MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OLIVE BRANCH SEPTEMBER 6, 2016

Transcription

1 243 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session September 6, 2016 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderwoman Hamilton had the opening prayer. ROLL CALL (Establish Quorum): The City Clerk called roll to establish quorum with the following members present to wit: Mayor Scott B. Phillips, Alderman Mark Aldridge, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton, Alderwoman Joy Henderson and Alderman David Wallace. These members constitute a quorum. Also present were Tina Griffith, City Clerk and Bryan Dye, City Attorney. MAYOR S RECOGNITION - Recognize and congratulate Dalton Brocato for achieving the rank of Eagle Scout. Recognized Troop 234 attending Board meeting to earn Badge for communication and citizenship. APPROVAL OF MINUTES: Minutes of the Regular Meeting held August 16, 2016, approved as presented, motion carried CONSENT AGENDA: Items on Consent Agenda approved as presented, motion carried 1. Travel/Training Approved 2. Approve additions to the 2015/2016 and 2016/2017 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 3. Authorize the Mayor and City Clerk to make necessary fund transfers to reconcile due to-due from through August 30, Authorized 4. Declare as surplus the following items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A along with fixed asset inventory amendment:

2 244 IS DEPARTMENT Acquisition Original Asset # Serial # Description Date Cost Reason Location 1061 USQB HP Laser 8/20/2002 2, DISPOSE IS Y19T91 Optiplex GX520 4/17/ DISPOSE IS 3828 c4t9zl1 Optiplex 780 3/1/ DISPOSE IS 3388 CV806F1 Optiplex /2/ DISPOSE IS G8BMC1 Optiplex 745 3/5/ DISPOSE IS W806F1 Optiplex /2/ DISPOSE IS T9ZL1 Optiplex 780 3/1/ DISPOSE IS 3122 BYB4CB1 Optiplex GX520 7/17/ DISPOSE IS CBBMC1 Optiplex 745 3/5/ DISPOSE IS MVH9K1 Optiplex 760 6/30/ DISPOSE IS PSC91 Optiplex GX520 2/1/ DISPOSE IS x50QC1 Optiplex 745 3/21/ DISPOSE IS 3726 DMVH9K1 Optiplex 760 6/30/ DISPOSE IS 4009 B5M9P91 Optiplex GX520 3/15/ DISPOSE IS T9ZL1 Optiplex 780 3/1/ DISPOSE IS Alto Magicard 3568 A Printer 8/29/2008 1, DISPOSE IS 4394 CNCCF6D1D4 HP Laser 7/26/ DISPOSE IS 3076 GLQCS91 Optiplex GX520 4/10/ DISPOSE IS VB7X91 Optiplex GX520 4/27/ DISPOSE IS VFWBD1 Optiplex 745 7/24/ DISPOSE IS 3211 CK29KC1 Optiplex 745 2/15/ DISPOSE IS WRC1 Optiplex 745 4/4/ DISPOSE IS 3093 FVB7X91 Optiplex GX520 4/27/ DISPOSE IS UTILITY DEPARTMENT Asset # Typewriter-Adler TA SAT 4 Asset # Typewriter-Adler Royal Asset # Typewriter-Adler SAT 4 Asset # Victor Calculator Serial # Asset # Monroe 5140 Adding Machine Serial#AR Asset # Victor Calculator Serial # Asset # Adding Machine-Olympia4000Serial # Asset # Victor Adding Machine - Serial # Asset # Monroe2020 Adding Machine Serial #AA Asset # Adler Royal 1428 Adding Serial # Asset # Cannon P170 Asset # Monroe 122PD Adding Serial #AA Asset # Victor 1260 Adding Serial # Asset # Texas TI Adding Machine Serial # Asset # Victor Calculator Serial # FIRE DEPARTMENT Asset# Sanyo TV Serial# B Declared and authorized 5. Rescind penalty assessment of $ for second cutting of property located at 6091 Ivy Cover Cove approved August 16, Rescinded

3 Authorize Mayor Phillips or his designee to execute documents necessary for closeout of the Methodist LeBonheur Project #DIP-298. Authorized 7. Authorize Mayor Phillips or his designee to execute documents necessary for closeout of the Helen of Troy Project #DIP-319. Authorized 8. Authorize Mr. Henry B. Wilson, Dynasty Transportation Services LLC, to renew a Certificate of Permit to operate a Motor Vehicle for Hire in the City of Olive Branch (MS Code Ann. Sec ). Authorized 9. Approve tuition reimbursement for Terri Hoskins for an additional $ Approved 10. Approve transfer of personal property pursuant to M.C.A. Section Approved 11. Authorize the City to purchase a K-9 with specific findings that Vohne Liche Kennels, Inc. is the sole source supplier and that valid justification exists to approve a purchase of specific equipment necessary to perform a specific job. Authorized 12. Authorize the City of Olive Branch to enter into an annual license agreement with Sendio, Inc. and pay all associated costs. Authorized 13. Authorize licensing agreement with GovConnection, Inc. for Microsoft Access and pay all associated costs. Authorized 14. Authorize the City of Olive Branch to renew seven (7) maintenance warrant agreements with Dell and pay all associated costs. Authorized 15. Authorize purchase of jackets for chaplains assisting the public safety departments. Authorized 16. Authorize the purchase of one (1) 2013 Chevrolet Tahoe and one (1) 2014 Chevrolet Tahoe from the Missouri Highway Patrol. Authorized 17. Authorize expenditures up to $4,000 in support of the Drug Abuse Resistance Education (DARE) Program administered by the City of Olive Branch Police Department. Authorized 18. Authorize the City of Olive Branch to enter into a rental agreement with Economy Rental and pay all associated costs. Authorized 19. Accept donation of (3) three filing cabinets from Leslie Shumake to be used by the Olive Branch Police Department. Accepted 20. Authorize the City of Olive Branch to accept donation of supplies from David Williams on behalf of International Paper to be used at the Animal Shelter. Authorized

4 Declare used motor oil as surplus items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A Declared and authorized 22. Authorize City of Olive Branch to proclaim November 1, 2016 as Extra Mile Day. Authorized 23. Authorize City Clerk to make the following transfers from the Water and Gas Fund to the General Fund for certain services through August 30, 2016: General $321, Gas (45652) $166, Water (40650) $155, Authorized 24. Appoint Al Davidson to the City Design Review Advisory Committee for the purpose of filling out the term of Gid Stuckey. Appointed 25. Authorize City Attorney to order appraisals and title work as needed for Flying J ROW acquisition Business Center Drive Signal Project. Authorized 26. Approve 5 th Amendment to Site Lease Agreement with Powertel/Memphis, Inc. d/b/a T-Mobile. Approved 27. Approve Junior Grizzlies Agreement with Memphis Basketball, LLC pursuant to M.C.A. Section (m)(viii). Approved 28. Authorize the Mayor to sign and submit Amerigroup Disclosure Form for EMS Services. Authorized 29. Approve engagement letter for as-needed legal services with Gary P. Snyder, PLLC. Approved 30. Declare as surplus a T320 Bobcat Compact Track Loader #610 (Asset# ) traded in for new equipment and make amendments to asset inventory. Declared and authorized WATER/SEWER MAINT 31. Authorize amendment of budget for fiscal year beginning 10/1/2015 and ending 9/30/2016. Authorized 32. Authorize K-9 Agreement and assignment of K-9 Dog. Authorized 33. Approve renewal maintenance agreement with Robinson Aviation, Inc. related to the City s air traffic control tower. Approved 34. Authorize Mr. Rodney Murphy, Desoto Taxi Cab, to renew a Certificate of Permit to operate a Motor Vehicle for Hire in the City of Olive Branch (MS Code Ann. Sec ). Authorized

5 Authorize the City to advertise and seek bids for the Olive Branch City Park Improvements. Authorized 36. Authorize the City to advertise and seek bids for a Traffic Signal at Polk Lane and Stateline Road (Amerisource Grant). Authorized 37. Authorize the City to advertise and seek bids for Roadway Improvements at Forest Hill Irene & Kirk Road (Amerisource Grant). Authorized PLANNING COMMISSION / NEW BUSINESS: 1. Public Hearing date for consideration and action on motion declaring the condition of the following properties, to be a menace to the public health and safety, and directing either the City staff or contract labor to clean the property forthwith. LIST A (No action required) Name Address Parcel # Secretary of Veteran 5925 Coleman Road Affairs Archon Legacy LLC 7141 Oak Forrest Dr Jacqueline Jourdan/Robert 7543 Hummingbird Enfield Federal National Mortgage Loftin Drive Assoc. Christopher & Phyllis R Dockery Pearson Daniel Hyder 9897 Chris Drive Lowanda J Blackmon Courtney Cove Doris A Powers Maplebrook Lane SK William 9191 Coleman Street Development LLC W. G. Thompson Lot 235 Golf Villas Construction LLC Of Crumpler Place Board voted that these properties are not currently a menace to public health and safety, and that no cleaning of the property should be authorized, motion carried LIST B (Those lots yet to be cleaned) Name Address Parcel # Phillip Casserino 6917 Magnolia Trails Terry M Dial Palmer Drive Declared and directed, motion carried OLD BUSINESS: 1. Consideration of bids opened August 29, 2016 for General Obligation Note, Series Accepted lowest and best bid of Hancock/Whitney Bank, motion carried 2. Consideration of bids opened August 29, 2016 for the Hummingbird Drainage Improvement Project. Accepted lowest and best bid of Xcavators, Inc., motion carried 3. Consideration of bids opened August 29, 2016 for Natural Gas Supplies. Tabled til meeting of September 20, 2016, motion carried

6 Consideration of bids opened August 29, 2016 for Water and Wastewater Supplies. Tabled til meeting of September 20, 2016, motion carried 5. Consideration of bids opened August 29, 2016 for Street Supplies. Tabled til meeting of September 20, 2016, motion carried NEW BUSINESS: 1. Consideration of proposed budget for the fiscal year beginning October 1, 2016 and ending September 30, Approved, motion carried 2. Consideration of resolution setting tax millage rate for fiscal year 2016/2017. Adopted, motion carried 3. Consideration of recommendation to approve Change Order #1 for decrease in the amount of $5, for the Craft Road Widening project on contract with Madden Phillips Construction, Inc. making the new contract price $4,006, Approved, motion carried 4. Consideration of recommendation to approve Change Order #1 for increase in the amount of $ for the project referred to as Olive Bark Park on contract with Madden Phillips Construction, Inc. making the new contract price $115, Approved, motion carried EXECUTIVE SESSION: 1. Personnel matter in the Telecommunications Department Consideration of recommendation for one (1) employee disciplinary action. Tabled til September 20, 2016, motion carried 2. Personnel matters in the Police Department Consideration of request for two (2) employees extended Administrative Military Leaves. Authorized extended Administrative Military Leave for two (2) employees. 3. Personnel matter in the Fire Department Consideration of recommendation for one (1) potential new hire. Hired one (1) new employee, motion carried 4. Personnel matter in the Water Maintenance Department Consideration of recommendation for one (1) employee promotion and salary increase. Approved promotion and salary increase for one (1) employee, motion carried

7 249 CLAIMS DOCKETS: 1. Warrant # , dated 09/02/2016, 469 invoices totaling $1,577, Approved for payment, motion carried 2. Warrant # , dated 09/06/2016, 167 invoices totaling $346, Approved for payment, motion carried 3. Warrant #0906UTIL, dated 09/06/2016, 124 invoices totaling $11, Approved for payment, motion carried 4. Warrant #090616AT, dated 09/06/2016, 3 invoices totaling $ Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Dickerson being recused.