Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting January 25, 2016

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting January 25, 2016 Notice of the meeting and agenda were posted at 3:00pm on January 21, 2016 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Marc Hader and Commissioner Jack Stewart. A quorum was present. Agenda item #1: Chairman Anderson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Based upon the written recommendation from Larry Treas of The Michael Group, Stewart moved, seconded by Hader to reject all bids for Bid #2016-#11 UPS and SPD Devices / County Commissioners. According to the recommendation, none of the bidders met the specifications. Treas also recommended to re-bid. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #4: Anderson moved, seconded by Stewart to table indefinitely consideration of the contract with Boynton, Williams and Associates and to work with them to more clearly state in an agreement what is expected by the Board and to include the District Attorney to make sure the contract is legally acceptable. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #5: Stewart moved, seconded by Hader to approve the resolution by Canadian County for the construction of a bridge over unnamed creek, 2.8 miles south of the intersection of I-40 and US 281 Spur, location 09E1050N267002, Oklahoma J/P Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) [Clerk s note: The resolution did not reference the Oklahoma Department of Transportation. Also, the resolution referred to page 2, but a second page was not included with the approved resolution.] Agenda item #6: Stewart moved, seconded by Hader to approve the resolution naming BKL, Inc. for the project to construct a bridge over unnamed creek, 2.8 miles south of the intersection of I-40 and US 281 Spur, location 09E1050N267002, Oklahoma, J/P Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No )

2 Agenda item #7: Hader moved, seconded by Anderson to approve the Requisitioning and Receiving Officers for the Canadian County Assessor: Requisitioning Officers: Brian Fife and Mary Rother Receiving Officers: Sherri Koos and Amy West Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #8: Hader moved, seconded by Anderson to approve the addendum to the FY2016 contract between the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) Revised TANF Statement of Work (SOW) and the Canadian County Children s Justice Center. Bill Alexander, Children's Justice Center Co-Facility Director, informed the Board that Canadian County does not provide the services stated in the addendum, but ODMHSAS requires all agencies to approve the addendum. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Stewart moved, seconded by Hader to approve the Certificate and Municipal Order for the County Treasurer for the July 1, 2015 through June 30, 2019 term. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #10: Hader moved, seconded by Anderson to approve the Monthly Report for December 2015 for the following office: Health Department Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #11: The Sheriff s Office reported there were 201 inmates in the county jail, 2 female and 3 male inmates in the Pottawatomie County jail and 12 female inmates in the Dewey County jail. Agenda item #12: Stewart moved, seconded by Hader to approve the January 19, 2016 minutes. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #13: Under new business, Anderson presented an Emergency Debris Removal Services Contract from Ceres Environmental Services, Inc. that was received on Friday after the agenda was posted. Approval of the contract was necessary because Ceres will be starting the storm debris cleanup. Anderson moved, seconded by Hader to approve the contract. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. (Clerk's Misc. File No ) The Board also discussed the agreement with Canadian Valley Technology Center related to ground preparation for a pad site. The agreement was previously approved on November 9, 2015 (CMF ). Work will begin on the pad site this week. No action was necessary. Page 2 of 6

3 Agenda item #14: Hader moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #1 Markwest Energy Operating Co. $1, Unrestricted Highway District #3 ONEOK, Inc. $5, Unrestricted Highway District #3 City of Geary $ Children's Justice Center Sales Tax Children's Justice Center Contracts $72, Transfers: FROM TO AMOUNT County General Emergency Management County General Emergency $32, Part-Time Help Management Personal Services Children's Justice Center Contracts Maintenance & Operation Children's Justice Center Contracts CHBS Maintenance & Operation, CHBS Personal Services $28, Agenda item #15: Hader moved, seconded by Anderson to approve Blanket Purchase Orders. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Agenda item #16: Stewart moved, seconded by Anderson to approve Claims. Upon roll call: Anderson, yes; Hader, yes, Stewart, yes. The motion passed 3-0. Bogus Check Fee Account Cash Fund 4234 Staples Credit Plan (OH) (A/C) Supplies $ District Attorneys Council Payroll $38, Postmaster Stamps $ Bogus Check Fee Account Cash Fund Total: $39, Children's Justice Center Contract Fund 3517 Oklahoma Environmental Management Authority Service $ US Food Service Food $5, Beachlers Food $ Children's Justice Center Contract Fund Total: $7, Children's Justice Center Sales Tax Fund 2043 Cathy Montgomery, MS,RD/LD Service $ Security Solutions Camera System $14, Cathy Montgomery, MS,RD/LD Service $ Locke Supply #2487 Maintenance $ Plaza 66 Mini Storage, LLC Storage Rental $ Oklahoma Environmental Management Authority Service $ Page 3 of 6

4 4103 Water Quality Control Inc Service $ Staples Advantage (IL) (A/C) Supplies $ Oklahoma State Bureau Of Investigation #3337 Service $ Medtox Laboratories Inc Drug Screening $ Xerox Corporation (Box ) Maintenance $ Eureka Water Co Water Rental $ Redwood Toxicology Laboratory Cotinine Kits $ Locke Supply #2487 Light Bulbs $ El Reno Tribune Advertisement $ Mustang Times Advertisement $ JKM Office Supply Service $ PSS-Physicians Sales & Service Supplies $ Fred Pryor Seminars Training $ Mustang Times Advertisement $ Staples Advantage (IL) (A/C) Ports $ The Carpet Store Inc Carpet & Labor $3, Comtech Design Print & Mail LLC Business Cards $ Joanne Bush Travel $ Angel Colley Travel $ Melissa McClain Travel $27.60 Children's Justice Center Sales Tax Fund Total: $25, County General Fund 2540 Ross Seed Co Supplies $ Dimensional Concepts Purchase Orders $1, Dimensional Concepts Service $7, Onesource Managed Services Maintenance $1, Yukon Hills Animal Hospital Supplies $ Amazon.Com LLC (A/C) Supplies $ Onesource Managed Services Maintenance $ Oklahoma Copier Solutions LLC Maintenance $ Office Depot Inc. (A/C) Supplies $ Wal-Mart Community Branch (A/C) Supplies $ Gene Sears Supply Maintenance $ Locke Supply #2487 Supplies $ Walker Stamp & Seal Co Notary $ Ezell's Refrigeration Service Parts & Labor $ Pike Pass Pike Pass $ COPS Products Hand Cuffs $ Cox Communications LLC Service $ Beachlers Supplies $1, Ben E Keith Foods Inc Food $5, Wal-Mart Community Branch (A/C) Supplies $ Cox Communications LLC Service $ King Electric, LLC Rental $3, Staples Advantage (IL) (A/C) Supplies $ Staples Advantage (IL) (A/C) Supplies $ South Central Industries, Inc Supplies $4, Staples Advantage (IL) (A/C) Supplies $ My Computer Bytes LLC Lenovo ThinkPads $3, Midwest Cruisers Parts & Labor $ O G & E Service $ Thomson West Pamphlets $ Oklahoma Employment Security Commission Unemployment Tax $ Verizon Wireless Service $1, Page 4 of 6

5 5334 Clearwater Enterprises, LLC Service $ PSA Consulting Engineers Inc Service $4, A T & T - U-Verse Service $ A T & T Mobility 2 Service $ O G & E Service $ Cox Communications LLC Service $1, ONG Service $ Schwarz Oil Co Oil Change $ ONG Service $ ONG Service $ County General Fund Total: $43, County Health Department Fund 3536 Office Depot Inc. (A/C) Supplies $ Moore Medical LLC Supplies $ Same Day Distributing Inc Supplies $ National Business Furniture Chairs $1, Cedric Mills Travel $ Debra Fry Travel $ Laura Shepherd Travel $ Lora Dysinger Travel $ Colleen Sturiale Travel $ Canadian County Treasurer Visual Inspection $10, ONG Service $ Mustang Chamber Of Commerce Dues $ County Health Department Fund Total: $15, Sheriff Commissary Cash Fund 4959 Professional Forms And Supplies, Inc Checks $ Sheriff Commissary Cash Fund Total: $ Sheriff Prisoner Care Cash Fund 2086 Craftmaster Hardware Co Inc Locks $13, Sheriff Prisoner Care Cash Fund Total: $13, Sheriff Service Fees Cash Fund 3294 Cintas First Aid & Safety Service $ Crosslands A & A Rent-All & Sales Co Tools $ Office Depot Inc. (A/C) Laptop $5, Texas Prisoner Transportation Division LLC Service $1, Hooper Enterprises Inc Hood $ Yukon Auto Glass Windshield $ Motorola Solutions Inc Remote Mount Kit $ Texas Prisoner Transportation Division LLC Service $ O G & E Service $ Sheriff Service Fees Cash Fund Total: $8, Supervision Program Cash Fund 5338 District Attorneys Council Payroll $79, Supervision Program - District Attorney Refund $71.50 Supervision Program Cash Fund Total: $79, Page 5 of 6

6 Unrestricted Highway Cash Fund 1093 Smith Farm & Garden Supplies $ Dolese Bros Co Road Rock $12, Union City CCC Trust Fund Labor $ My Computer Bytes LLC Parts $ Cintas First Aid & Safety Uniforms $1, P & K Equipment Inc-Kingfisher Grapple $3, American Sentinel Products Nuts & Bolts $ Larry Dale Menz Shale $3, Dolese Bros Co Road Rock $19, Bryan's Diesel Service Engine Cooler $2, Budget Mobile Home Transport Hauling $2, Gilles Brothers, Inc Pruner $ FleetPride Inc Turbo $ Southern Tire Mart LLC Tires $ Welch State Bank Payment $3, Caterpillar Financial Services Corporation Payment $3, Jim Johnson Oil Co Supplies $ EST, Inc Service $9, Terrys Trailers Inc Remote $ Diffee Ford Lincoln Mercury Parts $ Integrated Circuits Labor $ O G & E Service $ Canadian County Treasurer / Payroll Payroll for 2016/01/26 $1, Unrestricted Highway Cash Fund Total: $65, Payment Listing for 01/25/2016 through Total: $298, Agenda item #17: There being no further business before the Board, Chairman Anderson adjourned the meeting at 9:43am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6