ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018

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1 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 The St. Clair County Commission met in regular session on April 24, 2018 in the County Commission Chambers of the St. Clair County Courthouse in Pell City, Alabama. Members Present: Members Absent: Others Present: Paul Manning, Chairman Jeff Brown, Commissioner District One Ricky Parker, Commissioner District Two Tommy Bowers, Commissioner District Three Jimmy Roberts, Commissioner District Four None Laura Lawley, Administrator Donna Wood, CFO Dan Dahlke, Engineer Gary Hanner, St. Clair Times James E. Hill, III, County Attorney Bill Ellison, Visitor Don Smith, EDC Executive Director CALL TO ORDER The Chairman declared a quorum present at 9:07 a.m. and called the meeting to order. APPROVAL OF AGENDA On a motion by Commissioner Brown, seconded by Commissioner Bowers, with all voting aye, it was RESOLVED, that the Agenda be approved as presented. APPROVAL OF MINUTES On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the minutes of regular meeting of April 10, 2018 and Special Called Meeting of April 19, 2018 be approved. ENGINEER S REPORT The first item of the Engineer s report was an informational item on the road crews. The next item was to discuss the storm debris from March 19, The Engineer recommended that the county go ahead and give contractor Notice to Proceed that we have through the ACCA bid. This is DRC Emergency Services out of Mobile. The estimated cost is $280, for debris clean-up. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that DRC Emergency Services out of Mobile for debris clean-up in the estimated amount of $280, is approved. 1

2 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 The next item was to discuss recommendation for vacant Mechanic Position. The Engineer recommended Howard Smith be promoted into the position left vacant when Brandon Vaughn was moved to Operator 1 position, effective at the beginning of the next pay period April 22, On a motion by Commissioner Brown, seconded by Commissioner Bowers, with all voting aye, it was RESOLVED, that Howard Smith be promoted into the mechanic position left vacant when Brandon Vaughn was moved to Operator 1. Effective at the beginning of the next pay period April 22, 2018 is approved. (Letter to be made a part of these minutes as Attachment #1) The next item was to discuss hauling material for a cleanup day at Eden Elementary School. The Engineer stated Eden Elementary School will be doing landscaping in May and they have purchased bark and requested the County haul it for them. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the County hauling material for a cleanup day at Eden Elementary School is approved. The next item was to discuss the Apple grant project in Springville. The Apple grant project is at Intersection of Hwy 11 & 174 and County Road 9 and he recommended Skipper Consulting. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that Skipper Consulting be awarded the Apple Grant Project at Intersection of Hwy 11 & 174 and County Road 9 is approved. The next item was to discuss posting Temporary Road Worker I positions. The Engineer recommended 9 Temporary Road Worker I positions be posted for the summer months season, flagging, for paving crew and mowers starting in May and going through October. On a motion by Commissioner Bowers, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that posting 9 Temporary Road Worker I positions is approved. ADMINISTRATOR S REPORT The first item of the Administrator s report was to discuss request of Janet Smith to transfer two 2011 Ford Goshen buses to Cullman County (These buses were already scheduled for removal from inventory). Cullman County suffered damage to 15 vehicles and a total loss of 8 buses during recent storms. On a motion by Commissioner Bowers, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the request of Janet Smith to transfer two 2011 Ford Goshen buses to Cullman County is approved. (These buses were already scheduled for removal from inventory). The next item was to discuss approval to pay an invoice without a purchase order to Shoal Creek Communications. The recorder started beeping continuously at the Archives; therefore, Robert Debter had it checked by Tech Team who discovered the hard drive was bad. Shoal Creek Communications was contacted about the problem and said they would fix it. It was thought to be under warranty and no cost 2

3 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 was mentioned and no purchase order was needed. On a motion by Commissioner Brown, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that approval to pay an invoice without a purchase order to Shoal Creek Communications is approved. The next item was to discuss travel requests. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the travel requests that were presented are approved. (List to be made a part of these minutes as Attachment # 2) The next item was an informational item Congratulating Commissioner Tommy Bowers on earning his award as a Graduate of the Alabama Local Government Training Institute. COUNTY ATTORNEY S REPORT The first item of the County Attorney s report was to discuss an agreement with Gentle, Turner, Sexton & Harbison, LLC and stated that certain sales taxes are not always being identified by retailers and are not being reported or remitted to us. He recommended entering into an agreement for these type of audits for a short period of time for no more than $55, to make sure reporting is occurring and to ensure cities are getting the benefit of those taxes effective August 1, On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the agreement with Gentle, Turner, Sexton & Harbison, LLC for no more than $55, is approved. (Agreement to be made a part of these minutes as Attachment # 3) The next item to discuss was the old hospital property and various buildings jointly with the City of Pell City. The County Attorney stated the need to consider moving forward with the demolition of the old hospital property. Pell City has agreed to be responsible for one-half of the contract with Amec Foster and Wheeler Environment & Infrastructure, Inc. for the demolition and specs to start the process of bringing it down. That s an $8, contract in totality and St. Clair County will be responsible for one-half the cost. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that moving forward with the demolition of the old hospital property be approved. Pell City has agreed to be responsible for one-half of the contract with Amec Foster and Wheeler Environment & Infrastructure, Inc. for the demolition and specs to start the process of bringing it down. That s an $8, contract in totality and St. Clair County will be responsible for one-half the cost (Agreement to be made a part of these minutes as Attachment # 4) The next item was to discuss the several mobile units located on the old Hospital property and there is one mobile unit remaining and the County Attorney recommended that we surplus and sell it and the buyer be responsible for adequate insurance and the County will receive one-half from the sale. Pell City will oversee the sale. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was 3

4 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 RESOLVED, that we surplus and sell one mobile unit remaining and the buyer be responsible for adequate insurance and the County will receive one-half from the sale is approved. The next item was to discuss option agreement between St. Clair County, the City of Pell City and Southside Land Ventures, LLC. The County Attorney stated that Bill Ellison is one of the partners that will go out and market that property for commercial retail space in the near future. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that The County Attorney presented an option agreement between St. Clair County, the City of Pell City and Southside Land Ventures, LLC is approved. (Agreement to be made a part of these minutes as Attachment # 5) The next item was to discuss an Amendment to the Drug-free Workplace Policy that makes it clear if an employee is prescribed an opioid or a narcotic which will show on a drug test, he needs a release from their doctor that they can perform the essential functions of their job as long as they are taking that drug as prescribed. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that an Amendment to the Drug-free Workplace Policy is approved. (Amendment to be made a part of these minutes as Attachment #6) The next item was to discuss that the Revenue Commissioner will be down to one Chief Clerk s position and he is not anticipating filling the other position. The Revenue Commissioner would like to create an Office Manager position in Pell City and Ashville and advertise from within and if filled from within, he would come back later and vacate those jobs from the books. He requested approval of the two Office Manager positions and approval to fill the positions within the next 90 days. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that the Revenue Commissioner s request for two Office Manager Positions and approval to fill the positions within the next 90 days is approved. (Job Description to be made a part of these minutes as Attachment # 7) OLD BUSINESS There were no items of Old Business. NEW BUSINESS The first item of New Business was to discuss approval of Resolution amending Resolution levying general and special taxes as directed by the Code of Alabama. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that approval of Resolution amending Resolution levying general and special taxes as directed by the Code of Alabama is approved. (Resolution to be made a part of these minutes as Attachment # 8) 4

5 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 The next item was to discuss request of Probate Judge to change mail-out fee from $2.00 to $3.00 effective October 1, On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the request of Probate Judge to change mail-out fee from $2.00 to $3.00 effective October 1, 2018 is approved. The next item was to discuss request of Probate Judge for approval to hire a contract employee instead of a casual employee to be paid out of the special indexing fund. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the request of Probate Judge to hire a contract employee instead of a casual employee to be paid out of the special indexing fund is approved. (Agreement to be made a part of these minutes as Attachment # 9) The next item was to discuss reappointing John Wesley McHugh to the St. Clair County Health Care Authority; appointing Dr. Robert Harris to the Jefferson, Blount, St. Clair Mental Health Authority to fill the expired term of Sam Jones; and appointing Carol Waid to the St. Clair County Historic Development Commission to fill the expired term of Sandra Tucker. On a motion by Commissioner Bowers, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that John Wesley McHugh be reappointed to the St. Clair County Health Care Authority; appointing Dr. Robert Harris to the Jefferson, Blount, St. Clair Mental Health Authority; and appointing Carol Waid to the St. Clair County Historic Development Commission. Mr. McHugh s term will expire October 1, 2023, Dr. Harris s term will expire April 1, 2023, and Ms. Waid s term will expire March 1, The next item for discussion was to approve payment of the monthly bills. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the monthly bills be approved for payment with the exception of those that are questioned by the Commission before the close of business today. There being no further business, the meeting adjourned, subject to call, at approximately 9:36 a.m. on a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye. 5

6 ST. CLAIR COUNTY COMMISSION MEETING APRIL 24, 2018 Paul Manning, Chairman Jeff Brown, Commissioner Ricky Parker, Commissioner Tommy Bowers, Commissioner Jimmy Roberts, Commissioner 6

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