MINUTE SUMMARY 1 MARCH 21, 2017

Transcription

1 MINUTE SUMMARY 1 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session March 21, 2017 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderman Earhart had the opening prayer. ROLL CALL (Establish Quorum): The City Clerk called roll to establish quorum with the following members present to wit: Mayor Scott B. Phillips, Alderman Mark Aldridge, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton, Alderwoman Joy Henderson and Alderman David Wallace. These members constitute a quorum. Also present were Tina Griffith, City Clerk and Bryan Dye, City Attorney. APPROVAL OF MINUTES: Minutes of the Regular Meeting held March 7, 2017, approved as presented, motion carried unanimously. CONSENT AGENDA: Items on Consent Agenda approved as presented, motion carried unanimously. 1. Travel/Training Approved 2. Authorize the Mayor and City Clerk to refund $2, deposit from Wright Construction Company on Street Cut Permit # for work completed relative to curb cut extension, 9100 Sandidge, now that work is complete and has received satisfactory inspection. Authorized 3. Authorize in-kind donation by Fire Department personnel in support of the Muscular Dystrophy Association for calendar year Authorized 4. Accept cash donation of $ from various individuals for the Police Department s L.E.A.D. program. Accepted 5. Approve donation of $ to the I-69 Mid-Continent Highway Coalition. Approved 6. Authorize the Fire Department to purchase promotional items as needed for public safety events and school tours. Authorized 7. Authorize expenditures up to $5, to purchase promotional products for the Police Department. Authorized 8. Authorize execution of the Security Administrator Form and Gas Quest Security Designation of Functions for Employees Form

2 MINUTE SUMMARY 2 related to the Texas Gas Transmission, LLC Electronic Customer Interface. Authorized 9. Authorize amendment of budget for fiscal year beginning 10/1/2016 and ending 9/30/2017. Authorized 10. Approve additions to the 2016/2017 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 11. Authorize expenditures up to $50.00 to purchase promotional products for the 2017 DeSoto County Earth Day event. Authorized 12. Authorize the Fire Department to accept and distribute accepted donations on behalf of the Muscular Dystrophy Association in calendar year Authorized 13. Rescind March 7, 2017 orders on the consent agenda #8 and #9 due to erroneous information. Rescinded 14. Declare one (1) 2004 Ford Crown Vic #232 (002425) vin#2fafp71w44x as surplus, authorize the sale to the Greenville Public Schools Department of Public Safety for the amount of $1.00 in accordance with M.C.A and authorize necessary amendment to the fixed asset inventory. Declared and authorized 15. Declare one (1) 2007 Ford Crown Vic #292 (003197) vin#2fafp71w67x as surplus, authorize the sale to the Amite County Sheriff s Department for the amount of $1.00 in accordance with M.C.A and authorize necessary amendment to the fixed asset inventory. Declared and authorized 16. Approve Desoto County Bar Association as a professional membership for Bryan Dye, City Attorney, and authorize city to make payment for same. Approved and authorized 17. Approve Final Resolution granting Ad Valorem tax exemption for Diamond Comic Distributors, Inc. Approved 18. Declare as the following items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A along with amendments to asset inventory. IS DEPT 14 Optiplex Computers 2 Brother Printers 1 Barracuda NAS Drive Case Declared and authorized 19. Declare as surplus the following items with a Fair Market Value of over $1, and grant authorization to advertise for sale at public auction on GovDeals.com in accordance with M.C.A and authorize necessary amendment to the fixed asset inventory:

3 MINUTE SUMMARY 3 WATER BILLING # GMC SONOMA S15 #494 VIN#1GTCS14X8VK Declared and authorized STREET DEPT # MULTIQUIP ASPHALT ROLLER #548 VIN# Declared and authorized 20. Authorize the City of Olive Branch to accept quote from CMS Uniforms as lowest and best quote. Authorized 21. Authorize the City of Olive Branch to accept quote from Aramark Uniform Services as lowest and best quote. Authorized 22. Authorize the City of Olive Branch to issue a check in the amount of $4,000 for the purchase of uniforms to participate in the 2017 LawFit Challenge, with the specific finding that the event will advertise and promote the City of Olive Branch. Authorized 23. Authorize execution of the Texas Gas Transmission, LLC Agency Appointment Form as requested by CenterPoint Energy Services. Authorized 24. Authorize the City of Olive Branch to enter into a Service Order Agreement with Comcast and pay all associated costs. Authorized 25. Authorize expenditures up to $2, in support of the L.E.A.D. Program administered by the City of Olive Branch Police Department. Authorized 26. Authorize the City of Olive Branch to advertise and seek bids for corrugated metal pipe for a drainage project on Stateline Road near New Fellowship Christian Church. Authorized 27. Set Public Hearing for consideration of application #RZ for a Zoning Map Amendment, Project Text and Development Plan, submitted by Ben Smith, IPD Solutions, on behalf of Gennie Matlock, the property owner. The request is to rezone /- acres, 1 parcel, from its current zoning designation of A-R, Agricultural/Residential to C-4, Planning Commercial District. Property is located on the south side of MS Highway 302 (Goodman Road), west of Davidson Road and east of Pleasant Hill Road, known as 5689 Goodman Road. The property is situated in Section 36, Township 1 South, and Range 7 West. Public Hearing date set for April 18, Set Public Hearing for consideration of application #PA for a Project Text Amendment for Gwin Farms Subdivision, submitted by Stephen Steinbach, UrbanInsites, on behalf of Keith Grant, VHC Investments, LLC, the property owner. The request is to amend the master plan for the remaining /- acres by eliminating the smaller 8,000 sq. ft. lots, reducing the number of larger 20,000 sq. ft. lots, and adding medium 10,000 sq. ft. lots for an overall reduction of 117 to 108 single-family lots, with a corresponding reduction in density. The Gwin Farms Subdivision is /- acre property is located on the north side of College Road and west of Hwy 305,

4 MINUTE SUMMARY 4 in Section 9, Township 2 South, and Range 6 West. The property is zoned R-3, Planned Residential District. Public Hearing date set for April 18, PLANNING COMMISSION / NEW BUSINESS: 1. Public Hearing for consideration of application #RZ for an Addendum to the Windstone Planned Development (PD) Project Text and Master Plan, submitted by Robert Barber, Orion Planning and Design, on behalf of Developer Mike Bailey, representing Wedge, LLC, the property owner. The Addendum proposes to allow for 6 single family residential lots in the subdivision s final phase (No. 16) to be a minimum of 13,000 sq. ft. and depicts the Developer s landscape improvements to the Common Open Space (COS) areas located in Phases 14, 15, and 16. The Addendum also proposes to modify the PD Project Text to acknowledge that either the Windstone Homeowners Association, the Windstone Retail and Office Association, or a partnership of the Associations will maintain the subdivision entrance features that are to be platted as COS areas. Subject property (Windstone) is located on the north side of MS Highway 302 (Goodman Road), west of Pleasant Hill Road, in Section 26, Township 1 South, and Range 7 West. The property is zoned PUD, Planned Unit Development. Public Hearing set for this date in meeting of February 21, Approved, motion carried unanimously. 2. Consideration of application #SD for a Final Subdivision Plat for Windstone Subdivision, Phase 16, submitted by Mike Bailey, Wedge, LLC, the property owner. Proposed is a plat to subdivide /- acres into 6 lots and a common open space for a stormwater detention facility. The property is located on the south side of Pleasant Breeze Drive, east of Windstone Boulevard and west of Stone Garden Drive, in Section 26, Township 1 South, and Range 7 West. The property is zoned PUD, Planned Unit Development. Approved, motion carried unanimously. 3. Consideration of application for a Preliminary and Final Subdivision Plat for the 3 rd Revision to Coleman Subdivision, Lot 2, submitted by John Bowden, the property owner. The request is to combine /- acres being Lot 2 of the Coleman Subdivision with adjacent parcel known as Azielee Williams Lot 8, located on the north side of Coleman Road, west of Davidson Road, south of Stateline Drive, and north of Stonecrest Drive, in Section 24, Township 1 South, and Range 7 West. The lot and parcel are zoned A-R, Agricultural/Residential District. Approved, motion carried unanimously. 4. Consideration of application for a Final Subdivision Plat for Hacks-Desoto Business Center, Lot 1, submitted by Rusty Norville, on behalf of property owner Mark Utley. The request is to create 1.65 acres into Lot 1, with the remaining /- acres designated for future development. The /- acres is located at the northwest corner of Hacks Cross and Desoto Road in Section 23, Township 1 South, and Range 6 West. The property is zoned M-2, Heavy Industrial District. Approved, motion carried unanimously.

5 MINUTE SUMMARY 5 OLD BUSINESS: 1. Consideration of bids opened March 13, 2017 for 2017 Street Paving Project. Approved, motion carried with Alderman 2. Consideration of recommendation to reject all bids and authorize the City of Olive Branch to rebid the Alexander Road Relief Sewer project. Approved, motion carried with Alderman 3. Consideration of Resolution Directing the Sale and Award of Combined Water and Sewer System Revenue Bonds, Series 2017, of the City of Olive Branch, Mississippi, in the principal amount of Eight Million Dollars ($8,000,000). Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being NEW BUSINESS: 1. Consideration of the Mayor and City Clerk to refund/release the $6, check to Mr. Barry Bridgforth with Margarette Manor, LLC for repairs completed for the Margarette Manor Commercial Center located at the intersection of Pleasant Hill and Church Road. Approved, motion carried with Alderman 2. Consideration of organizational changes within the Concessions Department. Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being 3. Consideration of adoption of Resolution Authorizing and Directing the Issuance and Sale of a General Obligation Note, Series 2017, for the purchase of a 2017 Pierce Enforcer ladder truck. Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being 4. Consideration of the City of Olive Branch entering into contract with Ambulance Medical Billing and contract with ESO Solutions. Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being

6 MINUTE SUMMARY 6 EXECUTIVE SESSION: 1. Personnel matters in the Parks and Recreation Department: a) Consideration of recommendation for one (1) potential new hire. Hired one (1) new employee, motion carried with Alderman Hamilton, Alderwoman Henderson and Alderman Wallace voting in b) Consideration of recommendation for nineteen (19) potential new hires part-time (Concession Workers). Hired nineteen (19) new part-time employees, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being c) Consideration of recommendation for two (2) employee promotions and salary increase. Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being 2. Personnel matters in the Police Department Consideration of recommendation for four (4) potential new hires. Hired four (4) new employees, motion carried with Alderman 3. Personnel matter in the Water Maintenance Department Consideration of request for Administrative Leave. Approved, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Aldridge being CLAIMS DOCKET: 1. Warrant # , dated 03/17/2017, 256 invoices totaling $1,408, Approved for payment, motion carried with 2. Warrant # , dated 03/21/2017, 134 invoices totaling $486, Approved for payment, motion carried with 3. Warrant #032117NC, dated 03/16/2017, 191 invoices totaling $141, Approved for payment, motion carried with

7 MINUTE SUMMARY 7 4. Warrant #0321UTIL, dated 03/21/2017, 73 invoices totaling $5, Approved for payment, motion carried with 5. Warrant #032117AT, dated 03/21/2017, 2 invoices totaling $ Approved for payment, motion carried with Alderman Hamilton, Alderwoman Henderson and Alderman Wallace voting in