Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting April 21, 2014

Transcription

1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting April 21, 2014 Notice of the meeting and agenda were posted at 12:30pm on April 17, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: The Board discussed upgrading the county s current phone system server. Anderson had consulted with Dimensional Concepts (DCI) concerning the need for an updated system. DCI installed the phone system in October 2007 for an approximate original cost of $137, This system had a five year warranty and is now out of warranty. The phone system services the Judicial, County Assessor, County Election Board, and Administrative Office Buildings. The component that needs to be replaced is the PBX (private branch exchange) or computer server for the phone system. The individual telephone units and network components do not need to be replaced. One problem with the current server is the length of time required to reboot after a power outage. It could take several days without service to replace the system if it should fail before it is replaced. The Board directed the Clerk to prepare a bid packet with the necessary specifications. An estimate of the cost is $25, No formal action was necessary. Agenda item #4: Anderson moved, seconded by Stewart to approve the proposal for Oklahoma Environmental Management Authority (OEMA) for the lease/purchase financing of two Caterpillar roll-off trucks to F&M Bank, at a rate of 4.8% for 84 months with a payment of $5, monthly. This lease/purchase was approved by OEMA on April 10, Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #5: Carson moved, seconded by Stewart to table for one week the approval of a resolution of determination and exchange of surplus county highway right-of-way on old U.S. 81 in the south city limits of Okarche, Canadian County, District #1, Oklahoma. All of the documents were not prepared for consideration. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #6 and #7: Carson moved, seconded by Stewart to approve the following interlocal agreements between the City of Yukon and the Board of County Commissioners of Canadian County District #1: Chip-seal ½ mile of Cimarron Road, from Highway 66 going north ½ mile. (Clerk's Misc. File No ) Chip-seal ½ mile of Gregory Road, beginning ½ mile north of Highway 66.

2 (Clerk's Misc. File No ) Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #8: Anderson moved, seconded by Carson to approve the revised amendment to the interlocal agreement between the Canadian County Board of Commissioners, District #2 and the Town of Union City for road services. The previous amendment was approved April 7, Anderson stated the grant administrator preferred different language in the agreement. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Stewart moved, seconded by Carson to approve the lease agreement between the Canadian County Election Board and Pitney Bowes for a DM475 Digital Mailing System. The monthly lease payment is $ Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #10: Carson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Health Department, March Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #11: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on roads and bridges in the districts. Agenda item #12: Undersheriff Chris West reported there were 205 inmates in the county jail. Agenda item #13: Stewart moved, seconded by Anderson to approve the April 14, 2014 minutes. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #14: There was no new business. Agenda item #15: Carson moved, seconded by Stewart to approve appropriations and transfers. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #2 Mike Graham Auctioneers $92, Unrestricted Highway District #3 OneOK $1, Children's Justice Center ODMHSAS $24, Children's Justice Center Office of Juvenile Affairs $30, Page 2 of 6

3 Transfers: FROM TO AMOUNT County General Visual Inspection Part- County General Visual Inspection $10, Time Help Maintenance & Operation Agenda item #16: Anderson moved, seconded by Stewart to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #17: Stewart moved, seconded by Anderson to approve Claims. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Children's Justice Center Cash Fund 5629 Wal-Mart Community Branch (A/C) Supplies $ Wal-Mart Community Branch (A/C) Supplies $ Wal-Mart Community Branch (A/C) Supplies $ Canadian County Sheriff's Office Bomb Dog Expenses $2, Canadian County Sheriff's Office Service $40, Canadian County Sheriff's Office Service $5, CMRS-FP Postage $ O G & E Service - CHBS $ Shortea Cooper Haircuts $ Tandi Crittenden Travel $ Board Of Education / General Fund Salaries $78, Canadian County Public Facilities Authority Insurance Proceeds $146, Clearwater Enterprises, LLC Service $ A T & T Mobility 2 Service $ Children's Justice Center Cash Fund Total: $276, County Clerk Lien Fees Cash Fund 6412 OSU AGEC CTP Training $ OSU AGEC CTP Training $ County Clerk Lien Fees Cash Fund Total: $ County General Fund 162 Lowe's Companies (A/C) Supplies $ Advanced Correctional Health Care Tank Rental $ Summit Business Systems Maintenance $ Oklahoma Restaurant Supply Chairs $ Hi-Line Supplies $ Polymath Interscience LLC Detection Kit Set $2, Mustang News Advertisement $1, Cintas First Aid & Safety Services $ Water Quality Control Inc Service $ Pike Pass Toll Fees $ InSight Screening Services, LLC Testing $ Cintas First Aid & Safety Service $ Dry Clean Super Center Service $ Cintas First Aid & Safety Service $ Auto F/X Tint $ Cintas First Aid & Safety Services $ Page 3 of 6

4 6338 Joe Cooper Ford Parts $ Association Of County Commissioners Of OK Registration $ AmSan Eve Inc Glass Filler $ Hyatt Regency Tulsa Lodging $ Staples Advantage (IL) (A/C) File Cabinet $ Comdata Network, Inc Fuel $ Assessment, Inc Service $ Onesource Managed Services Maintenance $ Fuzzell's Business Equipment Ribbon $ Schwarz Oil Co Parts $ AmSan Eve Inc Supplies $ Schwaab Inc Stamps $ Magic Wand Car Wash Tokens $ My Computer Bytes LLC Computer $1, Interstate All Battery Center Batteries $ Century Printing LLC Service $ Century Printing LLC Service $5, Nurnberg Roofing LLC Repairs $ ONG Service $ Advanced Correctional Health Care Service $ Image Works Ink $ State Auditor And Inspector Audit Services $2, Schwarz Oil Co Fuel $ Cox Communications LLC Service $ O G & E Service $ Clearwater Enterprises, LLC Service $1, ONG Service $2, Cox Communications LLC Service $ El Reno Tag Agency LLC Tag $ A T & T Long Distance Service $ Jack Stewart Fuel $ O G & E Service $ Sandra K Cushing Payment $ Joel Foster Travel $ Verizon Wireless Service $ O G & E Service $ Cox Communications LLC Service $1, ONG Service $ ONG Service $ County General Fund Total: $31, County Health Department Fund 5875 El Reno Tribune Advertisement $ Houghton Mifflin Harcourt Forms $ Miccah Gilmore Service $1, Onesource Managed Services Staples $ Florida Wholesale Plant Service Service $ Century Printing LLC Envelopes $ Yukon Review Advertisement $ Touchtone Communications (Box 27772) Service $ Yukon Chamber Of Commerce Luncheon $ ONG Service $ Onesource Managed Services Maintenance $ Jani-King Of Oklahoma Service $1, R. K. Black, Inc Maintenance $ Mustang News Subscription $18.00 Page 4 of 6

5 7672 Johna Paul Travel $ Stasha Howard Travel $ Emily Bruce Travel $41.44 County Health Department Fund Total: $6, Emergency Management Cash Fund 7510 Sprint Service $ A T & T Mobility Service $81.72 Emergency Management Cash Fund Total: $ Flood Plain Permit Cash Fund 3274 South Central Arc Users Group Training $ Quartz Mountain Resort Lodging $ Oklahoma Floodplain Managers Association, Inc Registration $50.00 Flood Plain Permit Cash Fund Total: $ Grants Cash Fund 7511 A T & T Mobility Service $45.00 Grants Cash Fund Total: $45.00 Sheriff Service Fees Cash Fund 4479 Bank Of America Travel $ Bank Of America Travel $ Office Of Management And Enterprise Services MRAP Vehicle $2, U. S. Prisoner Transport Transport $ U. S. Prisoner Transport Transport $ U. S. Prisoner Transport Transport $ Tower Management Enterprises LLC Rent $ Galls, LLC Parts $1, U. S. Prisoner Transport Transport $ Cutting Edge Signs Vehicle Kits $ International Police Work Dog Association Membership Dues $ Cox Communications LLC Service $ Canadian County Treasurer / Payroll Payroll for 2014/04/21 $10, Sheriff Service Fees Cash Fund Total: $18, Treasurer Mortgage Fees Cash Fund 3833 Cox Communications LLC Service $ Treasurer Mortgage Fees Cash Fund Total: $ Unrestricted Highway Cash Fund 4204 S & T Alarm Service Service $ Cowan Group Engineering LLC Surveying $1, Hoskins Gypsum Company LLC Gyp $11, Lowe's Companies (A/C) Parts $ C. C. Shah Service $2, John Deere Company Mowers $47, Airgas Mid South, Inc Parts $ Dolese Bros Co Road Rock $10, Dolese Bros Co Road Rock $6, Dolese Bros Co Crusher Run $8, Warren CAT Trailer $72, Logan County Asphalt Co Proline $1, Page 5 of 6

6 7261 InSight Screening Services, LLC Drug Tests $ Zep Manufacturing Company Supplies $ Northern Safety Company Inc Bandaids $ K & O Construction & Supply Co Beams $1, Schwarz Oil Co Fuel $3, Triple A Truck And Trailer Repair LLC Parts & Labor $ Wingfoot Commercial Tire Systems, LLC Foam Fill $2, Schwarz Oil Co Fuel $3, Cavin Wrecker Service LLC Service $ ONG Service $ Verizon Wireless Service $ Welch State Bank Payment $2, Welch State Bank Payment $2, Welch State Bank Payment $2, Prosperity Bank Payment $5, Caterpillar Financial Services Corporation Payment $3, Welch State Bank Payment $3, Unrestricted Highway Cash Fund Total: $195, Vending Machine Cash Fund 6073 Great Plains Coca-Cola Supplies $ Dr Pepper Crown Royal Supplies $97.50 Vending Machine Cash Fund Total: $ Payment Listing for 4/18/14 Total: $530, Agenda item #18: Carson moved, seconded by Stewart to adjourn. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. The meeting adjourned at 9:54am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6