Harrison County, MS. Official Agenda Board of Supervisors 9:30 AM BILOXI. cost savings was postponed until a later date.

Transcription

1 Board of Supervisors Tuesday, 9:30 AM BILOXI ROLL CALL Present W.S. Swetman III; Kim Savant; Marlin Ladner; William Martin and Connie Rockco 1 The presentation by MHSC Energy Management for lighting possibilities and cost savings was postponed until a later date. NO BOARD ACTION 2 Elaine G. Wilkinson, Executive Director or Gulf Regional Planning Commission appeared before the Board to present an overview of the regional comprehensive plan for the Mississippi Gulf Coast, Plan for Opportunity. NO BOARD ACTION Approval of the Consent Agenda A motion was made by Supervisor Savant, seconded by Supervisor Swetman III, to Approve the Consent Agenda. The motion carried by the following vote 3 ORDER approving claims docket, per statute. This Order is hereby APPROVED by consent roll call 4 ORDER acknowledging receipt of, and spreading on the Board minutes, Order of the Department of Revenue, State of Mississippi, approving the 2013 recapitulation of the assessment rolls of real and personal property of Harrison County, Mississippi. This Order is hereby APPROVED by consent roll call 5 ORDER acknowledging receipt of certification letter dated October 28, 2013 from the Department of Revenue, State of Mississippi, authorizing Harrison County to expend the avails of the one mill levy under (2)(b), Miss. Code Annotated. This Order is hereby APPROVED by consent roll call Page 1

2 6 ORDER spreading upon the minutes the 2014 EMSOF grant application. This Order is hereby APPROVED by consent roll call END OF CONSENT AGENDA 7 ORDER spreading on the minutes resignations for the Harrison County Tax Collector's Office as listed: Sharon Stockstill, Deputy Tax Collector, (effective ) (Retirement) Wendolyn Martin, Deputy Tax Collector, (effective ) Rockco, that 8 ORDER accepting subdivision application for Tuckahoe Farms Subdivision with 53 lots, located in Supervisor's Voting District Three, as recommended by Daniel R. Boudreaux, Jr., County Engineer. A motion was made by Supervisor Ladner seconded by Supervisor Savant, that 9 ORDER authorizing the Board President to execute contract modification #3 for the Gulfport Highlands Connector Roads, upon receipt of approval from MDA, as recommended by Daniel R. Boudreaux, Jr, Harrison County Engineer. A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that 10 ORDER authorizing Michael Schonewitz, Foreman, Woolmarket Work Center, to be added to the take-home vehicle list. A motion was made by Supervisor Rockco seconded by Supervisor Swetman III, that 11 ORDER setting a hearing to adjudicate and declare the property owned by Richard S. Hobson, Sr. at 6453 Florence Road, D Iberville, MS being tax parcel #1206O has been cited in its current condition a menace Page 2

3 to the public health and safety of the community in Harrison County, Mississippi, and providing notice of a public hearing for the 9th day of December, 2013 at 10:30 a.m., to determine whether or not Harrison County should clean the property and assess the cost to the property owner. Savant, that 12 ORDER concurring with the County Administrator on employment as listed and on file with the Payroll Clerk and Personnel Department: Marshal "Mark" Hilley, Fire Services, Part-time Floater Firefighter, effective 11/5/2013. Chris J. Holland, Fire Services, Part-time Floater Firefighter, effective 11/4/2013. A motion was made by Supervisor Savant seconded by Supervisor Rockco, that 13 ORDER spreading on the minutes terminations for the Harrison County Sheriff's Office as listed: Angela Lucas-Jones, Corrections Deputy, effective 11/4/2013. Ladner, that 14 ORDER spreading on the minutes employment for the Harrison County Sheriff's Office as listed and on file with the Payroll Clerk and Personnel Department: Lyndon Romeo, Patrol Deputy, Full time, effective 11/1/2013. (LP001X) Rickey Farmer, Patrol Deputy, Full time, effective 11/1/2013. (OP012) Ladner, that 15 ORDER spreading on the minutes employment changes for the Harrison County Sheriff's Office as listed and on file with the Payroll Clerk and Page 3

4 Personnel Department: Jasmine Taylor, Transferring from Dispatch to Patrol, Title change from Dispatcher to Patrol Deputy, effective 11/1/2013. (OP023) JoDee Rippy, title change from Secretary to Payroll, effective 1/1/2013. (AA002) Van McClendon, title change from School Resource Officer to Biloxi Courthouse Security, transferring from account to , effective 10/14/2013. (SR008) Earnest Thomas, Promotion from Lieutenant to Captain (Work Center), effective 11/4/2013. (CW001X) Michael Johnson, Promotion from Transport Deputy to Corporal, effective 11/11/2013. (CA005) John Massengill, Promotion from Deputy Sergeant to Patrol Captain, effective 11/5/2013. (OP001) Bruce Carver, Promotion from Sergeant to Lieutenant, effective 11/5/2013. (SC001) Brandon Hendry, Promotion from Patrol Deputy to Lieutenant, effective 11/5/2013. (SC003) Ladner, that 16 ORDER spreading on the minutes resignations for the Harrison County Sheriff's Office as listed: Pansy Hudson, Corrections Specialist, effective 11/15/2013. Rockco, that 17 ORDER spreading on the minutes employment changes for the MS Gulf Coast Regional Convention and Visitors Bureau as listed and on file with the Payroll Clerk and Personnel Department: Crystal E. Johnson, title change from Director of Sales to Acting Convention and Visitors Bureau Manager, effective 11/4/2013. Page 4

5 Ladner, that 18 ORDER acknowledging receipt and spreading on the minutes the letter of resignation from Elizabeth Carriere, MS Gulf Coast Regional CVB, Executive Director, effective 11/8/13. Ladner, that 19 ORDER approving payment of claims from the Tort Account as listed: a) $6, payable to Boyce Holleman & Associates for Tort litigation. b) $59.52 payable to Associated Adjusters on claim of Clair Burkett. c) $ payable to Associated Adjusters on claim of Billy Shonewitz. d) $ payable to Associated Adjusters on claim of Sybi Bowden. e) $ payable to Associated Adjusters on claim of Robert McInnis. f) $ payable to Associated Adjusters on claim of Richard Quinn, dec. A motion was made by Supervisor Savant seconded by Supervisor Rockco, that 20 ORDER authorizing the advertisement for invitation to bid for the Harrison County Beach Outfall Project, Project Number for the Sand Beach Department. A motion was made by Supervisor Rockco seconded by Supervisor Savant, that 21 ORDER spreading on the minutes the list of low quotes, emergency and State contract purchase orders issued by the Purchasing Department for the month of October, Rockco, that 22 ORDER approving purchase of two 2014 Ford E passenger vans, from EstaBrook Ford from State Contract # at a cost of Page 5

6 $22, each, one to be paid from Federal Forfeiture fund and one from Canteen fund Ladner, that 23 The Sheriff's representative reported that 795 persons are currently housed in the Harrison County Jail Facilities; 692 are located at the main facility and 103 at the work center. These numbers include 84 misdemeanors and 125 females. 71 inmates are ready for transfer to a state facility. NO BOARD ACTION 24 ORDER authorizing the radios on the attached list to be declared junk and removed from inventory. Rockco, that 25 ORDER acknowledging receipt of the letter from the Mississippi Department of Public Safety, Division of Public Safety Planning advising the county that the subgrant application for the JAG Family and Youth Drug Court grant, Project No. 13DC1241, in the amount of $43, effective October 1, 2013 has been approved, authorizing the Board President to execute all necessary documents as per attached list and authorizing the County Administrator to set up budget therefor. A motion was made by Supervisor Rockco seconded by Supervisor Savant, that 26 ORDER approving transfer of $6, from account (Katrina supplemental CDBG account) to the County General Fund. A motion was made by Supervisor Rockco seconded by Supervisor Swetman III, that 27 ORDER adjudicating signature by the Board President of a response letter to closeout monitoring review of CDBG Gulfship project R KED that was due to MDA on November 8, 2013 and spreading same upon the minutes. A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that Page 6

7 28 ORDER accepting the donation of a the 2006 Dodge Grand Caravan (VIN # 1D4GP24R46B579864) from the Harrison County Library System as per letter dated November 7, 2013 and directing the Inventory Clerk to add same to the inventory list. Savant, that 29 ORDER approving cleaning service agreement between Reynolds Kitchen Exhaust Cleaning, Inc. and Harrison County, Mississippi to provide professional cleaning services at various county facilities, said agreement ending November 30, 2015, and authorizing the Board President to execute same. (No change in price). A motion was made by Supervisor Savant seconded by Supervisor Rockco, that 30 ORDER approving payment of claims listed: a) $10, to CorVel Corporation, Invoice No , inmate outpatient medical costs, payable from b) $ to Boyce Holleman & Associates, Invoice No , legal services in Long Beach Annexation case rendered February 27, 2013 through June 25, 2013, payable from c) 12, to Boyce Holleman & Associates, Invoice No , general county billing for month of July 2013, payable from d) $23, to High Cotton Food Services, Invoice No , Harrison County Adult Detention Center, 10/29/13-11/4/13, payable from e) $13, to Securitas Security Services USA, Inc., October 2013 security services for Harrison County First Judicial District Courthouse, Justice Courts, and Youth Court, payable from f) $3, to Securitas Security Services USA, Inc., October 2013 security services for Harrison County Department of Human Services, payable from A motion was made by Supervisor Ladner seconded by Supervisor Swetman III, that 31 ORDER approving fee settlement payment to Harrison County constables for the month of November 2013, as submitted by the Justice Court Clerk and on file with the Clerk of the Board. Page 7

8 32 ORDER adjudicating signature by Board President William W. Martin of the Acquisition Agreement Lease or Purchase with Canon Solutions America for software upgrade for existing Equitrac software, as approved by the Board on November 4, 2013, agenda item No. 60. A motion was made by Supervisor Ladner seconded by Supervisor Savant, that 33 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710E for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order and stated that his office and the Board Attorney are working with MDOT to solve problem of taxes due on property acquired by the agency.] 34 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710F for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] 35 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710F for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] Page 8

9 36 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710G for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] 37 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710K for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] 38 ORDER adjudicating tax sale of August 29, 2011, on Parcel for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] 39 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0710F for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] Page 9

10 40 ORDER adjudicating tax sale of August 29, 2011, on Parcel 0810D for 2010 taxes, was erroneous; therefore said tax sale is determined to be void ab initio and is set aside, and authorizing reimbursement to the tax purchaser. attached order.] 41 ORDER authorizing disposal of records which are eligible for disposal in accordance with Retention Schedules previously approved by Local Government Records Committee and adopted by the Board of Supervisors: Series #HR 0603, 17 boxes removed from storage containing audio recordings of official meetings of the Board of Supervisors, with a date range of Retention: four years after minutes have been approved. A motion was made by Supervisor Rockco seconded by Supervisor Ladner, that 42 After full discussion, the Board adopted an ORDER approving the following budget modifications recommended by Jimmy G. Gouras Urban Planning Consultants, Inc., and authorizing the Board President to execute same: a) Modification No. 7 decreasing the budget by $43, for Katrina Supplemental CDBG Project R KCR (Biloxi Courthouse Annex Project.) A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that 43 After full discussion, the Board adopted an ORDER approving the following budget modifications recommended by Jimmy G. Gouras Urban Planning Consultants, Inc., and authorizing the Board President to execute same: b) Modification No. 5 increasing the budget by $43, for Katrina Page 10

11 Supplemental CDBG Project R KCR (Governmental/Library Complex Project.) A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that 44 ORDER authorizing the Board President to execute Request for Cash and Summary Support Sheets listed and authorizing payment of said amounts upon receipt of funds for the following Harrison County CDBG Project, as recommended by Jimmy G. Gouras Urban Planning Consultants, Inc.: a) $41, to Harrison County, Mississippi, Request for Cash and Summary Support Sheet No. 41, CDBG Project No. R KCR, Harrison County Community Revitalization Grant, Governmental/Library Complex Project, construction expense, payable from b) $3, to Harrison County, Mississippi, Request for Cash and Summary Support Sheet No. 42, CDBG Project NO. R KCR, Harrison County Community Revitalization Grant, Governmental/Library Complex Project, construction expense, payable from c) $10, to Jimmy G. Gouras Urban Planning Consultants, Inc., Invoice No. 9574, Request for Cash and Summary Support Sheet No. 31, CDBG Project No. R KCR, Harrison County Community Revitalization Grant, Courthouse Annex, administration expense, payable from A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that 45 ORDER acknowledging receipt of the close-out package approved by Jimmy G. Gouras Urban Planning Consultants, Inc., Project Administrator for CDBG Project No. R KCR, Harrison County Community Revitalization Grant, Courthouse Annex, and authorizing the Board President to execute same. A motion was made by Supervisor Rockco seconded by Supervisor Savant, that 46 ORDER authorizing Board president to execute Request for Cash and Summary Support Sheet No. 26 in the amount of $9,437.50, Invoice No , to Knesal Engineering for architect/engineering expense, Harrison County Community Revitalization Grant, CDBG Project No. R KED, Gulfport Highlands, payable from , as recommended by Jimmy G. Gouras Urban Planning Consultants, Inc. Page 11

12 47 ORDER authorizing Board president to execute Request for Cash and Summary Support Sheet No. 25 in the amount of $18,617.58, for payments listed, for Harrison County CDBG Project No. R KED, Gulfport Highlands as recommended by Jimmy G. Gouras Urban Planning Consultants, Inc: a) $13, to Knesal Engineering, Invoice No , architect/engineering expense, payable from b) $5, to Jimmy Gouras, Invoice No. 9595, administration expense, payable from A motion was made by Supervisor Savant seconded by Supervisor Rockco, that 48 ORDER adjudicating the qualifications and training of Julia Encalade to serve Harrison County as County Veterans Service Officer. A motion was made by Supervisor Rockco seconded by Supervisor Ladner, that 49 ORDER authorizing the Board President to execute a quitclaim deed to Biloxi Municipal Separate School District to clear title to one acre of parcel found within E 1/2 of the SE 1/4 of the SE 1/4 of Section 29, Township 7 South, Range 10 West. [Fernwood school property] A motion was made by Supervisor Rockco seconded by Supervisor Ladner, that 50 ORDER authorizing the Board President to execute the shared use agreement between the Biloxi Public School District and Harrison County, Mississippi for the Harrison County skate park on Debuys Road effective January 15, 2014 through January 15, A motion was made by Supervisor Rockco seconded by Supervisor Savant, that 51 ORDER taking off the table item 31 of the October 14, 2013 meeting Page 12

13 regarding a request for an exemption from county ad valorem taxes, excluding school district taxes, pursuant to Miss. Code Ann , based on the increase in assessed value of the completed construction of a restaurant known as Shaggy's, and renovations/additions to that structure located at 1763 Beach Boulevard, Biloxi, Mississippi, in the Second Judicial District of Harrison County, identified as parcel number 1210J Ladner, that 52 ORDER authorizing an exemption from county ad valorem taxes, excluding school district taxes, pursuant to Miss. Code Ann , based on the increase in assessed value of the completed construction of a restaurant known as Shaggy's, and renovations/additions to that structure located at 1763 Beach Boulevard, Biloxi, Mississippi, in the Second Judicial District of Harrison County, identified as parcel number 1210J A motion was made by Supervisor Ladner seconded by Supervisor Swetman III, that 53 ORDER approving lease agreement for rental of the Harrison County Fairgrounds covered arena, as listed, and authorizing the Board President to execute same: a) Lease with Pete Crain for South MS Special Olympics, November 15-16, ORDER authorizing expenditures, as listed, to advertise the opportunities and resources of Harrison County, Mississippi, payable from : a) $ to the Harrison County School District to place logo in the printed annual graduation banquet program for the Junior Leadership program, logo printed on table tents and displayed on 5 tables at the graduation banquet. b) $ to Coastal Women for Change to purchase supplies and promotional advertising for the 5th annual Senior appreciation dinner/program November 18, c) $ to the Biloxi Soccer Organization to place name and logo on fence Page 13

14 sign, team jerseys, BSO website and recognition at the opening and closing ceremonies. A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that Nay: Supervisor Swetman III; Supervisor Savant; Supervisor Martin and Supervisor Rockco Supervisor Ladner 55 ORDER approving travel as listed: a) Bruce Wilkerson, EMA Operations Officer, to attend the Homeland Security exercise evaluation program course, December 10-13, 2013 in Starkville, Mississippi. (Estimated cost: $500.00) b) Any Supervisor, Chancery Clerk, County Administrator, Road Manager, County Engineer, Board Attorney to attend the MAS mid-winter conference and the legislative reception, January 6-9,2014 in Jackson, Mississippi. (Estimated cost per person: $550.00) c) Seniors to travel with county bus to Hattiesburg, Mississippi, November 19, A motion was made by Supervisor Savant seconded by Supervisor Swetman III, that 56 ORDER approving compensation for poll workers for the Pass Christian Separate School District Trustee, Position 1, run-off election to be held November 26, A motion was made by Supervisor Ladner seconded by Supervisor Savant, that 57 ORDER approving amended Interlocal governmental cooperation agreement between the city of Gulfport, the city of Biloxi and Harrison County for the replacement of the Lorraine Road bridge over the Biloxi river to reflect equal sharing of cost thereof, and authorizing the Board President to execute same as revised by the Board Attorney. 58 The following came on for discussion by the Board: a) The Board held a moment of silence in memory of former District 4 Page 14

15 Supervisor, Philip O. Allen. b) The Board prayed for former Code Administrator, Richard Herrin NO BOARD ACTION ADJOURN the November 2013 term in the Second Judicial District. Page 15