OFFICIAL PROCEEDINGS OF THE ALPENA COUNTY ROAD COMMISSION

Transcription

1 OFFICIAL PROCEEDINGS OF THE ALPENA COUNTY ROAD COMMISSION The Board of County Road Commissioners of the County of Alpena met in regular session on the above date. The meeting was called to order by the Chairman, Tom Heise, at 3:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. ROLL CALL Present: Commissioners Heise, Spaulding, and Lucas. Absent: None. Staff present: Curt Gonyea, Superintendent; Julia Patterson, Finance Director/Board Secretary; Jim Florip, Road Commission Attorney. Others Present: Ken Lobert, Ossineke Township Supervisor. AGENDA Moved by Spaulding, seconded by Lucas, to adopt the agenda as presented. MINUTES Moved by Lucas, seconded by Spaulding, to approve the minutes of the regular meeting of January 8, 2019 and the special meeting of January 31, There were no communications. COMMUNICATIONS CITIZENS APPEARING BEFORE THE BOARD Dennis Dorr, 135 Outer Drive, Alpena appeared before the Board to ask for an update on Burk s Manor Subdivision. MANAGING DIRECTOR REPORT Managing Director Larry Orcutt had sent a report in his absence on the following: Advertised for bids for a replacement motor grader with a bid opening on February 15 th. Advertised for bids for a tandem axle cab and chassis and a single axle cab and chassis truck with bid opening on February 14 th. Received a quote for equipment for the tandem axle and single axle truck above from Truck and Trailer Specialties. Equipment can be purchased through the MiDeal purchasing program without bidding. Total cost is $92, for the tandem and $103, for the single axle. Annual bids for materials will be open on February 14 th. Prices are used to estimate costs for projects for the year, includes Township cost share items such as graveling, sealcoating and dust control.

2 Page 2 COUNTY ROAD REPORT The Superintendent presented the County Road Report for the period December 31, 2018, through January 27, DECEMBER FINANCIAL REPORT The Finance Director presented the Cash/Cash Equivalents Financial Report for the month ended December 31, Moved by Spaulding, seconded by Lucas, that all reports become a part of the minutes. JANUARY 2019 BILLS Moved by Spaulding, seconded by Lucas, to approve the January 2019 bills in the amount of $387, Motion carried unanimously. PURCHASES Moved by Spaulding, seconded by Lucas, to approve the following purchases in the amount of $134,586.63: Item PO/Inv. Date Description Amount /8/19 Alpena Auto Electric, Inc., Three (3) Alternators at $ each for Trucks #87, #89, and #91. $ /23/19 Alpena Diesel Service, Inc., rear brake drums and seal for Truck #080. $1, /28/19 Alpena Diesel Service, Inc., EGR for Truck #080. $1, /31/19 Alpena News, classifies ads for annual materials, janitorial services, and two trucks. $ /9/19 Alpena Oil Co., 2,600 gallons nolead gas at $1.469/ gallon $3, /23/19 Alpena Oil Co., 1,151 gallons nolead gas at $ / gallon. $1, /24/19 Alpena Oil Co., 10,501 gallons winter blend fuel at $2.039/ gallon. $21, /16/19 Cogitate Inc., PFA Highway quarterly software support. $1, /2/19 D & B Heat Transfer Products, Inc., new radiator for Truck #093. $ /16/19 Environmental & Asbestos Services, Inc., asbestos survey and test samples for Bagley Street Bridge. $1, P /7/19 Fastenal Company, 119 feet of chain at $3.99/foot and misc. supplies. $ /19/18 Flint New Holland, Inc., Two (2) New Holland Powerstar 90 Tractors with cab at $47, each. $94, P /31/19 Michigan Truck Spring, new spring sets for Truck #084. $1, /22/19 Northern Energy, Inc., for 190 pounds of ulti plx grease at $2.71/ pound. $ BSO /9/19 Truck & Trailer Specialties, Inc., oil shut down block for Truck #089 for $385.10; Hitch cylinder for Truck #052 for $307.43; Two (2) battery disconnects at $56.74 each for stock; Recovery straps for #014 at $165.20; Wing Bracket for #244 at $100.45; and misc. LED bulbs for stock for $ $1, BSO5168 1/24/19 Truck & Trailer Specialties, Inc., oil shut down block for Trucks #086 and Truck #088 at $ each. $ /14/19 Weller Truck Parts, Steering Gear for Truck #088. $1, TOTAL PURCHASES $134, CONTRACT PAYMENTS

3 Page 3 Moved by Lucas, seconded by Spaulding, to approve the following contract payments in the amount of $11,314.37: Item PO/Inv Date Description Amount x 12/31/18 Gillard, Bauer, Mazrum, Florip, Smigelski & Gulden, 2018 legal services In excess of retainer. $5, /31/18 R.S. Scott Associates, Inc., services to re design for part width construction for the Survey and Design of LBP bridge replacement for Werth Road over Mud Creek Bridge. $4, /31/18 R.S. Scott Associates, Inc., engineering design services for the replacement of a Local Road Bridge on Ossineke Road over Devil's River. $1, TOTAL CONTRACT PAYMENTS $11, LAKEWOOD DRIVE/GRAND LAKE DESIGN PROPOSALS Moved by Spaulding, seconded by Lucas, to accept the proposal submitted by Huron Engineering to perform the survey and design of Lakewood Drive/Grand Lake Road reconstruction for a not-toexceed fee of $7,700. TRUCK EQUIPMENT A quotation, dated January 22, 2019, was received from Truck and Trailer Specialties of Boyne Falls for the equipment packages based on MiDeal purchasing contract, in the amount of $92, for a tandem axle truck, and $103, for the single axle truck. Moved by Lucas, seconded by Spaulding, to accept the quotation submitted from Truck and Trailer Specialties of Boyne Falls. COMMISSIONERS COMMENTS Commissioner Spaulding and Commissioner Lucas commended the crew on the excellent job of snow removal on the roads and allowing safe travel for the motoring public. ALPENA COUNTY FRENCH ROAD OVERLAY PROJECT MDOT CONTRACT NO JOB NO CON CONTROL SECTION EDD RESOLUTION Moved by Commissioner Lucas, and seconded by Commissioner Spaulding that Thomas Heise, Chairman, and Julia Patterson, Board Secretary, are hereby authorized to sign the contract between the Michigan Department of Transportation and the Board of County Road Commissioners of the County of Alpena, Michigan, for the following described project: Hot mix asphalt resurfacing work along French Road from approximately 0.5 miles south of Bloom Road northerly to Lacomb Road; including aggregate shoulder

4 Page 4 and permanent pavement marking work; and all together with necessary related work. Carried by a vote as follows: Ayes: Commissioners Heise, Spaulding and Lucas Nays: None COUNTY ROAD ASSOCIATION OF MICHIGAN BOARD OF DIRECTORS BALLOT Moved by Spaulding, seconded by Lucas, to cast a vote for Larry Orcutt, Alpena County, Northern Michigan Association of Road Commissions, as a candidate to serve on the Board of Directors of the County Road Association of Michigan. Motion carried unanimously. RESOLUTIONS MICHIGAN DEPARTMENT OF TRANSPORTATION BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF ALPENA FORM 2008E Moved by Commissioner Spaulding and seconded by Commissioner Lucas to approve the Act 51 mileage certification increase in mileage on Elden Drive, T30NR8E Sec 4, by 163 to match actual length of road, and increased also Rouleau Road, west of Indian Reserve Road, T30NR7E Sec 23,26, by 0.10 Miles to match actual length of road. Carried by a vote as follows: Ayes: Commissioners Heise, Spaulding, and Lucas. Nays: None. Absent: None COUNTY-WIDE AND URBAN-AREA MILEAGE ANNUAL CERTIFICATION Moved by Commissioner Lucas, supported by Commissioner Spaulding, to adopt the following resolution: In accordance with the provisions of Act 51, Public Acts of 1951, as amended, the Board of County Road Commissioners of Alpena County, Michigan, does hereby certify to the Michigan Department of Transportation that, as of December 31, 2018, the Alpena County Road System included miles in the County-Wide Primary Road System, of which miles are Urban Primary Roads, and included miles in the County-Wide Local Road System, of which miles are Urban Local Roads; and does further certify that said County-Wide Primary and Local Road Systems are under the jurisdiction of the Alpena County Road Commission and are normally open to automobile traffic during the months of May through October. Motion carried by vote as follows: Ayes: Nays: Absent: Commissioners Heise, Spaulding, and Lucas None None NEXT MEETING DATE

5 Page 5 Moved by Spaulding, seconded by Lucas to schedule a special meeting on Tuesday, February 19, 2019 at 3:00 p.m. in the lower level of the Alpena County Road Commission. ADJOURNMENT There being no further business to come before the Board, the Chairman declared the meeting adjourned at 3:45 p.m. Julia G. Patterson, Board Secretary Thomas J. Heise, Chairman