MINUTES. Board of Supervisors of Hinds County met in the Chancery Court Building, Board of

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1 MINUTES BE IT remembered that on the 4th day of November, 2013, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a regular meeting of said Board, when the following were present: ROBERT GRAHAM PRESIDENT KENNETH I. STOKES VICE PRESIDENT PEGGY HOBSON CALHOUN MEMBER ALPHONSO HUNTER MEMBER ROBERT WALKER MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and Clerk of the Board of Supervisors, Eddie Jean Carr; Deputy Chancery Clerk, Greta Lovell; Deputy Chancery Clerk, Keelan Sanders; Deputy Sheriff, Lurenza Clincy, Jr.; Public Works Director, Carl Frelix; Interim Emergency Management Director, Joseph Perkins; County Administrator, Carmen Davis and Board Attorney, Pieter Teeuwissen when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the agenda for today s meeting. Since the meeting held pursuant to statute, no special notice given. INVOCATION PRESIDENT Graham called the meeting to order at 9:01 A.M. Pastor Terri Moore, Freedom Ministries International Church, Jackson, MS, offered the invocation. ELECTED OFFICIALS Sheriff s Department Natchez Trace Parkway General Agreement Supervisor Stokes discussed liability issues, specifically that if an incident or accident occured liability should all be on the Federal Government. Attorney Teeuwissen advised the Board on the limitations in Federal Court and the county s liability insurance coverage. UPON A motion of Robert Walker and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Alphonso Hunter voting aye, Kenneth I. Stokes voting nay, it RESOLVED to approve an Agreement between Hinds County Sheriff s Department and the Natchez Trace Parkway for assistance as needed. There is no cost to the county. Document affixed hereto and incorporated herein. 1

2 ELECTED OFFICIALS Tax Collector Real Estate Clerk Activities Tax Collector Eddie Fair introduced Sheena Taylor, who promoted from the Raymond office to the Real Estate Clerk s position. He updated the Board on the collections of Personal Property Taxes by the Real Estate Clerk for October The amount collected $24, Document affixed hereto and incorporated herein. Tax Collector Out of County Car Tags on County Resident s Vehicles Supervisor Stokes addressed the plan to have an employee drive throughout the county to search for vehicles with out of county car tags, but living in Hinds County. He asked if the county could remit mileage to the employee, if no county vehicle available. Supervisor Graham remarked that the vehicle should be clearly marked and he didn't think it would be a good idea to use an unmarked personal vehicle, but instead directed the County Administrator to locate a vehicle and assign it to this position. UPON A motion of Robert Walker and a second by Kenneth I. Stokes, Peggy RESOLVED to approve authorizing the Tax Collector office use of a vehicle from the County's motor pool, so this employee could begin work immediately and the employee not to exceed a forty (40) work week, until such time the County Administrator could come up with other arrangements. MINUTES UPON A motion of Robert Walker and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Alphonso Hunter voting aye, Kenneth I. Stokes voting nay, it RESOLVED to approve the minutes of October 21, 2013, pending receipt of Executive Session Minutes from the Board Attorney s office. MINUTES CORRECTION Should read John F. Kennedy Drive, not Flag Chapel Road UPON A motion of Kenneth I. Stokes and a second by Alphonso Hunter, Robert Graham voting aye, Peggy Hobson Calhoun voting aye, Robert Walker voting aye, it RESOLVED to approve correcting the minutes of September 16, 2013, to reflect John F. Kennedy Drive, not Flag Chapel Road under Public Works item for Resurfacing Flag Chapel Road in Presidential Hills Subdivision. Document affixed hereto and incorporated herein. CONTRACTS Supervisor Walker requested that all claims for contracts be separated for individual vote. After discussion, he requested that his vote be recorded as nay for all payments on contracts. 2

3 CLAIMS Interfund Advance Repaid Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting nay, it RESOLVED to approve the following interfund advance as of November 4, Document affixed hereto and incorporated herein. Advance repaid to: General County Fund $ 12, Advance repaid from:cfda JAG/JET Grants Fund $ 12, Interfund Transfer UPON A motion of Peggy Hobson Calhoun and a second by Kenneth I. Stokes, Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting nay, it RESOLVED to approve the following interfund transfer as of November 4, Documents affixed hereto and incorporated herein. Transfer to: Violence Against Women Grant Fund $ 2, Transfer to: Victim Witness Assistance Grant Fund $ 2, Transfer from: General County Fund $ 5, Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting nay, it RESOLVED to approve the following interfund transfer as of November 4, Document affixed hereto and incorporated herein. Transfer to: Computer/Upgrade I & S Note 2012 Fund $ 7, Transfer from: General County Fund $ 7, Special Claim BancorpSouth Equipment Finance Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting nay, it RESOLVED to approve the special claim from BancorpSouth Equipment Finance in the amount of $6, for Sheriff s department lease purchase vehicles; presented by Greta Lovell. Regular Claim over $100, (AT & T) UPON A motion of Peggy Hobson Calhoun and a second by Alphonso Hunter, Robert Graham voting aye, Kenneth I. Stokes voting nay, Robert Walker voting nay, it 3

4 RESOLVED to approve the claims numbered 54, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Porter Bingham, Malachi Financial Products, advised that his company in the process of auditing land lines and cell phone lines for E911 service (and fees). He stated he believed Hinds County missing a substantial amount of revenue. His also stated his company had completed a sample audit, which indicated that up to Two Hundred to Two Hundred Fifty Thousand dollars could be missing each month. Regular Claim over $100, (Economic Development Authority) A motion made by Supervisor Peggy Hobson Calhoun to approve the claim numbered 85. The motion died for lack of a second. Regular Claim over $100, (Quality Choice Correction) UPON A motion of Peggy Hobson Calhoun and a second by Alphonso Hunter, Robert Graham voting aye, Kenneth I. Stokes voting nay, Robert Walker voting nay, it RESOLVED to approve the claims numbered 245, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim #497 Prince & Associates, PLLC Hobson Calhoun voting nay, Robert Graham voting aye, Robert Walker voting nay, it RESOLVED to approve the claims numbered 497, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. The Board Attorney recommended payment for services rendered. There additional discussion on contracts of the Board. Regular Claim #585 Airwave Consultant Company Hobson Calhoun voting nay, Robert Graham voting aye, Robert Walker voting nay, it RESOLVED to approve the claims numbered 585, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Peggy Hobson Calhoun and a second by Alphonso Hunter, Robert Graham voting aye, Kenneth I. Stokes voting nay, Robert Walker voting nay, it 4

5 RESOLVED to approve the claims numbered , less claims number 497 and 585, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. CLAIMS APPROVAL ORDER UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Alphonso Hunter voting aye, Kenneth I. Stokes voting nay, Robert Walker voting nay, it RESOLVED to approve Order for the claims portion of the minutes of the Hinds County Board of Supervisors for November 4, Document affixed hereto and incorporated herein. VIDEO EVIDENCE MANGEMENT PROGRAM Presentation from Oracle Representatives Mr. Tarrien Williams, Venture Technology Sr. Accounts Manager, requested the Board approve a non-binding agreement with Venture Technologies that would allow them to propose in car video services, wireless networks around vehicles and other options. There a discussion on the use of cameras in Sheriff s vehicles and other features of this technology. Board Attorney Teeuwissen advised that the Board could issue an RFP or Oracle could submit a proposal for these services. He stated he would like an opportunity to review that the agreement non-binding. Sheriff Lewis advised that he had not been contacted about this proposal by Mr. Williams. Alphonso Hunter voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to take this item under advertisement to allow all parties time to review the proposed non-binding agreement. Document affixed hereto and incorporated herein. LEGISLATIVE ISSUES Supervisor Walker stated that the Legislature convenes in January. He also expressed his concerns about issues for Hinds County, including additional judgeships. He stated that this matter should be discussed with Judge Green. GRANTS Status Report Supervisor Walker requested a list of non-recurring grants received during the last two years. Human Capital Development Director Clarence Williams provided the Board with a list of 6 non-recurring grants received since October There discussion of these grants. Document affixed hereto and incorporated herein. 5

6 INTERGOVERNMENTAL AGREEMENTS Supervisor Walker discussed the numerous activities the county does with municipalities but that are unknown to its citizens. He suggested that the county have Intergovernmental Agreements with the City of Jackson for planning, recreation, park maintenance, street resurfacing and other needs. YOUTH PUBLIC SERVICE EMPLOYEMENT INITIATIVE Supervisor Walker advised that this program ready to kick off. Personnel Director Mickie Parker stated that the program should begin for some youth within the next week or so. She requested additional youth and work sites for this program. CONTRACTS Supervisor Walker revisited the recommendation to reduce the cost of contracts with Hinds County. He suggested the list of contracts be worked to reduce these by fifteen or twenty percent. NEW START SCHOOLS Supervisor Stokes mentioned the five failing schools in Jackson Public Schools, Whitten, Brinkley, Hardy, Calloway and Oak Forest for the second year. He asked if these schools fail the third year would the State take over just the school or the district. Dr. Laura Jones, Mississippi Department of Education, addressed the 2010 law regarding New Start Schools pursuant to MS Code Section She outlined the process of when and how the State would take over a school after the third year failing grade. There additional discussion on New Start Schools and failing schools. Supervisor Stokes specifically asked if the State would take over the entire district if one of these schools fails. Dr. Jones replied that they did not want to take over any School District in the State and they did not have the capacity to serve those Districts. There additional discussion on this matter. OFFICE FOR THE HANDICAP Discussion - Disabled Supervisor Kenneth I. Stokes introduced Mr. Napoleon Campbell. Mr. Campbell requested that an Office for the Disabled be established. He suggested that this office could be jointly operated with the City of Jackson. There additional discussion on this matter, no action ws taken. RESOLUTION Thanking Dr. Robert Major Walker for his service Deputy Chancery Clerk Keelan Sanders read aloud the Resolution commending Dr. Robert Major Walker, Interim Supervisor District 4. Alphonso Hunter voting aye, Robert Graham voting aye, Robert Walker voting aye, it 6

7 RESOLVED to approve a Resolution of the Board of Supervisors commending Dr. Robert Major Walker for his service as Interim Supervisor, District Four. Document affixed hereto and incorporated herein. Public Works Department STREETS AND ROAD Mr. Walter Zinn, Director of Intergovernmental Affairs for the City of Jackson, addressed the Board regarding paving of streets and roads in the City of Jackson. He stated he would be working with Legal to come up with ways to share application for funds from the CMPDD MPO Board, and to maximize these funds. BULLET PROOF VESTS Update Supervisor Stokes discussed the bulletproof vests budgeted this year for Constables. He advised that the Constables would like the higher grade vests that cost more than the allocated amount. County Administrator Carmen Davis advised that she would follow up on this item. ACCEPTANCE OF DONATED PROPERTY Accept and add to inventory Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve and accept the property located at 1016 Maple Street from the State of Mississippi, parcel # (Lot 15 Blk 6, Paradise Subn & Pt Alley) and to add this property to county inventory. PUBLIC WORKS Authority to Construct a Walking Trail at Battlefield Park UPON A motion of Kenneth I. Stokes and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Alphonso Hunter voting aye, Robert Walker voting nay, it RESOLVED to approve the Public Works Department to construct a Walking Trail at Battlefield Park, using the 2007 Bond Funds. NO GUNS ALLOWED Board Attorney Pieter Teeuwissen advised that no update on the Ordinance Banning Guns from county property had been received from Attorney Priester. He stated that at the next meeting an update would be presented or an alternative solution developed by the Board Attorney's office would be presented. 7

8 RISK MANAGEMENT Renew Constables Liability Policy Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve renewing the Constables Lability Insurance Policy with Darwin Select Insurance Company, effective November 15, Document affixed hereto and incorporated herein. Settle Claim on 1993 Chevrolet G30 Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve settling a claim with Zurich North America in the amount of $4, for a 1993 Chevrolet G30 van. Document affixed hereto and incorporated herein. Settle Claim on 2008 Crown Victoria UPON A motion of Kenneth I. Stokes and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve settling a claim with Zurich North America in the amount of $2, for a 2008 Ford Crown Victoria and retain title to the vehicle. Document affixed hereto and incorporated herein. Renew Constables Liability Policy Agent of Record Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve Porter s Insurance Agency as the Agent of Record for the Constables Liability Insurance Policy with Darwin Select Insurance Company. Approve Change Order DEVELOPMENT INFRASTRUCTURE PROGRAM Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve a Change Order resulting in a reduction of cost for work performed under the Development Infrastructure Program Grant to the Stuart C. Irby Company Project. The total reduction $5, Document affixed hereto and incorporated herein. 8

9 MAINTENANCE A motion made by Supervisor Stokes to approve Arcon Contractors run a water line through Parham Bridges Park (South) located at I-55 West Frontage Road South, Jackson, MS. The motion seconded by Supervisor Hunter. Supervisor Stokes questioned whether the county could be paid for this easement? Attorney Teeuwissen advised that the Board Attorney s office could request payment for easement. After additional discussion, the motion and second were withdrawn. Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve Arcon Contractors run a water line through Parham Bridges Park (South) located at I-55 West Frontage Road South, Jackson, MS, in exchange for the fair market value for the easement. Document affixed hereto and incorporated herein. HUMAN CAPITAL DEVELOPMENT RESOLVED to approve submitting a Grant Application to the Mississippi State Department of Health for the Emergency Medical Services Operation Fund in the amount of $145, Document affixed hereto and incorporated herein. PURCHASING Reject Payment Sheriff s Department expenditures RESOLVED to approve rejecting payment to Rebecca Anderson in the amount of $68.50 for goods and services to the Hinds County Sheriff s Department and to authorize the Purchasing Department to pursue a Court Order authorizing payment for said goods and services. Document affixed hereto and incorporated herein. MINUTE INSERTIONS County Administrator, Carmen Davis presented the following for minute insertions: A. Tentative Work Schedule for the Month of November, 2013 for Central Office, North, Southeast, and Southwest Maintenance Crews Greentree Properties, LLC BOARD ATTORNEY UPON A motion of Kenneth I. Stokes and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it 9

10 RESOLVED to approve payment to Greentree Properties, LLC, for services rendered for Mississippi Valley Title Building/Weston Project ($4,000.00) and Deposition for CMMC ($1,200.00). ABL Amendment to Contract Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve an Amendment to the ABL Management, Inc. contract. Document affixed hereto and incorporated herein. Bell & Associates Matter UPON A motion of Alphonso Hunter and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve and authorize the Board Attorney to exercise the Board s authority to pursue child support in the amount of $ per month for an adult disabled child. Tax Abatement McNeely Plastics Mr. Curnis Upkins, Economic Development Authority, presented a recommendation to approve tax abatement for McNeely Plastics for 22 mills of general fund millage on an investment of $706, for 10 years. He advised the approximate annual abatement would be $2, UPON A motion of Peggy Hobson Calhoun and a second by Robert Walker, Alphonso Hunter voting aye, Robert Graham voting aye, Kenneth I. Stokes voting nay, it RESOLVED to approve tax abatement for McNeely Plastics for 22 mills of general fund millage for 10 years, effective Document affixed hereto and incorporated herein. EMERGENCY MANAGEMENT Designated Applicant Agent for Disaster Declaration Assistance RESOLVED to approve Joseph Perkins, Interim Emergency Management Director as Applicant Agent for Disaster Declaration Assistance for Hinds County. Document affixed hereto and incorporated herein. Submit Application for Round 9 of the Rural Fire Truck Acquisition Assistance Program Hobson Calhoun voting aye, Robert Graham voting aye, Alphonso Hunter voting aye, and Kenneth I. Stokes voting nay, it RESOLVED to approve submitting an application for Round 9 of the Rural Fire Truck Acquisition Assistance Program in the amount of $70, for a mobile water supply apparatus for the Terry Volunteer Fire Department. Document affixed hereto and incorporated herein. 10

11 Submit Application for Round 10 of the Rural Fire Truck Acquisition Assistance Program Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve submitting an application for Round 10 of the Rural Fire Truck Acquisition Assistance Program in the amount of $70, for a mobile water supply apparatus for the Bolton Volunteer Fire Department. Document affixed hereto and incorporated herein. PUBLIC WORKS Obtain Quotes for Scrap Metal and Sell Scrap Metal to Vendor with Highest Quote RESOLVED to approve obtaining quotes from vendor to accept scrap metal from the Public Works Department and allow the Department to sell the scrap metal to the vendor with the highest quote. Approval of Final Acceptance of Flowers Road Bridge LSBP-25(36) RESOLVED to approve Final Acceptance of the Flowers Road Bridge, LSBP- 25(36) (District 5). Document affixed hereto and incorporated herein. Approval of Final Acceptance of Lake Circle Road Bridge LSBP-25(40) UPON A motion of Kenneth I. Stokes and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve Final Acceptance of the Lake Circle Road Bridge, LSBP-25(40) (District 1). Document affixed hereto and incorporated herein. Clinton Request for Assistance with Twin Oaks Drive Bridge UPON A motion of Alphonso Hunter and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve the request from the City of Clinton to repair the Twin Oaks Drive Bridge in the City of Clinton. The estimated material cost is approximately $1, The City of Clinton will be responsible for all material costs. Document affixed hereto and incorporated herein. 11

12 CHANCERY CLERK Orders Cancelling Tax Sale/Authorizing Refunds/Reassessment Changes to the Assessment Rolls UPON A motion of Kenneth I. Stokes and a second by Alphonso Hunter, Robert Graham voting aye, Peggy Hobson Calhoun voting aye, Robert Walker voting aye, it RESOLVED to approve the following: Orders Canceling Tax Sales: Parcel # (2012), State of Mississippi; Parcel # (2011 & 2012) Board Orders: Parcel # (2012 Homestead Exemption Chargeback), Cudd, Robert Michael; Parcel # , reads Wells Fargo Bank, Book , dated 05/15/13, should read Housing & Urban Dev, Book , dated 05/31/13;Parcel # , reads Brown Rickey D & Geraldine P, Book , dated 07/16/04, should read Wells Fargo Bank, Book , dated 05/15/13; Parcel # , reads Wells Fargo Bank, Book , dated 07/03/13, should read Housing & Urban Dev, Book and Book , both dated 05/02/13; Parcel # , reads McBride Kinyeltha, Book and Book , both dated 02/25/05, should read Wells Fargo Bank, Book , dated 07/03/13; Parcel # , reads Trustmark National Bank, Book , dated 04/02/13, should read Housing & Urban Dev, Book , dated 04/04/13; Parcel # , reads Patrick Benjamin G & Holly K, Book , dated 02/03/09, should read Trustmark National Bank, Book , dated 04/02/13; Parcel # , reads Davis Lenon G & Erica D, Book , dated 06/07/04, should read Wells Fargo Bank, Book , dated 05/08/13; Parcel # , reads Wells Fargo Bank, Book , dated 05/08/13, should read Housing & Urban Dev, Book , dated 05/02/13; Parcel # , reads Pennington Edwin B & Wanda J, Book and Book , both dated 05/26/04, should read Bank of America, Book and Book , dated 04/12/13 and 07/16/13; Parcel # , reads Bank of America, Book and Book , dated 04/12/13 and 07/16/13, should read Housing & Urban Dev, Book , dated 04/09/13; Parcel # , reads GMAC Mortgage LLC, Book , dated 11/20/12, should read Housing & Urban Dev, Book , dated 01/15/13; Parcel # , reads Hollingsworth Joe B, Book and Book , dated 12/06/00 and 12/05/00, should read Trustmark National Bank, Book , dated 03/26/13; Parcel # , reads Trustmark National Bank, Book , dated 03/26/13, should read Housing & Urban Dev, Book , dated 03/29/13; Parcel # , reads Wilson Roderick D, Book , dated 12/18/09, should read BAC Home Loans Servicing, Book , dated 05/14/13; Parcel # , reads BAC Home Loans Servicing LP, Book , dated 05/14/13, should read Housing & Urban Dev, Book , dated 05/22/13; Parcel #849-69, reads Bibbes William J & Carolyn J, Book and Book , both dated 08/31/00, should read Wells Fargo Bank, Book , dated 05/08/13; Parcel #849-69, reads Wells Fargo Bank, Book , dated 05/08/13, should read Housing & Urban Dev, Book , dated 05/02/13; Parcel # , reads Regions Bank, Book , dated 07/05/12, should read Housing & Urban Dev, Book , dated 07/10/12; Parcel # , reads Bank of AMerica, Book , dated 10/02/12, should read Housing & Urban Dev, Book , dated 10/02/12; Parcel # , reads Bank of America, Book , dated 09/19/12, should read Housing & Urban Dev, Book , dated 09/19/12; Parcel # , reads Fisher Saad & Ebony N, Book , dated 08/29/06, should read Bank of America, Book , dated 06/11/13; Parcel # , reads Bank of America, Book , dated 06/11/13, should read Housing & Urban Dev, Book , dated 05/30/13; Parcel # , reads Roundtree Shayla M, Book , dated 05/06/11, should read Trustmark National Bank, Book , dated 05/07/13; Parcel # , reads Trustmark National Bank, Book , dated 05/07/13, should read Housing & Urban 12

13 Dev, Book , dated 05/10/13; Parcel # , reads BancorpSouth Bank, Book and Book , dated 12/30/10 and 12/12/12, should read Housing & Urban Dev, Book , dated 12/06/12; Parcel #633-98, reads U S Bank, Book and Book , dated 10/4/12 and 11/2/12, should read Housing & Urban Dev, Book , dated 10/29/12; Parcel # , reads Devine Deborah, Book , dated 10/01/99, should read Wells Fargo Bank, Book , dated 11/14/12; Parcel # , reads Wells Fargo Bank, Book , dated 11/14/12, should read Housing & Urban Dev, Book , dated 12/19/12; Parcel # , reads J P Morgan Chase Bank, Book , dated 08/13/12, should read Housing & Urban Dev, Book , dated 06/03/13; Parcel # , reads BancorpSouth Bank, Book , dated 12/17/12, should read Housing & Urban Dev, Book , dated 12/31/12; Parcel # , reads Trustmark National Bank, Book , dated 11/08/12, should read Housing & Urban Dev, Book , dated 11/13/12; Parcel #608-54, reads EverBank, Book , dated 02/14/12, should read Housing & Urban Dev, Book , dated 02/22/12; Parcel # , reads Bank of America, Book , dated 12/03/12, should read Housing & Urban Dev, Book , dated 12/03/12; Parcel #517-70, reads BAC Home Loans Servicing LP, Book , dated 08/17/12, should read Bank of AMerica, Book , dated 02/13/13; Parcel #517-70, reads Bank of America, Book , dated 02/13/13, should read Housing & Urban Dev, Book , dated 04/30/13; Parcel # , reads Bank of America, Book , dated 07/20/12, should read Housing & Urban Dev, Book , dated 09/07/12; Parcel # , reads Bank of America, Book , dated 08/16/12, should read Housing & Urban Dev, Book , dated 08/30/12; Parcel #120-96, reads Trustmark National Bank, Book , dated 07/05/12, should read Housing & Urban Dev, Book , dated 07/06/12 Changes to the Assessment Roll: Parcel # , West Willie M; Parcel #405-2, St Paul Lutheran Church; Parcel # Howard Leonard Est & Bea; Parcel #410-22, Walker Louey H; Parcel # , McDonnieal S H Jr Rev Trust; Parcel # , Lanier Gregory M & Debora; Parcel # , Miracle Temple Evangelist; Parcel # , Randall David & Belinda H; Parcel # , Perry John Jr & Julia; Parcel # , Kittrell Scott A; Parcel # , Ellis Erick D; Parcel #853-22, Crisler Janice M; Parcel # , Smith Lawrence C; Parcel # , Vaughan Living Trust; Parcel # , Housing & Urban Dev; Parcel # , Green Hugh W; Parcel #4854-5, Bell Pamela Lessee; Parcel # , Williams Dejuan & Latrice; Parcel # , Davis Latae S; Parcel # , Kelly Tommy & Valerie; Parcel # , Leech Wesla S; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #120-96, Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #517-70, Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #608-54, Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #633-98, Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #849-69, Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel # , Housing & Urban Dev; Parcel #428-28, Dishmon Shirley B; Parcel # , Dixon Kim; Parcel # , Page Mary A; Parcel # , Welch Walter Est & Ivory; Parcel # , Collins Janet H; Parcel # Lockard Virginia Standby; Parcel #751-17, Cockayne Julianne N; Parcel # , Bailey Alice & Johnny; Parcel # , McDaniel Bennie R & Mae K Documents affixed hereto and incorporated herein. 13

14 Additions and Deletions to the Supplemental Roll for Homestead Exemption-Year 2013 RESOLVED to approve an Order approving the additions & deletions of the Supplemental Roll for Homestead Exemptions for the Year Approval of Petty Cash Custodial Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve changing the Petty Cash Custodian for Chancery Clerk Petty Cash account to authorize Keelan Sanders and to unauthorized Debbie Neal, nee Debbie Van Hooser. Document affixed hereto and incorporated herein. Approval of Holiday Discretionary Days UPON A motion of Alphonso Hunter and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to approve additional holiday discretionary days of Friday, November 29, 2013, in further observance of Thanksgiving and Tuesday, December 24, 2013, in further observance of Christmas. Document affixed hereto and incorporated herein. Resolution Final Rejections by the Department of Revenue for Homestead Exemption for the year 2012 Robert Graham voting aye, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to approve a Resolution of the Hinds County Board of Supervisor in the matter of homestead exemption final rejections by the Department of Revenue for the year Document affixed hereto and incorporated herein. MINUTE INSERTIONS Greta Lovell, Deputy Chancery Clerk, presented the following as Minute Insertions: A. Holiday Notice Armistice Day (Veteran s Day) Monday, November 11, 2013 B. Holiday Notice Thanksgiving, Thursday, November 28, 2013, Christmas, Wednesday, December 25, 2013 and New Year s Day, Wednesday, January 1, 2014 C. Memo from Supervisor Robert Graham that inspection of the Hinds County Detention is complete as of October 16, 2013 D. Memo from Supervisor Kenneth I. Stokes that annual inspection of the Hinds County Correctional Facility conducted on October 16,

15 E. Interfund advance for CFDA JAG/JET grant not needed and no advance made F. Interfund advance for Law Enforcement Liaison/DUI grant made for $10,000 (approved up to $15,000) G. Office of State Aid Road Construction notice of final inspection for Local System Bridge Program (LSBP) H. Office of State Aid Road Construction notice of final inspection for project LSBP-25(36), Flowers Road I. Office of State Aid Road Construction formal concurrence in award of project SAP-25(65), Oakley Palestine Road Consider Executive Session EXECUTIVE SESSION RESOLVED to consider entering into Executive session. RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding Byram-Clinton Corridor, personnel matter and pending and prospective litigation with respect to the Hinds County Adult Detention Center in Raymond, Mississippi. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board entered Executive Session at approximately 11:55 a.m. for the purpose of conducting business and discussions regarding: 1. Byram-Clinton Corridor; 2. Personnel Matter; and 3. Pending and prospective litigation with respect to the Hinds County Adult Detention Center in Raymond, Mississippi. These are purposes authorized for Executive Session by Section (4)(a)(b) and (g) of the Mississippi Code of 1972, as amended, which permits executive sessions for transaction of business and discussion of personnel matters relating to the job performance, character, professional competence, or physical or mental health of a person holding a specific position, strategy sessions or negotiations with respect to prospective litigation, litigation or issuance of an appealable order when an open meeting would have a detrimental effect on the litigating position of the public body, transaction of business and discussion regarding the prospective purchase, sale or leasing of lands. 15

16 Those entering the Executive Session were President Robert Graham, Supervisor Peggy Hobson Calhoun, Supervisor Alphonso Hunter, Supervisor Kenneth I. Stokes and Supervisor Robert Walker. Byram Clinton Corridor Discussion conducted regarding the acquisition of certain parcels for the Byram-Clinton Corridor. UPON A motion of Robert Walker and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Alphonso Hunter voting aye, Kenneth I. Stokes voting nay, it RESOLVED to acquire Parcel Nos. 1-W; 9A & 9B-W,T; 14Q; 31-W,T; 44A-W; 65-W; 132; 132A & 133; and 135 and pay relocation costs. Pending and prospective litigation with respect to the Hinds County Adult Detention Center in Raymond, Mississippi Discussion conducted on the subject of ongoing and potential litigation with respect to the Hinds County Adult Detention Center in Raymond, Mississippi. UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting nay, Alphonso Hunter voting aye, Robert Walker voting aye, it RESOLVED to rescind the action for the $1.1 Million allocated to the Sheriff s Department on October 22, There further discussion regarding the staffing levels at the Hinds County Adult Detention Center in Raymond, Mississippi. UPON A motion of Robert Graham and a second by Alphonso Hunter, Peggy Hobson Calhoun voting aye, Kenneth I. Stokes voting nay, Robert Walker voting nay, it RESOLVED to restore funding for 36 positions within the Sheriff s Department, contingent upon the Sheriff hiring a jail administrator. Personnel Matter Discussion conducted regarding a personnel matter. UPON A motion of Peggy Hobson Calhoun and a second by Kenneth I. Stokes, Robert Graham voting nay, Alphonso Hunter voting nay, Robert Walker voting aye, it RESOLVED to take disciplinary action on an employee and review the same in 60 days. Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to return to Open Session. 16

17 The Board returned to Open Session from Executive Session at approximately 1:40 p.m. No other action, vote or discussion of any kind took place in the Executive Session. Document affixed hereto and incorporated herein. OTHER BUSINESS District 1 Street Resurfacing (2007 Bond Funds) UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting nay, Alphonso Hunter voting aye, Robert Walker voting nay, it RESOLVED to approve repaving Oakland Avenue in District 1 at a cost of $58, to be paid from recreation and paving fund. ANNOUNCEMENTS President Graham announced the following meetings of the Board of Supervisors: November 14, 2013 Work Session November 18, 2013 Special Meeting December 1, 2013 Regular Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting, minute entry or by other means as allowed by law. ADJOURNMENT Hobson Calhoun voting aye, Robert Graham voting aye, Robert Walker voting aye, it RESOLVED to adjourn until November 18, 2013, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 1:44 p.m. Notice is hereby given that the meeting to be held on November 18, 2013, is a Special Meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS Robert Graham, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 17