ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018

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1 ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 The St. Clair County Commission met in regular session on February 13, 2018 in the County Commission Chambers of the St. Clair County Courthouse Annex #1 (Administrative Center) in Ashville, Alabama. Members Present: Members Absent: Others Present: Paul Manning, Chairman Jeff Brown, Commissioner District One Ricky Parker, Commissioner District Two Tommy Bowers, Commissioner District Three Jimmy Roberts, Commissioner District Four none Laura Lawley, Administrator Tina Morgan, Deputy Administrator Donna Wood, CFO Dan Dahlke, Engineer Gary Hanner, St. Clair Times James E. Hill, III, County Attorney Lymon Lovejoy, Visitor Don Smith, EDC Executive Director Nickie Van Pelt, Visitor Henry Jester, Visitor CALL TO ORDER The Chairman declared a quorum present at 9:25 a.m. and called the meeting to order. APPROVAL OF AGENDA On a motion by Commissioner Brown, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that the Agenda be approved as presented. APPROVAL OF MINUTES On a motion by Commissioner Bowers, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the minutes of the regular meeting on January 23, 2018 be approved. ENGINEER S REPORT The first item of the Engineer s report was an informational item updating information on the road crews. The next item was an informational item discussing (CDBG) Community Development Block Grant for Trails End RR Crossing and starting the process of obtaining a surveyor. The next item to discuss was an agreement with the City of Argo for resurfacing several of their roads wherein the County will pay $29, and the City will pay $112, on a contract totaling $141, On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was 1

2 ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 RESOLVED, that the agreement with the City of Argo for resurfacing several of their roads wherein the County will pay $29, and the Town will pay $112, on a contract totaling $141, is approved. (Agreement to be made a part of these minutes as Attachment #1) The next item was to discuss agreement with the City of Ashville for A-boom cutting wherein the County will pay $ and the City will pay $ on a contract totaling $1, On a motion by Commissioner Brown, seconded by Commissioner Bowers, with all voting aye, it was RESOLVED, that the agreement with the City of Ashville for A- boom cutting wherein the County will pay $ and the City will pay $ on a contract totaling $1, is approved. (Agreement to be made a part of these minutes as Attachment #2) The next item was to discuss resolution with ALDOT concerning a resurfacing project on US-11. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that resolution with ALDOT concerning a resurfacing project on US-11 is approved. (Resolution to be made a part of these minutes as Attachment #3) The next item was to discuss GeoMapping project with Diversified Computer Services. The Contract total is $22, including a set-up fee of $5, Approve pending review by County Attorney. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that GeoMapping project with Diversified Computer Services is approved pending the approval of the County Attorney. The Contract total is $22, including a set-up fee of $5, (Agreement to be made a part of these minutes as Attachment #4) The next item was to discuss recommendation for vacant Operator II position, due to retirement of Jim Montgomery. The County Engineer recommended Donnie Urban effective the next pay period. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that Donnie Urban is approved to fill the Operator II position left vacant by Jim Montgomery effective next pay period. (Recommendation Letter to be made part of the minutes as Attachment #5) ADMINISTRATOR S REPORT The first item of the Administrator s report was to discuss approval of MOU (Memorandum of Understanding) with the City of Moody for the use of St. Clair County County s (GIS) Geographic Information Systems and Services. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was 2

3 ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 RESOLVED, that MOU with the City of Moody for the use of St. Clair County County s (GIS) Geographic Information Systems and Services is approved. (MOU to be made a part of these minutes as Attachment #6) The next item was to discuss travel requests. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the travel requests that were presented are approved. (List to be made a part of these minutes as Attachment #7) COUNTY ATTORNEY S REPORT The first item was to discuss two employment matters in the Probate Judge s office. He is asking to temporarily transition a current Pay Grade 11 to a 14 and a Pay Grade 14 to a 19. The additional costs will be reimbursed by the Probate Judge s Special Indexing Fund. On a motion by Commissioner Roberts, seconded by Commissioner Bowers, with all voting aye, it was RESOLVED, that the Probate Judge is allowed to temporarily transition a current Pay Grade 11 employee to a Pay Grade 14 and a current Pay Grade 14 employee to a Pay Grade 19 with the additional costs being reimbursed by the Probate Judge s Special Indexing Fund. The next item was to discuss utilizing electronic Poll books in lieu of printed lists of qualified voters and poll lists provided for in the Code of Alabama. The Probate Judge requests approval of Resolution # authorizing the use of electronic Poll books on a county-wide basis and Probate Judge s use of these on a Countywide basis. On a motion by Commissioner Bowers, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that Resolution # utilizing electronic Poll books on a county-wide basis and Probate Judge s use of these on a Countywide basis is approved. (Resolution to be made a part of these minutes as Attachment #8) The next item was an informational item stating that at the Ragland Town Council meeting last night Jimmie Sue Brannon wanted to convey to the Commission how much she appreciated the extra funding the Commission sent to the Library. OLD BUSINESS There were no items of Old Business. NEW BUSINESS The first item of New Business was to discuss Resolution levying property tax as required by the Code of Alabama. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that Resolution levying property tax as required by the Code of Alabama is approved. (Resolution to be made a part of these minutes as Attachment #9) 3

4 ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 The next item was to discuss recommendation of St. Clair County Technology that Bid #27 for Automated Time and Attendance & Proximity Time Clocks be awarded to Gorrie-Regan in the amount of $25, On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that Bid #27 for Automated Time and Attendance & Proximity Time Clocks is awarded to Gorrie-Regan in the amount of $25, The next item was to discuss rescheduling Commission meeting of May 8, 2018 to May 3, 2018 following Work Session in Ashville due to Engineer s and Administrator s Conferences. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that the Commission meeting of May 8, 2018 be moved to May 3, 2018 following Work Session in Ashville due to Engineer s and Administrator s Conferences. The next item was to discuss approval of Agreement with R.J. Young Company to purchase copier for County Commission office in the amount of $6, and copier for the Revenue Commissioner s office in the amount of $5, Also, discuss approval of maintenance agreement for Commission Office in the amount of $ (yearly) and maintenance agreement for Revenue Commissioner s Office in the amount of $ (yearly). The copiers are being purchased off the EACPA purchasing cooperative. The County Attorney requested that this be approved subject to his review. He also stated that these copiers are not on the State bid list and they are being purchased through an Alabama licensed vendor. On a motion by Commissioner Bowers, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that the agreement with R.J. Young Company to purchase a copier for the County Commission office in the amount of $6, and a maintenance agreement for the County Commission office in the amount of $ (yearly). Also an agreement to purchase a copier for the Revenue Commissioner s office in the amount of $5,057.00, and a maintenance agreement in the amount of $ (yearly) for the Revenue Commission office is approved pending review by the county attorney. (Agreements to be made a part of these minutes as Attachment #10 and #11) There were no board appointments. The next item for discussion was to approve payment of the monthly bills. On a motion by Commissioner Roberts, seconded by Commissioner Bowers, with all voting aye, it was RESOLVED, that the monthly bills be approved for payment with the exception of those that are questioned by the Commission before the close of business today. There being no further business, the meeting adjourned, subject to call, at approximately 9:58 a.m. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye. 4

5 ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 Paul Manning, Chairman Jeff Brown, Commissioner Ricky Parker, Commissioner Tommy Bowers, Commissioner Jimmy Roberts, Commissioner 5

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