MINUTES. BE IT remembered that on the 8th day of September, 2015, at 9:00 A.M., the

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1 MINUTES BE IT remembered that on the 8th day of September, 2015, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a regular meeting of said Board, when the following were present: PEGGY HOBSON CALHOUN PRESIDENT TONY GREER VICE PRESIDENT ROBERT GRAHAM MEMBER VIA TELECONFERENCE DARREL MCQUIRTER MEMBER GEORGE SMITH MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and Clerk of the Board of Supervisors Eddie Jean Carr; Deputy Chancery Clerk Greta Lovell; Deputy Sheriff Russell Ellis; Public Works Director Carl Frelix; Emergency Management Director Ricky Moore; County Administrator Carmen Davis and Board Attorney Pieter Teeuwissen when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the agenda for today s meeting. Since the meeting held pursuant to statute, no special notice given. INVOCATION PRESIDENT Calhoun called the meeting to order at 9:10 A.M. Pastor Jennifer Biard, Jackson Revival Center Church, Jackson, MS offered the invocation. POLICY - OFFICERS OF THE BOARD OF SUPERVISORS Supervisor Calhoun advised the public that the Board s current policy requires the Board Vice President to be elevated to President of the Board after 9 months and to elect a new Vice-President. UPON A motion of Peggy Hobson Calhoun and a second by Tony Greer, Robert Graham not voting, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to elevate Vice President Tony Greer to President of the Board of Supervisors, effective immediately. President Greer recognized Supervisor Peggy Hobson Calhoun for serving as President of the Board for 2015 and thanked her for her outstanding leadership. He presented Supervisor Calhoun with a plaque for her service. Page 1 of 19

2 Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to approve Supervisor George Smith as Vice President of the Board of Supervisors, effective immediately. PUBLIC HEARING TAX INCREMENT FINANCING PLAN Robinson Spring Development Project City of Clinton President Greer opened the Public Hearing at 9:19 a.m. Economic Development Authority Director Blake Wallace advised the Board that the notice for the Public Hearing published in the Jackson Advocate as required. President Greer asked the public for comments. Hearing none, the Public Hearing closed at 9:20 a.m. Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to approve a Resolution approving the adoption of and implementation of the Tax Increment Financing Plan, Robinson Spring Development Project, City of Clinton, Mississippi, August Document affixed hereto and incorporated herein. ELECTED OFFICIALS Election Commission Move Polling Location Byram 3 to Trinity Wesleyan Church Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to approve moving Byram 3 polling location from Relate.com Church to Trinity Wesleyan Church. Election Commission Merge Precinct 50 with Precinct 51 Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to approve merging Precinct 50 (Enochs Office Complex) with Precinct 51 (Blackburn Middle School) at Blackburn Middle School. Election Commission Purchase of Scanners for Electronic Poll Books Commissioner Cochran requested the Board approval for the purchase of Scanners for use with the Electronic Poll Books which would expedite check in at the polls. Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it Page 2 of 19

3 RESOLVED to approve purchasing Scanners for use with Electronic Poll Books, pending negotiation of the price. Tax Collector - Budget ELECTED OFFICIALS Tax Collector Eddie Fair requested to discuss the budget, but first introduced Deputy Collector Sheena Taylor who gave the Board an update on taxes collected for 2015 and also an update on the recent tax sale. Mr. Fair presented the Board with an Attorney General opinion regarding the training of Deputy Tax Collectors and a copy of Senate Bill 2505 from the 2014 Regular Session. He requested the Board Attorney provide an opinion on these documents. Attorney Teeuwissen requested to address this request at the next meeting. Documents affixed hereto and incorporated herein. Tax Collector Eddie Fair also requested Board approval to hire two new employees. No action taken ELECTED OFFICIALS Public Defender Request to Redistribute Unused Funds Tony Greer voting aye, Darrel McQuirter absent not voting, George Smith absent not voting, it RESOLVED to approve the request to redistribute unused funds to remaining Legal Secretaries. Document affixed hereto and incorporated herein. * Supervisor George Smith entered the meeting at approximately 9:43 a.m. * MINUTES RESOLVED to approve the minutes of August 12-13, 2015 (Budget Hearings). CLAIMS Interfund Advance RESOLVED to approve the following interfund advance as of September 8, Advance to: CFDA Voting Access Grant Fund $ 1, Advance from: General County Fund $ 1, Page 3 of 19

4 RESOLVED to approve the following interfund advance as of September 8, Advance to: CFDA Social Services Block Grant $ 20, Advance from: General County Fund $ 20, RESOLVED to approve the following interfund advance as of September 8, Advance to: Drug Court Grant Fund $ 10, Advance from: General County Fund $ 10, RESOLVED to approve the following interfund advance as of September 8, Advance to: CFDA JAG/JET (Jackson/DPSP) Gr. $ 10, Advance from: General County Fund $ 10, Interfund Transfer UPON A motion of Peggy Hobson Calhoun and a second by George Smith, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it RESOLVED to approve the following interfund transfer as of September 8, Transfer to: General County Fund $ 508, Transfer from: Series 2005 SWAP Fund $ 508, UPON A motion of George Smith and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it RESOLVED to approve the following interfund transfer as of September 8, Transfer to: Road M & C Fund $ 25, Transfer from: General County Fund $ 25, UPON A motion of Peggy Hobson Calhoun and a second by George Smith, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it Page 4 of 19

5 RESOLVED to approve the following interfund transfer as of September 8, Transfer to: Road M & C Fund $ 75, Transfer from: 2015 Negotiable Note ($4,000,000) Fund $ 75, UPON A motion of Peggy Hobson Calhoun and a second by George Smith, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it RESOLVED to approve the following interfund transfer as of September 8, Transfer to: Road M & C Fund $ 8, Transfer from: 2015 Negotiable Note ($4,000,000) Fund $ 8, RESOLVED to approve the following interfund transfer as of September 8, Transfer to: Bridge M & C Fund $ 24, Transfer from: 2015 Negotiable Note ($4,000,000) Fund $ 24, RESOLVED to approve the following interfund transfer as of September 8, Transfer to: Bridge M & C Fund $ 25, Transfer from: Road M & C Fund $ 25, Regular Claim # 4344 Positive Promotions, Inc. UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, RESOLVED to approve the claim numbered 4344 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 4087 Peterson E Faye (Circuit Court Appointed Legal Counsel) UPON A motion of Peggy Hobson Calhoun and a second by George Smith, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it Page 5 of 19

6 RESOLVED to reject the claim numbered 4087 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 5532 American Medical Response RESOLVED to reject the claim numbered 5532 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 5350 Howard Wilson Chrysler Jeep RESOLVED to reject the claim numbered 5350 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 5355 Butch Oustalet Ford RESOLVED to reject the claim numbered 5355 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 5195 Aetna (Health Insurance) Over $100, RESOLVED to approve the claim numbered 5195 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims over $100, RESOLVED to approve the claim numbered 5324, 5379, 5419, 5482 and 5536 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Page 6 of 19

7 Regular Claims UPON A motion of Robert Graham and a second by George Smith, Peggy Hobson Calhoun voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it RESOLVED to approve the claims numbered less claims 5195, 5324, 5350, 5355, 5379, 5419, 5482, 5532 and 5536 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. CLAIMS APPROVAL ORDER RESOLVED to approve order for the claims portion of the minutes of the Hinds County Board of Supervisors for. Document affixed hereto and incorporated herein. SUPERVISOR TRAVEL View P-25 Radio System in San Antonio, Texas UPON A motion of Robert Graham and a second by George Smith, Peggy Hobson Calhoun voting aye, Tony Greer voting aye, Darrel McQuirter absent not voting, it RESOLVED to approve Supervisors to travel to San Antonio, Taxes to view P- 25 Radio System. Traveling by airplane. Pay Increases for Hinds County Employees BUDGET FISCAL YEAR Supervisor Graham requested County Administrator Carmen Davis and Budget and Finance Coordinator Lillie Woods to look into possible employees pay increases of $50 or $100 for the upcoming fiscal year. Administrator Davis replied that they have looked at the numbers and Ms. Woods would provide specific amounts. However, Mrs. Davis stated that it would be difficult to support increases this year, due to the anticipated response from the Department of Justice. She recommended delaying this until the DOJ recommendation is received. No action taken. INTERLOCAL AGREEMENTS Approve Interlocal Agreement with City of Jackson to Pave Livingston Lane UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, RESOLVED to approve entering into an Interlocal Agreement with the City of Jackson to pave Livingston Lane at a cost of up to $120, to be paid from the District 1 Paving Budget. Page 7 of 19

8 a.m.* * Supervisor Darrel McQuirter entered the meeting at approximately 10:07 PROPOSAL FOR ANIMAL SHELTER IN HINDS COUNTY Request for Improvements to Hinds County Animal Shelter Supervisor Calhoun advised that a proposal received from Cheshire Abby in which they would provide Animal Care Services for rescued animals in Hinds County. The proposal at no cost to Hinds County, but included improvement/renovations to the current Hinds County Animal Shelter in Raymond. Tony Greer voting aye, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to approve the proposal from Cheshire Abby to provide animal care services for rescued animals in Hinds County at no cost to the county. RESOLUTION Supporting the 20 th Anniversary Commemoration of the Historic Million Man March Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve a Resolution of the Board of Supervisors of Hinds County supporting the 20 th Anniversary Commemoration of the Historic Million Man March to commence October 10, 2015 on Washington D.C. s National Mall. Document affixed hereto and incorporated herein. COMPENSATION FOR SWAP TERMINATION Authorize Payment to Legal Counsel and Financial Advisor for Services Rendered Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve compensation to Legal Counsel and Financial Advisor for terminating the two SWAP Agreements, in an amount not to exceed $105,000. PUBLIC WORKS / APPROVE SUBDIVISION Add Viewpoint Phase (4) to Existing Lot Variance of Bellewood and Viewpointe Subd. Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve adding Viewpointe Phase (4) to an existing lot Variance of Bellewood and Viewpointe Subdivision on a temporary basis. This development is an ongoing Subdivision located in District 2. PUBLIC WORKS / INSTALL CULVERT Authorize Public Works to Assist the Town of Bolton UPON A motion of Darrel McQuirter and a second by George Smith, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Tony Greer voting aye, it Page 8 of 19

9 RESOLVED to approve the Public Works Department assist the Town of Bolton with Culvert Installation. DONATE VEHICLES TO TOWN OF EDWARDS Donate 2 Sheriff s Department Vehicles and remove from Inventory Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve donating the two Sheriff s Department vehicles below to the Town of Edwards, including the blue lights. County # Vehicle Description VIN Number 4422 Grant 2010 Ford Crown Victoria 2FABP7BV1AX Grant 2010 Ford Crown Victoria 2FABP7BV0AX PERMIT & ZONING Approve Hardship Case for Locating a Mobile Home on Residential Property UPON A motion of Tony Greer and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to approve parking a Mobile Home for Temporary Housing for Mr. Philip Mitchell until he rebuilds his home at 5193 Jackson Raymond Road, Jackson, MS, not to exceed one year time period. Approve Pauper s Burials UNCLAIMED BODIES Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve Pauper s Burials for two unclaimed bodies. Documents affixed hereto and incorporated herein. ECONOMIC DEVELOPMENT AUTHORITY Approval to Advertise for Bids for Sonny McDonald Industrial Park Sewer Project UPON A motion of Darrel McQuirter and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve advertising for Bids for the Sonny McDonald Industrial Park Sewer Project, to be paid from the Industrial Park Bond proceeds. Document affixed hereto and incorporated herein. TAX INCREMENT FINANCING PLAN Supervisor McQuirter requested the record reflect his approval for the Robinson Spring Tax Increment Financing Plan, Clinton, Mississippi. PERSONNEL Personnel Director Mickie Parker presented the Board with the Hinds County Employee Wellness Program. She thanked Sharon Sims for putting together the brochure. Document affixed hereto and incorporated herein. Page 9 of 19

10 CONTRACT / LEASE AGREEMENT Contract with SP Plus Corporation for Standard Parking (Juror parking) Darrel McQuirter voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve entering into a Lease Agreement/Validation Agreement with SP Plus Corporation for Standard Parking. This is parking for Hinds County Jurors. TRAVEL International City/County Management Association s Annual Conference, Seattle, WA UPON A motion of Darrel McQuirter and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve the County Administrator to attend the International City/County Management Association s Annual Conference September 27 30, 2015 in Seattle, WA, traveling by airplane. MAINTENANCE Hire Waggoner Engineering for Elevator/Modernization Phase 2 Project (Courthouse) UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve hiring Waggoner Engineering for services and specifications to bid out the Elevator Modernization, Phase 2 Project at the Hinds County Courthouse, at a cost of $22,900.00, to be paid from Capital Improvement Budget. Waggoner will provide design, bidding, contract and project scheduling. HUMAN CAPITAL DEVELOPMENT Grant Acceptance Mississippi Victims of Crime Program Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve and accept a Grant Award from the Department of Public Safety Division of Public Safety Planning in the amount of $50,000 to administer the Mississippi Victims of Crime Program for the period July 1, 2015 through June 30, A 20% or $12,500 match is required. Resolution Commit to Maintain CDBG Funded ADA Improvements Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve a Resolution of Hinds County Board of Supervisor to commit to maintain CDBG funded ADA improvements at Hinds County Courthouse in Raymond, Mississippi. Document affixed hereto and incorporated herein. Resolution To Adopt a Section 3 Plan to Comply with USDHUD, Section 3 Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it Page 10 of 19

11 RESOLVED to approve a CDBG Program Section 3 Plan Resolution for Hinds County. Document affixed hereto and incorporated herein. CENTRAL REPAIR Auction / Sell Vehicles through GovDeals.com and Advertise in Jackson Advocate Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve auctioning/selling the following vehicles through GovDeal.com. and advertisement in the Jackson Advocate. County # Vehicle Description VIN Number Fire Fund 1991 Ford Ambulance 1FDHS34MXMHA Fire Fund 1995 Ford Bronco 1FMEU15NS5LB Fire Fund 1996 Jeep Cherokee 1J4FT28S8TL Gen. Fund 2007 Ford Taurus 1FAFP53U77A Gen. Fund 1992 Ford Ranger 1FTCR10U3NUC Seized 1994 Jeep Cherokee 1J4FT28S3RL Donated 1997 Dodge Ram 3500 Van 2B5WB35Z1VK Grant 1999 Chevrolet Suburban 1GNGC26R3XJ Seized 1991 Dodge D350 Dully 1B7ME3680MS Document affixed hereto and incorporated herein. Auction / Sell Vehicles through GovDeals.com and Advertise in Jackson Advocate Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve deadlining the following vehicles through GovDeal.com. and sell remaining for scrap iron. County # Vehicle Description VIN Number Grant 1991 Ford Crown Victoria 2FAFP71W36X Seized 2008 Chevrolet Impala 2G1WB58K Document affixed hereto and incorporated herein. MINUTE INSERTION County Administrator Carmen Davis presented the following for minute insertions: A. Tentative Work Schedule for the Month of September, 2015 for Central Office, North, Southeast and Southwest Maintenance Crews BOARD ATTORNEY Other Tax Related Matters, Personal Property Account Special Legal Counsel Scherrie Prince advised that the assets under this account have been sold to Trinity Broadcasting Network. She requested a new personal property account be created and penalties, interest or other fees after October 16, be moved to Trinity Broadcasting Network s new account. Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it Page 11 of 19

12 RESOLVED to approve creating a new personal property account be created for Trinity Broadcasting Network for the personal property on account and any penalties, interest and fees be transferred over to Trinity Broadcasting. Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to void Person Property Warrant to Robert s Radio Broadcasting for lack of due Processing and also for Trinity Broadcasting. Parcel Clean Up Refund Tax paid , 4126 El Paso, Jackson Tony Greer voting aye, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to refund the cleanup assessment paid by taxpayer for parcel # located on El Paso Street. The City of Jackson entered into an agreed order for the payment of the cleanup assessment. Ratify Closing of 6005 N McRaven Purchase Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to ratify the extension of the closing through September 10, 2015 for the purchase of 6005 N. McRaven, Jackson. Commercial Property Appraisals/ Reports as Requested by County Insurance Carrier Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve and authorize the Agent of Record for the MASIT Insurance Plan to obtain Commercial Property Appraisals/Reports as requested by the County s Insurance Carrier, in an amount not to exceed $5,000 to be paid from the General Fund. The Insurance Carrier, MASIT, will reimburse Hinds County for these reports. Byram Request for Road Funds Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve and authorize the City of Byram to have their one-half of Road Dollars collected in the City of Byram. Clarification of Interlocal Agreements The Board Attorney spoke with the Attorney General s office regarding a scrivener s error in an Interlocal Agreement. The Board Attorney stated they would revise the Interlocal Agreement. No Action is required by the Board. Capital Hotel Associates Requisition # 17 UPON A motion of Robert Graham and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Tony Greer voting aye, George Smith voting aye, it Page 12 of 19

13 RESOLVED to approve Capital Hotel Associates, LLC, Requisition No. 17 in the amount of $1,283,136.73, for the Westin Hotel Project, to be paid from the MDA $20,000, loan. Document affixed hereto and incorporated herein. PUBLIC WORKS MEMA Mitigation Grant Northwest Hills Town Creek Stabilization Project Tony Greer voting aye, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to approve applying for a MEMA Mitigation Grant for the Northwest Hills Town Creek Stabilization and approve the $50,000 match to be paid from Severance Tax Funds. MEMA Mitigation Grant Purple Creek Stabilization Project A motion made by Supervisor Graham to approve applying for a MEMA Mitigation Grant for Purple Creek Stabilization and to approve the $50,000 match for the project. The motion died for lack of a second. Approval of LSBP Bridge Program Forms Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve the following LSBP Bridge Program Forms: A. LSBP-25(43) Old Jackson Road Bridge B. LSBP-25(45) Crisler Road Bridge C. LSBP-25(51) Williamson Road Bridge D. LSBP-25(52) Louis Brown Road Bridge Documents affixed hereto and incorporated herein. Board Order for Additional Funds for SAP-25(5)S Reseal of Tank Road Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve a Board Order for additional funds for SAP-25(5)S Reseal of Tank Road. This request adds $76,000 to the Projects for Additional Work that Hinds County Public Works Department did for leveling of Road. The additional funds will come from State Aid. Document affixed hereto and incorporated herein. Acceptance of Rights-of-Way Deeds LSBP-25(37) McGuffie Road Bridge Project Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve and accept Rights-of-Way Deeds from Mr. Kiplan Ray for the acquisition of a 0.03 acres parcel of land and a 0.09 acre parcel of land on the McGuffie Road Bridge Project LSBP-25(37) and payment of a negotiated compensation fee of $1, for the parcels of land and for the value of the replacement of 12 trees in the proposed rights-of-way. Travel Attend Asbestos Refresher Certification Classes in Starkville, MS Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it Page 13 of 19

14 RESOLVED to approve the Public Works Director to attend the Asbestos Refresher Certification Classes on Friday, September 11, 2015 and Thursday, October 8, 2015 in Starkville, MS, traveling by county vehicle. Radio System Update EMERGENCY MANAGEMENT Emergency Management Director Ricky Moore provided the Board with an update on the Radio System. He stated that during the last 10 days the consoles were down for one week. There discussion on this matter. The Board also discussed the proposal for joining the MSWIN system. This included discussions of whether the City of Jackson would opt in or not. Board Attorney Teeuwissen advised that the Board could select a vendor so long as the City of Jackson is allowed the opt in. Robert Graham voting nay, Tony Greer voting aye, George Smith not voting, it RESOLVED to approve selecting Motorola as the MSWIN vendor and require that they allow towns/cities to opt in. Pay Match for FEMA Assistance to Firefighter s Grant Pocahontas VFD Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve paying the match for FEMA Assistance to Firefighters Grant for Pocahontas VFD in the amount of $1, The total award id $33, for turn out gear. Funds are within the Countywide Fire Budget. Pay Match for FEMA Assistance to Firefighter s Grant Brownsville VFD Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve paying the match for FEMA Assistance to Firefighters Grant for Brownsville VFD in the amount of $1, The total award id $39, for turn out gear. Funds are within the Countywide Fire Budget. Fire Rating Update (Bolton and Edwards) Emergency Management Director Ricky Moore provided the Board with an update on fire ratings in Bolton and Edwards. He stated ratings have been reduced in both locations. CHANCERY CLERK Orders Cancelling Tax Sale/Authorizing Refunds/Reassessment Changes to the Assessment Rolls Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve the following: Orders Canceling Tax Sales: Parcel # (2012), State of Mississippi, Parcel # (2012), State of Mississippi, Parcel # (2012), State of Mississippi; Parcel # (2012), State of Mississippi; Parcel # (2013), State of Mississippi; Parcel #432- Page 14 of 19

15 265 ( Court order/settlement of clean up assessment), Top Notch Properties, LLC Board Orders: Parcel # reads Eaton Aerospace LLC / Exp 13 (Taxing District City of Jackson-P01), should read Eaton Aerospace LLC / Exp 13 (Taxing District EDD Abatement-P55); Parcel # reads Aluminum Recycling of Miss Inc (Taxing District City of Jackson-P01), should read Aluminum Recycling of Miss (Taxing District EDD Abatement-P85) Petitions for Change of Assessment: Parcel # (2015), Shoulders James E Jr; Parcel # (2015), Coulon Scott M & Tabitha L; Parcel # (2015), Williams Louretta W &; Parcel # (2014), Inman John W & Dionne Y; Parcel # (2014), Gayden Michael A; Parcel # (2014), Coleman Trent D; Parcel # (2014), Blackmon Lester L; Parcel #98791 (2015), Armstrong Martha M & Harold P; Parcel #98791 (2014), Armstrong Martha M & Harold P; Parcel #98791 (2013), Armstrong Martha M & Harold P; Surrendered Tags: August 2015 Documents affixed hereto and incorporated herein. Advertise for Bids for Publications of the Board of Supervisors Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve advertising for Bids for Publications of the Board of Supervisors for the term November 1, 2015 through October 31, Advertise Garbage & Solid Waste Fund Revenues & Expenditures in the Clarion Ledger Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve advertising the Garbage and Solid Waste Fund Revenues and Expenditures for fiscal year 2015 in the Clarion Ledger. MINUTE INSERTIONS Greta Lovell, Deputy Chancery Clerk, presented the following as Minute Insertions: A. Holiday Notice Labor Day, September 7, 2015 B. Hinds County Economic Development Authority regular meeting minutes of July 29, 2015 C. Mental Health Services Agreement with Marion Counseling Services, PLLC for the Adolescent Evening Reporting Center (Approved July 20, 2015) D. Paymode-X Master Agreement between Bottomline Technologies and Hinds County Board of Supervisors (Approved February 2, 2015) E. Agreement for Services with Drug Testing Program Management, Inc. (Indiko) (Approved April 6, 2015) F. Agreement with Election Systems & Software for ExpressPoll 5000 (Electronic Poll Books) Page 15 of 19

16 G. Independent Contractor Agreement with Ginger Smith, Ph.D. (JJC) (Approved July 20, 2015) H. Food Service Contract Agreement with Dorothy Davis (JJC) (Approved July 20, 2015) I. Network Installation and Maintenance Agreement with TNT Construction, LLC (JJC) (Approved July 20, 2015) J. Independent Contractor Agreement with Kendal Fletcher (JJC) (Approved July 20, 2015) K. Mississippi Department of Revenue Public Utility Roll for 2015 L. Memorandum from Mississippi Department of Revenue regarding Revised Public Utility Roll for 2015 Franklin Telephone Company (Dated August 20, 2015) M. Memorandum from Mississippi Department of Revenue regarding Revised Public Utility Roll for 2015 Franklin Telephone Company (Dated August 31, 2015) N. Interfund Advance for Fund 065, CFDA Social Services Block Grant, no advance needed O. Interfund Advance for Fund 119, Justice Court Drug Court Grant, no advance needed P. Interfund Advance for Fund 743, CFDA JAG/JET (Jackson, DPSP) Grant Fund, $2, advanced Q. Interlocal Agreement with City of Clinton for the construction and maintenance of a Community Center (Approved March 16, 2015) R. Interlocal Agreement with City of Clinton for public road resurfacing project 2015 (Approved March 16, 2015) S. Interlocal Agreement with City of Clinton for Historical Markers (Approved March 16, 2015) T. Rankin-Hinds Pearl River Flood and Drainage Control District request for setting of millage for term U. Mississippi Department of Environmental Quality, Public Notice of Permit Application for Oak Trace Mobile Home Park, Water Ref. No. MSU V. Rejected/Denied Application for Free Port Warehouse License from Precoat Metal (processor for Premier Resource Group) (Denied July 6, 2015) W. Certificate of Liability Insurance from Metro Mechanical Inc. X. IMS Engineers transmittal of contract documents for STP (74)LPA / Hinds County Watkins Drive, Owens Road, Big Creek Drive, Forest Hill Road, Lynch Street, McCluer Road Y. Office of State Aid Road Construction notice of payment to Contractor for interest due of $ for project SAP-25(5)M Z. Proof of Publication Page 16 of 19

17 1. Hinds County, MS Public Notice of Incorporation of a Fire Protection Grading District, In Re: Brownsville Fire Protection District #2 (Clarion Ledger) 2. Hinds County Tax Collector Public Notice of st (Judicial) District Delinquent Tax Sale (Jackson Advocate) 3. Hinds County Tax Collector Legal Classified Delinquent Tax Sale Parcels Hinds County 1 st (Judicial) District (Mississippi Link) 4. Hinds County Tax Collector Legal Classified Delinquent Tax Sale Parcels Hinds County 2 nd (Judicial) District (Mississippi Link) * Supervisor Robert Graham exited the meeting via teleconference at approximately 11:37 a.m. * EXECUTIVE SESSION Consider Executive Session Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to close the Open session. Robert Graham voting aye, Tony Greer voting aye, George Smith voting aye, it RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding prospective litigation, litigation or issuance of an appealable order. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board entered Executive Session at approximately 11:37 a.m. for the purpose of conducting business and discussions regarding: 1. Airwave Litigation 2. Frederick Lane Litigation 3. Provision of Detainee Medical These are purposes authorized for Executive Session by Section (4) (b) of the Mississippi Code of 1972, as amended, which permits executive sessions for strategy sessions or negotiations with respect to prospective litigation, litigation or issuance of an appealable order when an open meeting would have a detrimental effect on the litigating position of the public body. Those entering the Executive Session were President Tony Greer, Supervisor Peggy Hobson Calhoun, Supervisor Darrel McQuirter, and Supervisor George Smith. Also present were Chancery Clerk Eddie Jean Carr, County Administrator Carmen Davis, Board Attorney Pieter Teeuwissen, Special Legal Counsel Anthony R. Simon, Special Legal Counsel Scherrie L. Prince and Budget and Finance Coordinator, Lillie Woods, Justin Barley, who entered at approximately 12:00 p.m. and exited at approximately 12:21 p.m. and Paul Millette, who entered at approximately 12:00 p.m. and exited at approximately 12:21 p.m. Page 17 of 19

18 Airwave Consultant, LLC vs. Hinds County, Mississippi, Hinds County Circuit Court Cause Number CV Robert Graham absent not voting, Tony Greer voting aye, George Smith not voting, it RESOLVED to file a counter-claim against the LLC and the individuals for any and all damages under whatever legal theories that the Office of the Board Attorney deems appropriate. Frederick Lane Litigation UPON A motion of Peggy Hobson Calhoun and a second by George Smith, Robert Graham absent not voting, Tony Greer voting aye, Darrel McQuirter voting aye, it RESOLVED to retain Rajita Moss and the Owens & Moss Law Firm to serve and Moeller counsel on behalf of Hinds County, said representation paid by the insurance carrier. Detainee Medical Services The Board advised that the current provider of detainee medial services will no longer provide the services effective October 3, The Board further advised that lack of detainee medical services is unconstitutional. Discussion ensued regarding the limited time in which to secure new or continued services, as well as the limited options available. Representatives from one provider proposed a cost plus model on a six or 12 month basis. Discussions regarding the status of an RFP and potential/ongoing litigation under various scenarios also occurred. Discussion only, no action taken. Robert Graham absent not voting, Tony Greer voting aye, George Smith voting aye, it RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately 12:34 p.m. No other action, vote or discussion of any kind took place in the Executive Session. Document affixed hereto and incorporated herein. INMATE MEDICAL Provider Options Robert Graham absent not voting, Tony Greer voting aye, George Smith voting aye, it RESOLVED to take under consideration until September 15, 2015 Page 18 of 19

19 ANNOUNCEMENT Patriot Day County Administrator Carmen Davis invited all to participate in Patriot day activities at 3:00 p.m. on September 11, 2015 at the Hinds County Courthouse. ANNOUNCEMENTS President Greer announced the following meetings of the Board of Supervisors: September 15, 2015 Adopt Budget/Tax Levy September 21, 2015 Special Meeting October 5, 2015 Regular Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings September be held by posting, minute entry or by other means as allowed by law. ADJOURNMENT Robert Graham absent not voting, Tony Greer voting aye, George Smith voting aye, it RESOLVED to adjourn until September 15, 2015, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 12:38 p.m. Notice is hereby given that the meeting to be held on September 15, 2015, is a Special Meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS Tony Greer, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. Page 19 of 19