Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting September 2, 2014

Transcription

1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting September 2, 2014 Notice of the meeting and agenda were posted at 12:30pm on August 28, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson and Commissioner Phil Carson. Commissioner Jack Stewart was absent. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: It was noted that the document submitted for approval for the Fifteen Year Labor and Material Membrane Warranty Gacoflex Silicone Roof Coating System was signed by a representative of the manufacturer, Gaco Western, but was not signed by the contractor, CCRS, LLC. Anderson moved, seconded by Carson to table approving the warranty until the document was fully signed. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #4: Anderson moved, seconded by Carson to approve the agreement between the Canadian County Historical Society and the Board of County Commissioners to provide services through the operation of the historical museum. The county will pay $3, annually for these services. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #5: Anderson moved, seconded by Carson to approve the Transfer of Inventory from the Canadian County Assessor to Canadian County District #2 for the following item: # F150 XLT Pickup (S/N C09075) Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #6: Anderson moved, seconded by Carson to approve the new License Agreement between CoStar Realty Information, Inc and the Canadian County Assessor for services. County Assessor Matt Wehmuller stated this service would be used to help value commercial properties. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #7: Carson moved, seconded by Anderson to approve the contract between Hughes County and the Children s Justice Center for the provision of secure juvenile detention services for FY2015. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No )

2 Agenda item #8: Anderson moved, seconded by Carson to approve the renewal contract between Ami Siems, M.D. and the Children s Justice Center to provide medical services and supervised nursing services for juveniles in the Detention Center for FY2015. The contract rate is $2, monthly. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #9: Anderson moved, seconded by Carson to approve the renewal contract between Darby Eisenhour, R.N. and the Children s Justice Center to provide nursing services for the residents at the Juvenile Detention Center for FY2015. The contract rate is $1, monthly. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No ) Agenda item #10 - #13: Sheriff Randall Edwards presented the following recommendations concerning the award for the bids that were tabled from the previous week: Bid #2015-#03 Vehicles / County Sheriff award to Missouri State Highway Patrol Bid #2015-#04 IT and Electronics Support Services / County Sheriff award to Elite Innovative Technology, LLC Bid #2015-#05 Sport Utility Vehicles (4x4) / County Sheriff rebid Bid #2015-#06 Sport Utility Vehicles / County Sheriff award to Vance Chevrolet All of these recommendations were also the low bidders. Anderson asked if the bids were obtained to purchase vehicles or just to get prices. Edwards stated the bids were obtained to get a baseline price and he did not have any plans to purchase the SUVs now or in the immediate future. Edwards stated he will purchase the Crown Victorias from Missouri State Highway Patrol if any become available. Carson moved, seconded by Anderson to award the bids based upon the Sheriff s recommendation and the low bids. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. (Clerk's Misc. File No through ) The time was not yet 9:30am, Carson moved to agenda item #15. Agenda item #15: During this time engineering consultant C.C. Shah addressed the Board and discussed engineering and funding on roads and bridges in the districts. Agenda item #16: Undersheriff Chris West reported there were 209 inmates in the county jail and 15 inmates in the Dewey County jail. Agenda item #17: Anderson moved, seconded by Carson to approve the August 25, 2014 minutes. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #18: There was no new business. Agenda item #19: Carson moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Page 2 of 6

3 Appropriations: TO FROM AMOUNT Unrestricted Highway Districts #3 ACCO $1, Children's Justice Center OTC correction ($18,062.54) Sheriff Commissary Trinity Services Group, Inc. $4, Sheriff Prisoner Care U.S. Treasury $ Sheriff Prisoner Care State of Oklahoma DOC $16, Sheriff Service Fees U.S. Marshal $3, Transfers: FROM TO AMOUNT Children's Justice Center Reserves Children's Justice Center Capital $180, Outlay Agenda item #20: Anderson moved, seconded by Carson to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #21: Anderson moved, seconded by Carson to approve Claims. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Adult Drug Court Revolving Cash Fund 1905 Innovative Court Solutions LLC Salary $2, Innovative Court Solutions LLC Salary $2, Adult Drug Court Revolving Cash Fund Total: $4, Children's Justice Center Cash Fund 398 InSight Screening Services, LLC Testing $ Eureka Water Co Water $ Security Solutions Emergency Repair $ Johnson Controls, Inc Emergency Repair $6, Water Quality Control Inc Service $ Blake's All American Pizza Pizza's $ Wetherbee Electric Inc Parts & Labor $1, US Fleet Tracking Service $ Johnson Controls, Inc Emergency Repair - Compressor $5, O G & E Service $13, ONG Service $ Clearwater Enterprises, LLC Service $ Dish Network Service $ A T & T (Long Distance) Service $ A T & T (Long Distance) Service $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $35, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $76, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $9, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $86, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $16, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2, Page 3 of 6

4 6989 Chappell Supply & Equipment Pressure washer $3, Children's Justice Center Cash Fund Total: $263, County Clerk Lien Fees Cash Fund 970 Dimensional Concepts Computers $4, Sherry Murray Travel $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ County Clerk Lien Fees Cash Fund Total: $6, County General Fund 1 Dimensional Concepts Purchase Orders $3, Carnotts Auto Service Repairs $ Hi-Line Supplies $ Wal-Mart Community Branch (A/C) Supplies $ Dimensional Concepts Service $8, Shred-It Service $ Cintas First Aid & Safety Service $ Water Quality Control Inc Service $ Ross Seed Co Supplies $ Civil Rights Training & Consultants LLC Training $ Dry Clean Super Center Service $1, Office Depot Inc. (A/C) Supplies $ Canadian Valley Technology Center Training $ C T C Janitorial Service $ Advanced Correctional Health Care Service $13, Ross Seed Co Supplies $ Tower Management Enterprises LLC Rent $1, Sam's Club Direct (A/C) Supplies $ Staples Advantage (IL) (A/C) Supplies $ Oklahoma Sheriff's Association Fee and Banquet tickets $ Redlands Community College/Print Shop Fair Books $1, John Hendrix Co Advertisement $3, United Printing Inc Entry Cards $ Beachlers IGA Supplies $1, Ben E Keith Foods Inc Supplies $2, Auto F/X Tinting $ Kurt's Pest Control, Inc. Bird Control $ South Central Industries, Inc Toilet Paper $4, Ezell's Refrigeration Service Parts $1, Just Knock Ground Services Mowing $ Canadian County Jr 4-H Meals $ Canadian County OHCE Meals $ Just Knock Ground Services Service $ Winnelson Co Material $ Baker's Alternator Battery $ Bailey Brothers Labor $ United Printing Inc Checks $ Image Works Supplies $ Grainger Filter $1, Visual Lease Services Inc Plat Books $ ONG Service $ RigData Service $ ONG Service $ ONG Service $ Blair Machine Shop Repairs $ Page 4 of 6

5 1864 Sandra K Cushing Payment $ O G & E Service $17, O G & E Service $ Canadian County Election Board Withholding Match $ Ruth Melendez Box Boy $ Ruth Melendez Storage Fee $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $125, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $15, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $17, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $32, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $39, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $24, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $21, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $11, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $11, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $15, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $2, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $6, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $4, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $68, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $ H & H Gun Range Rubber Grip's $6, Staples Contract & Commercial Inc (A/C) Supplies $ Staples Contract & Commercial Inc (A/C) Supplies $ County General Fund Total: $480, County Health Department Fund 1696 Quill Corp Supplies $ Bailey Hood Contract Labor $ Nicole Michael Travel $ O G & E Service $1, Lora Dysinger Travel $ Claudia Rodriguez Travel $ Judy Wright Travel $ Carissa Dobrinski Travel $ County Health Department Fund Total: $3, Sheriff Service Fees Cash Fund 1377 El Reno Steel - El Reno Steel $1, Bullet Liner Of Oklahoma, Inc. Liner $ US Fleet Tracking Service $ Gene Sears Supply Blanks $ Computer Projects Of Illinois Inc License $ Friend Knife Making Utility Knife $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $33, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1, Sheriff Service Fees Cash Fund Total: $37, Page 5 of 6

6 Treasurer Resale Cash Fund 2032 Canadian County Treasurer / Payroll Payroll for 2014/09/05 $4, Treasurer Resale Cash Fund Total: $4, Unrestricted Highway Cash Fund 1461 C&C Concrete & Construction Labor $3, Dub Ross Company Inc Culvert $ Petroleum Traders Corporation Diesel $14, Jim Johnson Oil Co Fuel $11, Hercules Tire Sales, Inc Grader Tires $4, Southwest Trailers & Equipment Parts $ Canadian County Treasurer / Payroll Payroll for 2014/09/05 $28, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $25, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $3, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $25, Canadian County Treasurer / Payroll Payroll for 2014/09/05 $1, Unrestricted Highway Cash Fund Total: $119, Payment Listing for 9/02/14 Total: $920, Carson returned to agenda item #14. Agenda item #14: The time being after 9:30am, bids were opened for Bid #2015-#07 Air Conditioning Repair and Replacement/County Commissioners. Bids were received from the following vendors: Wagonners Mechanical - $29, Cheka Group, LLC - $33, Rainbow Heating and Air, Inc. - $38, Ezell s Refrigeration - $42, Lieber Mechanical, LLC - $48, Harrison Orr Air Conditioning, LLC - $62, Anderson moved, seconded by Carson to table awarding the bids for one week. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. Agenda item #22: Anderson moved, seconded by Carson to adjourn. Upon roll call: Carson, yes; Anderson, yes. The motion passed 2-0. The meeting adjourned at 9:44am. Shelley Dickerson, County Clerk (SEAL) Page 6 of 6