BRISTOL VIRGINIA CITY COUNCIL 300 Lee Street Bristol, Virginia April 11, 2017

Transcription

1 City Council Bill Hartley, Mayor Archie Hubbard III, Vice Mayor Doug Fleenor, Council Member Kevin Mumpower, Council Member Kevin Wingard, Council Member BRISTOL VIRGINIA CITY COUNCIL 300 Lee Street Bristol, Virginia April 11, :00 p.m. Call to Order Moment of Silence Pledge of Allegiance A. Mayor s Minute and Council Comments. Mayoral Proclamation National Library Week. REGULAR AGENDA: 1. Consider a Resolution Requesting That the Virginia Department of Transportation Add Identified Streets or Segments to the Urban Highway System of the City of Bristol, Virginia and to Revise Mileage for Streets Currently in the City s Urban Highway System for Municipality Maintenance Payments. a. Staff Report b. Public Comment c. Reading of Resolution d. Council Motion and Second e. Council Discussion f. Roll Call 2. Consider First Reading of an Ordinance Conveying Lots 20 and 22 as Described on a Plat Entitled Plat of Lots 20, 21, 22, and 23 The Falls - Phase II to the Industrial Development Authority of Bristol, Virginia. a. Staff Report b. Public Comment c. Council Motion and Second d. Council Discussion e. Roll Call f. Reading of Ordinance

2 3. Consider Health Insurance Rates. CONSENT AGENDA a. Staff Report b. Public Comment c. Council Motion and Second d. Council Discussion e. Roll Call 4.1 Consider Approval of Minutes: Regular Meeting February 28, 2016 Joint Called Meeting March 6, 2016 Joint Called Meeting March 13, 2016 Regular Meeting March 14, 2017 Regular Meeting March 28, Consider a Street Closure Request for Quaker Steak and Lube Bike Nights May 4, June 1, July 6, August 3, September 7, and October 5, Consider a Street Closure Request for the Creative Learning Center Carnival May 11, Rain date: May 15, COUNCIL DISCUSSION a. Council Discussion b. Roll Call B. Budget Calendar FY18. C. Matters to be Presented by Members of the Public Non-Agenda Items. EXECUTIVE SESSION: D. Executive Session pursuant to A5, Code of Virginia, 1950, as amended. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Unannounced business) a. Motion b. Roll Call E. Certify Executive Session. a. Roll Call F. Adjournment.

3 A PROCLAMATION TO RECOGNIZE National Library Week WHEREAS, libraries are not just about what we have for people, but what we do for and with people; WHEREAS, libraries have long served as trusted and treasured institutions, and library workers and librarians fuel efforts to better their communities, campuses and schools; WHEREAS, librarians are organizers and information experts who for centuries have guided people to the best information resources. Librarians provide more than facts. They provide the expertise and services that add meaning to those facts; WHEREAS, librarians continue to fulfill their role in leveling the playing field for all who seek information and access to technologies, especially as our society is at a critical juncture regarding the changing information landscape and the skills needed to thrive in our digital world; WHEREAS, libraries and librarians are looking beyond their traditional roles and providing more opportunities for community engagement and delivering new services that connect closely with patrons needs; WHEREAS, libraries and librarians open a world of possibilities through innovative STEAM programing, Makerspaces, job-seeking resources and the power of reading; WHEREAS, libraries support democracy and effect social change through their commitment to provide equitable access to information for all library users regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status; WHEREAS, libraries work to serve all community members, including people of color, immigrants, people with disabilities, and the most vulnerable in our communities, offering services and educational resources that transform communities, open minds and promote inclusion and diversity; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that the Mayors proclaim National Library Week, April 9-15, 2017 in Bristol, Tennessee/Virginia. They encourage all residents to visit the library this week and explore what s new at your library, and engage with your librarian. Because of you and our experts in the library, Libraries Transform. THIS 4th day of April Bill Hartley, Mayor Bristol, Virginia Chad Keen, Mayor Bristol, Tennessee

4 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: April 11, 2017 Department: Public Works/Engineering Staff Contact: Wallace McCulloch AGENDA ITEM WORDING: Consider a Resolution Requesting that the Virginia Department of Transportation Add Identified Streets or Segments to the Urban Highway System of the City of Bristol, Virginia and to Revise Mileage for Streets Currently in the City s Urban Highway System for Municipality Maintenance Payments. ITEM BACKGROUND: City Council adopted a resolution that requested additions to the City s Urban Maintenance Inventory on January 24, The original request was reviewed and accepted by local VDOT staff but revised by the staff in the Richmond office. VDOT s Richmond office reduced our request for additions to the Urban Maintenance Inventory (UMI) from 9.35 lane miles to 7.91 lane miles. The original request was reviewed and accepted by local VDOT staff but revised by Richmond. The 7.91 lane mile addition should increase our UMI reimbursement by approximately $96, PREVIOUS RELEVANT ACTION: January 24, 2017 Approval of Resolution for Initial Submission STAFF RECOMMENDATIONS: Staff recommends approval. DOCUMENTATION: Included Not Required MOTION: I move to approve a resolution requesting that the Virginia Department of Transportation add identified streets or segments to the Urban Highway System of the City of Bristol, Virginia and to revise mileage for streets currently in the City s Urban Highway System for Municipality Maintenance Payments. Revised 03/10

5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISTOL, VIRGINIA REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD CERTAIN STREETS OR SEGMENTS TO THE CITY S URBAN HIGHWAY SYSTEM AND TO REVISE MILEAGE FOR STREEETS CURRENTLY IN THE CITY S URBAN HIGHWAY SYSTEM FOR MUNICIPALITY MAINTENANCE PAYMENTS. WHEREAS, of the Code of Virginia, as amended, authorizes payments to cities and towns for maintenance of certain highways; and WHEREAS, the Virginia Department of Transportation has established procedures for the addition of certain streets for the purpose of maintenance payments; and WHEREAS, the City of Bristol has accepted 7.91 lane miles of streets or street segments identified on the attached Form U-1 into the City system of highways for the purpose of maintenance. WHEREAS, the City of Bristol has performed an audit of the street(s) currently in the City s urban highway system for municipality maintenance payments, and has identified those street(s) that require revision(s) to the official street mileage for municipal maintenance payments on the attached street audit report; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Bristol, Virginia meeting in regular session this 11 th day of April, 2017, petitions the Virginia Department of Transportation add those streets identified on the attached Form U-1 to the urban highway system and to revise the mileage for the streets on the attached audit report currently in the City s Urban highway system of the City of Bristol for municipal maintenance payments. ADOPTED this 11 th day of April, 2017 City of Bristol, Virginia BY: Bill Hartley, Mayor ATTEST: Clerk of Council

6 Appendix B Form U-1 (Rev ) LOCAL ASSISTANCE DIVISION VDOT REQUEST FOR STREET ADDITIONS AND DELETIONS FOR STGREET PAYMENTS SECTION CODE OF VIRGINIA PAGE 1 OF 3 TERMINI R/W PAVEMENT CENTER- FUNC. STREET NAME FROM TO WIDTH WIDTH LANE NUMBER LANE MILES CLASS. ROUTE NUMBER (FEET) (FEET) MILES OF LANES (T&MPD * USE ONLY) SECOND ST KINGS MILL PIKE NEW HAMPSHIRE AVE ANN ST BUCKNER ST END BEECH ST MAGNOLIA DR RANDOLPH ST BIRTHPLACE OF COUNTRY MUSIC CUMBERLAND ST LEE ST BOONE ST PAGE ST CLARK ST CABELA DR LEE HWY END CENTRAL CT WEST ST END CHURCH ST COMMONWEALTH AVE END CORPORATION ST E MARY ST END DIVISION ST FAIRMOUNT AVE 0.13 S FAIRMOUNT AVE DIVISION ST 0.13 S FAIRMOUNT AVE END EDMOND ST GOODSON ST WINSTON ST EDMOND ST WINSTON ST END FALLS BLVD CABELAS DR END FLOYD ST COLLINS ST END HARVEST RD 0.14 N PEBBLE DR CUL DE SAC INDIANA ST GEORGIA ST 0.06 E CITY LIMIT KEYS ST SPRING ST GORDON AVE KINGS MILL PIKE HILLSIDE AVE END MARSHALL RD PENDERGRASS RD PENDERGRASS RD MEADOW DR 0.14 W BELLEAIR LN GARDEN LN NEW HAMPSHIRE AVE BOOHER LN END

7 Appendix B Form U-1 (Rev ) LOCAL ASSISTANCE DIVISION VDOT REQUEST FOR STREET ADDITIONS AND DELETIONS FOR STGREET PAYMENTS SECTION CODE OF VIRGINIA PAGE 2 OF 3 TERMINI R/W PAVEMENT CENTER- FUNC. STREET NAME FROM TO WIDTH WIDTH LANE NUMBER LANE MILES CLASS. ROUTE NUMBER (FEET) (FEET) MILES OF LANES (T&MPD * USE ONLY) NORTH PINECREST LN AUTUMN ST CUL DE SAC PAGE ST OSBORNE ST BRISTOL VIEW DR PENDERGRASS RD MARSHALL RD MARSHALL RD SMOKY MOUNTAIN BLVD CABELAS DR CUL DE SAC SULLINS ALY KING ST GOODE ST TRACY ST BOOHER LN BOOHER RD VEDA DR GATE CITY HWY CUL DE SAC WOODLAND DR 0.25 E LONG CRESCENT DR CUL DE SAC BELLEHAVEN DR TIMBER OAK DR CUL DE SAC BOOHER LN 0.06 MI S NEW HAMPSHIRE TRACY ST BRISTOL VIEW DR WAGNER RD PAGE ST CRESCENT DR 0.05 MI E DIVISION ST 0.04 MI S WALNUT RD OAKVIEW AVE PIEDMONT AVE.06 SW OF PIEDMONT AVE

8 Appendix B Form U-1 (Rev ) LOCAL ASSISTANCE DIVISION VDOT REQUEST FOR STREET ADDillONS AND DELETIONS FOR STGREET PAYMENTS SECTION CODE OF VIRGINIA PAGE 3 OF 3 TERMINI R/W PAVEMENT CENTER- FUNC. STREET NAME FROM TO WIDTH WIDTH LANE NUMBER LANE MILES CLASS. ROUTE NUMBER (FEET) (FEET) MILES OF LANES (T&MPD * USE ONLY) *Council Resolution and Map Attached SIGNED ##7 MUNICIPALJ2FFICIAL DATE //)/,t::: /1-'l e',,... Submit t6: DistricfPoint of Contact in triplicate SIGNED AUTHORIZED VDOT OFFICIAL DATE CLASSIFIED BY T&MPD ENGINEER DATE

9 Meeting Date: April 11, 2017 Department: City Attorney Staff Contact: Randall Eads AGENDA ITEM WORDING: BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Consider First Reading of an Ordinance Conveying Lots 20 and 22 as Described on a Plat Entitled Plat of Lots 20, 21, 22, and 23 The Falls - Phase II to the Industrial Development Authority of Bristol, Virginia. ITEM BACKGROUND: This ordinance will authorize the conveyance of Lots 20 and 22 of The Falls to be conveyed to the IDA and request the IDA to convey the Lots to Interstate Development Partners when all due diligence has been met. PREVIOUS RELEVANT ACTION: The City purchased the parent tracts in 2012 and subdivided the property in City Council approved the plat on March 28, Staff Recommendations: Approve the first reading DOCUMENTATION: Included Not Required X MOTION: I move to approve the first reading of an ordinance to convey Lots 20 and 22 as described on a plat entitled Plat of Lots 20, 21, 22, and 23 The Falls - Phase II to the Industrial Development Authority of Bristol Virginia AGENDA ITEM # Revised 03/10

10 ORDINANCE TO CONVEY LOTS 20AND 22 AS DESCRIBED ON A PLAT ENTITLED "PLAT OF LOTS 20, 21, 22, AND 23 THE FALLS-PHASE II" TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF BRISTOL VIRGINIA WHEREAS, the City of Bristol Virginia (hereinafter "the City") acquired a number of parcels of land located on Lee Highway near Exit 5 of Interstate 81 in the City of Bristol, Virginia; and WHEREAS, the City has partnered with the Industrial Development Authority of Bristol, Virginia and Interstate Development Partners, LLC through a Development Agreement for the development of a retail shopping center, commonly referred to as "The Falls;" and WHEREAS, the City has caused a portion of the property to be subdivided as shown on a plat entitled "Plat of Lots 20, 21, 22, and 23 The Falls-Phase II" which will be recorded in the office of the Clerk of the Circuit Court for the City of Bristol, Virginia prior to the transfer of any lots located therein; and WHEREAS, the City wishes to transfer to the Industrial Development Authority of Bristol, Virginia (hereinafter "the IDA") Lots 20 and 22 as described on the aforementioned plat; and WHEREAS, pursuant to of the Charter of the City of Bristol Virginia, the City expressly waives advertisement and other requirements because this is a transfer of property to be used for economic development. NOW THEREFORE, BE IT ORDAINED by the City Council for the City of Bristol, Virginia that the City shall transfer to the Industrial Development Authority of Bristol Virginia Lots 20 and 22 of that property as will be more particularly described on a survey entitled "Plat of Lots 20, 21, 22, and 23 The Falls-Phase II" to be recorded in the office of the Clerk of the Circuit Court for the City of Bristol, Virginia prior to the transfer of any lots located therein; and BE IT FURTHER ORDAINED that the City requests the Industrial Development Authority of Bristol Virginia accept the property and transfer it to Interstate Development Partners, LLC in accord with the Parties' Development Agreement, at such time as is to be determined at the discretion of the IDA and Interstate. First Reading: April 11, 2017 Second Reading: Adopted:

11

12

13

14 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: April 11, 2017 Department: City Manager Staff Contact: Tabitha Crowder AGENDA ITEM WORDING: Consider Health Insurance Rates. ITEM BACKGROUND: Staff requests approval of the health rates for the City s Health Insurance Benefits with The Local Choice Health Benefits Program for the period of July 1, 2017-June 30, Both the City and School participate in The Local Choice together. Two plans are offered: Key Advantage 250 and Key Advantage Claim costs increased slightly during As a result, insurance premiums will increase by 5% for the new plan year which results in a $125,000 increase if absorbed by the City. Two options were evaluated to reduce the increase to the City: 1. Keep the Key Advantage 250 and Key Advantage 1000 plans. The City funds the minimum share as required for the single subscriber by the plan. The remaining increase would be absorbed by the employee premiums. This results in an annual increase to the City of $24, Change from the Key Advantage 250 to a Key Advantage 500 plan and keep the Key Advantage 1000 plans. This results in an annual savings of $3,500 to the City. The attachment provides a breakdown of the costs per plan. The Local Choice allows for up to two plans to be offered (excluding high deductible). If the City opted to eliminate the Key Advantage 250 for the Key Advantage 500, we would need to coordinate with the Schools to do likewise. In a comparison with other adjacent local governments, most offer the Key Advantage 500 and/or Key Advantage Open enrollment for employees will be held April 17- May 5. PREVIOUS RELEVANT ACTION: N/A STAFF RECOMMENDATIONS: Council discretion DOCUMENTATION: Included X Not Required Revised 03/10

15 Local Choice Health Benefits Program FY17 FY18 Diff Key Adv 250-With Comp Dental Key Adv 500-With Comprehensive Dental Key Adv 500-With Comprehensive Dental Total Total Total City's Share (Expense) Employee's Share Monthly Annual Monthly Annual Monthly Annual Monthly Annual Pay Per Monthly Annual Pay Per Single , , % (19.00) (228.00) 78.72% , % , Single + One 1, , , , % (35.00) (420.00) 63.56% , % , Family 1, , , , % (52.00) (624.00) 70.28% 1, , % , Key Adv 250-With Comp Dental Key Adv 500-With Preventive Dental Only Key Adv 500-With Preventive Dental Only Total Total Total City's Share (Expense) Employee's Share Monthly Annual Monthly Annual Monthly Annual Monthly Annual Pay Per Monthly Annual Pay Per Single , , % (22.00) (264.00) 80.80% , % , Single + One 1, , , , % (41.00) (492.00) 65.39% , % , Family 1, , , , % (59.00) (708.00) 72.65% 1, , % , Key Adv 1000-With Comprehensive Dental Key Adv 1000-With Comprehensive Dental Total Total Total City's Share (Expense) Employee's Share Monthly Annual Monthly Annual Monthly Annual Monthly Annual Pay Per Monthly Annual Pay Per Single , , % % , % , Single + One , , , % % , % , Family 1, , , , % % 1, , % , Key Adv 1000-With Preventive Dental Only Key Adv 1000-With Preventive Dental Only Total Total Total City's Share (Expense) Employee's Share Monthly Annual Monthly Annual Monthly Annual Monthly Annual Pay Per Monthly Annual Pay Per Single , , % % , % Single + One , , , % % , % , Family 1, , , , % % 1, , % , RATES

16 Meeting Date:April 11, 2017 Department: Clerk of Council Staff Contact: Pam Venable AGENDA ITEM WORDING: BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Consider Approval of Minutes: Regular Meeting February 28, 2017 Joint Called Meeting March 6, 2017 Joint Called Meeting March 13, 2017 Regular Meeting March 14, 2017 Regular Meeting March 28, 2017 ITEM BACKGROUND: N/A PREVIOUS RELEVANT ACTION: N/A Staff Recommendations: No action required. DOCUMENTATION: Included x Not Required MOTION: I move to approve all items presented on the consent agenda. Revised 03/10

17 FEBRUARY 28, THE REGULAR MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON FEBRUARY 28, 2017, AT 6:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR ARCHIE HUBBARD, III, J. DOUGLAS FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD. CITY MANAGER, TABITHA CROWDER, AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. Mayor Hartley called for a moment of silence followed by the pledge of allegiance to the flag. A. Mayor s Minute and Council Comments Mayor Hartley announced that the Bristol Chamber of Commerce would take the lead on the Visioning effort of Bristol, Tennessee and Bristol, Virginia. He encouraged residents to attend informational meetings regarding the Challenger baseball league. Council Member Mumpower commented on the need for residents to work together and not participate in negative commentary and name-calling. Council Member Fleenor commented on the poor choices made by former Councils and about rumors. 1. Consider a Resolution Supporting a Grant Application for Funds from the Virginia Department of Housing and Community Development Through the Industrial Revitalization Fund Community Development Block Grant Coordinator, Ms. Lauren Calhoun, reported that the Birthplace of Country Music organization desired to use Industrial Revitalization Fund monies to redevelop the building located beside the BCM museum. Ms. Calhoun pointed out that the item was presented at the February 14, 2017, meeting. She reported that City Attorney, Mr. Randall Eads had reviewed the document and found that the City would not be liable for repayment of funds received. BCM Museum Director, Ms. Jessica Turner, gave an overview of the planned use of any grant funds received. She highlighted the significance of the project to the community and visitors. Mr. Michael Pollard expressed concern about the City being liable to repay funds. City Attorney, Mr. Randall Eads explained measures which would be taken to protect the City from being responsible for repayment of grant funds. Mr. Richard Horner spoke in support of the Resolution. Mr. Matt Bolas expressed support on behalf of the Bristol Chamber of Commerce. Mayor Hartley read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISTOL, VA AUTHORIZING SUBMISSION OF AN APPLICATION TO THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT ON BEHALF OF THE BIRTHPLACE OF COUNTRY MUSIC MUSEUM EXPANSION PROJECT WHEREAS, the City of Bristol, VA is eligible to apply for funding from the Industrial Revitalization Fund of the Virginia Department of Housing and Community Development; and WHEREAS, the Birthplace of Country Music purchased the building adjacent to its Museum, an affiliate of the Smithsonian Institution, for the purpose of expanding event, education, recording, archival, and office spaces; and WHEREAS, the building has sat vacant and is now targeted for redevelopment because of its location in a key area of the City s downtown corridor; and WHEREAS, the project has the capacity to serve as a catalyst for economic development in downtown, the City of Bristol, and the entire region; and WHEREAS the Birthplace of Country Music has secured a total of $1,350,000 in matching funds including $300,000 from Joseph Gregory (dba The Master s Table),

18 96 FEBRUARY 28, 2017 $50,000 from Bristol, VA Industrial Development Authority, $500,000 from the Virginia Tobacco Region Revitalization Commission funds (two grants), $500,000 allocated from the 2017 Virginia Biennial Budget; and additional funds are anticipated from $500,000 pending from the Appalachian Regional Commission and an estimated $1,500,000 in state and federal historic tax credits, and exceeds the required match for this program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCILOF BRISTOL, VIRGINIA: The council does hereby authorize and direct City Manager, Tabitha Crowder to sign and submit appropriate documents for the grant application to the Virginia Department of Housing and Community Development 2017 Industrial Revitalization Fund on behalf of the Birthplace of Country Music s renovation and expansion project, such grant request is to total $600,000. Mayor Hartley entertained a motion to adopt a Resolution supporting a grant application for funds from the Virginia Department of Housing and Community Development through the Industrial Revitalization Fund. Vice Mayor Hubbard made a motion to adopt a Resolution supporting a grant application for funds from the Virginia Department of Housing and Community Development through the Industrial Revitalization Fund. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, and Hartley NAYES: Wingard 2. Consider a Resolution Granting Final Plat Approval for Plat # for The Falls Lots 13A, 18, and 19 City Planner, Ms. Sally Morgan, explained the plat approvals would extend Falls Boulevard to create Lot 13A which is an undevelopable extension of Lot 13, Lot 18 to be used for Aldi grocery store, and Lot 19 to be used for a multi-tenant pylon sign. Mayor Hartley read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISTOL, VIRGINIA APPROVING THE FINAL PLAT # FOR THE FALLS LOTS 13A, 18, AND 19 SECTION 1. The City Council finds that: WHEREAS, the subdivision plat for the Falls development Lots 13A, 18, and 19, including the extension of Falls Boulevard and the creation of Cascade Drive, has been properly submitted to the City and reviewed by City staff, and WHEREAS, the Planning Commission met on January 17, 2017 and approved the preliminary plat, and met on February 21, 2017 and approved the final plat, and WHEREAS, Section requires that the plat of a subdivision be approved and certified by City Council before it can be recorded. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF BRISTOL, VIRGINIA: Section 1. The Council approves and certifies the final plat (Plat # ) for the Falls Lots 13A, 18, and 19 as attached in Exhibit A. Mayor Hartley entertained a motion to adopt a Resolution Granting Final Plat Approval for Plat # for The Falls Lots 13A, 18, and 19. Vice Mayor Hubbard made a motion to adopt a Resolution Granting Final Plat Approval for Plat # for The Falls Lots 13A, 18, and 19. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 3. Consider Second Reading and Adoption of Ordinance to Convey Lot 18 as

19 FEBRUARY 28, Described on a Plat Entitled Plat of Lots 13-A, 18 and 19 of The Falls Phase II and Replat of Easements on Lot 6 The Falls Phase I to the Industrial Development Authority of Bristol, Virginia City Manager, Ms. Tabitha Crowder, pointed out that this was the second reading of the Ordinance and that no changes had been made since the first reading. Mayor Hartley entertained a motion for the second reading of an Ordinance to Convey Lot 18 as Described on a Plat Entitled Plat of Lots 13-A, 18 and 19 of The Falls Phase II and Replat of Easements on Lot 6 The Falls Phase I to the Industrial Development Authority of Bristol, Virginia by caption only. Council Member Mumpower made a motion for the second reading of an Ordinance to Convey Lot 18 as Described on a Plat Entitled Plat of Lots 13-A, 18 and 19 of The Falls Phase II and Replat of Easements on Lot 6 The Falls Phase I to the Industrial Development Authority of Bristol, Virginia by caption only. Motion was seconded by Vice Mayor Hubbard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley Mayor Hartley read the following ordinance by caption only: ORDINANCE TO CONVEY LOT 18 AS WILL BE MORE PARTICULARLY DESCRIBED ON A PLAT ENTITLED PLAT OF LOTS 13-A, 18, AND 19 OF THE FALLS-PHASE II AND REPLAT OF EASEMENTS ON LOT 6 THE FALLS-PHASE I TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF BRISTOL VIRGINIA WHEREAS, the City of Bristol Virginia (hereinafter the City ) acquired a number of parcels of land located on Lee Highway near Exit 5 of Interstate 81 in the City of Bristol, Virginia; and WHEREAS, the City has partnered with the Industrial Development Authority of Bristol, Virginia and Interstate Development Partners, LLC through a Development Agreement for the development of a retail shopping center, commonly referred to as The Falls; and WHEREAS, the City has caused a portion of the property to be subdivided as is more particularly shown on a plat entitled Plat of Lots 13-A, 18 and 19 The Falls-Phase II and Replat of Easements on Lot 6 The Falls-Phase I which, upon final approval, will be recorded in the office of the Clerk of the Circuit Court for the City of Bristol Virginia prior to the transfer of any lots located therein; and WHEREAS, the City wishes to transfer to the Industrial Development Authority of Bristol Virginia (hereinafter the IDA ) Lot 18 as more particularly described on the aforementioned plat; and WHEREAS, pursuant to of the Charter of the City of Bristol Virginia, the City expressly waives advertisement and other requirements because this is a transfer of property to be used for economic development. NOW THEREFORE, BE IT ORDAINED by the City Council for the City of Bristol Virginia that the City shall transfer to the Industrial Development Authority of Bristol Virginia Lot 18 of that property as is more particularly described on a survey entitled Plat of Lots 13-A, 18 and 19 The Falls-Phase II and Replat of Easements on Lot 6 The Falls-Phase I to be recorded in the office of the Clerk of the Circuit Court for the City of Bristol Virginia prior to the transfer of any lots located therein; and BE IT FURTHER ORDAINED that the City requests the Industrial Development Authority of Bristol Virginia accept the property and transfer it to Interstate Development Partners, LLC in accord with the Parties Development Agreement, at such time as is to be determined at the discretion of the IDA and Interstate. First Reading: February 14, 2017 Second Reading: February 28, 2017 Adopted: February 28, 2017 Mayor Hartley entertained a motion for the adoption of an Ordinance to Convey

20 98 FEBRUARY 28, 2017 Lot 18 as Described on a Plat Entitled Plat of Lots 13-A, 18 and 19 of The Falls Phase II and Replat of Easements on Lot 6 The Falls Phase I to the Industrial Development Authority of Bristol, Virginia. Vice Mayor Hubbard made a motion for the adoption of an Ordinance to Convey Lot 18 as Described on a Plat Entitled Plat of Lots 13-A, 18 and 19 of The Falls Phase II and Replat of Easements on Lot 6 The Falls Phase I to the Industrial Development Authority of Bristol, Virginia, by caption only. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 4. Presentation Concerning Virginia s Industrial Advancement Alliance Corridor) Executive Director, Mr. Joshua Lewis, provided an update on Virginia s acorridor Organization. He pointed out that the focus of the organization was regional economic development, achieved through pooled resources. He explained that participating localities self-assessed and contributed per capita. 5. Consider a Revised and Restated Agreement with Interstate Development Partners, LLC concerning The Falls City Attorney, Mr. Randall Eads, proposed a revised agreement with Interstate Development Partners, LLC. He advised that the changes would eliminate the City s responsibility for providing site prep. He explained that the revised and restated agreement would shift the site prep to Interstate Development Partners, LLC. Ms. Elizabeth Foran commented on the need for the opinions of developers other than Interstate Development Partners, LLC. Mayor Hartley entertained a motion to consider a revised and restated agreement with Interstate Development Partners, LLC concerning The Falls. Council Member Fleenor inquired about the original agreement with Interstate Development Partners, LLC. City Attorney, Mr. Randall Eads explained how the original agreement was entered into and the process for obtaining the services of Interstate Development Partners, LLC. Vice Mayor Hubbard made a motion to consider a revised and restated agreement with Interstate Development Partners, LLC concerning The Falls and to give the Mayor the authority to enter in to the agreement. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley NAYES: Fleenor 6. Consider Councilmanic Appointment, Farmers Market and Planning Commission Council Member Fleenor made a motion to appoint Council Member Kevin Wingard to the Planning Commission and himself to the Farmers Market Board. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 7. Locality Comparison Concerning Information Technology and Human Resources Information Technology Manager, Mr. Rick Belcher, presented an overview of the IT department operations. He stated the bulk of responsibilities of the IT department were systems administration, technical support, system analysis, network infrastructure, telecomm, and security. Mr. Belcher noted that the department consisted of two (2) employees. He pointed out that the City s IT salary scale, budget amount, and number of employees were each lower than other localities. Human Resources Director, Ms. Trish Henderson, gave an overview of the Human Resource department. Ms. Henderson pointed out that HR was responsible for best practices and compliance in the following areas: benefits administration, policies and

21 FEBRUARY 28, procedures, recruitment and employment, risk management, vehicles and equipment, and consulting with employees. Ms. Henderson pointed out that Bristol had the largest number of full-time employees and the smallest HR department budget. 8. Clear Creek Residential Property City Manager, Ms. Tabitha Crowder, gave an overview of City-owned residential property at the Clear Creek Golf Club. Ms. Crowder reported that currently there were lots available for residential development. B. Matters to be Presented by Members of the Public Non-Agenda Items Mr. Michael Pollard commented on the IT budget, solid waste collection, and IDA fund transfers. Bristol Virginia School Superintendent, Dr. Keith Perrigan, announced that several Virginia Middle School students were currently participants in a program known as the genius hour. Ms. Nancy Marney commented on tough decisions that Council Members faced. Chamber of Commerce President and CEO, Ms. Beth Rinehart, thanked Mayor Hartley and Council Members for their willingness to participate in the visioning process for Bristol and for their support of the BCM. Ms. Rachel Gibson asked Council members to consider live-streaming City Council meetings. C. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

22 100 MARCH 6, 2017 A JOINT CALLED MEETING OF THE BRISTOL VIRGINIA CITY COUNCIL AND THE BRISTOL, TENNESSEE CITY COUNCIL WAS HELD ON MARCH 6, 2017, AT 12:00 NOON AT 36 MOORE STREET BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. VICE MAYOR ARCHIE HUBBARD, III, WAS PRESENT. ALSO PRESENT WAS CITY MANAGER, TABITHA CROWDER. COUNCIL MEMBERS DOUG FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD WERE ABSENT. ALSO PRESENT WERE BRISTOL, TENNESSEE MAYOR, CHAD KEENE, VICE MAYOR, JACK YOUNG, COUNCIL MEMBER MARGARET FEIERABEND, COUNCIL MEMBER LEA POWERS, AND CITY MANAGER, BILL SORAH. COUNCIL MEMBER MICHELLE REUNING WAS ABSENT. 1. Call to Order Mayor Hartley and Mayor Keen called the meeting to order stating that the purpose of the Joint Called Meeting was to attend a presentation provided by Believe in Bristol. 2. Presentation by Believe in Bristol Interim Executive Director, Ms. Maggie Bishop and Believe in Bristol Board President, Kathryn Cole, gave a presentation regarding the operations of the Believe in Bristol organization. Ms. Cole stated that the organization s mission was to strengthen and facilitate the growth of downtown. Ms. Bishop gave an overview of the Main Street Approach, which is the method used by Believe in Bristol to promote downtown growth. There was no action taken by Council. 3. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

23 MARCH 13, A JOINT CALLED MEETING OF THE BRISTOL VIRGINIA CITY COUNCIL AND THE PLANNING COMMISSION WAS HELD ON MARCH 13, 2017, AT 6:00 P.M. IN THE COUNCIL CHAMBERS, 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. VICE MAYOR ARCHIE HUBBARD, III, AND COUNCIL MEMBER KEVIN WINGARD WERE PRESENT. ALSO PRESENT WERE CITY MANAGER, TABITHA CROWDER AND CITY PLANNER, SALLY MORGAN. COUNCIL MEMBERS J. DOUGLAS FLEENOR AND KEVIN MUMPOWER WERE ABSENT. PLANNING COMMISSION MEMBERS PRESENT WERE CHAIRMAN MICHAEL POLLARD, VICE CHAIRMAN MARK ESPOSITO, COMMISSION MEMBERS TODD BUCHANAN, KEVIN CORBETT, JORDAN PENNINGTON, AND BILL RAETTIG. 1. Call to Order Vice Mayor Hubbard called the meeting to order stating that the purpose for the Joint Called Meeting was for an overview of the Comprehensive Plan for the City. Chairman Pollard called the meeting to order for the Planning Commission. 2. Discussion City Manager, Ms. Tabitha Crowder, advised that the process of compiling the Comprehensive Plan had been ongoing for two (2) years. She continued by stating that in the beginning, an advisory committee was formed and that numerous meetings had been held. She added that the public was invited to the meetings and to participate in the process. City Planner, Ms. Sally Morgan, gave an overview of the Comprehensive Plan, pointing out key areas of interest. She gave a brief overview of the community profile; vision of the City; land use and development plans; Bob Morrison Boulevard and downtown sub-area plans; transportation and mobility plans; parks and environmental features plan; community facilities and infrastructure; and the implementation of the plan. She also pointed out that the purpose of a Comprehensive Plan was to be used as a guide for land use and development over the next ten to twenty (10 to 20) years. Council Member Wingard asked if the residents that worked on the plan could stay involved in the ongoing process as changes or needs arose. Ms. Morgan advised that they could, if they so desire. City Manager, Ms. Tabitha Crowder, pointed out that during the VDOT Smart Scale application process, the City was asked if the request was in the City s Comprehensive Plan. Mayor Hartley stated that the plan should be reviewed every year. Chairman Pollard stated that an annual review should be done, and that a thorough review of the plan should be done every three to five (3 to 5) years. Council Member Wingard suggested that ideas be presented to the City Planner and that a committee be formed to review new ideas and requests and present their recommendations to City Council. Mayor Hartley stated that the Comprehensive Plan should be a living document. City Planner, Ms. Sally Morgan, advised that the Comprehensive Plan would be on the next Planning Commission Agenda for approval and recommendation. No action was taken by City Council Members or Planning Commission Members. 3. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

24 102 MARCH 14, 2017 THE REGULAR MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON MARCH 14, 2017, AT 6:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR ARCHIE HUBBARD, III, J. DOUGLAS FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD. CITY MANAGER, TABITHA CROWDER AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. Mayor Hartley called for a moment of silence followed by the pledge of allegiance to the flag. A. Mayor s Minute and Council Comments Mayor Hartley encouraged residents to check the City website for vacancies on board and commissions. Mayor Hartley expressed appreciation for employees that recently received service award recognition. 1. Public Hearing Regarding an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium Executive Director, Ms. Marty Holliday, reported that the item presented was a reauthorization of the current New River/Mount Rogers Workforce Development Area consortium agreement. She explained that language had been changed to account for changes to the Workforce Innovation and Opportunity Act. Ms. Holliday gave an overview of the operations of the New River/Mount Rogers Workforce Development Area Consortium. Mayor Hartley declared the public hearing open for discussion. There was no public comment made. Mayor Hartley declared the public hearing closed. 2. Consider first reading of an Ordinance to authorize an agreement with the New River/Mount Rogers Workforce Development Area Consortium Mayor Hartley entertained a motion for the first reading of an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium. Vice Mayor Hubbard made a motion for the first reading of an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley Mayor Hartley read the following ordinance: AN ORDINANCE REFORMING, AMENDING, AND RE-ESTABLISHING THE WORKFORCE INVESTMENT AREA CONSORTIUM AS THE WORKFORCE DEVELOPMENT AREA CONSORTIUM, A JOINT ENTITY BETWEEN THE COUNTIES OF BLAND, CARROLL, FLOYD, GILES, GRAYSON, MONTGOMERY, PULASKI, SMYTH, WASHINGTON, AND WYTHE AND THE CITIES OF BRISTOL, GALAX, AND RADFORD, VIRGINIA AND BESTOWING ON SUCH ENTITY ALL POWERS NECESSARY AND PROPER FOR THE PERFOMANCE OF ITS DUTIES UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WHEREAS, the Workforce Innovation and Opportunity Act (Public Law , Title 1, Subtitle B, Chapter 2, Section 106) (hereinafter the "Act"), updates and amends previous federal law, providing federal funding to states for the delivery of workforce training and other services; and WHEREAS, the Act permits the governor to designate local workforce development areas to deliver workforce development services within the state; and WHEREAS, Va. Code provides that local governments may enter into agreements for the joint or cooperative exercise of any power, privilege or authority which each is capable of exercising individually; and

25 MARCH 14, WHEREAS, the Member Jurisdictions have formed a joint entity under Va. Code , designated as the New River/Mount Rogers Workforce Investment Area Consortium (the "Consortium") and recognized as Virginia's Area II Local Workforce Development Area, to facilitate the delivery and oversight of workforce services in a manner that ensures accountability to the governing bodies of the Member Jurisdictions; and WHEREAS, the Member Jurisdictions wish to continue to jointly perform the responsibilities prescribed for them under the Act; and WHEREAS, the Member Jurisdictions wish to enter into an amended and updated Consortium Agreement to account for the changes in federal law and to increase flexibility of the Consortium in serving the local Workforce Development Area. NOW THEREFORE, the City Council of Bristol, Virginia 1. Approves entering into the New River/Mount Rogers Workforce Development Area Consortium Agreement (the Agreement ) which is attached hereto and made a part of this Ordinance; and 2. Authorizes the Mayor to execute the Agreement on behalf of the City Council. This ordinance shall be effective immediately. First Reading: March 14, 2017 Second Reading: Adoption: 3. Consider Subordinating Deed of Trust for Bristol Brewery City Attorney, Mr. Randall Eads, reported that Bristol Brewery had requested that their deed of trust be subordinated to allow the brewery to obtain a loan. Vice Mayor Hubbard made a motion to table the item. Motion was seconded by Council Member Fleenor and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 4. Executive Session Mayor Hartley entertained a motion to enter into Executive Session pursuant to A.1, Code of Virginia 1950, as amended for the discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and to invite the candidate in (Personnel). Vice Mayor Hubbard made the motion to enter into Executive Session pursuant to A.1, Code of Virginia 1950, as amended for the discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and to invite the candidate in (Personnel). Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 5. Certify Executive Session Following the Executive Session, by roll call vote, Council Members certified that only business matters lawfully exempted from open meeting requirements and specified in the motion to convene the Executive Session were discussed. AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 6. Consider Granting Consent to the City Manager s Request to Employ a Chief Financial Officer City Manager, Ms. Tabitha Crowder, requested consent to employ Ms. Tamrya

26 104 MARCH 14, 2017 Spradlin as the City s Chief Financial Officer. Vice Mayor Hubbard made a motion to grant consent to the City Manager s request to employ a Chief Financial Officer. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 7.1. Consider Approval of Minutes: Regular Meeting January 24, 2017 Called Meeting January 28, Board Appointments New River/Mount Rogers Workforce Development Area Consortium Board - Kevin Mumpower, Tabitha Crowder, Alternate 7.3 Consider a Street Closure Request for the Half and Half Marathon April 8, 2017 Michael Pollard commented on the need to track the cost, if any, of closing City streets for events. Mayor Hartley entertained a motion to approve consent agenda items 7.1 through 7.3 as presented. Vice Mayor Hubbard made a motion to approve consent agenda items 7.1 through 7.3 as presented. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Wingard, and Hartley ABSTAIN: Mumpower 8. Live Streaming of Council Meetings Discussion Council Member Wingard suggested that City Council livestream meetings. City Manager, Ms. Tabitha Crowder stated that she would look into the matter and report to Council any cost, equipment, and software that may be needed to livestream meetings. A brief discussion ensued. B. Matters to be Presented by Members of the Public Non-Agenda Items Ms. Rachel Gibson commented on budget cuts. C. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

27 MARCH 28, THE REGULAR MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON MARCH 28, 2017, AT 6:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR ARCHIE HUBBARD, III, KEVIN MUMPOWER, AND KEVIN WINGARD. CITY MANAGER, TABITHA CROWDER AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. COUNCIL MEMBER J. DOUGLAS FLEENOR WAS ABSENT. A. Display by Bristol, Virginia Public Schools City Hall Foyer Mayor Hartley called for a moment of silence followed by the pledge of allegiance to the flag. City Attorney, Mr. Randall Eads, made a request to add an item to enter into Executive Session pursuant to A.7, Code of Virginia 1950, as amended for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (legal counsel). Vice Mayor Hubbard made a motion to add an item to enter into Executive Session pursuant to A.7, Code of Virginia 1950, as amended for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (legal counsel). Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor B. Mayor s Minute and Council Comments Mayor Hartley encouraged residents to check the City website for vacancies on board and commissions. Mayor Hartley advised that the Historic District Preservation Awards Committee was accepting nominations. Vice Mayor Hubbard and Council Member Mumpower commended the schools on the displays in the City Hall lobby. 1. Presentation Concerning Bristol Virginia Public Schools FY18 Budget. Superintendent, Dr. Keith Perrigan, presented the Bristol, Virginia Public Schools FY18 Budget. Dr. Perrigan reported that the total FY17-18 proposed budget had an increase of five hundred thirty-three thousand, seventy-two dollars ($533,072). The total request for City funding was ten million, one hundred thirty-five thousand, one hundred twenty-three dollars ($10,135,123), an increase of one hundred fifty-two thousand, four hundred seventy-nine dollars ($152,479). Vice Mayor Hubbard inquired about the cost of insurance premiums and the possibility of consolidating schools. Council Member Mumpower commented on the capacities of City schools and challenged Dr. Perrigan to be creative when cutting costs in the schools. Dr. Perrigan stated that the matters should be discussed by City Council and the School Board during a joint meeting. 2. Consider Second Reading and Adoption of an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium City Manager, Ms. Tabitha Crowder reported that there had been no changes to the Ordinance since the first reading on March 14, Mayor Hartley entertained a motion for the second reading of an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium by caption only. Vice Mayor Hubbard made a motion for the second reading of an Ordinance to Authorize an Agreement with the New River/Mount Rogers Workforce Development Area Consortium by caption only. Motion was seconded by Council Member Wingard and carried by the following votes:

28 106 MARCH 28, 2017 AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor Mayor Hartley read the following ordinance by caption only: AN ORDINANCE REFORMING, AMENDING, AND RE-ESTABLISHING THE WORKFORCE INVESTMENT AREA CONSORTIUM AS THE WORKFORCE DEVELOPMENT AREA CONSORTIUM, A JOINT ENTITY BETWEEN THE COUNTIES OF BLAND, CARROLL, FLOYD, GILES, GRAYSON, MONTGOMERY, PULASKI, SMYTH, WASHINGTON, AND WYTHE AND THE CITIES OF BRISTOL, GALAX, AND RADFORD, VIRGINIA AND BESTOWING ON SUCH ENTITY ALL POWERS NECESSARY AND PROPER FOR THE PERFOMANCE OF ITS DUTIES UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WHEREAS, the Workforce Innovation and Opportunity Act (Public Law , Title 1, Subtitle B, Chapter 2, Section 106) (hereinafter the "Act"), updates and amends previous federal law, providing federal funding to states for the delivery of workforce training and other services; and WHEREAS, the Act permits the governor to designate local workforce development areas to deliver workforce development services within the state; and WHEREAS, Va. Code provides that local governments may enter into agreements for the joint or cooperative exercise of any power, privilege or authority which each is capable of exercising individually; and WHEREAS, the Member Jurisdictions have formed a joint entity under Va. Code , designated as the New River/Mount Rogers Workforce Investment Area Consortium (the "Consortium") and recognized as Virginia's Area II Local Workforce Development Area, to facilitate the delivery and oversight of workforce services in a manner that ensures accountability to the governing bodies of the Member Jurisdictions; and WHEREAS, the Member Jurisdictions wish to continue to jointly perform the responsibilities prescribed for them under the Act; and WHEREAS, the Member Jurisdictions wish to enter into an amended and updated Consortium Agreement to account for the changes in federal law and to increase flexibility of the Consortium in serving the local Workforce Development Area. NOW THEREFORE, the City Council of Bristol, Virginia 1. Approves entering into the New River/Mount Rogers Workforce Development Area Consortium Agreement (the Agreement ) which is attached hereto and made a part of this Ordinance; and 2. Authorizes the Mayor to execute the Agreement on behalf of the City Council. This ordinance shall be effective immediately. First Reading: March 14, 2017 Second Reading: March 28, 2017 Adoption: March 28, 2017 Mayor Hartley entertained a motion to adopt an ordinance to authorize an agreement with the New River/Mount Rogers Workforce Development Area Consortium. Vice Mayor Hubbard made a motion to adopt an ordinance to authorize an agreement with the New River/Mount Rogers Workforce Development Area Consortium. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor

29 MARCH 28, Consider a resolution granting final plat approval for The Falls Lots 20, 21, 22, and 23 City Planner, Ms. Sally Morgan, reported that the Planning Commission had approved the preliminary plats on March 20, Mayor Hartley read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISTOL, VIRGINIA APPROVING THE FINAL PLAT # FOR THE FALLS LOTS 20, 21, 22,and 23 WHEREAS, the subdivision plat for the Falls development Lots 20, 21, 22, and 23 has been properly submitted to the City and reviewed by City staff, and WHEREAS, the Planning Commission met on March 20, 2017 and approved the preliminary plat and the final plat, and WHEREAS, Section requires that the plat of a subdivision be approved and certified by City Council before it can be recorded. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF BRISTOL, VIRGINIA: The Council approves and certifies the final plat (Plat # ) for The Falls Lots 20, 21, 22, and 23 as attached in Exhibit A1, A2, and A3. Mayor Hartley entertained a motion to adopt a resolution approving the final plat # for The Falls Lots 20, 21, 22, and 23. Council Member Mumpower made a motion to adopt a resolution approving the final plat # for The Falls Lots 20, 21, 22, and 23. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor 4. Consider a Resolution to Approve the City of Bristol, VA Comprehensive Plan City Planner, Ms. Sally Morgan, reported that the public hearing regarding the Comprehensive Plan was held on January 24, 2017, and that no changes had been made. Mayor Hartley read the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISTOL, VIRGINIA ADOPTING THE CITY OF BRISTOL, VIRGINIA COMPREHENSIVE PLAN WHEREAS, the Code of Virginia Section requires that all localities adopt a Comprehensive Plan to guide future growth and development, and the plan shall be reviewed periodically and kept up-to-date as prescribed by Section ; and WHEREAS, the City of Bristol s last Comprehensive Plan was adopted by the City Council in 2002; and WHEREAS, an evaluation and appraisal report was done in 2013 that concluded that the City needed a fully updated new Comprehensive Plan; and WHEREAS, the City Council and Planning Commission began the process of developing a new Comprehensive Plan in 2015 through the work of a citizen-based Comprehensive Plan Advisory Committee and a planning consultant; and WHEREAS, a series of public input opportunities were conducted through community meetings, on-line survey, and open houses, and a draft Comprehensive Plan document has been available for public review since early October 2016; and WHEREAS, a joint public hearing was properly advertised and held in accordance with Virginia Code , as amended; and

30 108 MARCH 28, 2017 WHEREAS, at its regular meeting on March 20, 2017, the Planning Commission recommended the adoption of the City of Bristol, Virginia Comprehensive Plan. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF BRISTOL, VIRGINIA: The City Council adopts the City of Bristol, Virginia Comprehensive Plan (as presented in the draft dated November 28, 2016 to be re-dated March 28, 2017). Mayor Hartley entertained a motion to adopt a resolution approving the City of Bristol, Virginia Comprehensive Plan. Council Member Wingard made the motion to adopt a resolution approving the City of Bristol, Virginia Comprehensive Plan. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor Council Member Mumpower suggested that City staff identify the top priorities and update the plan each calendar year. City Manager, Ms. Tabitha Crowder thanked Ms. Morgan for her work on the plan. Mayor Hartley thanked the residents for their input during the process. He also stated that the plan should be a living document that is evaluated regularly and put into action. 5. Consider Subordinating Deed of Trust for Bristol Brewery City Attorney, Mr. Randall Eads, reported that Bristol Brewery had requested that their deed of trust be subordinated to allow the brewery to obtain a loan. He added that any outstanding debt owed to the City of Bristol, Virginia would be paid prior to subordinating the deed of trust to Bank of Tennessee. Council Member Mumpower made a motion to subordinate the deed of trust for Bristol Brewery. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor 6. Approval of Minutes: Called Meeting February 7, 2017 Regular Meeting February 14, 2017 Joint Called Meeting February 21, 2017 Mayor Hartley entertained a motion to approve the minutes as presented. Vice Mayor Hubbard made a motion to approve the minutes as presented. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor C. Live Streaming of Council Meetings Discussion IT Director, Mr. Rick Belcher, reported that he had tested different vehicles to livestream City Council meetings. He stated that YouTube was a viable option. He added that an additional monitor would be needed and would be the only cost to the City, at this time. City Manager, Ms. Tabitha Crowder reported that livestreaming would be tested, and in place, for the two (2) City Council meetings in April. A brief discussion ensued. D. Mendota Trail City Attorney, Mr. Randall Eads, reported that landowners with property near the proposed Mendota Trail had contacted him regarding the property. The property owners

31 MARCH 28, requested that the City make an effort to regain the land previously donated to the Mountain Heritage organization. Mr. Eads advised that the City not pursue the reversionary clause at this time, as the amount of time which had passed was not sufficient to develop the trail. E. Matters to be presented by the public No public comment was made. F. Executive Session Mayor Hartley entertained a motion to enter into Executive Session pursuant to A.7, Code of Virginia 1950, as amended for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (legal counsel). Vice Mayor Hubbard made a motion to enter into Executive Session pursuant to A.7, Code of Virginia 1950, as amended for consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (legal counsel). Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor G. Certify Executive Session Following the Executive Session, by roll call vote, Council Members certified that only business matters lawfully exempted from open meeting requirements and specified in the motion to convene the Executive Session were discussed. AYES: Hubbard, Mumpower, Wingard, and Hartley ABSENT: Fleenor H. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

32 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: April 11, 2017 Department: Development and Planning Staff Contact: Jay Detrick AGENDA ITEM WORDING: Consider a Street Closure Request for Quaker Steak and Lube Bike Nights. ITEM BACKGROUND: Quaker Steak and Lube has requested that the above streets be closed on May 4, June 1, July 6, August 3, September 7, and October for its annual Bike Night events of The events will take place from 7:00 to 10:00 but it will be necessary to close the streets beginning at 4:00 to allow time for setup. The streets will be reopened by approximately 11:00 PM. In 2016, the six bike nights cost the City an additional $1, in overtime labor. PREVIOUS RELEVANT ACTION: City Council has approved the requests for Bike Night closures in previous years. Staff Recommendations: Quaker Steak and Lube has submitted all the required documentation so therefore staff recommends the approval of this request. DOCUMENTATION: Included _X Not Required MOTION: I move to approve all items presented on the consent agenda.

33