supply Supplies $ Office Depot Inc. (A/C) Supplies $ Ben E Keith Foods Inc Supplies $6, Liquid Capital Exchange Inc Transport $ A T & T Mobility 2 Service $ Cox Communications LLC Service $ O G & E Service $ Sheriff Service Fees Cash Fund Total: $14, Supervision Program Cash Fund 8602 T & M Printing Forms $ Computer Projects Of Illinois Inc Maintenance $1, PDQ Printing Business Cards $ District Attorneys Council Payroll $54, Supervision Program Cash Fund Total: $55, Unrestricted Highway Cash Fund 7705 Jim Johnson Oil Co Supplies $ Lowe's Companies (A/C) Parts $ Airgas Mid South, Inc Parts $ Standridge Equipment Parts $ Hoskins Gypsum Company LLC Road Rock $7, Irwin Trailers Belly Dump Trailer $32, Oklahoma Turnpike Authority Tolls $ Southern Tire Mart LLC Tires $1, Logan County Asphalt Co Asphalt $7, American Sentinel Products Parts $ K & O Construction & Supply Co Sheet Piling $15, Logan County Asphalt Co Asphalt $7, Dolese Bros Co Road Rock $8, Edwards Wire Rope Company Parts $ Dub Ross Company Inc Culverts $2, Hydro Quarry Inc Surge $ Icetech, Inc Parts & Labor $ Lyon Security Inc Service $ Verizon Wireless Service $ Perfection Truck Parts & Equipment Spreader Wheel $ Chappell Supply & Equipment Soap $ Dub Ross Company Inc Pipe $ Jim Johnson Oil Co Supplies $ Unrestricted Highway Cash Fund Total: $88, Payment Listing for 06/22/2015 Total: $423, Page 7 of 8

8 Agenda item #28: Stewart moved, seconded by Hader to approve to enter into Executive Session pursuant to 25 O.S. 307(B)(1) of the Open Meetings Act for discussion related to the reorganization of deputy positions in the Commissioner s Office. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. At 9:50am, the Board entered Executive Session. Agenda item #29 occurred during the Executive Session. * * * Agenda item #30: At 10:55am, Hader moved, seconded by Stewart to reconvene into Open Session. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Agenda item #31: Hader moved, seconded by Stewart to proceed as discussed in Executive Session. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. Stewart returned to agenda item #4 concerning the awarding of the Six Month Bids for July 1, 2015 through December 31, Dickerson, Sherry Murray, Purchasing Agent, and the Board clarified that the award of the Hot Mix Asphalt Type A and B for over 1400 Tons would go to the low bidder, Atlas Asphalt Products, Inc. Stewart had provided a written explanation to reject all other bids for lower tonnage from Atlas Asphalt Products, Inc. due to a condition that was submitted with the bid. The award for the lower tonnage(s) will go to the next low bidder, Haskell Lemon. Agenda item #32: Hader moved, seconded by Stewart to adjourn. Upon roll call: Stewart, yes; Hader, yes. The motion passed 2-0. The meeting adjourned at 11:01am. Shelley Dickerson, County Clerk (SEAL) Page 8 of 8

Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting January 25, 2016

Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 25, 2016 Notice of the meeting and agenda were posted at 3:00pm on January 21, 2016 at the