MINUTE SUMMARY 1 FEBRUARY 16, 2016

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1 MINUTE SUMMARY 1 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session, February 16, 2016 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderwoman Hamilton had the opening prayer. ROLL CALL (Establish Quorum): The Assistant City Clerk called roll to establish quorum with the following members present to wit: Mayor, Scott B. Phillips, Alderman Mark Aldridge, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton and Alderman David Wallace. These members constitute a quorum. Also present were Sheryl Jones, Assistant City Clerk and Bryan Dye, City Attorney. APPROVAL OF MINUTES: Minutes of the Regular Meeting held February 2, 2016, approved as presented, motion carried CONSENT AGENDA: Items on Consent Agenda approved as presented, motion 1. Travel/Training Approved 2. Accept bid of DeSoto Times-Tribune for publication of the City s legal notices for a period of one year, approve agreement, and authorize the Mayor to execute same. Accepted 3. Authorize amendment of budget for fiscal year beginning 10/1/2015 and ending 9/30/ Approve donation of $1,000 to Olive Branch Chamber of Commerce. Approved 5. Approve purchase of dell servers with video cards from state contract. Approved 6. Authorize the City of Olive Branch to enter into an agreement with North Central Highway Safety Network, Inc. and pay all associated costs. 7. Authorize purchase of camera software licenses from Memphis Communications Corporation and pay all associated costs.

2 MINUTE SUMMARY 2 8. Approve amendment to Order of the Mayor and Board of Aldermen establishing petty cash funds for various City departments. Approved 9. Declare as surplus the following item with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A along with fixed asset inventory amendment Ford Crown Vic #2FAFP71W55X Asset# Declared and authorized 10. Approve purchase of equipment from state contract for the parks and recreation. Approved 11. Authorize the City of Olive Branch to accept quote from Stateline Turf & Tractor as lowest and best quote. 12. Authorize the City of Olive Branch to accept donation of supplies from Walmart to be used at the Animal Shelter and execute all required documents. 13. Authorize annual payment to Broadcast Music, Inc. (BMI) as relates to the public performance of music in various municipal settings such as parades, holiday events, community festivals, inaugurations, and dignitary visits. 14. Approve additions to the 2015/2016 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 15. Authorize delivery of notice of cancellation for collection services agreement related to utility billing. 16. Authorize the City of Olive Branch to enter into a collection agreement with American Municipal Services and pay all associated cost. 17. Approve request of Brad Robinson to waive facility rental fees for a softball tournament to be held February 26, 2016 through February 28, Approved 18. Authorize the City of Olive Branch to enter into a software maintenance agreement with EMS Consultant and pay all associated costs. 19. Authorize Mayor to sign Intent to Participate and Designated Representative forms associated with the 2016 Hazard Mitigation Plan. 20. Authorize City Attorney to order title work and appraisals as necessary in connection with the Crape Myrtle 18-inch sewer improvement project. 21. Declare as surplus 1000 gallons of used oil with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A Declared and authorized

3 MINUTE SUMMARY Approve professional membership for B. J. Page to the American Planning Association. Approved 23. Set Public Hearing for consideration of application for #15-14DEV-PID for a Zoning Map Amendment, submitted by Robert Barber, on behalf of the property owner, Kevin McGee, SVK McGee Trucking. The request is to rezone property from its current zoning designation of R-3, Planned Residential District to M-3, Planned Industrial District. Subject property is 69 +/- acre, 2 parcels, located on the southwest corner of US HWY 178, east of US HWY 78, and south of Craft Road North, and situated in Section 20, Township 1 South, and Range 6 West. Public Hearing set for March 15, Set Public Hearing for consideration of application for #16-04DEV-P for a Project Text Amendment for Parkview Heights Planned Unit Development, Area 3, submitted by Jonathan Catanzano, for Kemmons Wilson, Inc., property owner. Area 3 is acres located on the southwest side of Parkview Boulevard at Parkview Oaks Circle, south of Goodman Road East, west of MS Hwy 305, and east of City Park Drive. Proposal is to split Area 3 into Area 3A (for existing condominiums) and Area 3B (6.98 acres) for senior housing / medical office. Property is zoned PUD, Planned Unit Development and is situated in Section 33, Township 1 South and Range 6 West. Public Hearing set for March 15, Set Public Hearing for consideration of application for #16-05SUB-P for a Preliminary Subdivision for Parkview Heights Planned Unit Development, Area 3, proposed to be re-divided into Area 3A (for the existing condominiums) and Area 3B (to be further divided into Lot 1A and Lot 1B), submitted by Jonathan Catanzano, for Kemmons Wilson, Inc., property owner. Area 3 is acres, zoned PUD, Planned Unit Development, and is located on the southwest side of Parkview Boulevard at Parkview Oaks Circle, south of Goodman Road East, west of MS Hwy 305, and east of City Park Drive. Situated in Section 33, Township 1 south and Range 6 West. Public Hearing set for March 15, PLANNING COMMISSION OLD BUSINESS: 1. Public Hearing for consideration of application for Zoning Map Amendment, submitted by Robert Barber, on behalf of the property owner, Robert Bailey, to rezone property from its current designation of R-2, Single Family Residential to M-1, Light Industrial. Subject property is an 18 +/- acre parcel located east of Ross Road, north of Church Road East and west of FedEx Lane. It is bisected by the unimproved right-of-way of Nail Road. Parcel is situated in Section 4, Township 2 South, and Range 6 West. Public Hearing set for this date in meeting of January 19, Approved, motion 2. Public Hearing for consideration of application for Project Text & Development Plan for the Southbranch Commercial Center, Lot 2, submitted by William (Al) Davidson on behalf of SCD #1, LLC, the property owner. Subject property is 1.12 acres in size and is located within the C-4, Planned Commercial Development zoning district on the northeast corner of MS Highway 302 (Goodman Road) and Southbranch

4 MINUTE SUMMARY 4 Parkway. It is situated in Section 25, Township 1 South, and Range 7 West. Public Hearing set for this date in meeting of January 19, Approved, motion carried with Alderman Collins, Alderman Earhart, Alderwoman Hamilton and Alderman Wallace voting in favor and with Alderman Aldridge and Alderman Dickerson voting in opposition. PLANNING COMMISSION NEW BUSINESS: 1. Consideration of application for #16-04SUB-R for a Subdivision Revision for 2 nd Revision to the Re-Subdivision of Lot 1 of Hidden Lake Subdivision Being Part of Lot 12 Mirror Lake Subdivision in Maywood, an Unincorporated Village (Dated September 1960), submitted by Tom King III, on behalf of Donald Jack Gilbert, property owner. The request is to combine Lot 1, Lot 2, and Lot 3 of Hidden Lake Re-Subdivision into one lot, total of 1.55 acres in size. Property is located on the northwest corner of Maywood Drive and Cedar Hill, situated in Section 28, Township 1 South, and Range 6 West. The property is currently zoned R-2, Single Family Residential District. Approved, motion 2. Consideration of application for #16-06SUB-F for a Final Subdivision for Allendale Subdivision, Phase 4 (20 Lots), submitted by Joe F. Lauderdale, on behalf of Robert M. Bailey, Looxahoma, LLC, property owner. Subject property is 2.85 acres located on the southwest side of US HWY 178, west of Shahkoka Drive E. and north of Shahkoka Drive N., situated in Section 29, Township 1 South, and Range 6 West. The property is currently zoned R-3, Planned Residential District. Approved, motion NEW BUSINESS: 1. Consideration of approval of Stateline Road bridge improvement agreement with Desoto County. Approved, motion 2. Consideration of recommendation to approve Mississippi District Council of the Assemblies of God request for an extension to complete all improvements to Pleasant Ridge Estates Lot 102 Church Site. Approved, motion carried 3. Consideration of proposal from Paul M. Beale, Election Consultant, for services associated with 2016 Municipal Elections. Approved, motion EXECUTIVE SESSION: 1. Economic Development - discussion with City Attorney regarding potential location of business or industry. The Approved, the Assistant City Clerk conducted a roll call vote and the motion passed 2. Personnel matters in the Utilities Department: Consideration of recommendation for employee disciplinary action.

5 MINUTE SUMMARY 5 Suspended one (1) employee for one (1) day, motion 3. Personnel matters in the Gas Maintenance Department: Consideration of recommendation for employee disciplinary action. Suspended one (1) employee for three (3) days, motion 4. Personnel matters in the Police Department: Consideration of recommendation for 2 employee disciplinary actions. (a) Suspended one employee for three (3) days, motion (b) Suspended one employee for five (5) days, motion 5. Personnel Matters in Administration: Consideration of promotion and salary increase. Approved promotion and salary increase for one (1) employee, motion 6. Acquisition of Property 3.15 acres Hwy Approved, motion 7. Potential litigation update from Fire Chief Approved to pay settlement amount, motion carried CLAIMS DOCKET: 1. Warrant report # , dated 02/12/2016, 311 invoices totaling $2,833, Approved for payment, motion 2. Warrant report # , dated 02/16/2016, 80 invoices totaling $1,483, Approved for payment, motion 3. Warrant report #021616NC, dated 02/16/2016, 183 invoices totaling $134, Approved for payment, motion carried 4. Warrant report #0216UTIL, dated 02/16/2016, 42 invoices totaling $3, Approved for payment, motion carried 5. Warrant report #021616AT, dated 02/16/2016, 1 invoice totaling $ Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Earhart, Alderwoman Hamilton and Alderman Wallace voting in favor and with Alderman Dickerson being recused. 6. Warrant report #021616FX, dated 02/16/2016, 1 invoice totaling $ Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Dickerson, Alderman Earhart and Alderwoman Hamilton voting in favor and with Alderman Wallace being recused.