MINUTES. of Supervisors of Hinds County met in the Chancery Court Building, Board of

Transcription

1 MINUTES BE IT remembered that on the 20 th day of January, 2009, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a special meeting of said Board, when the following were present: GEORGE SMITH PRESIDENT ROBERT GRAHAM VICE PRESIDENT PHIL FISHER MEMBER DOUGLAS ANDERSON MEMBER PEGGY HOBSON CALHOUN MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and the Clerk of the Board of Supervisors, Eddie Jean Carr; Deputy Chancery Clerk, Greta Lovell; Deputy Recording Clerk, Erika Knight Epps; Capt., Charles Jones; Emergency Medical Services Director, Ray Bryant; and Public Works Director, Carl Frelix when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the Agenda for today s meeting. A notice posted pursuant to statute. INVOCATION PRESIDENT SMITH called the meeting to order at 9:00 A.M. Emergency Manager Director Larry Fisher offered the invocation. MINUTES RESOLVED to approve the minutes of December 15, Interfund Transfer CLAIMS UPON A motion of Robert Graham and a second by Douglas Anderson, Peggy RESOLVED to approve the following interfund transfers as of January 20, Document is affixed hereto and incorporated herein. 1

2 Transfer to: Violence Against Women Grant Fund $ 2, Transfer to: Victim Witness Assistance Grant Fund $ 3, Transfer from: General County Fund $ 6, Special Claim McMillan-Pitts Construction Co., LLC UPON A motion of Robert Graham and a second by Douglas Anderson, Peggy RESOLVED to approve the special claim from McMillan-Pitts Construction Company, LLC, in the amount of $378, for the Penal Farm Project; presented by Greta Lovell. Regular Claims # Mississippi Valley Title Building Hobson Calhoun voting nay, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve the claims numbered , as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims #2044 Weatherford/McDade, Ltd. UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Douglas Anderson voting nay, Robert Graham voting aye, George Smith voting aye, it RESOLVE to approve the claim numbered 2044, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims over $100, UPON A motion of Douglas Anderson and a second by Phil Fisher, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve the Claims numbered 1806, 1824, 1846 and 1861, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Phil Fisher and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Douglas Anderson voting aye, George Smith voting aye, it RESOLVED to approve the Claims numbered , less claims numbered , 1806, 1824, 1846, 1861 and 2044, appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. ORDER APPROVING CLAIMS UPON A motion of Robert Graham and a second by Douglas Anderson, Peggy 2

3 RESOLVED to approve the claims portion of the minutes of the Hinds County Board of Supervisors for. Document affixed hereto and incorporated herein. CIRCUIT COURT - SPECIAL JUDGE L. BRELAND HILBURN Judge Breland Hilburn addressed the Board regarding the continuation of the Special Judge program that initiated by the Mississippi Supreme Court. He stated that the Supreme Court ended this program effective December 31, However, he would continue his assignment free of charge, but requested that his staff be changed from State employees to County employees for a term of six (6) months. Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve funding for Circuit Court Special Judge employees for a term of (6) months and to change their status from State Employees to County Employees. Positions include Court Reporter and Judicial Assistant/Court Administrator. Document affixed hereto and incorporated herein. PERMIT AND ZONING DEPARTMENT R-1667 / D. Shaun & Christal Wheeler Attorney Jack Moss, Attorney for the Petitioners, addressed the Board regarding the Dimensional Variance requested by his clients. He stated that his clients would be using the building as a storage facility for personal items only, including a boat, tractors and children toys. He provided illustrations, including pictures of the six (6) feet high privacy fence which would be used to surround the building and a design of the proposed building. Ms. Becky McGowan Alford addressed the Board in opposition to the petitioner s request. She provided the Board with illustrations and documentation supporting her opposition. There a lengthy discussion on this matter. UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve an Order granting the petitioner s request for a Dimensional Variance in order to construct a 60 x 40 (2400 sq. feet) building on Agricultural Zone property. This property is located on the north side of McFarland Road, between Midway Road and Springridge Road, in District 4. The Planning Commission granted this petition by a vote of six ayes with two absent. There public opposition. Documents are affixed hereto and incorporated herein. LEGISLATIVE AGENDA ITEMS House Bill 840 Mr. J. Matthew Eichelberger, Assistant Public Defender, addressed the Board regarding House Bill 840. He stated that the bill would help fund certain persons in the Public Defender s Office, by creating a Public Defender s pilot program. He stated that last year s bill not specific about which Districts would have special pilot programs and therefore did not pass the Senate. Additionally, if this bill passes, Hinds County would eliminate funding for the Public Defender, Assistant Public Defender and 3

4 Investigators from it s annual budget, but would need to provide funds for the Public Defender s clerical staff. There discussion on this matter. UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to support House Bill 840 which would eliminate funding for the Public Defender, Assistant Public Defenders and Investigators from the County s annual budget. This Bill does not included clerical staffing. Discussion on Early Voting Supervisor Calhoun addressed the Board requesting their support on a Resolution for Early Voting in Hinds County. There discussion on this matter. UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve a Resolution in support of legislation to enact early voting for Counties and Municipalities without having a specific purpose or excuse for voting. Document affixed hereto and incorporated herein. APPOINTMENTS TO THE CENTRAL MISSISSIPPI PLANNING AND DEVELOPMENT DISTRICT RESOLVED to re-appoint George Smith, Charlie McLemore, Derrick Johnson to the CMPDD Board of Directors, pending their acceptance. Document affixed hereto and incorporated herein. SERVICE PINS December 2008 Central Repair Bobby Jenkins 10 Years of Service Extension Service Theresa L. Hand 10 Years of Service Human Services Sherry Merritt 20 Years of Service Juvenile Justice Center Paula J. Young 1 Public Works Ricky Nelson Lewis Mason January 2009 Chancery Clerk Eddie Jean Carr Constable 4

5 John Brown 2 Information Technology Steve R. Ottis 20 Years of Service Mail Department Roy L. Bennett 2 Justice Court Judge Clyde R. Chapman 2 Tax Collector Stephanie W. Smith Etta F. McPhaul Eddie J. Fair Larry D. Camper 10 Years of Service ORDER SETTING SALARY FOR CIRCUIT COURT LAW CLERK III UPON A motion of Peggy Hobson Calhoun and a second by Robert Graham, Douglas Anderson voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve an Order setting salary for Taurean Buchanan, Law Clerk III. Document affixed hereto and incorporated herein. SHERIFF DEPARTMENT Major Pete Luke, Fiscal Officer for the Sheriff Department, requested to add two (2) cars to the lease-purchase program. He stated that the HIDTA program currently had two vehicles on lease purchase that would paid out in February and due to high mileage can not continued to be used under this program. Therefore, the Sheriff s office would like to lease two new vehicles to replace the HIDTA vehicles. HIDTA pays $700 per month for each vehicle, which will cover the lease purchase cost. Major Luke requested that two new vehicles be lease purchased under State Contract. Additionally, he provided the Board with two interest rate quotes. Hancock Bank provided the lowest rate at 3.21% for a bank qualified lease purchase. There a lengthy discussion on the matter. UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve the Lease Purchase of two (2) new vehicles under the HIDA Grant for use by the Sheriff s Department Narcotic Division and to accept the low quote interest rate of 3.21%, bank qualified, from Hancock Bank for said Lease Purchase. CENTRAL REPAIR DEPARTMENT UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it 5

6 RESOLVED to authorize the Central Repair Department to auction / sell vehicles at GovDeals.Com. County Number(s) Vehicle Description VIN Numbers Donated 1995 Ford Crown Victoria 2FALP71W8SX Grant 2003 Ford Crown Victoria 2FAHP71W13X Gen. Fund 1987 Dodge Truck 1B7HD24W7HS Gen. Fund 1990 Dodge Truck 1B7JE26Y2LS UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to authorize the Central Repair Department to cannibalize County vehicles. County Number(s) Vehicle Description VIN Numbers Gen. Fund 2006 Ford Crown Victoria 2FALP71W86X Grant 2005 Chevrolet Impala 2G1WF55K Grant 2001 Nissan Pathfinder JN8DR09X11W Gen. Fund 2006 Ford Crown Victoria 2FAFP71W26X PURCHASING DEPARTMENT Reject Payment RESOLVED to reject the invoice from Hermetic Rush Services in the amount of $ due to lack of a purchase order and approve purchasing to seek and incorporated herein. Bid Recommendation UPON A motion of Robert Graham and a second by Douglas Anderson, Peggy RESOLVED to approve Bid recommendation from Public Works for term bids. Document affixed hereto and incorporated herein. UPON A motion of Douglas Anderson and a second by Phil Fisher, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approved the low Bid recommendation from Waggoner/IMS for the Sonny McDonald Industrial Park. The low bid from Hemphill Construction Company, Inc., in the amount of $1,285, Document affixed hereto and incorporated herein. BUDGET AND FINANCE DEPARTMENT UPON A motion of Douglas Anderson and a second by George Smith, Peggy Hobson Calhoun voting aye, Phil Fisher voting aye, Robert Graham voting aye, it RESOLVED to approve Budget Amendments representing departmental requests to transfer between line items with an explanation provided with each Department in compliance with GASB-34. Additionally, there were two amendments that impact the General Fund unappropriated surplus totaling $65, They are as follows: 6

7 1. Tax Collector New Office in Raymond (security cameras) $ 1, Tax Collector New Office in Raymond (building materials) $ Tax Collector two Real Estate Clerks (including fringe) $ 64, Documents are affixed hereto and incorporated herein. MINUTE INSERTIONS A. Completed Work Schedule for the month of December 2008 for Central Office, North, Southeast and Southwest maintenance Crews. B. Tentative Work Schedule for the moth of February 2009 for Central Office, North, Southeast and Southwest maintenance Crews. PUBLIC WORKS DEPARTMENT Four Year Road and Bridge Plan UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve the Four Year Road and Bridge Construction and Maintenance Plan. Document affixed hereto and incorporated herein. Advertise LSBP-25(33) RESOLVED to approve to advertise LSBP-25(33) Johnson Line Road Bridge Replacement Project, pending State Aid s approval. CHANCERY CLERK DEPARTMENT Legal Notice of Publication for final settlement of contract LSBP-25 (27) UPON A motion Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve advertising Legal Notice of Publication of Final Settlement of Contract for Joe McGee Construction Co., Inc. for the construction project No. LSBP (25) 27 / A Section of Oakley Road in Hinds County. Document affixed hereto and incorporated herein. Orders Canceling Tax Sale/ Authorizing Refunds/Reassessment Changes to the Assessment Rolls / Surrendered Tags UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye,, it RESOLVED to approve the following: Surrendered Tags Tags December 2008 Board Order Changes Conatancio Richard & Shelbi to Constancio Richard & Shelbi; Church, David A. to State of Miss, Lot 14 BLK C Beards RE SY MAT 95 Tax Sale. 7

8 Petition for Reduction of Assessment Braswell, Wesley L.; AT &T Mobility LLC; AT &T Mobility LLC / EX 00 ADD; AT &T Mobility LLC / Exempt 01; AT &T Mobility LLC, acct., # ; AT &T Mobility LLC, acct., # ; AT &T Mobility LLC, acct., # ; AT &T Mobility LLC / Exempt 00; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC / Taxable; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# : AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC / Exempt 00; AT &T Mobility LLC / Exempt 00 A; AT &T Mobility LLC / Exempt 00, acct., # ; AT &T Mobility LLC / Exempt 00, acct., # ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC / Taxable, acct., # ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; AT &T Mobility LLC, acct.# ; Metal Building Components LP; NCI BLDG. Systems Inc.; Stop & Stop Inc.; Mitchell McNutt & Sams PA; Furrh, James B Jr.; Delta Muffler & Custom Exhaust; Winner Steel Services; Kohler Rental Power Inc.; State Farm Mutual Auto Ins Co.; Belk # 672; Action Chrysler Jeep Dodge Inc.; Lichlyter & Associates PA; Connected Business Product; Kelly Temporary Services Inc.; Summall Oil Services; Relax The Back Store; Aseracare Hospice South # 6429; Hartland Payment System; Winfield, Tori L.; Taylor, Charles & Renetta; Drake, Paula K. & Terry G.; Harris, Nikki; Washington, Dennis A & Jack; Myers, Ethel T.; DBL LLC; Austin, Thiery & Margaret; Steele, Ruth; Heath, Gerald & Vicki; Lewis, O S Est. & Louise C.; Allen, Bernard & Linda C.; E K Bardin Farms, parcel # ; E K Bardin Farms, parcel # ; Integrity Automotive Less; Hutcherson, Percia Trust; Penninton, Shirley C.; Curtis, Shirley; Shelby, Delois; Strong, Jimmie & Gallenero; Hylander, David J & Nadine; Stewart, Ranard; Neal, Otto L.; Church, David A.; Central United Methodist. Notice To Increase The Assessment of Real / Personal Property Wells Fargo Financial Leasing; State Farm Mutual Auto Ins. Co.; State Farm Mutual Auto Ins. Co., acct. # ; Photo Images Lab & Studio Inc.; U.S. Bancorp; Agent IPS Inc.; Johnson & Johnson Finance Corp.; McNeely Plastic Products Inc. 8

9 EXECUTIVE SESSION Consider Executive Session UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to consider Executive Session. Entering Executive Session UPON A motion of George Smith and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, Phil Fisher voting aye,, it RESOLVED to enter Executive Session. The Board entered Executive Session at approximately 10:44 AM for the purpose of conducting business and discussions regarding: 1. Personnel Matters regarding position of Director of Human and Capital Development. Transaction of business and discussions regarding employment or job performance of a person in a specific position or termination of an employee holding a specific position. Those entering the Executive Session were Vice President, Robert Graham; Supervisor, Douglas Anderson; Supervisor, Peggy Hobson Calhoun; Supervisor, Phil Fisher, and President, George Smith; Chancery Clerk Eddie Jean Carr, Deputy Sheriff, Captain Charles Jones, Emergency Medical Services Director, Ray Bryant, Deputy Chancery Clerk, Greta Lovell, Budget and Finance Coordinator, Lillie Woods Supervisor Phil Fisher addressed the Board regarding the termination of Dr. George French as Director of Human and Capital Development. Supervisor Fisher made a motion to overturn the County Administrator s decision to terminate the employment of Dr. French. There discussion on this matter. The motion died for lack of a second. UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to return to Open Session. The Board returned to Open Session from Executive Session at approximately 10:57 AM. No other action, vote or discussion of any kind took place in the Executive Session. MINUTE INSERTIONS Erika Epps, Deputy Chancery Clerk presented the following as Minute Insertions: A. Fully executed Regional Economic Development Act Agreement (REDA) (Approve April 7, 2008 for the Fondren Project). B. Fully executed Regional Economic Development Act Agreement (REDA) (Approve April 7, 2008 for the River Hills Project). 9

10 C. Tax Exemption for Initial Order and Resolution for Merchants Company for an Ad Valorem Tax Exemption for Finished Good(Commencing 1/1/2005) (Approved September 17, 2008) D. Waiver of Conflict agreement between Hinds County, Mississippi and Phelps Dunbar, LLP (approved September 17, 2008) E. Executive Session Potential Litigation matter / Inmate Medical (Commenced at the September 17, 2008 Board Meeting) F. Hinds County Residential Refuse Collection & Disposal Contract (Approved January 28, 2008) G. Hinds County Department of Human Services reimbursement of expenditures for operational purposes. H. Warrant # $ 22, Total $ 22, I. Office of State Aid Road Construction Approved the FY 2009 Bridge Inspection BR-NBIS (070)B, BRIS-25(70). J. Office of State Aid Road Construction As of December 30, 2008 Hinds County hereby authorized to proceed with the FY 2009 Bridge Inspection BR-NBIS (070)B, BRIS-25(70). The completion of all required items is on or before March 1, K. Hinds County Economic Development District Pre-Bid Conference Agenda and Addendum 1 for the Sonny McDonald Industrial Park Project L. Proof of Publications: 1. Mid-Point Park Baseball Complex (Phase 1, Contract 1). ANNOUNCEMENT President Calhoun announced the following meetings of the Board of Supervisors: January 29, 2009 Board of Supervisors Room Special Meeting Chancery Court Building Jackson, MS 9:00 A.M. February 2, 2009 Regular Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. February 17, 2009 Special Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting, minute entry or other means allowed by law. 10

11 ADJOURNMENT UPON A motion of Douglas Anderson and a second by Phil Fisher, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to adjourn until January 29, 2009, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Where upon the meeting adjourned at approximately 11:00 A.M. Notice is hereby given that the meeting to be held on January 29, 2009, is a special meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS George Smith, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 11