MINUTES. BE IT remembered that on the 16th day of March, 2015, at 9:00 A.M., the Board

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1 MINUTES BE IT remembered that on the 16th day of March, 2015, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a special meeting of said Board, when the following were present: PEGGY HOBSON CALHOUN PRESIDENT TONY GREER VICE PRESIDENT ROBERT GRAHAM MEMBER DARREL MCQUIRTER MEMBER GEORGE SMITH MEMBER SWORN IN AT 12:35 P.M. Also present and attending upon said Supervisors Court were Chancery Clerk and Clerk of the Board of Supervisor Eddie Jean Carr; Deputy Chancery Clerk Greta Lovell; Deputy Chancery Clerk Keelan Sanders; Deputy Sheriff Timothy Johnson; Public Works Director Carl Frelix; Emergency Management Director Ricky Moore; County Administrator Carmen Davis and Board Attorney Pieter Teeuwissen when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the Agenda for today s meeting. A notice posted pursuant to statute. INVOCATION PRESIDENT Calhoun called the meeting to order at 9:05 A.M. Evangelist Doris Coleman, New McRaven Hill Baptist Church, Jackson, MS, offered the invocation. MEETING HELD IN HONOR Supervisor Graham requested the meeting be held in honor of U. S. Marshall Josie Wells, who gave his life in the line of duty and in honor of the granddaughter of Tabatha Ward, who passed at birth. PUBLIC HEARING Case #U-1746, Faircloth Rubbish Landfill Inc. President Calhoun opened the Public Hearing at 9:07 a.m. and advised that each side would be allowed 15 minutes that could be used all at once or split. Permit and Zoning Director James Clanton advised that the Public Hearing for Case # U-1746, Faircloth Construction Company who requesting a Conditional Use permit for expansion of acres, located at 1312 Springridge Road, Clinton, MS for a Class I Rubbish Disposal Facility. Documents affixed hereto and incorporated herein. 1

2 Attorney Crystal Wise Martin, representing Faircloth Construction, discussed the county s requirement for Rubbish Landfills pursuant to Mississippi State Law. She stated that Faircloth requesting a Conditional Use permit be granted and further requests modification of the Hinds County Solid Waste Plan to include an expansion of existing landfill. She advised that Hinds County currently out of compliance with MS State Law (1) (e) and that the Faircloth Landfill had only 7 years of useful life remaining. Mr. Mark Parkman, General Manager and Partner, discussed the need for class one airspace. He stated MDEQ states the reason for illegal dumping is the lack of legal airspace. He provided a map of mining and its existence in the area around the Faircloth site from the 1970s. Mr. Parkman stated the he had planted many trees Attorney J. D. Sanford, Marc Brand & Associates, represented Deviney Brothers, Inc., and concerned citizens against the landfill. Mr. Sanford spoke in opposition to the Petitioner s request for a Conditional Use Permit for expansion. He provided two documents in opposition to the Petitioner s request. Documents affixed hereto and incorporated herein. He discussed the MDEQ violations over the years and remarked that Faircloth had not shown to the county that they are the only option for a Rubbish Landfill. He mentioned that a Rubbish Landfill a permitted use for in Agricultural Zoned Property, but that they must show need and must comply with the County s Comprehensive Plan. He stated this property originally a sand pit and filled with rubbish to reclaim the property. He discussed the growing population of this area. He requested the Board deny the Conditional Use Permit and deny the request to amend the Solid Waste Plan. Mr. Bill Moore outlined the County s Comprehensive Plan. He showed a current map of the area and highlighted the area on Springridge Road to be commercial. He stated that Faircloth taken to Court and were grandfathered to an Agricultural rating so Faircloth could extract the rest of the sand. He remarked that this to be a reclamation site and never approved to have a landfill at this location. He mentioned that Faircloth never given a Conditional Use for a landfill. He stated this Conditional Use in direct conflict with the Hinds County Comprehensive Plan. Mr. Moore reiterated that Faircloth not good corporate citizens. He cited MDEQ violations to which Faircloth had not responded. Attorney Jim Martin and Clinton Alderman stated that the request for Conditional Use Permit speculative zoning. He suggested the Board wait the 7 or 8 years to evaluate and make a decision at that time. He remarked the Board should deny the request. He discussed the difference in tipping fees between Jackson and Faircloth. Attorney Crystal Wise Martin reiterated the need to expand the Solid Waste Plan now, not 7 or 8 years. She reminded the Board that the County currently out of compliance with State law which required the County to have a plan for 20 years. Mr. Parkman requested to point out one fact, that the opposition keeps bring up that Faircloth is not a landfill. He stated that opposition challenged the permit and MS Permit Board in a finding of fact and law stated that Faircloth an active, existing facility prior to Commission s approval of the Hinds County Solid Waste 2

3 Management Plan. Therefore, the Permit Board concluded the Faircloth facility consistent with the plan and in accordance with State regulations and law. Mr. Moore discussed the City of Jackson permitted site that only needs to be designed the sale to use. Mr. Ken Ruckstall, Environmental Consultant, working with concerned citizens opposed to the Landfill, mentioned other alternatives for rubbish, specifically the Madison South Rubbish Landfill just over the county line. There no requirement that rubbish be disposed of in the county. Finally, he questioned whether a rezoning request can be addressed within one year after being previously addressed, specifically less than one year from the Court s decision. Board Attorney Pieter Teeuwissen advised that this matter had been in litigation previously and will most likely end up in litigation again. However, two recent zoning rulings have been handed down from the Court of Appeals, one for the City of Jackson and one for the City of Olive Branch. He requested the Board hold this item until these rulings can be reviewed and direction provided to the Board. The Public Hearing closed at approximately 9:50 a.m. Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to take Petitioner s request for a Condition Use Permit under advisement and to notify all interested parties by certified mail and for Permit and Zoning to resend certified letters to the exact same list as this time of the date and time when this request will be re-addressed. Case #U-1749, Earnest & Shirley Perry PERMIT & ZONING Permit and Zoning Director James Clanton presented Case # U-1749 Earnest & Shirley Perry. He advised that there Public Opposition mostly regarding the various activities on Mr. Perry s property. Documents affixed hereto and incorporated herein. Mr. Earnest Perry requested a Conditional Use Permit to allow for the sale of fruits and vegetables on his property. He discussed the size of his property and the various activities being held there now. Mr. Alfred Gholar, Mr. James Anderson and Mr. Michael Roberts, both opposed the Conditional Use Permit to Sell Produce. Mr. James Lap Baker, Comprehensive Planning Consultants, addressed the Board s Comprehensive Plan and use of land. Mr. Anderson advised that spot zoning illegal. Mr. Bob Owens also opposed the sale of produce at this property. He stated his family used Jones Loop as a walking trail. Mr. Perry stated that he does not want to rezone his property, but plans to continue what he has been doing on his property. He advised that he had spoken with his neighbors about his property. The sale of watermelons would be 1800 feet from the road. Mr. Tony Stubbs stated his opposition. His wife read a portion of the covenants for the Owens Estates. Special Legal Counsel Scherrie Prince advised that the request for a Conditional Use Permit not a rezoning. Additionally, she reminded the Board they have no authority to enforce covenants. There additional discussion on this matter. This matter requested to be placed on the April 6, 2015 Board meeting. 3

4 Case #U-1748 and R-1747, Mark Sandifer UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve the Petitioner s request for a Dimensional Variance Permit and to reclassify and rezone from Residential (R-6) to Special Use (SU- 5) for a Church. This property is located at Hwy 18W, between Wells Road and Jackson-Raymond Road in District 4. The planning commission granted this petition by a vote of six ayes, one nay and one absent. There public opposition. Documents affixed hereto and incorporated herein. APPOINTMENT - DISTRICT 5 INTERIM SUPERVISOR Supervisor Darrel McQuirter nominated George Smith as interim Supervisor for District 5. Mr. Smith had previously been a member of the Board and not currently seeking election for this seat. The nominations closed. Hobson Calhoun voting aye, Tony Greer voting nay, it RESOLVED to appoint George Smith as Interim Supervisor for District 5. BID OPENING Hinds County Mississippi Taxable General Obligation Note, Series 2015 Deputy Chancery Clerk Greta Lovell opened Bids for the Hinds County Mississippi Taxable General Obligation Note, Series Bids were received from BancorpSouth and Trustmark National Bank. UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the lowest bid from BancorpSouth at a rate of 2.12% for the Hinds County Mississippi Taxable General Obligation Note, Series Documents affixed hereto and incorporated herein. SERVICE PINS County Administrator Carmen Davis presented service award pins to the following county employees. Paul Buckner, Public Works 35 Years of Service Melanie R. Cross, Sheriff s Department 20 Years of Service Wesley S. Schneider, Sheriff s Department 20 Years of Service Clinton A. Tatum, Sheriff s Department 10 Years of Service Felix McClinton, Sheriff s Department 5 Years of Service Document affixed hereto and incorporated herein. ELECTED OFFICIALS Election Commission Precinct 94 Relocation UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it 4

5 RESOLVED to approve Relocating Precinct 94 from Forest Hill United Methodist Church to Jackson First Church on Highway 18. Forest Hill United Methodist Church does not meet ADA requirements. ELECTED OFFICIALS Retirement of Service Weapon (Sheriff s Department) UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve retiring Deputy Trudy Bomer to purchase Service Weapons pursuant to Miss. Code Ann. Section , County #12927, Serial #72K8702, Smith & Wesson Model 66 and County #38978, Serial #USP910 Glock 17 Gen 4 9mm Handgun W 3 LE Magazines. Sheriff s Department Approval to Lease Purchase Vehicles UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve the low quote from Hancock Bank for the Lease- Purchase of 10 vehicles at a cost of $94,000 per year. MINUTES UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the minutes of March 2, CLAIMS Interfund Advance Repaid Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve the following interfund advance repaid as of March 16, Document affixed hereto and incorporated herein. Advance repaid to: General County Fund $ 1, Advance repaid from: CDBG Grant Fund $ 1, Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve the following interfund advance repaid as of March 16, Document affixed hereto and incorporated herein. Advance repaid to: General County Fund $ 10, Advance repaid from: CFDA Homeland Security Grant $ 10, Interfund Advance UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it 5

6 RESOLVED to approve the following interfund advance as of March 16, 2015, as needed to defray additional expenditures in the current month. Document affixed hereto and incorporated herein. Advance to: Law Enforcement Liaison / DUI Grant $ 10, Advance from: General County Fund $ 10, UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund advance as of March 16, 2015, as needed to defray additional expenditures in the current month. Document affixed hereto and incorporated herein. Advance to: Victim Witness Assistance Grant Fund $ 5, Advance from: General County Fund $ 5, Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve the following interfund advance as of March 16, 2015, as needed to defray additional expenditures in the current month. Document affixed hereto and incorporated herein. Advance to: CFDA JAG/JET (Jackson) Grant $ 5, Advance from: General County Fund $ 5, Interfund Transfer UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the following interfund transfer as of March 16, Document affixed hereto and incorporated herein. Transfer to: Byram Pkwy TIF Bond Fund $ 72, Transfer from: 2005 Byram Parkway TIF Revenue Fund $ 72, Special Claim Trustmark National Bank (Series 2015, Series 2007A & Series 2005 debt service) UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the special claim from Trustmark National Bank- Corporate Trust in the amount of $19, for Series 2015 interest due April 1 ($18,343.14) and paying agent fees ($1,116.78) through September 30, 2015, $288, for Series 2007A interest due April 1 and $8, for Series 2005 interest due April 1 for a total of $315,919.92; presented by Greta Lovell. Regular Claims #2183 and #2442 Gulf Guaranty Emp. Benefit Hobson Calhoun voting aye, Tony Greer voting aye, it 6

7 RESOLVED to approve the claims numbered 2183 and 2442 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Void Claim # 2676, specifically check # Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to void the claim numbered 2676, specifically check # , as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Void Claim # 2676, specifically check # Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to void the claim numbered 2676, specifically check # , as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims over $100, UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve the claim numbered 2501, 2505, 2512, 2534, 2635, and 2657 as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve the claims numbered , less claims 2501, 2505, 2512, 2534, 2635, 2657 and 2676, specifically checks numbered and , as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. CLAIMS APPROVAL ORDER Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve Order for the claims portion of the minutes of the Hinds County Board of Supervisors for March 16, Document affixed hereto and incorporated herein. APPOINTMENT Re-appoint Mr. Ed Johnson to the Economic Development Authority Board of Trustees UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it 7

8 RESOLVED to approve Re-Appointing Mr. Ed Johnson to the Hinds County Economic Development Authority Board of Trustees as a Representative for District 1. BUDGET FISCAL YEAR 2016 Discuss Pay Increases for County Employees County Administrator Carmen Davis and Budget and Finance Coordinator Lillie Woods presented preliminary numbers for $100 across the raises for fiscal year Ms. Woods stated the costs are: County employees, less elected official offices - $331,000; Elected Official Offices - $829,000; Public Works - $141,000; other - $4,442 for a total of $1,305, Supervisor Greer advised that he would not support an across the Board raise, but the Board should look at rewarding employees doing exceptional jobs. No action taken. PAVING AT THE SUNSET VFW Assist with Paving Needs Supervisor McQuirter proposed the county assist with paving at the Sunset VFW, pending legal advice. Mr. George Williams presented a list of activities provided at the center. Supervisor Graham stated he supported District 2 Supervisor s request. BYRAM-CLINTON CORRIDOR MASTER WATER PLAN STUDY Agreement with CivilTech Engineering for Master Water Plan Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve hiring CivilTech Engineering for the Byram-Clinton Corridor Master Water Plan Study at a cost not to exceed $248,620.00, to be paid from the 2007B Bond Fund. INTERLOCAL AGREEMENT Agreement with Secretary of State and City of Jackson for Clean Up of State Owned Properties on Neatum and Louis Streets in Jackson Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve entering into an Interlocal Agreement with the Secretary of State and City of Jackson for authorization to allow county crews to clean unkempt State owned properties on Neatum and Louis Streets in Jackson. This project includes six lots side by side to be paid from the Public Works budget. INTERLOCAL AGREEMENT Agreement between Hinds County and Town of Utica for Resurfacing of Roads UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it 8

9 RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the Town of Utica to transfer $50, from the 2007B bonds for Road Resurfacing in the Town of Utica. ADVERTISEMENT / APPLY FOR RESORT STATUS Providence Plantation II, LP, Providence Hill Farm Sporting Club LLC, Providence Hill Farm, LLC UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve and authorize the Board President to Advertise and apply for Resort Designation for Providence Plantation II, LP and it operating entities Providence Hill Farm Sporting Club LLC, Providence Hill Farm, LLC. Advertisement shall be published in the Jackson Advocate and the Clarion Ledger for 2 weeks. Document affixed hereto and incorporated herein. PROCLAMATION Paint the County Purple in Support of Relay for Life UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve a Proclamation to Paint the County Purple. Document affixed hereto and incorporated herein. INTERLOCAL AGREEMENT / PUBLIC WORKS Agreement between Hinds County and City of Jackson for Resurfacing of Roads UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement with the City of Jackson for the Resurfacing of Magnolia Road (Old Vicksburg Rd to West Hill Dr.) utilizing county crews and equipment at a cost up to $30, INTERLOCAL AGREEMENT / STATE AID ROADS Agreement between Hinds County and City of Clinton for Resurfacing of Roads UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement with the City of Clinton for the Resurfacing of part of Kickapoo Rd., (Pinehaven to Hwy 49) using State Aid funds, at a cost up to $322,000. Proposed Road Projects in District 2 PUBLIC WORKS Hobson Calhoun voting aye, Tony Greer voting aye, it 9

10 RESOLVED to approve and propose projects and roads in District 2 with critical road ratings, using county crews and resources for North Hinds Community in an amount up to $225,000 for Pocahontas Road, Carsley Road and Lanewood Road (partial.75 miles Green Crossing to Darden Road) and Edwards Community Road in an amount up to $75,000 for Nichols, Jones Rd. O Neil Rd and Virginia Lloyd, pending identification of funding source. INTERLOCAL AGREEMENT Agreement between Hinds County and City of Clinton for Special Project Funds UPON A motion of Darrel McQuirter and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Clinton for Special Project Funds in the amount of $75,000.00, pending identification of funding source. INTERLOCAL AGREEMENT Agreement between Hinds County and City of Bolton for Special Project Funds Hobson Calhoun voting aye, Tony Greer voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Bolton for Special Project Funds in the amount of $40,000.00, pending identification of funding source. INTERLOCAL AGREEMENT Agreement between Hinds County and City of Jackson for Trahon Treatment Services UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter, Robert Graham voting aye, Tony Greer voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Jackson for the Trahon Treatment Services for the Byram Clinton Corridor. INTERLOCAL AGREEMENT Agreement with City of Jackson for Resurfacing Provine & Forest Hill Walking Trails UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Darrel McQuirter voting aye, Tony Greer voting aye, it RESOLVED to approve entering into an Interlocal Agreement with the City of Jackson for the resurfacing of Provine s walking trail, at a cost of $9, from Supervisor Calhoun s discretionary funds and Forest Hill s walking trails and, at a cost of $17, from Supervisor Greer s capital improvement funds, respectively. March as American Red Cross Month RESOLUTION UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Darrel McQuirter voting aye, Tony Greer voting aye, it 10

11 RESOLVED to approve a Resolution of the Board acknowledging the month of March as American Red Cross month. Document affixed hereto and incorporated herein. District 3 Interim Election Commissioner APPOINTMENT UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter, Robert Graham voting aye, Tony Greer voting aye, it RESOLVED to appoint Ms. Zakiya Summers as Interim District 3 Election Commissioner, effective immediately. BUDGET / DISTRICT ATTORNEY Request for Additional Funding for District Attorney s Office President Calhoun stated she reviewed the District Attorney s Budget, which had deficit spending in personnel lines of $170, She advised the Worthless Check Unit (WCU) includes $242, for employees. However, the WCU only generates approximately $100, Supervisor Calhoun questioned whether all these employees should be paid from WCU. Budget Coordinator Lillie Woods advised that both Worthless Check and Pretrial Program are combined in the same budget. She stated she would provide the Board with a breakdown of both units. Supervisor Calhoun also discussed the District Attorney s use of private labs for DNA testing. She stated that Judge Tomie Green previously sent an that DNA testing should be done by the MS Crime Lab. Supervisor Calhoun remarked that the MS Crime Lab DNA testing done at no charge to the county. Ms. Woods also mentioned that the county must pay $79,000 for operation, but the District Attorney opted to hire an additional employee. There additional discussion of the District Attorney s budget. INTERLOCAL AGREEMENT Agreement with City of Clinton for Resurfacing Roads UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Clinton to transfer $150, from the 2007 Bonds for Road Resurfacing in the City of Clinton. INTERLOCAL AGREEMENT Agreement with City of Byram for Resurfacing Roads UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Byram to transfer $100, from the 2007 Bonds for Road Resurfacing in the City of Byram. 11

12 INTERLOCAL AGREEMENT Agreement with City of Raymond for Resurfacing Roads UPON A motion of Tony Greer and a second by Darrel McQuirter, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve entering into an Interlocal Agreement between Hinds County and the City of Raymond to transfer $100, from the 2007 Bonds for Road Resurfacing in the City of Raymond. BUDGET ALLOCATION Allocation to City of Clinton for Community Center UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, it RESOLVED to approve an allocation of $150, to the City of Clinton for a Community Center to be paid from Capital Proceeds account. * Supervisor Tony Greer left for the day at approximately 12:15 p.m. * SAFETY & TRAINING / DONATION Donate Surplus Supplies to Jackson Public Schools Hobson Calhoun voting aye, Tony Greer absent not voting, it RESOLVED to approve donating leftover Crossing Guard supplies to Jackson Public Schools. Document affixed hereto and incorporated herein. HUMAN CAPITAL DEVELOPMENT / GRANTS Apply for Grant to the Department of Health and Human Services for Mental Health Hobson Calhoun voting aye, Tony Greer absent not voting, it RESOLVED to approve submitting a Grant Application in the amount of up to $1,000,000 to the Department of Health and Human Services under the substance abuse and mental health services administration in collaboration with Hinds Behavioral Health Services (HBHS) for the expansion and sustainability of comprehensive community Mental Health Services for children and serious emotional disturbances. The match requirement is 50 / 50, but current funding to HBHS will be used for this match, which can be cash or inkind. Apply for Grant to MS Department of Wildlife and Fisheries and Parks and Recreation UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter, Robert Graham voting nay, Tony Greer absent not voting, it RESOLVED to approve submitting a Grant Application in the amount of $100, to the MS Department of Wildlife and Fisheries/Parks and Recreation to develop a non-mobilized trail. The grant requires a 20% match. 12

13 Apply for MS Homeland Security Grant Hobson Calhoun voting aye, Tony Greer absent not voting, it RESOLVED to approve applying for MS Homeland Security Grant in the amount of $5, for the Police Memorial Day. The grant requires no match. INVENTORY Transfer Hinds County Assets within Hinds County Hobson Calhoun voting aye, Tony Greer absent not voting, it RESOLVED to approve the transfer of county assets within Hinds County. Sell County Assets within a Public Auction Hobson Calhoun voting aye, Tony Greer absent not voting, it RESOLVED to approve selling county assets at a Public Auction. Approve Unmarked County Vehicles UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Tony Greer absent not voting, it RESOLVED to approve unmarked county vehicles (57). Destroy Weapons Supervisor Graham requested legal counsel to review the procedure for the destruction of weapons. UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter, Robert Graham voting aye, Tony Greer absent not voting, it RESOLVED to approve destroying weapons (confiscated weapons (12)). Documents affixed hereto and incorporated herein. BUDGET Budget Amendments UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, Tony Greer absent not voting, Darrel McQuirter voting aye, it RESOLVED to approve Budget Amendments representing Departmental transfers between line items with explanations in compliance with GASB-34. There are two amendments that impact the General Fund unappropriated surplus totaling $17, Document affixed hereto and incorporated herein. 13

14 EMERGENCY PURCHASE County Administrator Carmen Davis presented an emergency purchase or medications for inmates with a total cost of $4, Document affixed hereto and incorporated herein. MINUTE INSERTIONS County Administrator Carmen Davis presented the following for minute insertions: A. Completed Work Schedule for the Month of January 2015 for Central Office, North, Southeast and Southwest Maintenance Crews B. Tentative Work Schedule for the Month of March 2015 for Central Office, North, Southeast and Southwest Maintenance Crews INTERIM SUPERVISOR DISTRICT 5 Chancery Court Judge Denise Owens presided over the Swearing in and Oath of Office for Interim Supervisor George S. Smith for District 5 of the Hinds County Board of Supervisors. Documents affixed hereto and incorporated herein. p.m. * * Interim Supervisor George Smith joined the meeting at approximately 12:35 BOARD ATTORNEY Tax Exemption Initial Order CenterPoint Energy RESOLVED to approve an Initial Resolution for Tax Exemption for CenterPoint Energy for 20 mills for 10 years. Tax Exemption Initial Order Hunter Engineering Company RESOLVED to approve an Initial Resolution for Tax Exemption for Hunter Engineering Company for 24 mills for 10 years. Tax Exemption Initial Order Jaxon Energy RESOLVED to approve an Initial Resolution for Tax Exemption for Jaxon Energy for 20 mills for 10 years. 14

15 Tax Exemption Initial Order Stuart C. Irby Company RESOLVED to approve an Initial Resolution for Tax Exemption for Stuart C. Irby Company for mills for 7 years. Freeport Warehouse License Unified Brands, Inc. (1055 Mendell Davis Drive) RESOLVED to approve a Free Port Warehouse License for Unified Brands, Inc. located at 1055 Mendell Davis Drive. Tax Related Matters Tax Parcel #723-74, and (2014), Mamadou S Sall RESOLVED to approve the reduction in the assessed value for 2014 for parcels , and to remove the improvements. Contract Agreement Justice Drug Court Drug Testing UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Tony Greer absent not voting, George Smith voting aye, it RESOLVED to approve a Contractual Agreement with David Watkins to provide Drug Testing Services for Justice Court Drug Court. Capitol Hotel Associates Draw Requisition #10 RESOLVED to approve Capital Hotel Associates, LLC, Requisition No. 10 in the amount of $369, for the Westin Hotel Project, to be paid from the MDA $20,000, loan. Document affixed hereto and incorporated herein. Memorandum of Understanding-Water/Sewer Improvements Capital Hotel Associates Board Attorney Teeuwissen advised that Capital Hotel Associates (CHA) have a $200, grant from MDEQ for Water/Sewer Improvements along West Street. CHA is requesting an MOU to take advantage of the public bidding laws for these improvements. 15

16 RESOLVED to approve a Memorandum of Understanding, for Water/Sewer Improvements with Capital Hotel Associates, dba Westin. The MOU would authorize Hinds County to bid the project allowing Capital Hotel Associates to take advantage of the public bidding laws. The developer will cover all costs in excess of the $200, MDEQ grant for the water/sewer improvements. Risk Management /Insurance - Approve MASIT Quote for Liability Insurance UPON A motion of Darrel McQuirter and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Tony Greer absent not voting, George Smith voting aye, it RESOLVED to approve the quote from MASIT for Hinds County Liability Insurance with a premium increase of 5%. Sale of $4 Million G. O. Taxable Note, Series 2015 RESOLVED to approve the sale of the $4,000,000 General Obligation Taxable Note, Series 2015 for Capital Improvements to BancorpSouth. EMERGENCY MANAGEMENT Rural Fire Truck Acquisition Assistance Round 10 RESOLVED to approve the President sign the Round 10 Rural Fire Truck Acquisition Assistance Program Application, part II. Document affixed hereto and incorporated herein. PUBLIC WORKS Personnel Designation of Essential Personnel during Emergencies for Public Works UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, Tony Greer absent not voting, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to approve all personnel within the Public Works Department as Essential Personnel during Emergencies. Essential Personnel are those who are required to work in their assigned area performing necessary tasks during an emergency. Document (Resolution) affixed hereto and incorporated herein. CHANCERY CLERK Approve Bid Fire Apparatus Financing (Trustmark National Bank) 16

17 RESOLVED to approve the only Bid from Trustmark National Bank for Fire Apparatus for a five year term at 2.53% if federally tax exempt or 2.99% if federally taxable. Document affixed hereto and incorporated herein. Orders Cancelling Tax Sale/Authorizing Refunds/Reassessment Changes to the Assessment Rolls RESOLVED to approve the following: Order Cancellation of Tax Sales/Authorizing Refund: Parcel # (2011) (Hal & Mal s)/state of Mississippi; Parcel # (2012 and 2013), Smith Green Dessie B; Parcel #167-7 (2005), cancelled by Court Order Petitions for Change of Assessment: Parcel # , Faubion Ernest E & Clayton; Parcel #120-45, Sanford Benjamin J & Fran; Parcel # , Reese Dale A & Cindy C; Parcel # , Polk Ralph & Carol C; Parcel # , Mitchell Billy D & Mary L; Parcel # , Akzo Nobel Coatings Inc, Parcel # , Exquisite Hair Design; Account #9501, Bray Barry D; Account #10446, Vinson Effie; Account #7156 (2014), McAlpin Roy C III & Deborah; Account #7156 (2015), McAlpin Roy C III & Deborah Surrendered Tags: February 2015 Documents affixed hereto and incorporated herein. Additions and Deletions to the Supplemental Roll for Homestead Exemption-Year 2014 RESOLVED to approve an Order approving the additions & deletions of the Supplemental Roll for Homestead Exemptions for the Year Document affixed hereto and incorporated herein. Advertise Legal Notice of Publication of Final Settlement SAP-25(65) Oakley Palestine RESOLVED to approve advertising legal notice of final settlement of contract for Project SAP-26(65), Section of Oakley Palestine Road in the Clarion Ledger and Jackson Advocate. Document affixed hereto and incorporated herein. MINUTE INSERTIONS Deputy Chancery Clerk, Greta Lovell presented the following for minute insertions: A. Resolution: In Re: Application for Qualified Resort Status with Respect to Certain Property of Providence Plantation II, LP under the regulations of the Department of Revenue (Approved February 17, 2015) 17

18 B. Interfund Advance to Victim Witness Assistance Grant No Advance Needed (Approved February 17, 2015) C. Closing Flow of Funds Memorandum - $9,995, Series 2015 Hinds County, Mississippi General Obligation Refunding Bonds D. First Amendment to Lease of Tower Space: Site: Live Oaks # MS 0218 (Approved January 20, 2015) E. MS Department of Public Safety Planning / Office of Justice Programs (OJP) Standard Award Policy and Special Conditions (grant 14DC1251 / 2014-MU- BX-0984) F. Office of State Aid Road Construction Annual Inspection of Completed State Aid Projects, Hinds County G. Office of State Aid Road Construction Bridge Closure SA , Champion Hill Road, Sec 23,T6N, R3W, Hinds County H. Office of State Aid Road Construction Bridge Closure SA , Farr Road, Sec 8,T7N, R3W, Hinds County I. Office of State Aid Road Construction Approved Construction Change No. 1 LSBP-25(14) Neil Collins Road Bridge J. Bid Opening 1. Fire Apparatus Negotiable Note Interest Rates Hinds County Volunteer Fire Departments K. Proofs of Publication: 1. Bids Wanted Sale of Used Oil (Jackson Advocate) 2. Public Hearing on Zoning Ordinance Text Amendment (Jackson Advocate) 3. Proceedings of the Board, FY 2015, Period 3 (Jackson Advocate) EXECUTIVE SESSION RESOLVED to close the open session. RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding potential litigation/litigation matters and personnel matters. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board entered Executive Session at approximately 1:04 p.m. for the purpose of conducting business and discussions regarding: 18

19 1. Potential Litigation 2. Henley-Young Executive Director (Personnel) 3. Amendment to Legal Contract (Personnel) These are purposes authorized for Executive Session by Section (4) (a) (b) and (k) of the Mississippi Code of 1972, as amended, which permits executive sessions for transaction of business and discussion of personnel matters relating to the job performance, character, professional competence, or physical or mental health of a person holding a specific position, strategy sessions or negotiations with respect to prospective litigation, litigation or issuance of an appealable order when an open meeting would have a detrimental effect on the litigating position of the public body and transaction of business and discussions regarding employment or job performance of a person in a specific position or termination of an employee holding a specific position. The exemption provided by this paragraph includes the right to enter into executive session concerning a line item in a budget which might affect the termination of an employee or employees. All other budget items shall be considered in open meetings and final budgetary adoption shall not be taken in executive session. Those entering the Executive Session were President Peggy Hobson Calhoun, Supervisor Robert Graham, Supervisor Darrel McQuirter and Supervisor George Smith. Also present were Chancery Clerk Eddie Jean Carr, County Administrator Carmen Davis, Board Attorney Pieter Teeuwissen, Special Counsel Anthony R. Simon, Special Counsel Scherrie Prince and Budget and Finance Coordinator Lillie Woods. Potential Litigation Discussion of on-going litigation involving the Hinds County Sheriff s Office and, specifically, the Raymond Adult Detention Center and that litigation exposure may exceed insurance coverage. Board Attorney also briefed the Board regarding the Frederick Lane litigation and that the liability insurance carrier is defending this claim under a reservation of rights. Accordingly, the insurance company has offered to pay for separate legal counsel. UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Tony Greer absent not voting, Darrel McQuirter voting aye, George Smith voting aye, it RESOLVED to retain Attorney Crystal Martin as additional counsel with the insurance company providing all compensation and waive any conflicts associated with said representation. Henley-Young Executive Director (Personnel) Discussion of Henley-Young Executive Director Position. Upon discussion, it decided to table this matter until the next meeting to allow Supervisor Smith to meet the executive director candidate and receive briefing on Henley-Young consent decree compliance. 19

20 Amendment to Legal Contract (Personnel) Discussion of amending the Legal Services Contract to allow Board Attorney to obtain insurance through the County at no additional cost to the County. RESOLVED to amend the Legal Services Contract to permit the Board Attorney to obtain insurance through Hinds County with the Board Attorney bearing the cost. RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately 1:33 p.m. No other action, vote or discussion of any kind took place in the Executive Session. Document affixed hereto and incorporated herein. * Supervisor Graham left for the day at approximately 1:33 p.m. * RISK MANAGEMENT / INSURANCE Appoint Agent of Record MASIT Liability Insurance UPON A motion of Peggy Hobson Calhoun and a second by Darrel McQuirter, Robert Graham absent not voting, Tony Greer absent not voting, George Smith voting aye, it RESOLVED to approve Gaylia Porter and Robert Fortsen, Jr. as agents of record for the MASIT Liability Insurance policy. CONTRACT Renew Contract Hope Home (Juvenile Accountability Block Grant) UPON A motion of Darrel McQuirter and a second by George Smith, Peggy Hobson Calhoun voting aye, Robert Graham absent not voting, Tony Greer absent not voting, it RESOLVED to approve renewing the contract with Mississippi Center for Police & Sheriffs for the Juvenile Accountability Block Grant for Run-away Shelter and execute all paperwork associated with Mississippi Center for Police & Sheriffs. Document affixed hereto and incorporated herein. ANNOUNCEMENTS President Calhoun announced the following meetings of the Board of Supervisors: 20

21 April 6, 2015 Regular Meeting April 16, 2015 Work session April 20, 2015 Special Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Jackson State University Student Center, 3 rd Floor Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting, minute entry or by other means as allowed by law. ADJOURNMENT UPON A motion of Darrel McQuirter and a second by George Smith, Peggy Hobson Calhoun voting aye, Robert Graham absent not voting, Tony Greer absent not voting, it RESOLVED to adjourn until April 6, 2015, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 1:38 P.M. Notice is hereby given that the meeting to be held on April 6, 2015, is a regular meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS Peggy Hobson Calhoun, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 21