ST. CLAIR COUNTY COMMISSION MEETING MAY 3, 2018

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1 ST. CLAIR COUNTY COMMISSION MEETING MAY 3, 2018 The St. Clair County Commission met in regular session on May 3, 2018 in the County Commission Chambers of the St. Clair County Courthouse Annex #1 (Administrative Center) in Ashville, Alabama. Members Present: Members Absent: Others Present: Paul Manning, Chairman Jeff Brown, Commissioner District One Ricky Parker, Commissioner District Two Jimmy Roberts, Commissioner District Four Tommy Bowers, Commissioner District Three Laura Lawley, Administrator Tina Morgan, Deputy Administrator Donna Wood, CFO Dan Dahlke, Engineer Joel Watson, Assistant County Attorney CALL TO ORDER Chairman Manning declared a quorum present at 3:03 p.m. and called the meeting to order. APPROVAL OF AGENDA On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the Agenda be approved as presented. APPROVAL OF MINUTES On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the minutes of the regular meeting on April 24, 2018 be approved. ENGINEER S REPORT The first item of the Engineer s report was an informational item updating the road crews. The next item was an informational item to update the storm Debris from March 19, The Engineer stated they have roughly picked up 10, cubic yard of debris at this time. The next item was to discuss the request of the Engineer to send notice to proceed to Thompson Consultant Services for Debris Removal Monitoring Service. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that a notice to proceed be sent to Thompson Consultant Services for Debris Removal Monitoring Service is approved. (Notice to be made a part of these minutes as Attachment # 1) 1

2 ST. CLAIR COUNTY COMMISSION MEETING MAY 3, 2018 The next item was to discuss approving Resolution and discuss entering into an MOA (Memorandum of Agreement) with ALDOT regarding removal and disposal of debris on the States right-of-away. The MOA will give the County and the contractors hired by the County permission to go on the States right-of-way to remove the storm debris related to the March 19, 2018 tornadoes. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that Resolution and MOA with ALDOT regarding removal and disposal of debris on the States right-of-away is approved. (Resolution and MOA to be made a part of these minutes as Attachment #2 and #2A) The next item was to discuss entering into a contract with Alabama Guardrail, Inc. for PWB #19 for maintenance and repair on guardrails on various county roads. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that a contract with Alabama Guardrail, Inc. for PWB #19 for maintenance and repair on guardrails on various county roads is approved. (Contract to be made a part of these minutes as Attachment #3) The next item was to discuss entering into a contract with Highway Management Systems, Inc. for PWB #10 Traffic Striping on various County roads. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that a contract with Highway Management Systems, Inc. for PWB #10 Traffic Striping on various County Roads is approved. (Contract to be made a part of these minutes as Attachment #4) The next item was to discuss entering into an Agreement of services with Regional Planning Commission of Greater Birmingham to proceed with the APPLE Study in the Springville area. The estimated price is $59,978.41, the 20% match of said amount will be $11, which the County will split the $11, with the City of Springville. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the Agreement of services with Regional Planning Commission of Greater Birmingham to proceed with the APPLE Study in the Springville area is approved. Further, the estimated cost is $59, and the 20% match will be $11, which the County will split with the City of Springville. (Agreement to be made a part of these minutes as Attachment #5) The next item was to discuss approving Terry Acuff to apply for a Build Grant for the Trails End area. The Build Grant Program is similar to the Tiger Grant. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the request of the Engineer for Terry Acuff to apply for a Build Grant for the Trails End area is approved. 2

3 ST. CLAIR COUNTY COMMISSION MEETING MAY 3, 2018 ADMINISTRATOR S REPORT The first item of the Administrator s report was to discuss request from Bill Richvalsky to work three Part-time employees as Temporary Full-time while several employees are on Declaration of Emergency Sick effective April 19, On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the request from Bill Richvalsky to work three Part-time employees as Temporary Full-time while several employees are on Declaration of Emergency Sick effective April 19, 2018 is approved. The next item was to discuss travel requests. On a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye, it was RESOLVED, that the travel requests are approved. (List to be made a part of these minutes as Attachment #6) OLD BUSINESS There were no items of Old Business. NEW BUSINESS The first item of New Business was to discuss request of Hendon, Huckestein Architects on behalf of David Acton Building Corporation to pay the retainage fee of $6, for work on Administrative Building re-roof. The invoice will not be paid until we receive all required documents. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the request of Hendon, Huckestein Architects on behalf of David Acton Building Corporation to pay the retainage of $6, for work on Administrative Building re-roof is approved. The next item was to discuss request of Sheriff Surles that the list of items be declared as surplus for disposal and/or be sold online at govdeals.com. On a motion by Commissioner Parker, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the request of Sheriff Surles that the list of items be declared as surplus for disposal and/or be sold online at govdeals.com is approved. (List to be made a part of these minutes as Attachment #7) The next item was to discuss hiring Patrice Kurzejeski into EMA s Director s position. On a motion by Commissioner Parker, seconded by Commissioner Roberts, with all voting aye, it was RESOLVED, that hiring Patrice Kurzejeski into EMA s Director s position is approved. Effective at the beginning of the next pay period. (Contract to be made a part of these minutes as Attachment #8) The next item was to discuss reappointing Tommy Bowers to the Regional Planning Commission of Greater Birmingham. On a motion by Commissioner Parker, seconded by Commissioner Roberts, with all voting aye, it was 3

4 ST. CLAIR COUNTY COMMISSION MEETING MAY 3, 2018 RESOLVED, that Tommy Bowers be reappointed to the Regional Planning Commission of Greater Birmingham. His term will expire December The next item for discussion was to approve payment of the monthly bills. On a motion by Commissioner Roberts, seconded by Commissioner Brown, with all voting aye, it was RESOLVED, that the monthly bills be approved for payment with the exception of those that are questioned by the Commission before the close of business today. There being no further business, the meeting adjourned, subject to call, at approximately 3:16 p.m. on a motion by Commissioner Brown, seconded by Commissioner Parker, with all voting aye. Paul Manning, Chairman Jeff Brown, Commissioner Ricky Parker, Commissioner ABSENT Tommy Bowers, Commissioner Jimmy Roberts, Commissioner 4

5 Attachment #1 1 of 1 NOTICE TO PROCEED Nate Counsel! Thompson Consultant Services 1135 TownparkAvenue Suite 2101 Lake, Mary Florida /3/2018 Re: Region 6 Debris Removal Monitoring Services Contract Activation by St. Clair County Dear Mr. Counsel!: Pursuant to the terms of the Region 6 debris removal monitoring services contract dated November 1, 2015, you (the "Contractor") are hereby given notice that St. Clair County is activating the contract for debris removal monitoring resulting from March 19th, 2018 Tornado damage. As per the contract, you are required to respond to this NOTICE TO PROCEED within 24 hours of receipt of this notice. Additionally, you are required to place project personnel, including the project manager, in the county with the same 24 hour period. Please respond by contacting Dan Dahlke directly at (205) upon receipt of this NOTICE to make necessary arrangements.for beginning work under this acfivation notice. You should also sign and date this original and return it to my attention by facsimile at ((205) ). As you know, your company is required to maintain professional liability insurance in the amount of $10,000,000 per occurrence. Please provide proof of this insurance prior to beginning any work under this activation. Pursuant to the contract, you are required to provide services as provided in the Invitation to Bid as requested by the activating county. Please review this document to ensure that you remain in compliance with its terms at all times. Your St. Clair County point of contact for this debris removal monitoring services project is Dan Dahlke with the St. Clair County Road Department. He may be contacted at (205) / jddahlke@stclairco.com. Dan Dahlke is duly authorized to administer this contract for and in the name of St Clair County. Any questions related to this activation should be directed to him. Sincerely,.,.,&p-.. I ~ jrjr.;..i ~-.. - / Paul Manning ~ ' Chair, St. Clair CountyCommission Thompson Consultant Services Received by, Date.

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ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018

ST. CLAIR COUNTY COMMISSION MEETING FEBRUARY 13, 2018 The St. Clair County Commission met in regular session on February 13, 2018 in the County Commission Chambers of the St. Clair County Courthouse Annex