Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting August 11, 2014

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1 Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting August 11, 2014 Notice of the meeting and agenda were posted at 12:30pm on August 7, 2014 at the Canadian County Courthouse, 201 N. Choctaw Ave., El Reno, OK 73036, according to the provisions of 25 O.S The Canadian County Board of County Commissioners met at 9:00am in the Public Meeting Room. Those members present were Commissioner David Anderson, Commissioner Phil Carson and Commissioner Jack Stewart. Agenda item #1: Chairman Carson called the meeting to order. Agenda item #2: There were no comments from the public. Agenda item #3: Jerry Smith, Emergency Management Director, presented the Excellence in Safety award to the Board from the Association of County Commissioners (ACCO) recognizing the most improved in the ACCO selfinsured fund. This improvement was due to a reduction in losses through claims. Carson thanked Tom Durante from the Vo-Tech for his participation with the safety programs held at the district shops. Agenda item #4: Smith presented safety awards from ACCO to the following employees: Wanda Armold 30 years Elaine Williams 25 years Agenda item #5: Smith presented Certificates of Completion for Supervisor and For Cause Drug and Alcohol Testing training to the following county officers and employees: Phil Carson, District #1 Commissioner David Anderson, District #2 Commissioner Wes Higgins, District #2 Chief Deputy / Foreman Lacey Dawson, District #1 Receiving Agent Agenda item #6: Carson moved, seconded by Stewart to approve the request from District #1 to amend the six month bid for July 1, 2014 through December 31, 2014 by awarding the bid for gypsum to all vendors. Currently, the bid was awarded to only the low bidder, Hoskins Gypsum Co. The award to all vendors will include Diamond Gypsum Co. District #1 stated in the letter that the travel distance to Diamond Gypsum is 74 miles round trip as opposed to 120 miles round trip to Hoskins Gypsum Co. District #1 also stated in the letter that Diamond Gypsum Co. provided a quality product. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No )

2 Agenda item #7: Anderson moved, seconded by Stewart to award Bid #2015-#01 Bridge Rehabilitation/Canadian County District #2 to the low bidder, MTZ Construction, Inc. for $66, Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #8: Carson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Assessor, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #9: Stewart moved, seconded by Carson to approve the renewal contract between North Oklahoma County Mental Health Center DBA North Care Center and the Children s Justice Center for Community Based services for FY2015. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #10: Carson moved, seconded by Anderson to approve the contracts between the Children's Justice Center and the following counties for the provision of security juvenile detention services for FY2015: Bryan (Clerk's Misc. File No ) Kiowa (Clerk's Misc. File No ) Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #11: Anderson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Clerk, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #12: Stewart moved, seconded by Anderson to approve the renewal equipment maintenance agreement between Oklahoma Office Systems, LLC and the Canadian County Clerk for FY2015 for the following copiers: Konica/Minolta Bizhub C552DS, C550 & M223 The monthly maintenance rate is $ Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #13: Carson moved, seconded by Anderson to approve the renewal maintenance agreement between Sooner Copy Machines, Inc. and the Canadian County Clerk for FY2015 for the following copier: Sharp MXM363N The monthly maintenance rate is $.012 per copy. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #14: Anderson moved, seconded by Stewart to approve the renewal storage lease agreement between Underground Vaults & Storage, Inc. and the Canadian County Clerk for FY2015 for records storage. The annual lease rates are: Economy archives hard copy - $2.88 per cubic foot Page 2 of 9

3 Electronic Media / micrographics - $42.00 per cubic foot Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #15: Stewart moved, seconded by Anderson to approve the Monthly Report for the Canadian County Court Clerk, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #16: Anderson moved, seconded by Carson to approve the Monthly Report for the Canadian County Election Board, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #17: Stewart moved, seconded by Carson to approve the Professional Services Agreement between Stephanie McKinney and the Canadian County Health Department for provide Adult Partner Services for FY2015. The cost for these services is reimbursed by a TSET grant. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #18: Anderson moved, seconded by Stewart to approve the Monthly Report for the Canadian County Sheriff, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #19: Stewart moved, seconded by Carson to approve the Monthly Report for the Canadian County Treasurer, July Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. (Clerk's Misc. File No ) Agenda item #20: The engineering consultant was not present to provide updates to the Board. Agenda item #21: Undersheriff Chris West reported there were 211 inmates in the county jail and 18 inmates in the Dewey County jail. Agenda item #22: Stewart moved, seconded by Anderson to approve the August 4, 2014 minutes. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #23: Under new business, Jerry Smith, Emergency Management Director, reported to the Board that a contract had been received from the Red Cross concerning the storm shelter grant and was currently being reviewed by the District Attorney. It is expected to be on the Commissioners agenda for consideration of approval on August 18. Page 3 of 9

4 Agenda item #24: Stewart moved, seconded by Anderson to approve appropriations and transfers. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Appropriations: TO FROM AMOUNT Unrestricted Highway District #1 ONEOK, Inc. $1, Unrestricted Highway District #2 El Reno Recycling, Inc. $ Unrestricted Highway District #3 ONEOK, Inc. $2, Assessor Revolving Fees July Monthly Apportionment $ County Clerk Lien Fees July Monthly Apportionment $7, County Clerk Preservation Fees July Monthly Apportionment $15, Court Clerk Revolving Fees July Monthly Apportionment $12, District Attorney 991 Costs July Monthly Apportionment $5, District Attorney Bogus Check Fees July Monthly Apportionment $23, District Attorney Restitution & Diversion July Monthly Apportionment $ District Attorney Supervision Program July Monthly Apportionment $61, Sheriff Service Fees July Monthly Apportionment $1, Sheriff Service Fees July Monthly Apportionment $ Sheriff Service Fees July Monthly Apportionment $42, Sheriff Service Fees July Monthly Apportionment $73, Treasurer Mortgage Fees July Monthly Apportionment $3, Treasurer Resale Property July Monthly Apportionment $81, Vending Machine July Monthly Apportionment $ Transfers: FROM TO AMOUNT County Clerk Lien Fees FY2014 County Clerk Lien Fees FY2015 $35.00 Agenda item #25: Carson moved, seconded by Anderson to approve Blanket Purchase Orders. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Agenda item #26: Anderson moved, seconded by Carson to approve Claims. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. Bogus Check Fee Account Cash Fund 1218 Cox Communications LLC Service $ Bounceback Inc Service $ Bounceback Inc Service $ District Attorneys Council Payroll $22, Bogus Check Fee Account Cash Fund Total: $22, Children's Justice Center Cash Fund 381 Canadian County CASA, Inc Service $1, Canadian County Sheriff's Office Service $5, Canadian County Sheriff's Office Service $40, Page 4 of 9

5 384 Canadian County Sheriff's Office Service $2, Unifirst Corp Supplies $ Image Works Maintenance $ Comdata Network, Inc Fuel $ JKM Office Supply Supplies $ CMI, Inc. Mouthpieces $ Staples Advantage (IL) (A/C) Supplies $ Staples Advantage (IL) (A/C) Supplies $ Firetrol Protection Systems Emergency Repair $ Xerox Corporation (Box ) Maintenance $ CMRS-FP Postage $ Jahree Edwards Travel $ Torrie Williams Travel $ Chance Wilson Travel $ Abby Wright Travel $ Michelle Wilson Travel $ Joann Bush Travel $ City of El Reno Service $ A T & T Mobility 2 Service $ A T & T Service $3, Hobby Lobby Stores, Inc (A/C) Supplies $ Staples Advantage (IL) (A/C) Supplies $1, Omniplex Outing $ Eureka Water Co Water Rental $ Image Works Maintenance $ Jahree Edwards Travel $ Shortea Cooper Haircuts $ Bob Barker Company Supplies $1, Children's Justice Center Cash Fund Total: $63, County General Fund 12 Eureka Water Co Water $ Staples Advantage (IL) (A/C) Supplies $ Standley Systems Maintenance $ Standley Systems Maintenance $ Amundsen Food Equipment Maintenance $ Comdata Network, Inc Fuel $29, COPS Products $ COPS Products Supplies $ CTC Janitorial Service $ Image Works Maintenance $ JKM Office Supply Supplies $ O'Reilly Auto Parts Parts $ Comdata Network, Inc Fuel $ Staples Advantage (IL) (A/C) Supplies $ Staples Advantage (IL) (A/C) Supplies $ Robert K Rickey, DDS Service $ Culligan Water Conditioning Service $ Onesource Managed Services Maintenance $ Summit Business Systems Maintenance $ My Computer Bytes LLC Service $ Bill's Auto And Tractor Supply Parts $ Cintas First Aid & Safety Uniforms $ Cintas First Aid & Safety Service $ Culligan Water Conditioning Supplies $41.00 Page 5 of 9

6 229 Dimensional Concepts Services $ Eureka Water Co Water $ Lowe's Companies (A/C) Supplies $ Standley Systems Maintenance $ El Reno Tribune Subscription $ OSU Cooperative Extension Service Office Help $ Luther B Barks Service $ Culligan Water Conditioning Water $ OSU Cooperative Extension Service Postage $ OSU Cooperative Extension Service Services $15, Yukon Review Subscription $ Landmark GSI Service $2, Dewey County Sheriff's Office Service $9, Lowe's Companies (A/C) Material $ Locke Supply #2487 Supplies $ Just Knock Ground Services Mowing $ JKM Office Supply Padlocks $ Treat's Solutions LLC Supplies $1, Grainger Camera $ Electronic Dictation Of Tulsa Batteries $ Elite Innovative Technology Key Fobs $ Elite Innovative Technology IP Set $5, Embassy Suites - Norman Lodging $ Okarche Chieftain Advertisement $ Piedmont-Surrey Gazette Advertisement $ Blackboard Inc Services $6, Yukon Trophy & Awards Ribbons $ Just Knock Ground Services Mowing $ El Reno Steel - El Reno Round rod $ O G & E Service $1, A T & T.. Service $ Canadian County Sheriff's Office Service $16, A T & T.. Service $1, City of El Reno Service $2, City of El Reno Service $ Phil Carson Travel $ United States Postal Service Subscription $ City of El Reno Service $ OK Emergency Management Association Dues $ TransUnion Risk And Alternative Date Solutions Inc Reports $ US Fleet Tracking Service $ Eureka Water Co Service $ A T & T Mobility Service $ Jordan Slagell Travel $ Summer Riggins Travel $1, Donna Jung Travel $ Courtney Keck Travel $ Staples Advantage (IL) (A/C) Supplies $ Haynes Photo Frame Work $1, Dimensional Concepts Computer $1, Dimensional Concepts Software $ County General Fund Total: $113, County Health Department Fund 901 Jani-King Of Oklahoma Service $1, Page 6 of 9

7 1378 Dawn Bland Service $6, Bailey Hood Service $ Guadalupe Porras Travel $ City of El Reno Service $ Claudina Johnson Travel $ Judy Wright Travel $ Cecilia Romero Travel $ City Of Yukon #1908 Service $ A T & T Mobility Service $ Florida Wholesale Plant Service Service $ YNB Payment $7, Mustang Child Development Center Inc Supplies $ A T & T Service $1, A T & T Service $ O G & E Service $1, O G & E Service $ Denise Gonzalez Travel $ Gayle Black Travel $ Tisha Aldridge Travel $ Christina Jarko Travel $ Sarah Devane Travel $ Heather Herron Travel $ Dale Warfield Travel $ Claudia Rodriguez Travel $ County Health Department Fund Total: $22, Emergency Management Cash Fund 769 ID Wholesaler Cards $ Emergency Management Cash Fund Total: $ Sheriff Service Fees Cash Fund 74 Lowe's Companies (A/C) Supplies $1, Lowe's Companies (A/C) Supplies $1, Locke Supply #2487 Supplies $1, CPI Pipe & Steel, Inc Shale $1, Hooper Enterprises Inc Repair $2, Hooper Enterprises Inc Repair $1, Hooper Enterprises Inc Paint and Repair $ Dolese Bros Co Crusher Run $6, Hancock Fabrics Inc Fabric $ Rick Jones PBG Parts and Labor $9, Office Of Management And Enterprise Services Light Kit $ Lowe's Companies (A/C) Supplies $1, Lowe's Companies (A/C) Materials $ Sheriff Service Fees Cash Fund Total: $27, Supervision Program Cash Fund 1360 District Attorneys Council Payroll $42, Supervision Program Cash Fund Total: $42, Unrestricted Highway Cash Fund 83 Circuit Engineering District #8 Signs $ Bill's Auto And Tractor Supply Parts $ Page 7 of 9

8 100 Bruckner Truck Sales, Inc Parts $ Diamond Gypsum Company Gyp $1, Midwest Hose & Specialty, Inc Parts $ O'Reilly Auto Parts Parts $ Summit Truck Group Of Oklahoma City Parts $ Wingfoot Commercial Tire Systems, LLC Supplies $2, Unifirst Holdings LP #3314 Service $ Darrell Wiedemann Shale $3, Bill's Auto And Tractor Supply Parts $ C. C. Shah Service $2, Diamond Gypsum Company Gyp $9, FleetPride Inc Parts $1, Helena Chemical Company-El Reno Chemical $ Oklahoma Environmental Management Authority Service $ O'Reilly Auto Parts Supplies $ Oklahoma Turnpike Authority Tolls $ Reherman Farms Shale $ Ross Seed Co Supplies $ Standridge Equipment Parts & Labor $ Culligan Water Conditioning Water $ C L Boyd Parts $2, FleetPride Inc Parts $ Grainger Parts $ Haskell Lemon Construction Co Asphalt $26, JKM Office Supply Supplies $ Ross Seed Co Parts & Supplies $ Turf Care & Beyond, Inc Service $ Western Equipment, LLC Parts $ C. C. Shah Service $1, Cintas First Aid & Safety Mats $ Darrell Wiedemann Shale $2, Darrell Wiedemann Shale $ FleetPride Inc Parts $1, Association Of County Commissioners Of OK Registration Fee $ Reherman Farms Shale $ Moore's Farm Service Center Diesel $8, Logan County Asphalt Co Cold lay asphalt $3, S & T Alarm Service Service $ American Fire & Safety Inspections $ Haskell Lemon Construction Co Hot Mix Asphalt $6, Jim Johnson Oil Co Def 330 Gallon $ Schwarz Oil Co Tires $ Southwest Trailers & Equipment Air Bag $ Schwarz Oil Co Fuel $12, Canadian County Water Authority Service $ C. C. Shah Services $ Chickasha Industrial & Welding Supply Inc Drive Line $ City of El Reno Service $ Maple Rural Water Service $ Mary West Travel $ O G & E Service $ S & T Alarm Service Service $ O G & E Service $ Schwarz Paving Co Inc Hot Mix $399, Unifirst Holdings LP #2394 Rental $ Unrestricted Highway Cash Fund Total: $497, Page 8 of 9

9 Vending Machine Cash Fund 678 Dr Pepper Crown Royal Supplies $ Great Plains Coca-Cola Supplies $ Vending Machine Cash Fund Total: $ Payment Listing for 08/11/14 Total: $791, Agenda item #27: Anderson moved, seconded by Stewart to adjourn. Upon roll call: Carson, yes; Stewart, yes; Anderson, yes. The motion passed 3-0. The meeting adjourned at 9:48am. Shelley Dickerson, County Clerk (SEAL) Page 9 of 9

Office of the County Clerk County of Canadian State of Oklahoma. Board of County Commissioners Meeting April 21, 2014

Office of the County Clerk County of Canadian State of Oklahoma Board of County Commissioners Meeting April 21, 2014 Notice of the meeting and agenda were posted at 12:30pm on April 17, 2014 at the Canadian