MINUTES BOARD OF SUPERVISORS AUGUST TERM, 2003 PEARL RIVER COUNTY, MISSISSIPPI

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1 MONDAY AUGUST 4, 2003 The Board of Supervisors met at 10:00 a.m. Monday the 4th day of August, 2003, in the Supervisors' Room at the County Courthouse, Town of Poplarville, Mississippi with the following members of said Board and officers of said County present, to-wit: Charles Ray Perry, President, member from District No. Two; Larry Davis, member from district No. Three; Robert Thigpen, member from District No. Four; Troy Stockstill, member from District No. Five; Nova Carroll, Board Attorney; Adrain Lumpkin, County Administrator; David Earl Johnson, Chancery Clerk; and Joe Stuart, Sheriff. The following proceedings were had and entered of record towit:

2 ORDER ACKNOWLEDGING MINUTES OF REGULAR QUARTERLY MEETING OF THE BOARD OF DIRECTORS OF PEARL RIVER BASIN DEVELOPMENT DISTRICT There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of acknowledging minutes of Regular Quarterly Meeting of the Board of Directors of Pearl River Basin Development District. Upon motion made by Robert Thigpen and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to acknowledge the minutes of the Regular Quarterly Meeting of the Board of Directors of Pearl River Basin Development District. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and NAY: None.

3 ORDER APPROVING PICAYUNE SCHOOL DISTRICT BUS TURN-A-ROUND SCHEDULE FOR SCHOOL YEAR WITH EXCEPTION TO ROAD 266 IN HANCOCK COUNTY There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of approving Picayune School District bus turn-a-round schedule for school year with the exception to Road 266 in Hancock County. Upon motion made by Robert Thigpen and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve Picayune School District bus turn-a-round schedule for school year , being located within the Pearl River County School District and bearing approval of said Superintendent of School, be and are hereby approved by this Board, with the exception of Road 266 in Hancock County. Be It Further Ordered that upon receipt of a signed document from the individual land owners and approved by said school board, the Road Manager be and is hereby authorized and directed to construct and maintain said school bus turn-a-rounds as set out above in order to enable the buses to travel said roads safely and to have ample room to turn said buses. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

4 ORDER TO APPROVE HMGP ALLIGATOR BRANCH ACQUISITION PROJECT There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to approve HMGP Alligator Branch Acquisition Project. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve HMGP Alligator Branch Acquisition Project. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

5 ORDER TO PAY INVOICE FROM STEWART, BURKS & CARROLL FOR HMGP There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to direct clerk to pay invoice from Stewrt, Burks & Carroll for HMGP Upon motion made by Robert Thigpen and seconded by Troy Stockstill,the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to direct clerk to pay, on docket, invoice from Stewart. Burks & Carrol in amount of $1, for legal services for HMGP Alligator Branch Acquisition Project. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

6 ORDER TO MAKE NICHOLSON VOLUNTEER FIRE DEPARTMENT MONTHLY MEETING MINUTES AND FINANCIAL STATEMENT PART OF MINUTES There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of an order to make Nicholson Volunteer Fire Department monthly meeting minutes and financial statement part of the minutes. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors that the attached Nicholson Volunteer Fire Department monthly meeting minutes and financial statement for July, 2003, be made a part of the minutes. Davis, Robert Thigpen and Voting AYE: Charles Ray Perry, Larry

7 ORDER TO APPROVE PERSONNEL CHANGES IN ROAD DEPARTMENT There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of approving personnel changes in Road Department. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to approve the following personnel changes in the Road Department and make them a part of the minutes: Accept resignation from Dan W. Strahan effective July 25, 2003.

8 Davis, Robert Thigpen and Voting AYE: Charles Ray Perry, Larry ORDER APPROVING SIXTEENTH SECTION COMMERCIAL LEASE CONTRACTS, RESIDENTIAL LEASE CONTRACTS AND LEASE CANCELLATIONS FOR BOARD OF TRUSTEES OF THE PICAYUNE SCHOOL DISTRICT There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of approving Sixteenth Section Commercial Lease Contracts, Residential Lease Contracts and Lease Cancellations for the Board of Trustees of The Picayune School District. Upon motion made by Larry Davis and seconded by Troy Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors

9 to approve the Sixteenth Section Commercial Lease Contracts, Residential Lease Contracts and Lease Cancellations between the Board of Trustees of the Picayune School District and the following: COMMERCIAL LEASE CONTRACT Carey R. Byrd and wife, Vertis E. Byrd Book 825 Page 304 RESIDENTIAL LEASE CONTRACTS Dorothy A. Owens Book 825 Page 389 Adolph Jones and wife, Annie Jones Book 825 Page 358 Patsy M. Bonner Book 825 Page 347 Earnestine Burnett Book 825 Page 336 Evoria Bullock Book 825 Page 325 Melinda Jackson Book 825 Page 314 Willie Mae Reynolds, and son, Richard J. Reynolds, Jr. Book 825 Page 293 Ollie Ray Carter and wife, Betty Lee Carter Book 825 Page 282 J. L. Breland and wife, Norvell Breland Book 825 Page 271 Arby Jean Pittman, Darrelyn Thompson and Sylvia Parker Book 825 Page 380 CANCELLATIONS J.L. Breland and wife, Norvell Breland Book 825 Page 269 Ollie Ray Carter and wife, Betty Lee Carter Book 825 Page 280 Willie Mae Reynolds Book 825 Page 291 Carey R. Byrd and wife, Vertis E. Byrd Book 825 Page 302 Melinda Jackson Book 825 Page 312 L.C. Bullock and wife, Evoria Bullock Book 825 Page 323 Earnestine Burnett Book 825 Page 334 Patsy Bonner Book 825 Page 345 Adolph Jones and wife, Annie Jones Book 825 Page 356 Clara Mae McDowell Book 825 Page 367 Arby Jean Pittman, Darrelyn Thompson and Sylvia Parker Book 825 Page 378 Davis, Robert Thigpen and Voting AYE: Charles Ray Perry, Larry

10 10:55 A.M., MONDAY, AUGUST 4, 2003 ORDER FOR BOARD OF SUPERVISORS TO RETIRE INTO EXECUTIVE SESSION OF BOARD. Upon motion made by Troy Stockstill and seconded by Robert Thigpen, the following order was adopted, to-wit; BE IT ORDERED by the Board of Supervisors that this Board do

11 now retire into executive session to discuss legal matters. Ordered and adopted, this the 4th day of August, Voting AYE: Charles Ray Perry,Larry Davis, Robert Thigpen and 11:30 A.M. MONDAY, AUGUST 4, 2003 ORDER TO RETURN TO REGULAR SESSION OF BOARD AND TO OPEN MEETING TO THE GENERAL PUBLIC. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit; BE IT ORDERED by the Board of Supervisors that this Board do now return to regular session of the Board and to open said meeting to the general public. Davis, Robert Thigpen and Voting AYE: Charles Ray Perry,Larry Whereupon the Clerk of said Board announced that said meeting was now open to the general public. ORDER APPROVING WORKSHOPS, SEMINARS AND MEETINGS FOR COUNTY EMPLOYEES There came on for consideration by the Board of Supervisors of Pearl River County, Mississippi, the necessity of certain county personnel attending workshops, seminars and meetings, and after

12 consideration of same, the Board having determined that it be to the best interest of said county for said officials and employees to attend said workshops and seminars in order to beware of new rules, regulations and/or guidelines affecting county government and in order to better serve the public. Upon the motion made by Troy Stockstill and seconded by Robert Thigpen, the following order was adopted, to-wit; BE IT ORDERED that the following listed officials and county employees be and are hereby approved to attend various workshops, seminars and meetings listed below and that reimbursement for any expenses incurred be and is hereby approved, including, but not limited to, travel, meals, lodging, registration fees and other expenses incidental to said workshops, seminars and meetings. Approval is hereby granted for the following listed personnel: Ismael Quiroz to attend LSU Law Enforcement Institute Alumni Association Conference in Lafayette, LA on August 25-27, Harold Holmes to attend meeting with Dan Gerrity, Camp, Dresser & McKee concerning rural utility consolidation in Slidell, LA on August 6, John Sherman to attend MAGPPA'S Annual Conference in Biloxi, MS on October 19-22, Davis, Robert Thigpen and Voting AYE: Charles Ray Perry, Larry ORDER TO STRIKE TAX SALE AS RECOMMENDED BY ATTORNEY GENERAL'S OFFICE AND COUNTY TAX ASSESSOR There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to Strike Tax Sale as recommended by Attorney General's Office and County Tax Assessor. Upon motion made by Robert Thigpen and seconded by Troy

13 Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to Strike Tax Sale the following parcels as recommended by the Attorney General's Office and County Tax Assessor: NAME PPIN TAX YEAR Theodore A. Mars, Jr Davis, Robert Thigpen and Voting AYE: Charles Ray Perry, Larry ORDER TO STRIKE TAX SALE There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to Strike Tax Sale.

14 Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to Strike Tax Sale the following parcels: NAME PPIN TAX YEAR Michael D. Nechelson Cooper Company Steven A. Smith Jason Buras Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

15 ORDER TO APPROVE THE 2003 CHANGES TO THE ROLL There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to approve the 2003 changes to the Roll. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve the 2003 changes to the Roll. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

16 ORDER ALLOWING PERSONAL PROPERTY TAX REDUCTIONS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of allowing Personal Property Tax Reductions. Upon motion made by Troy Stockstill and seconded by Larry Davis, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors of Pearl River County that there be allowed a reduction on personal property for the 2002 tax year. Reductions were as follows: NAME PARCEL Howard Glen Dossett Cooper Company Valerie A Pace Christopher McCraney Albert T Mitchell Prutimber Fund LTD PTNR Howard Glen Dossett John H Amacker Jr J Wood Spiers Jr Calvin Ray Wheat Theodore A Mars Jr

17 Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and ORDER TO APPROVE TAX REFUNDS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to approve Tax Refunds. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve Tax Refunds as follows: NAME PPIN Robert Hall/ABN AMRO Legacy Ventures/ Earl J Guidry Jackie L Whitfield Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

18 ORDER TO APPROVE CHANGE ORDER # 4 ON NURSING HOME CONSTRUCTION There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to approve change order #4 on Nursing Home construction. Upon motion made by Larry Davis and seconded by Robert Thigpen, the following order was adopted, to-wit: BE IT ORDERED by the Pearl River County Board of Supervisors to approve the change order #4 on Nursing Home construction as recommended by President, Charles Ray Perry.

19 Davis, and Robert Thigpen Voting AYE: Charles Ray Perry, Larry Absent: Anthony Hales and ORDER TO FILL POSITION IN PARKS AND RECREATION There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to fill position in Parks and Recreation. Upon motion made by Robert Thigpen and seconded by Troy

20 Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to hire James William Wilson to fill position in Parks and Recreation. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

21 ORDER TO CORRECTLY DESCRIBE AUBREY LADNER ROAD There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to correctly describe Aubrey Ladner Road. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to correctly describe Aubrey Ladner Road by providing the length and direction of road. Voting AYE: Charles Ray Perry, Larry Davis, Robert Thigpen and

22 ORDER MAKING PERSONNEL CHANGES IN CIRCUIT CLERK'S DEPARTMENT A PART OF THE MINUTES There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of making personnel changes in the Circuit Clerk's Department a part of the minutes. Upon motion made by Larry Davis and seconded by Robert Thigpen, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to make personnel changes in the Circuit Clerk's Department a part of the minutes as recommended by the Circuit Clerk. Effective June 9, 2003, Lakeisha Stanford is no longer employed in the Circuit Clerks Office. Davis and Robert Thigpen and Voting AYE: Charles Ray Perry, Larry

23 MOTION TO MAKE PERSONNEL CHANGES IN CIRCUIT CLERK'S DEPARTMENT A PART OF THE MINUTES FAILS FOR LACK OF A SECOND There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a motion to make personnel changes in the Circuit Clerk's Department a part of the minutes fails for lack of a second. Upon motion made by Larry Davis to show Sandra H. Macdonald as a full time employee and add to the County Health Insurance effective August 1, 2003 as recommended by the Circuit Clerk the motion died for lack of a second.

24 ORDER TO MAKE DISTRICT LEGAL DESCRIPTION, JUSTICE DISTRICT LEGAL DESCRIPTION AND VOTING PRECINCTS LEGAL DESCRIPTION A PART OF THE MINUTES There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter to make District legal description, Justice District legal description and Voting Precincts legal description a part of the minutes. Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to make District legal description, Justice District legal description and Voting Precincts legal description a part of the minutes. Davis and Robert Thigpen and Voting AYE: Charles Ray Perry, Larry

25 RECESS ORDER Upon motion made by Robert Thigpen and seconded by Troy Stockstill, the following order was adopted, to-wit: IT IS ORDERED that the Board do now take a recess until 10:00 o'clock a.m., Monday the 11th day of August, Voting AYE: Charles Ray Perry, Larry Davis, and Robert Thigpen and

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