MINUTES OF REGULAR MEETING BIBB COUNTY BOARD OF COMMISSIONERS. April 5, 2011

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1 MINUTES OF REGULAR MEETING BIBB COUNTY BOARD OF COMMISSIONERS April 5, 2011 The regular monthly meeting of the Bibb County Board of Commissioners was held on Tuesday, April 5, 2011 at 6:00 p.m. in the Commissioners Boardroom at the Bibb County Courthouse. Board Members Present: Chairman Samuel F. Hart, Sr., Vice Chairman Joe O. Allen Commissioner Bert Bivins, III and Commissioner Lonzy Edwards. Absent: Commissioner Elmo A., Richardson, Jr. Staff Present: Steve Layson, Chief Administrative Officer; Virgil Adams, County Attorney; Doug Furney, Director of Lake Tobesofkee; Sam Kitchens, Director of Buildings and Properties; Robbie Belew, Assistant Director of Custodial Services; Grant Faulkner, Assistant Director, Information & Technology Services; Deborah Martin, Finance Director; Kari Kitchens, Grant Resources Administrator; Bel Wall, Assistant Director of Human Resources; Shelia Thurmond, Clerk of the Board; Janice Ross, Administrative Assistant BOC; and Amber Jones, Public Affairs Officer. News Media in attendance: Mike Stucka, The Telegraph. PRAYER FOR THE DAY In the absence of a guest pastor, Commissioner Lonzy Edwards rendered the invocation. The Pledge of Allegiance to the Flag was recited. ANNOUNCEMENTS None APPROVAL OF MINUTES On motion of Commissioner Edwards, seconded by Commissioner Allen and carried, the Minutes of the Regular meeting of March 15, 2011 were approved as written. RECOGNITION OF VISITORS AND/OR SPECIAL PRESENTATIONS Chairman Hart announced that a United Way achievement award was presented to Bibb County on March 24, He stated the award represents a 20% or more increase in employee contributions to the United Way of Central Georgia. REFERRALS: The following item was referred to the Engineering Committee: 1. Petition from Mr. Jon Martin for the registration of Plantation Lane as a public road of Bibb County. April 5, 2011 Page 1 of 7

2 RECORD AND INFORMATION: 1. Correspondence from Ms. Elaine Carr, Macon-Bibb County Board of Elections, giving notice of the following appointments that have been made for the term April 1, 2011 through March 31, 2013: - The Bibb County Republican Party has appointed Mrs. Rinda Wilson and Mr. Herbert Spangler; - The Bibb County Democratic Party has appointed Mr. Ronnie Miley and Mr. Stephen Allen; - The four members appointed by the two parties appointed Mrs. Barbara Clowers as the nonpartisan member. The Secretary of State, Mr. Brian Kemp, will issue the oaths to the Judge Bill Self, Probate Court, who will swear them into office. 2. Monthly departmental reports and agency activities received for record: Clerk of State Court. ACTION: 1. Ratification of Resolution congratulating the Greater Antioch Missionary Baptist Church on the observance of its 142 nd Anniversary on March 27, On motion of Commissioner Edwards, seconded by Commissioner Allen and carried, the before mentioned Resolution was ratified. 2. Ratification of Resolution designating March 17, 2011 as Absolutely Incredible Kid Day in Bibb County. On motion of Commissioner Allen, seconded by Commissioner Edwards and carried, the before mentioned Resolution was ratified. 3. Ratification of Resolution declaring the week of April 4 10, 2011 as National Public Health Week in Bibb County. On motion of Commissioner Edwards, seconded by Commissioner Bivins and carried, the before mentioned Resolution was ratified. 4. Ratification of Resolution designating April 2, 2011 as Alpha Delta Pi Day in Bibb County. On motion of Commissioner Edwards, seconded by Commissioner Bivins and carried, the before mentioned Resolution was ratified. COMMITTEE REPORTS: HUMAN RESOURCES COMMITTEE No Report April 5, 2011 Page 2 of 7

3 TOBESOFKEE COMMITTEE Committee Chairman Allen reported the following: 1. The Committee recommends approval of the Tobesofkee Recreation Area Master Plan with the understanding that staff presents ways to finance the plan including public / private partnerships. ENGINEERING/PUBLIC WORKS COMMITTEE Committee Chairman Edwards reported the following: 1. The Committee recommends that the Chairman notify the U.S. Fish and Wildlife Service in writing that the Board of Commissioners has rescinded the 1998 restriction placed on the northern expansion of the Bond Swamp National Refuge. On motion of Commissioner Edwards and carried, the before mentioned RISK MANAGEMENT & PUBLIC SAFETY COMMITTEE No Report ORDINANCES & RESOLUTIONS COMMITTEE No Report PROPERTIES COMMITTEE Committee Chairman Bivins reported the following: 1. The Committee recommends that the Purchasing Department be authorized to submit a RFP to tear down the storage building located at the site of Fire Station #109 in order to proceed with the construction of the new Fire Station. MACON WATER AUTHORITY No Report LAND BANK AUTHORITY No Report HEALTH DEPARTMENT No Report April 5, 2011 Page 3 of 7

4 FINANCE, TAX AND REVENUE COMMITTEE In absence of Committee Chairman Richardson, Committee Member Bivins reported the following: 1. The Committee recommends that the Board of Commissioners support the concept of the use of ROR bonds for non-violent misdemeanor offenses. 2. The Committee recommends approval of a supplemental appropriation to the FY 2011 General Fund budget in the amount of $9, to cover the cost of a new sound system for Courtroom E. 3. The Committee recommends approval of authorization for Chairman Hart to sign a contract between Bibb County and Yarborough Removal Company to add the company to the County rotation for body pick-up. 4. The Committee recommends approval of the issuance of $5 million of bonds through the Development Authority of Bibb County for the NewTown Macon Downtown Redevelopment Project and agrees that payment of the bonds is guaranteed by Bibb County. On motion of Commissioner Edwards and carried, the before mentioned recommendation was approved by a 3-1 vote. Commissioner Bivins voted No; Commissioner Richardson was absent. 5. The Committee recommends approval of a supplemental appropriation to the FY 2011 Commissary Fund budget in the amount of $3, to cover the cost of a vital signs monitoring machine. 6. The Committee recommends approval of authorization for the Director of Lake Tobesofkee to replace the vacant position of Law Enforcement Ranger. 7. The Committee recommends approval of a supplemental appropriation to the FY 2011 General Fund budget in the amount of $14, to cover additional cost for Training and Conference and Public Relations for the Board of Commissioners Office. April 5, 2011 Page 4 of 7

5 8. The Committee recommends approval of a supplemental appropriation to the FY 2011 General Fund budget in the amount of $6,500 for the purchase of media equipment for the Board of Commissioners. The Committee further recommends that staff develop policies and procedures for the implementation of Project Connect. 9. The Committee recommends awarding the contract for Life, Accidental Death and Dismemberment and Long-Term Disability Benefits as follows: Life Insurance The Hartford $0.215 per $1,000 Retiree Life Insurance The Hartford $2.00 per $1,000 AD & D The Hartford $0.04 per $1,000 Long-Term Disability Prudential $0.18 per $ The Committee recommends awarding the bid for Construction of a Multi-use Trail to Steele & Associates, Inc. in the amount of $54, The Committee recommends awarding the bid for Roof Replacement for the Sheriff s Office Crime Lab and Courts/Corrections buildings to L. E. Schwartz in the amount of $73, The Committee recommends awarding the bid for a Tractor with Boom Mower to Adams Equipment in the amount of $84, The Committee recommends authorizing Chairman Hart to execute the two-year contract with N. Harris Computer Corporation at a unit price of $0.48 each for the Annual Assessment Notices, which includes printing, envelopes, postage and a summary report of notices mailed. April 5, 2011 Page 5 of 7

6 LICENSE & TAX COMMITTEE In absence of Committee Chairman Richardson, Committee Member Allen reported the following: 1. The Committee recommends the request of Mr. Brian Weinstein to appeal his 2011 taxes for his property located at 2615 and 2621 Jeffersonville Road be respectfully denied as the values have not been finalized. The Committee further recommends that Mr. Weinstein file a property tax return by April 1, 2011 to declare the value (along with documentation to support this value) the property is worth. NOTE: Once the 2011 values are finalized and assessment notices are mailed, the taxpayer will then have 45 days from the date on the assessment notice to file an appeal. INFORMATION TECHNOLOGY COMMITTEE In absence of Committee Chairman Richardson, Committee Member Allen reported the following: 1. The Committee authorizes the Chairman to sign the Verizon cell phone agreement for BSO Drug Squad. 2. The Committee authorizes the Chairman to sign the Cox Cable Service Contract for BSO Southside Substation. 3. The Committee authorizes the Chairman to sign a Data Sharing Agreement with Qpublic. COMMITTEE OF THE WHOLE Chairman Hart reported the following: 1. Ratification of action of the Committee of the Whole reappointing Glenn Hayden to the Macon-Bibb County Board of Tax Assessors. This appointment is effective April 23, 2011 through April 23, On motion of Commissioner Edwards, seconded by Commissioner Bivins and carried, the before mentioned action was ratified. April 5, 2011 Page 6 of 7

7 2. Ratification of action of the Committee of the Whole reappointing Commissioner Lonzy Edwards to the River Edge Behavioral Health Community Service Board. This appointment is effective June 30, 2011 through June 30, On motion of Commissioner Bivins, seconded by Commissioner Allen and carried, the before mentioned action was ratified. Commissioner Edwards abstained. 3. Ratification of action of the Committee of the Whole approving the 2010 Byrne Justice Assistance Grant (JAG) Program Award Interlocal Agreement with a 60/40, City/County split. On motion of Commissioner Edwards, seconded by Commissioner Bivins and carried, the before mentioned action was ratified 4. Ratification of action of the Committee of the Whole authorizing the Chairman to send a letter to the House and Senate Chairs of the Appropriations Committee of the Georgia Legislature expressing the Bibb County Board of Commissioners support for appropriations to the Mercer University School of Medicine to remain at the level of last year s. On motion of Commissioner Allen, seconded by Commissioner Edwards and carried, the before mentioned action was ratified. PENSION BOARD No Report OLD BUSINESS None NEW BUSINESS None There being no further business and on motion duly made and seconded, the meeting was adjourned at 6:30 p.m. Shelia Thurmond, CCC Clerk of the Board April 5, 2011 Page 7 of 7