Swearing In Ceremony Elmore County Courthouse Courtroom Wednesday, November 14, :00 a.m.

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1 Swearing In Ceremony Elmore County Courthouse Courtroom Wednesday, November 14, :00 a.m. Probate Judge Jimmy Stubbs presiding Oath of Office for District 1 - Commissioner Mark Hragyil Oath of Office for District 2 - Commissioner James Trey Taylor Oath of Office for District 3 Commissioner David Bowen Oath of Office for District 4 Commissioner Joe Faulk Oath of Office for District 5 Commissioner Stephanie Daniels-Smoke Cake Reception in the Conference Room

2 Call to Order County Attorney Invocation EMA/HS Director, Eric Jones Pledge of Allegiance Commissioner Hragyil Roll Call - Elmore County Commission Work Session and Business Meeting Wednesday, November 14, :00 a.m. AGENDA Motion to adopt Rules of Procedure for the Elmore County Commission (see attached) Motion to combine Work Session and Business Meeting for this November 14, 2012 session Motion to appoint Chairman Review Minutes of the October 22, 2012 Commission Meeting/corrections (Motion to approve) Review Memorandum of Warrants for the period October 17, 2012 through November 6, 2012 (Motion to approve) Old Business: Consider request to reappoint David Sturdivant to the Ridge Improvement District Board of Directors (Motion to reappoint/not to reappoint) Discuss request to re-appoint Dennis Fain (term expires 2017) and Earl Ryser (term expires 2018) to Elmore County Health Care Authority Board of Directors (appointments due November 14, 2012) Candidates: Hertisene Crenshaw, Dennis Fain, Earl Ryser ((Motion to appoint (Hertisene Crenshaw, Dennis Fain, Earl Ryser) (term expires 2017) and (Hertisene Crenshaw, Dennis Fain, Earl Ryser) (term expires 2018)) Consider Petition for Reimbursement of Excess Funds from Tax Sale by Holman A. Parker, Jr. (Motion to approve/deny)

3 Discuss Petition for Reimbursement of Excess Funds from Tax Sale by Lisa Lovejoy (Motion to approve/deny) Consider authorizing a Public Hearing for the vacation of a portion of Galloway Dr. off Firetower Rd. (Motion to approve/deny) New Business: Review Commission Work Session and Regular Business Meeting Schedule for November 2012 through September 2013 (Motion to approve/deny) Review FY Holiday Schedule (Motion to approve/deny) Review 2013 Calendar Year Countywide Clean Up Days Schedule and Locations (Motion to approve/deny) DeLane Goggans, Juvenile Probation Officer Agreement between Montgomery County and Elmore County for DYS bed(s) (Motion to approve/deny and authorize Chairman to execute) Consider authorizing EMA/HS Director to proceed with Project Number (Emergency Outdoor Siren) Mt. Hebron Rd., Eclectic using funds from approved Hazard Mitigation Grant (Motion to authorize/not to authorize) Discuss request to appoint Jean Moe, E-911 Director, to the Southeast Alabama EMS Council (Motion to appoint/not to appoint) Consider accepting the Debris Monitoring Services bid-tally sheets for Region 4 into the Minutes (Motion to accept/not to accept) Discuss authorizing Chairman to execute Agreement for STPNU-2649(200), Resurfacing of Little Road from Tallassee City Limits north miles to AL 229 (Motion to authorize/not to authorize) Consider the following Budget Amendment to reallocate funds to (Total $64,400) from the following line items: ($52000), ($3400), ($5100) and ($3900); and authorize County Engineer to utilize County Highway Department Personnel through overtime (including Assistant County Engineers receiving overtime compensation) to prepare and construct ATRIP, Federal Aid Projects and any other County Projects associated with the ATRIP matching fund mechanism. This policy shall remain in effect until the ATRIP program and associated projects are completed. (Motion to approve/deny)

4 Discuss Petition for Reimbursement of Excess Funds from Tax Sale of Real Property by Jeffrey and Nina Rusert (Motion to approve/deny) Discuss Resolution regarding sex offender registration fees (Motion to approve/deny and authorize Chairman to execute) Consider authorizing Administrator to send out RFP for fund accounting software (Motion to authorize/not to authorize) Discuss authorizing Administrator to send out RFP for hardware for Commissioners and Commission Staff (Motion to authorize/not to authorize) Consider approving not renewing maturing CD (sales tax) and applying to General Fund retroactive to November 12, 2012 (Motion to approve/deny) Consent Docket: Approve Travel Memorandum Authorize recycling of old records (bank statements and AP) from (past retention dates per state archives) Declare old locks and control panels from jail surplus and authorize sale as scrap Reports to the Commission: Highway Department Report County Engineer, Richie Beyer EMA/HS Office Report County EMA/HS Director, Eric Jones Administrator s Report County Administrator, Lynda Feaga

5 ********************************* Important Calendar Dates Sunday, November 18 Thursday, November 22 Friday, November 23 Monday, November 26 Crenshaw Park Board of Directors Meeting, 3:00 p.m. Courthouse closed for Thanksgiving Holidays Commission Group and Individual Photos, 4:00 p.m. Commission Work Session at 5:00 p.m. with Business Meeting immediately following Tuesday, December 4 New Commissioner Training, Renaissance Hotel, 10:00 a.m. to 5:00 p.m. Wednesday, December 5 Thursday, December 6 Wednesday, December12 New Commissioner Training, Renaissance Hotel 8:30 a.m. to noon ACCA Annual Legislative Conference 1:30 p.m. to 5:00p.m. ACCA Annual Legislative Conference 8:00 a.m. to noon Judge Stubbs Retirement 3:00 p.m. to 6:00 p.m. Elmore County Employee Christmas Breakfast 7:30 a.m.- 9:00 a.m.