REGULAR CALLED MEETING BOARD OF DIRECTORS. Boardroom May 17, :30 P.M.

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1 REGULAR CALLED MEETING BOARD OF DIRECTORS Boardroom 5:30 P.M. MEMBERS: Jason Jones, Ward 1Director Dick Rudolph, Ward 2 Director, Assistant Mayor Scott Byrd, Ward 3 Director (Arrived late 5:40) Joann Nelson, Ward 4 Director (Absent) David Rider, Ward 5 Director Julie Winfrey, Ward 6, At Large Director James Calhoun, Ward 7, Mayor OTHERS: Jimmy Bolt, City Manager Rendi Currey, City Clerk Jamal Brown, Press (see attached list) CALL TO ORDER Mayor Calhoun called the meeting to order at 5:30 p.m. INVOCATION Assistant Mayor Rudolph APPROVAL OF MINUTES A motion was made by Director Jones seconded by Director Rider to approve the minutes from the May 3, 2016 Regular Called Board of Directors meeting as presented. The motion passed with a roll call vote and the vote was as follows: Jason Jones Aye David Rider Aye Julie Winfrey Aye Dick Rudolph Aye Mayor Calhoun Aye PUBLIC HEARING FOR BOND ORDINANCE FOR WATER TREATMENT PLANT PROJECT The Mayor called for the Public Hearing to be opened at 5:32 p.m. He asked if there were anyone wanting to speak for or against the ordinance. After no one came forward the Mayor called for the Public Hearing to be closed at 5:33 p.m. CONSIDER BOND ORDINANCE FOR WATER TREATMENT PLANT PROJECT Ms. Gills stated that in order to finance the project that a bond ordinance must be adopted. Mr. Shep Russell, bond counsel was in attendance for any questions. Mr. Russell stated that the Board can suspend the rules and vote to not read technical ordinances in its entirety. Director Jones made the motion seconded by Director Winfrey to suspend the rules and place the ordinance on it first reading title only. The motion passed unanimously 5-0. The Mayor called for the Clerk to read the ordinance title only. The Clerk read: AN ORDINANCE AUTHORIZING THE CONSTRUCTION OF EXTENSIONS, BETTERMENTS AND IMPROVEMENTS TO THE WATER FACILITIES OF THE CITY OF ARKADELPHIA, ARKANSAS; AUTHORIZING THE ISSUANCE OF A WATER AND SEWER REVENUE BOND FOR THE PURPOSE OF FINANCING A PORTION OF THE COST OF CONSTRUCTION; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL

2 Page 2 of 6 OF AND INTEREST ON THE BOND; AND PRESCRIBING OTHER MATTERS RELATING THERETO. Director Jones made the motion seconded by Director Winfrey to suspend the rules and place the ordinance on it second reading title only. The motion passed unanimously 5-0. The Mayor called for the Clerk to read the ordinance title only. The Clerk read: AN ORDINANCE AUTHORIZING THE CONSTRUCTION OF EXTENSIONS, BETTERMENTS AND IMPROVEMENTS TO THE WATER FACILITIES OF THE CITY OF ARKADELPHIA, ARKANSAS; AUTHORIZING THE ISSUANCE OF A WATER AND SEWER REVENUE BOND FOR THE PURPOSE OF FINANCING A PORTION OF THE COST OF CONSTRUCTION; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BOND; AND PRESCRIBING OTHER MATTERS RELATING THERETO. Director Rider made the motion seconded by Director Jones to place this ordinance on it third and final reading title only in the next regularly scheduled Board of Directors meeting. The motion passed unanimously 5-0. THIRD READING OF THE FINANCE/LEASE ORDINANCE FOR POLICE VEHICLES During the last meeting Director Nelson made the motion seconded by Assistant Mayor Rudolph to place this ordinance on it third and final reading in the next regularly scheduled meeting. The Mayor called for the Clerk to read the ordinance title only. The Clerk read: AN ORDINANCE APPROVING THE FINANCING WITH SOUTHERN BANCORP FOR THE PURCHASE OF 6 POLICE VEHICLES, AND FOR OTHER PURPOSES: Director Winfrey made the motion seconded by Assistant Mayor Rudolph to adopt the ordinance. The motion passed with a roll call vote and the vote was as follows: Director Byrd arrived 5:40 Jason Jones Aye Scott Byrd Aye David Rider Aye Julie Winfrey Aye Dick Rudolph Aye Mayor Calhoun Aye THIRD READING OF THE RECOMMENDATION FROM THE PARKS AND REC COMMITTEE ORDINANCE PARK RULES During the last meeting Assistant Mayor Rudolph made the motion seconded by Director Nelson to place this ordinance on its third and final reading in the next regularly scheduled meeting. The Mayor called for the Clerk to read the ordinance title only. The Clerk read: AN ORDINANCE ADOPTING FOR THE CITY OF ARKADELPHIA AN ALL PARKS AND PARKS AND RECREATION FACILITIES POLICY Director Winfrey made the motion seconded by Director Jones to adopt the ordinance. The motion passed 4 2 with Rider and Rudolph voting No.

3 Page 3 of 6 CONSIDER BIDS FOR TRANSFER TRAILER SANITATION Mr. Bopp stated that staff advertised an invitation to bid for (1) new Enclosed Transfer Trailer in the Arkansas Democrat Gazette. Bids were opened and read publicly on April 29, They are as follows: BIDDER LOCATION BID PRICE MEETS SPECS Downing Sales & Service, Inc. Spector Manufacturing Inc. Phillipsburg, MO $86, No Saint Clair, PA $75, Yes Spector Manufacturing was the low bidder with a bid of $75, Staff recommends awarding the bid to Spector Manufacturing under this agreement and authorize the City Manager to execute the agreement. Director Byrd made the motion seconded by Director Jones to award the bid to Spector Manufacturing under this agreement and authorize the City Manager to execute the agreement. The motion passed unanimously. CONSIDER AMENDING ORDINANCE SANITATION Mr. Bopp stated in 2015, the Board voted to change the way trash bags arrived to the residents by way of a voucher program. With this change, an amendment to the current ordinance needs to be approved to reflect the changes that were made. It is staff s recommendation for the Board to approve the amendment to the Sanitation Ordinance. Director Jones made the motion seconded by Assistant Mayor Rudolph to place the ordinance on it first reading. The motion passed unanimously. The Mayor called for the Clerk to read the ordinance in its entirety. The Clerk read: AN ORDINANCE AMENDING ORDINANCE NO PROVIDING FOR THE COLLECTION OF SOLID WASTE; ESTABLISHING FEES FOR SUCH COLLECTION; AND FOR OTHER PURPOSES. Assistant Mayor Rudolph made the motion seconded by Director Byrd to place the ordinance on its second reading title only at the next regularly scheduled meeting. The motion passed unanimously. CONSIDER MOBILE FOOD VENDING OPTIONS Mr. Bolt stated that this item was placed on the agenda at the request of the Board. The Board asked me to come back and present three scenarios; Lottery, Zone, and Free Range. There were also brief conversations about sales tax concerns. He assembled a lot of information for the Board to review on the subject. Lottery: Fayetteville s example is probably the most complicated, but it allows public space when other options are not available. For a town our size perhaps two vendors could win the lottery for public space at a downtown location or a park location. Winners would win the rights for a set period and pay a minimum fee for the period. The city provides no services. Zone: This could mean several different things and one is similar to Free Range. For this conversation I will use the notion that a zone could be created to allow food vendors to operate within outside of public property with the consent of the owner. Other Zoning rules would apply such as paved parking. Perhaps this could even consist of an existing zone as well. Another example would be the creation of a zone in Feaster Park. Free Range: Another thought appeared to be deregulating Food vendors. Just allow the open market to work and to allow them to set up on any lot at any place and exempt them from all city regulations. It appears to do this would require equal treatment to other businesses and vendors as

4 Page 4 of 6 well. Assistant Mayor Rudolph made the motion seconded by Director Jones to form a subcommittee chaired by Director Rider to address the issue of mobile food trucks. The motion passed unanimously. CONSIDER REQUEST FOR CONNECTION TO CITY SEWER Staff was approached by Mr. McClure to allow his apartment complex to be allowed be connected to the city due to a failure of the apartment complex sewer system. Staff is unable to approve this without Board approval due to a long standing policy of not proving sewer services those outside of our city limits. Mr. McClure is willing to pay for all cost associated the connections and for all cost associated with annexing his property into the city. There are several options for him to come into the city including an annexation election during this fall. He needs cooperation from one land owner to allow the utility ROW to be annexed. If all efforts fail Mr. McClure is willing to agree to a binding agreement that the property shall be voluntary annexed when the property abuts the city limits and pay for all cost associated with the annexation. Mr. McClure was in attendance to answer any questions the Board may have. Director Jones made the motion seconded by Director Winfrey to allow the sewer connections with the stipulations stated above. The motion passed unanimously. CITY MANAGER S REPORT We continue to work with our economic development team to build and operate a process water plant and a waste water plant to serve Sun Pulp mill and perhaps others. We are beginning to work through the details and staff will keep the Board up-to-date as we continue to develop a strategy should Sun Paper want to accept the proposal of the city services. Mr. Myers is expecting the micro seal contractor be here July. Mr Myers has been working with board members to identify streets with the highest needs in each ward. The prep work must begin in a timely manner. The Signal lights at 10 th and Henderson have been repaired and seem to be working just fine. In the For Your Information section I included a report about the storm water catch dry pond area on Walnut Street near the beginning of the 1800 block. This is the first phase of a study to see if we can accomplish reduced flooding without increasing the risk of downstream flooding. The goal is to remove the water from Walnut Street in a way that removes most standing water from the street and would allow the water to move pass the Edward house and prevent the water from entering the drive. I have spoken briefly about the process to purchase with the owners of the two structures the Board voted to purchase and finance along with the building of a storm water catch dry pond. Aquatic Park will open May 28 th and at night fall Finding Nemo will be playing at the dive in. The Parks are full all weekends for special events that include many baseball and softball events. What a special place we have created. Make sure you get with Rendi if you plan to go to the AML Annual Convention she will be working on the registration this week. Those dates are June in Little Rock. THV11's Summer Cereal Drive will be June 14, 2016 at Brookshire's from 5:00 a.m. - 9:30 a.m. There are 1,310 hungry children living in Clark County. The funding has been lost that opened our school's cafeteria in summers past so this year is even more important than ever. Please start collecting cereal now. You can bring your boxes to the City Clerk's office in Town Hall. Or come to the event and donate live during the Broadcast. No amount is too small.

5 Page 5 of 6 FUTURE AGENDA ITEMS None ROUTINE BUSINESS Jason Jones, Ward 1- He invited everyone to the Promise Signing tomorrow at 1 p.m. at Arkadelphia High School. He ended by saying this would be his last meeting due to the fact that his family had bought a home in Ward 5. Scott Byrd, Ward 3- He thanked Jones for his time served. Joann Nelson, Ward 4- Absent. David Rider, Ward 5-He thanked Jones. Julie Winfrey, Ward 6 Director at Large-She stated being sad to see Jones go and they laughed about him helping her with the Food Trucks. She got clarification on the process for large item pick up (call leave message). She had tickets for the Bulldog Fundraiser if anyone wanted them. Dick Rudolph, Ward 2 Assistant Mayor-He thanked Jones for his service. James Calhoun, Mayor-He thanked Jones. He commended the Clerk for her work on the Cereal Drive and pledged to also be at Brookshire s at 5:00 a.m. on June 17 for the Broadcast. He challenged all Board Members to bring cereal or dollars for the June 7 th Board meeting to donate to the drive. He thanked local businesses for their support in the Drive-In movies: Welch Funeral Home sponsored the last movie and Gildner Auto group is sponsoring the upcoming movie. ADJOURNMENT There being no more business to discuss, Director Byrd made the motion seconded by Director Jones to adjourn. The motion passed unanimously and the meeting adjourned at 7:08 p.m. James Calhoun, Mayor Rendi Currey, City Clerk

6 Page 6 of 6 REGULAR CALLED MEETING BOARD OF DIRECTORS Boardroom 5:30 p.m. Jason Jackson Jennifer Story Al Harris Michelle Anthony Brenda Gills Stephen Bell Josh Hughes Shelley Hughes Taylor Chaney Jonathan Gozales Frank McClure Aaron Bopp Stewart Noland Shep Russell Andrew Dodds