City Council Kevin Mumpower, Mayor Kevin Wingard, Vice Mayor Bill Hartley, Council Member Neal Osborne, Council Member

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1 City Council Kevin Mumpower, Mayor Kevin Wingard, Vice Mayor Bill Hartley, Council Member Neal Osborne, Council Member BRISTOL, VIRGINIA CITY COUNCIL 300 Lee Street, Bristol, Virginia October 23, :00pm Call to Order Moment of Silence Pledge of Allegiance A. Mayor s Minute and Council Comments B. City Manager s Comments C. Matters to be Presented by Members of the Public- Non-Agenda Items. REGULAR AGENDA 1. Consider a Public Hearing Regarding the Sale of City-Owned Property in the Clear Creek Subdivision (lots E-8 and E-15). a. Open Hearing b. Staff Comment c. Public Comment d. Close Hearing 2. Consider Approval of Offers Received for City-Owned Property in the Clear Creek Subdivision (lots E-8 and E-15). a. Staff Report b. Council Motion and Second c. Council Discussion d. Roll Call 3. Consider a Second Reading and Adoption of an Ordinance to Vacate All of a Certain Public Right-of-way (New Hope Baptist Church) in the City of Bristol, by caption only. a. Staff Report b. Public Comments c. Council Motion and Second for Second Reading of Ordinance (by caption only) d. Council Discussion e. Roll Call f. Reading of Ordinance (by caption only)

2 g. Council Motion and Second for Adoption of Ordinance h. Roll Call 4. Consider Resolutions in Support of VDOT Grant Applications. a. Staff Report b. Public Comment c. Reading of Resolutions (by caption only) d. Council Motion and Second e. Council Discussion f. Roll Call 5. Discussion on Charter Changes. a. Staff Report b. Council Discussion 6. Consider Closed Session pursuant to , if necessary. a. Motion and Second b. Roll Call 6.1 Certify Closed Session a. Roll Call CONSENT AGENDA 7.1 Consider Approval of Minutes October 9, 2018 Meeting October 11, 2018 Called Meeting October 15, 2018 Called Meeting October 16, 2018 Called Meeting 7.2 Consider a Street Closure Request for Veteran s Day Parade November 10, Consider a Street Closure Request for Christmas Parade December 6, Consider Purchase Requisitions per the items below: Sheriff s Department; Inmate Housing August 2018 $51, Fire Department; Equipment for Technical Rescue Team $42, *Note that the below items were included on the October 9, 2018 Consent Agenda, but were not voted on: 7.5 Consider Supplemental Appropriation of $3,092 to the FY19 Budget per the Item Listed Below.

3 Fire Department Appropriate additional funding awarded for the Aid to Localities Entitlement Program. Expenditure Fire Programs Fund $2,107 Revenue Fire Program Fund-Aid to Locality $2,107 Appropriate a donation received from We Run Events, LLC. Expenditure Operating Supplies & Materials $750 Revenue Donations & Gifts-Fire Dept. $750 Police Department Appropriate a reimbursement received for towing charges. Expenditure Operating Supplies & Mat $35 Revenue Recovered Costs $35 Parks & Recreation Programming Appropriate donations received for flag football. Expenditure Operating Supplies & Mat $200 Revenue Donations $ Consider budget transfers of $44,248 for specific items listed below: Police Department Appropriate the transfer of budgeted funds for donations received. These funds were received in June 2018 and appropriated to by supplemental appropriation to the FY19 budget. Increase Police Calendars $2,000 Decrease Other Equipment $2,000 Municipal Council Appropriate a reallocation of health insurance budgeted amounts from City Manager and Police Departments to Council based on present actual enrollment. Increase Insurance $42,248 Decrease Insurance $10,000 Decrease Insurance $32, Consider Purchase Requisitions per the item below: Police Department; Body-Worn Camera $23,057.00

4 E. Adjournment 7.8 Consider Approval of Highlands Community Services performance contract.

5 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item #1 and Item #2 Meeting Date: 10/23/2018 Department: City Attorney Staff Contact: Randall Eads AGENDA ITEM WORDING: Consider public hearing on offers received for city-owned property in the Clear Creek Subdivision (lots E-8 and E-15). Consider approval of offers received for city-owned property in the Clear Creek Subdivision (lots E-8 and E-15). ITEM BACKGROUND: The City has received offers for the following: E-8 and E-15: $34,000 for both. Listed at $19,900 for lot E-8 and $24,900 for E-15. PREVIOUS RELEVANT ACTION: Council received a list of city owned properties to be listed for sale at the February 27, 2018 meeting and passed a resolution on the procedures to be used when an offer is received on April 10. Public hearing was advertised on 10/8/18 and 10/15/18. STAFF RECOMMENDATIONS: Accept the offers as presented for the sale of city-owned property. DOCUMENTATION: Included X Not Required MOTION: I move to accept the offers as presented for the sale of city-owned properties in the Clear Creek subdivision: E-8 and E-15. Revised 03/10

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14 Meeting Date: October 23, 2018 Department: Engineering Staff Contact: John Puckett BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item 3 AGENDA ITEM WORDING: Second Reading of an Ordinance to vacate all of a certain Public Right-of-way in the City of Bristol. ITEM BACKGROUND: Code requires that the vacating of a public right-of-way be done by approval of the City Council by ordinance. Attached you will find an ordinance to vacate a public right-of-way along with an aerial photograph of its location. This request is being made by the Trustees of the New Hope Baptist Church. New Hope Baptist Church owns all adjoining property except for a portion of an unnamed alley bordering the south property line that will remain open and unimproved. This request has followed the procedure to vacate right-of-way. A petition has been filed and the public hearing advertised on September 24 and October 1, The request has been circulated to other departments and BVU with no comments in opposition. Staff recommends approval of this vacation. Attached are copies of the petition, an aerial photograph showing the location of the request and a copy of the ordinance for second reading. PREVIOUS RELEVANT ACTION: A public hearing was held for this request on October 9, The first reading of this ordinance was approved at the October 9, 2018 City Council meeting. STAFF RECOMMENDATIONS: Staff recommends that the City Council vacate the public right-of-way as shown on the attached aerial photograph. DOCUMENTATION: Included X Not Required MOTION: Revised 03/10

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17 ORDINANCE TO VACATE A PORTION OF AN IMPROVED PUBLIC RIGHT-OF-WAY OF AN UN-NAMED ALLEY WHEREAS, the City of Bristol, Virginia desires to vacate a portion of a right-of-way of an un-named alley in the City of Bristol, Virginia, more particularly described as follows: Beginning at a point on the southwesterly right-of-way of Martin Luther King Jr Boulevard, being the northeasterly corner of Tax Parcel No A; Thence leaving said right-of-way of Martin Luther King Jr Boulevard in a southwesterly direction with the property line of Tax Parcel No A to the northeasterly side of a 10 alley, being the corner of Tax Parcel No A; Thence with a new line in a southeasterly direction, continuing the direction of the 10 alley, to the property line of Tax Parcel No ; Thence in a northeasterly direction with Tax Parcel No to the southwesterly rightof-way of Martin Luther King Jr Boulevard; Thence in a northwesterly direction with the right-of-way of Martin Luther King Jr Boulevard to the Pont of Beginning. WHEREAS, the vacating of said right-of-way has been advertised, and a public hearing held, all in compliance with of the 1950 Code of Virginia, as amended. NOW THEREFORE BE IT ORDAINED, by the City Council for the City of Bristol, Virginia that the right-of-way in the City of Bristol, Virginia described above should be, and hereby is vacated; and BE IT FURTHER ORDAINED, that the Clerk of the City shall cause a certified copy of this ordinance be recorded among the land records in the office of the Circuit Court for the City of Bristol as required by law. First Reading: Second Reading: Adopted:

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19 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item #4 Meeting Date: _October 23, 2018 Department: _Community & Economic Development Staff Contact: Ellen Tolton AGENDA ITEM WORDING: Consider Approval of Resolutions Supporting VDOT Grant Applications. ITEM BACKGROUND: The City of Bristol Virginia is applying for a Bicycle and Pedestrian Safety Program (BPSP) grant through the Virginia Department of Transportation s (VDOT) Highway Safety Improvement program (HSIP). Grant funds will be used to construct sidewalks around the City to enhance safe pedestrian traffic throughout the City; sites include Kings Mill Pike, Suncrest Drive, and Lee Highway. The City will also apply for an HSIP Safety grant through VDOT to improve/reconstruct a portion of a road on Kings Mill Pike that has an unsafe curve, particularly when wet. There is an ongoing need to provide safer pedestrian walkways for residents and children within the City of Bristol. There have also been several accidents on Kings Mill Pike on a dangerous curve that will be corrected. Grant funds are available through VDOT for these activities. There is no match requirement for these funds. PREVIOUS RELEVANT ACTION: The three BPSP projects were applied for last year but were denied. Partial funding was previously approved for the HSIP Safety grant for Kings Mill Pike but additional funding is needed to fully address the problem. STAFF RECOMMENDATIONS: Staff requests that the Council approve the submission of its Bicycle and Pedestrian Safety Program application through VDOT to fund activities constructing sidewalks at various locations of the City. Staff also requests approval for the submission of an HSIP grant through VDOT to improve road conditions on Kings Mill Pike. Attached resolutions for signature. Staff recommends that reading of the four resolutions is by caption only as the full text of the resolutions was available online to the public beginning 10/19/18, and paper copies will be made available at the council meeting. Revised 03/10

20 DOCUMENTATION: Included X Not Required MOTION: Move to approve the resolutions supporting VDOT grant applications. Revised 03/10

21 City of Bristol, Virginia 300 Lee Street, Bristol, Virginia (276) Office of the City Manager FAX: (276) Website: RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION ESTABLISH A BICYCLE AND PEDESTRIAN SAFETY PROGRAM (BPSP) PROJECT Whereas, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring jurisdiction or agency requesting the Virginia Department of Transportation establish a Bicycle and Pedestrian Safety Program project through the Highway Safety Improvement Program to be administered by the City of Bristol, Virginia ( City of Bristol ). Now, Therefore, Be It Resolved, that the City of Bristol requests the Commonwealth Transportation Board to establish three projects for the Bicycle and Pedestrian Safety Program. Be It Further Resolved, that the City of Bristol hereby commits to provide any additional funds necessary to complete the projects, Be It Further Resolved, that the City of Bristol hereby agrees to enter into project administration agreements with the Virginia Department of Transportation and provide the necessary oversight to ensure the projects are developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project, Be It Further Resolved, that the City of Bristol will be responsible for maintenance and operating costs of any improvement / facility constructed with Highway Safety Improvement Program funds unless other arrangements have been made with the Department, Be It Further Resolved that if the City of Bristol subsequently elects to cancel any of these projects, the City of Bristol hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation(s). The City of Bristol also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. Be It Further Resolved, that the City of Bristol s Council hereby grants authority for the City Manager to execute project agreements for any approved Highway Safety Improvement Program projects for Fiscal Year 2020.

22 ADOPTED by the City Council of the City of Bristol, Virginia, at a regularly scheduled meeting of said Council held on the 23th day of October, City Clerk Mayor

23 City of Bristol, Virginia 300 Lee Street, Bristol, Virginia (276) FAX: (276) Website: RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION ESTABLISH A HIGHWAY SAFETY IMPROVEMENT IMPROVEMENT PROJECT Whereas, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring jurisdiction or agency requesting the Virginia Department of Transportation establish a Safety project through the Highway Safety Improvement Program (HSIP)to be administered by the City of Bristol, Virginia ( City of Bristol ). Now, Therefore, Be It Resolved, that the City of Bristol requests the Commonwealth Transportation Board to establish a project for the HSIP. Be It Further Resolved, that the City of Bristol hereby commits to provide any additional funds necessary to complete the projects, Be It Further Resolved, that the City of Bristol hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project, Be It Further Resolved, that the City of Bristol will be responsible for maintenance and operating costs of any improvement / facility constructed with Highway Safety Improvement Program funds unless other arrangements have been made with the Department, Be It Further Resolved that if the City of Bristol subsequently elects to cancel this project, the City of Bristol hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The City of Bristol also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. Be It Further Resolved, that the City of Bristol s Council hereby grants authority for the City Manager to execute project agreements for any approved Highway Safety Improvement Program projects for Fiscal Year ADOPTED by the City Council of the City of Bristol, Virginia, at a regularly scheduled meeting of said Council held on the 23th day of October, City Clerk Mayor

24 City of Bristol, Virginia 300 Lee Street, Bristol, Virginia (276) FAX: (276) Website: Office of the City Manager RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION ESTABLISH A BICYCLE AND PEDESTRIAN SAFETY PROGRAM (BPSP) PROJECT Whereas, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring jurisdiction or agency requesting the Virginia Department of Transportation establish a Bicycle and Pedestrian Safety Program project through the Highway Safety Improvement Program to be administered by the City of Bristol, Virginia ( City of Bristol ). Now, Therefore, Be It Resolved, that the City of Bristol requests the Commonwealth Transportation Board to establish this project for the Bicycle and Pedestrian Safety Program, which entails the installation of shared use path along Suncrest Drive. Be It Further Resolved, that the City of Bristol hereby commits to provide any additional funds necessary to complete the project, Be It Further Resolved, that the City of Bristol hereby agrees to enter into project administration agreements with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project, Be It Further Resolved, that the City of Bristol will be responsible for maintenance and operating costs of any improvement / facility constructed with Highway Safety Improvement Program funds unless other arrangements have been made with the Department, Be It Further Resolved that if the City of Bristol subsequently elects to cancel this project, the City of Bristol hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation(s). The City of Bristol also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. Be It Further Resolved, that the City of Bristol s Council hereby grants authority for the City Manager to execute a project agreement for any approved Highway Safety Improvement Program projects for Fiscal Year 2020.

25 ADOPTED by the City Council of the City of Bristol, Virginia, at a regularly scheduled meeting of said Council held on the 23th day of October, City Clerk Mayor

26 City of Bristol, Virginia 300 Lee Street, Bristol, Virginia (276) FAX: (276) Website: Office of the City Manager RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION ESTABLISH A BICYCLE AND PEDESTRIAN SAFETY PROGRAM (BPSP) PROJECT Whereas, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring jurisdiction or agency requesting the Virginia Department of Transportation establish a Bicycle and Pedestrian Safety Program project through the Highway Safety Improvement Program to be administered by the City of Bristol, Virginia ( City of Bristol ). Now, Therefore, Be It Resolved, that the City of Bristol requests the Commonwealth Transportation Board to establish a project for the Bicycle and Pedestrian Safety Program, which entails the installation of sidewalks along a section of Kings Mill Pike. Be It Further Resolved, that the City of Bristol hereby commits to provide any additional funds necessary to complete the projects, Be It Further Resolved, that the City of Bristol hereby agrees to enter into project administration agreements with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project, Be It Further Resolved, that the City of Bristol will be responsible for maintenance and operating costs of any improvement / facility constructed with Highway Safety Improvement Program funds unless other arrangements have been made with the Department, Be It Further Resolved that if the City of Bristol subsequently elects to cancel this project, the City of Bristol hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation(s). The City of Bristol also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. Be It Further Resolved, that the City of Bristol s Council hereby grants authority for the City Manager to execute a project agreement for any approved Highway Safety Improvement Program project for Fiscal Year 2020.

27 ADOPTED by the City Council of the City of Bristol, Virginia, at a regularly scheduled meeting of said Council held on the 23th day of October, City Clerk Mayor

28 Meeting Date: _10/23/18 Department: City Clerk Staff Contact: Nicole Storm BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item #7.1 AGENDA ITEM WORDING: Consider Approval of Minutes. ITEM BACKGROUND: PREVIOUS RELEVANT ACTION: Approval of meeting minutes: October 9, 2018 Regular Meeting October 11, 2018 Called Meeting October 15, 2018 Called Meeting October 16, 2018 Called Meeting STAFF RECOMMENDATIONS: DOCUMENTATION: Included X Not Required MOTION: _I move to approve the consent agenda. Revised 03/10

29 October 9, 2018 A REGULAR MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON OCTOBER 9 TH, 2018 AT 6:00PM AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR KEVIN MUMPOWER PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR KEVIN WINGARD, WILLIAM HARTLEY, AND NEAL OSBORNE. DOUGLAS FLEENOR WAS ABSENT. CITY MANAGER/INTERIM CITY ATTORNEY, RANDALL EADS, AND CHIEF FINANCIAL OFFICER TAMRYA SPRADLIN WERE PRESENT. Mayor Mumpower called for a moment of silence followed by the pledge of allegiance to the flag. Mayor Mumpower reviewed the rules of public comment. Mayor Mumpower commented on the opening of the Bristol Hotel and other development in the City. City Manager Randall Eads thanked staff for their work promoting the City to businesses and congratulated City Planner Sally Morgan and Director of Community Development for their award for State Street from the American Planning Association. William Reed spoke about the proposed Bristol Resort and Casino. Nikki Eddy, Archie Hubbard, and Sandra Fritz spoke in support of the proposed Bristol Resort and Casino. Karen Meirs spoke about financial problems in the City. Walter Fritz spoke about development in the City of Bristol and said that he supported the Bristol Resort and Casino. Elaine Griffin, Renee Hunt spoke in support of the Bristol Resort and Casino. Wagner Hills Homeowner Association spoke about an issue with water meters in their community. Nancy Marney spoke about City leadership and decision making. Jackie Nophlin spoke about concerns for the new school and the casino project. City Manager Randall Eads said that he had spoken to BVU about the issues at Wagner Hill. Mayor Mumpower spoke about the role of the City in private development. Mr. Wingard made a motion to table Item #6, Discussion on Charter Changes. Mr. Osborne seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. 1. Consider a Public Hearing Regarding an Ordinance to Vacate all of a certain Public Right-of-way (New Hope Baptist Church) in the City of Bristol. Mayor Mumpower opened the public hearing. Director of Public Works Wallace McCulloch spoke about the proposal and said that no objections from neighboring property owners have been received. Mayor Mumpower closed the public hearing with no public comments made. 2. Consider a First Reading of an Ordinance to Vacate all of a certain Public Right-of-way (New Hope Baptist Church) in the City of Bristol, by caption only. City Manager Randall Eads said there was no additional information to consider. Mr. Hartley made a motion for first reading of the ordinance which was seconded by Mr. Osborne. The motion was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. City Manager Randall Eads read the ordinance by caption only: ORDINANCE TO VACATE A PORTION OF AN IMPROVED PUBLIC RIGHT-OF-WAY OF AN UN-NAMED ALLEY. 3. Consider a Second Reading and Adoption of an Ordinance to Vacate All of a Certain Public Right-of-way (Wagner Alley) in the City of Bristol, by caption only. Director of Public Works Wallace McCulloch spoke about the proposal which received no objections. Mr. Hartley made a motion for the second reading of the ordinance by caption only. Mr. Osborne seconded the motion which was passed by the following votes:

30 October 9, 2018 AYES: Hartley, Osborne, Wingard, Mumpower. City Manager Randall Eads read the ordinance by caption only. ORDINANCE TO VACATE A PORTION OF AN IMPROVED PUBLIC RIGHT-OF-WAY OF WAGNER ALLEY. Mr. Hartley made a motion to adopt the ordinance. Mr. Osborne seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. 4. Consider a Second Reading and Adoption of an Ordinance to Approve Zoning Map Amendment application # to rezone Tax Map # (a 5.4 acre portion of the former Tax Map No. 190-A-6A) from R-1 (Single-Family Residential) to B-3 (Intermediate Business), by caption only. City Manager Randall Eads gave a history of recent relevant action on the issue. Mr. Wingard made a motion for the second reading of the ordinance by caption only. Mr. Osborne seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. City Manager Randall Eads read the ordinance by caption only: AN ORDINANCE BY THE CITY COUNCIL OF BRISTOL, VIRGINIA APPROVING THE REQUEST BY CLARENCE DISHMAN TO AMEND THE CITY ZONING MAP FROM SINGLE-FAMILY RESIDENTIAL (R-1) TO INTERMEDIATE BUSINESS (B-3) FOR PROPERTY DESCRIBED AS MAP PARCEL # (A 5.4 ACRE PROTION OF FORMER MAP PARCEL #190-A- 6A) LOCATED ON STAGECOACH ROAD. Mr. Wingard made a motion to adopt the ordinance. Mr. Osborne seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. 5. Consider Resolution in Support of School Funding Bill. City Manager Randall Eads read the resolution in support of Senator Stanley s bill introduced to the General Assembly in support of school construction funds. WHEREAS, the Constitution of Virginia requires that the General Assembly shall provide for a system of free public elementary and secondary schools for all children of school age throughout the Commonwealth, and shall seek to ensure that an educational program of high quality is established and continually maintained; and WHEREAS, high quality public schools provide the critical foundation of knowledge that is required for a student to become a successful and productive member of a community; and WHEREAS, in the United States, the average age of school facilities is 44 years old, according to The Roanoke Times; and WHEREAS, in Bristol, Virginia, the average age of school facilities is 68 years old; and WHEREAS, three of the six City of Bristol, Virginia schools were built before 1949; and WHEREAS, five of the six City of Bristol, Virginia schools were built before 1969; and WHEREAS, Highland View Elementary was deemed functionally obsolete in 2011; and WHEREAS, Washington-Lee and Stonewall Jackson Elementary Schools are handicap inaccessible, do not meet current code or safety standards, and are approaching end of life; and WHEREAS, public schools throughout Southwest Virginia are showing significant signs of age and deterioration to the point where the ability to provide high quality educational programs is

31 October 9, 2018 becoming significantly affected; and WHEREAS, many of these schools also do not contain the equipment and/or systems to support collaborative and creative learning that are a must in a 21st Century world; and WHEREAS, a 2013 Virginia study indicated the cost to modernize schools across the state was estimated at $15 billion; and WHEREAS, renovating older buildings is much more expensive than the cost of new construction meaning many local school boards in Southwest Virginia do not have the capacity to afford renovation costs, nor do these boards have the legal authority to generate revenue; and WHEREAS, State Senator Bill Stanley has proposed the issuance of a statewide bond referendum whereby the proceeds would support the replacement, rehabilitation, and/or renovation of aging public school facilities; NOW, THEREFORE BE IT RESOLVED that the Bristol Virginia City Council formally offers its support to Senator Stanley s proposal and encourages the General Assembly to hold a statewide bond referendum, using the revenue generated to renovate and modernize aging school facilities. Signed this 9th day of October Mr. Osborne made a motion to approve the resolution. Mr. Hartley seconded the motion, and commented on the importance of state assistance for school improvements. Mayor Mumpower expressed his support for the resolution. The motion was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. Item #6 was tabled at the beginning of the meeting. 7. Consider Closed Session pursuant to A6, Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected (proprietary). Mr. Hartley made a motion to go into closed session for the reasons stated. Mr. Osborne seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. Mayor Mumpower asked for a roll call vote to certify the closed session. AYES: Hartley, Osborne, Wingard, Mumpower. CONSENT AGENDA 8.1 Consider Approval of Minutes. September 20, 2018 September 25, Consider Supplemental Appropriation of $3,092 to the FY19 Budget per the Item Listed Below. Fire Department Appropriate additional funding awarded for the Aid to Localities Entitlement Program. Expenditure Fire Programs Fund $2,107 Revenue Fire Program Fund-Aid to Locality $2,107 Appropriate a donation received from We Run Events, LLC.

32 October 9, 2018 Expenditure Operating Supplies & Materials $750 Revenue Donations & Gifts-Fire Dept. $750 Police Department Appropriate a reimbursement received for towing charges. Expenditure Operating Supplies & Mat $35 Revenue Recovered Costs $35 Parks & Recreation Programming Appropriate donations received for flag football. Expenditure Operating Supplies & Mat $200 Revenue Donations $ Consider budget transfers of $44,248 for specific items listed below: Police Department Appropriate the transfer of budgeted funds for donations received. These funds were received in June 2018 and appropriated to by supplemental appropriation to the FY19 budget. Increase Police Calendars $2,000 Decrease Other Equipment $2,000 Municipal Council Appropriate a reallocation of health insurance budgeted amounts from City Manager and Police Departments to Council based on present actual enrollment. Increase Insurance $42,248 Decrease Insurance $10,000 Decrease Insurance $32, Consider Purchase Requisitions per the item below: Police Department; Body-Worn Camera $23, Consider Approval of Highlands Community Services performance contract. Mr. Wingard asked a question about Item 8.4. Mr. Hartley made a motion to approve items 8.2, 8.3, 8.4, and 8.5 which was seconded by Mr. Osborne. No votes were recorded. Mr. Hartley made a motion to approve item 8.1. Mr. Wingard seconded the motion. The motion was carried by the following votes: AYES: Hartley, Osborne, Wingard. ABSTAIN: Mumpower. There being no other business, the meeting was adjourned. ****** ****** **** ** * City Clerk Mayor

33 October 11, 2018 A CALLED MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON OCTOBER 11 TH, 2018 AT 6:15PM AT 220 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR KEVIN MUMPOWER PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR KEVIN WINGARD, WILLIAM HARTLEY, AND NEAL OSBORNE. COUNCIL MEMBER DOUGLAS FLEENOR WERE ABSENT. CITY MANAGER/INTERIM CITY ATTORNEY, RANDALL EADS, WAS ALSO PRESENT. Mayor Kevin Mayor Mumpower called the meeting to order and asked for a motion to go into closed session pursuant to pursuant to A6, Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected (proprietary). Mr. Hartley made a motion to go into closed session for the reasons stated, which was seconded by Mr. Osborne. The motion carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. Mayor Mumpower asked for a roll call to certify the closed session. AYES: Hartley, Osborne, Wingard, Mumpower. There being no other business, the meeting was adjourned. ****** ****** **** ** * City Clerk Mayor

34 October 15, 2018 A CALLED MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON OCTOBER 15 TH, 2018 AT 6:00PM AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR KEVIN MUMPOWER PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR KEVIN WINGARD, WILLIAM HARTLEY, AND NEAL OSBORNE. COUNCIL MEMBER DOUGLAS FLEENOR WAS ABSENT. CITY MANAGER/INTERIM CITY ATTORNEY, RANDALL EADS, AND CHIEF FINANCIAL OFFICER TAMRYA SPRADLIN WERE ALSO PRESENT. Mayor Kevin Mayor Mumpower called the meeting to order and asked for a moment of silence, followed by the pledge of allegiance. Mayor Kevin Mumpower asked for a motion to go into closed session pursuant to A1, Code of Virginia 1950, as amended, Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body (personnel). Mr. Osborne made a motion to go into closed session for the reasons stated, which was seconded by Mr. Wingard. The motion carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. Mayor Mumpower asked for a roll call to certify the closed session. AYES: Hartley, Osborne, Wingard, Mumpower. Mayor Mumpower asked for a motion to table the rest of the agenda. Mr. Wingard made a motion to the table the rest of the agenda, which was seconded by Mr. Osborne. The motion carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. Mayor Mumpower announced a called meeting for 8:30am October 16, 2018 to review the resignation of Councilman Douglas Fleenor, which was received that afternoon. There being no other business, the meeting was adjourned. ****** ****** **** ** * City Clerk Mayor

35 October 16, 2018 A CALLED MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON OCTOBER 16 TH, 2018 AT 8:30AM AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR KEVIN MUMPOWER PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR KEVIN WINGARD, WILLIAM HARTLEY, AND NEAL OSBORNE. COUNCIL MEMBER DOUGLAS FLEENOR WAS ABSENT. CITY MANAGER/INTERIM CITY ATTORNEY, RANDALL EADS, AND CHIEF FINANCIAL OFFICER TAMRYA SPRADLIN WERE ALSO PRESENT. Mayor Kevin Mayor Mumpower called the meeting to order and asked for a moment of silence, followed by the pledge of allegiance. 1. Consider Acceptance of Resignation from Councilman J. Douglas Fleenor. City Manager Randall Eads said that Mr. Fleenor was provided notice on October 4, 2018 of notice for a removal hearing on October 15. Mr. Eads said that Mr. Fleenor submitted a letter of resignation as of 5:55pm on October 15. Mr. Hartley said it was unfortunate that Mr. Fleenor did not come to explain his side of the story to the public and City Council. Mayor Mumpower said he thought the City had handled the situation appropriately and that the City will move forward. Mr. Wingard said that the City charter should be revised to better address situations like this in the future. Mr. Osborne made a motion to accept the resignation of Mr. Fleenor. Mr. Wingard seconded the motion, which was carried by the following votes: AYES: Hartley, Osborne, Wingard, Mumpower. 2. Discussion of Timeline to Appoint a New Council Member. City Manager Randall Eads said that Council has thirty days to fill the Council seat vacated by Mr. Fleenor. He suggested the following timeline for appointment: applications would be available by the end of the day October 17 th ; applications due by the end of the day October 26 th ; interview of applicants in open session on October 30 th ; Council to discuss applicants in closed session on November 1 st ; Council to meet on November 6 th in closed session if necessary, with an appointment made in open session afterwards. Mayor Mumpower suggested a start time of 7pm on November 6 th, which is Election Day. There being no other business, the meeting was adjourned. ****** ****** **** ** * City Clerk Mayor

36 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item 7.2 Meeting Date: October 23, 2018 Department: Transit Staff Contact: Jay Detrick AGENDA ITEM WORDING: Consider a Street Closure Request for Veteran s Day Parade November 10, ITEM BACKGROUND: The Bristol Fraternal Order of the Veterans Council has made a request to close portions of State Street and Bob Morrison Boulevard for the annual Veteran s Day Parade. The parade will begin at 10:00 AM and last approximately one hour. The date for the Parade is November 10, PREVIOUS RELEVANT ACTION: This has been approved by City Council in previous years, including last year. Staff Recommendations: Staff recommends the street closure be approved as requested. DOCUMENTATION: Included _X Not Required MOTION: I move to approve all items on the consent agenda as presented.

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38 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item 7.3 Meeting Date: October 23, 2018 Department: Transit Staff Contact: Jay Detrick AGENDA ITEM WORDING: Consider a Street Closure Request for Christmas Parade December 6, ITEM BACKGROUND: The Chamber of Commerce has made a request to close portions of State Street and Bob Morrison Boulevard for the annual Christmas Parade. The parade will begin at approximately 7:00 PM. Bob Morrison will need to be closed at 4:00 PM so that parade staging can be started. The date for the Christmas Parade is Thursday December 6, 2018 PREVIOUS RELEVANT ACTION: This has been approved by City Council in previous years, including last year. Staff Recommendations: Staff recommends the street closure be approved as requested. DOCUMENTATION: Included _X Not Required MOTION: I move to approve all items on the consent agenda as presented.

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40 Meeting Date: October 23, 2018 Department: Finance Staff Contact: Tamrya Spradlin BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item # 7.4 AGENDA ITEM WORDING: Consider Purchase Requisitions Total Amount: $93, Sheriff s Department; Inmate Housing August 2018 $51, Fire Department; Technical Rescue Team Equipment $42, ITEM BACKGROUND: The items are presented to City Council for payment approval. PREVIOUS RELEVANT ACTION: N/A STAFF RECOMMENDATIONS: Approval. DOCUMENTATION: Included X Not Required MOTION: I move to approve all items on the consent agenda as presented. Revised 03/10

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54 Meeting Date: October 9, 2018 Department: Finance Staff Contact: Tamrya Spradlin BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item 8.2 AGENDA ITEM WORDING: Consider supplemental appropriation of $3,092 to the FY19 Budget per the Item Listed Below. Fire Department Appropriate additional funding awarded for the Aid to Localities Entitlement Program. Expenditure Fire Programs Fund $2,107 Revenue Fire Program Fund-Aid to Locality $2,107 Appropriate a donation received from We Run Events, LLC. Expenditure Operating Supplies & Materials $750 Revenue Donations & Gifts-Fire Dept. $750 Police Department Appropriate a reimbursement received for towing charges. Expenditure Operating Supplies & Mat $35 Revenue Recovered Costs $35 Parks & Recreation Programming Appropriate donations received for flag football. Expenditure Operating Supplies & Mat $200 Revenue Donations $200 ITEM BACKGROUND: On June 12, 2018, the Bristol Virginia City Council adopted the FY19 Budget. The above item is an additional appropriation to the original budget. PREVIOUS RELEVANT ACTION: June 12, 2018, the adoption of the FY19 Budget STAFF RECOMMENDATIONS: Staff recommends that Council approve the supplemental appropriation as listed. DOCUMENTATION: Included X Not Required MOTION:

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63 Meeting Date: October 9, 2018 Department: Finance Staff Contact: Tamrya Spradlin BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item #8.3 AGENDA ITEM WORDING: Consider budget transfers of $44,248 for specific items listed below: Police Department Appropriate the transfer of budgeted funds for donations received. These funds were received in June 2018 and appropriated to by supplemental appropriation to the FY19 budget. Increase Police Calendars $2,000 Decrease Other Equipment $2,000 Municipal Council Appropriate a reallocation of health insurance budgeted amounts from City Manager and Police Departments to Council based on present actual enrollment. Increase Insurance $42,248 Decrease Insurance $10,000 Decrease Insurance $32,248 ITEM BACKGROUND: On June 12, 2018, the Bristol Virginia City Council adopted the FY19 Budget. The above items are transfers within the General Fund, between departments, that require Council approval. PREVIOUS RELEVANT ACTION: June 12, 2018, the adoption of the FY19 Budget STAFF RECOMMENDATIONS: Staff recommends that Council approve the budget transfers as listed. DOCUMENTATION: Included X Not Required MOTION: Revised 03/10

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68 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item # 8.4 Meeting Date: October 9, 2018 Department: Finance Staff Contact: Tamrya Spradlin AGENDA ITEM WORDING: Consider Purchase Requisitions Total Amount: $23, Police Department; Body-Worn Cameras $23, ITEM BACKGROUND: The items are presented to City Council for payment approval. PREVIOUS RELEVANT ACTION: N/A STAFF RECOMMENDATIONS: Approval. DOCUMENTATION: Included X Not Required MOTION: I move to approve all items on the consent agenda as presented. Revised 03/10

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71 Meeting Date: _10/9/18 Department: City Manager Staff Contact: Randall Eads BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Item #8.5 AGENDA ITEM WORDING: ITEM BACKGROUND: The Code of Virginia, section requires Community Services Boards to submit to the local governments in our service areas for review and approval our performance contract with the Department of Behavioral Health and Developmental Services (DBHDS). B. Any community services board may apply for the assistance provided in this chapter by submitting to the Department its proposed performance contract together with (i) the approval of its board of directors for operating and administrative policy boards or the comments of the local government department's policy-advisory board and (ii) the approval of the contract by formal vote of the governing body of each city or county that established it. The community services board shall make its proposed performance contract available for public review and solicit public comments for a period of 30 days prior to submitting its proposed contract for the approval of its board of directors for operating and administrative policy boards or the comments of the local government department's policy-advisory board. To avoid disruptions in service continuity and allow sufficient time to complete public review and comment about the contract and negotiation and approval of the contract, the Department may provide semi-monthly payments of state-controlled funds to the community services board. If the governing body of each city or county does not approve the proposed performance contract by September 30 of each year, the performance contract shall be deemed approved or renewed. PREVIOUS RELEVANT ACTION: STAFF RECOMMENDATIONS: Revised 03/10

72 DOCUMENTATION: Included Not Required MOTION: Revised 03/10

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