MINUTES. Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors

Transcription

1 MINUTES BE IT remembered that on the 6 th day of April, 2009, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a regular meeting of said Board, when the following were present: GEORGE SMITH PRESIDENT ROBERT GRAHAM VICE PRESIDENT PEGGY HOBSON CALHOUN MEMBER DOUGLAS ANDERSON - MEMBER PHIL FISHER MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and the Clerk of the Board of Supervisors, Eddie Jean Carr; Deputy Chancery Clerk, Greta Lovell; Deputy Recording Clerk, Erika Knight Epps; Sergeant, Samuel Martin; Public Works Director, Carl Frelix; Emergency Management Director, Larry Fisher; County Administrator, Vern Gavin and Board Attorney, Crystal Martin, when the following business had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the Agenda for today s meeting. Since the meeting held pursuant to statute, no special notice given. INVOCATION PRESIDENT SMITH called the meeting to order at 9:06 A.M. Reverend Dan M. Gibson, Pastor, United Methodist Church, Crystal Springs, Mississippi offered the invocation. APPROVAL OF MINUTES UPON A motion by Robert Graham and a second by Douglas Anderson, Phil Fisher voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve the minutes of March 16 & 23, CLAIMS Void Claims # 3163 Mighty Fine, Inc. UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye,, it 1

2 RESOLVED to void the Claim numbered 3163, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3449 Williford, Gearhart & Knight Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to take under advisement the Claim numbered 3449, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3474 Motorola UPON A motion of Robert Graham and a second by Phil Fisher, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to take under advisement the Claim numbered 3474, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3555 Mighty Fine, Inc Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the Claim numbered 3555, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3572, specifically checks # & Supervisor Travel A motion made by Phil Fisher and a second by Peggy Hobson Calhoun, to reject claim # 3572, specifically checks # and , for travel by Supervisors Robert Graham and George Smith. With Phil Fisher voting aye, Peggy Hobson Calhoun voting aye, Douglas Anderson voting nay, Robert Graham voting nay, and George Smith voting nay; Motion failed UPON A motion of George Smith and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting nay, Phil Fisher voting nay, it RESOLVED to approve the Claim numbered 3572, specifically checks # and , as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3444 NACo Training Division UPON A motion of George Smith and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Phil Fisher voting nay, Douglas Anderson voting aye, it RESOLVED to approve the Claim numbered 3444, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. 2

3 Regular Claims over $100, United Healthcare Insurance UPON A motion of Robert Graham and a second by George Smith, Douglas Anderson voting aye, Peggy Hobson Calhoun voting nay, Phil Fisher voting nay, it RESOLVED to approve the Claim numbered 3170, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim # 3478 WEI/IMS II, LLC Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the Claim numbered 3478, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims over $100, Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve the Claims numbered 3287, 3324, 3337, and 3537, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Robert Graham and a second by George Smith, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, Phil Fisher voting aye, it RESOLVED to approve the Claims numbered , less claims numbered 3170, 3287, 3324, 3337, 3444, 3449, 3474, 3477, 3478, 3537, 3555 and 3572, specifically checks numbered and , appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Order approving the claims portion of the minutes Hobson Calhoun voting aye,, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve the claims portion of the minutes for April 6, Document affixed hereto and incorporated herein. RESOLUTION HONORING THE MURRAH HIGH SCHOOL GIRLS BASKETBALL TEAM AND COACH UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, Phil Fisher voting aye, Douglas Anderson voting aye, George Smith voting aye, it RESOLVED to approve a Resolution Honoring the Murrah High School Girls Basketball Team and Coach. Document is affixed hereto and incorporated herein. 3

4 RESOLUTION HONORING THE CALLAWAY HIGH SCHOOL BOYS BASKETBALL TEAM AND COACH UPON A motion of Robert Graham and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve a Resolution Honoring the Callaway High School Boys Basketball Team and Coach. Document is affixed hereto and incorporated herein. TRAVEL A motion made by Robert Graham to approve travel for all Supervisors to attend the 2009 Annual Conference and Exposition scheduled for July 24-28, in Nashville / Davidson County, Tennessee and to attend the NOBCO 25 th Annual Economic Development Conference, April 29-May 3, 2009, in Miami, Florida. Travel shall be by airplane. This motion seconded by George Smith, with Peggy Hobson Calhoun voting nay, Douglas Anderson abstaining, Phil Fisher voting nay, Robert Graham voting aye, George Smith voting aye. The motion failed. APPOINTMENT TO THE HINDS COUNTY ECONOMIC DEVELOPMENT DISTRICT BOARD UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to appoint Mr. Milton Chambliss to the Hinds County Economic Development District Board. OTHER BUSINESS The Incorporation of Byram Supervisor Calhoun brought to the Board s attention the upcoming incorporation of Byram. She stated that the County may be affected by the action of the Supreme Court upholding the incorporation. There discussion on this matter no action taken. NOMINATIONS FOR THE CENSUS COMMITTEE UPON A motion of Phil Fisher and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve the following nominations to for the Census Committee by District: District 4 District 3 District 2 1. Tony Greer Reed Green Melissa Dixon 2. Nick Tremonte Henry Griffin Juanita Bluntson 3. Bobbie Leggett Johnnie Byrd Evelyn Jordan District 5 1. Doris Ross 2. Blonda Mack 3. Edna Kendrick 4

5 DISCUSSION / ACTION REQUEST FOR BIDS FOR ZONING ALONG BYRAM- CLINTON/NORRELL CORRIDOR Supervisor Fisher addressed the Board requesting advertisement for bid zoning along the Byram-Clinton/Norrell Corridor. There discussion on this matter. After further discussion Supervisor Fisher withdrew his motion. UPDATE ON THE IMPLEMENTATION OF 2006 AUDIT FINDINGS Supervisors Fisher requested an update on the audit findings from the 2006 Audit. Mr. Gavin updated the Board of the audit findings and the responses submitted. There discussion on this matter, no action taken. OTHER BUSINESS Public Works Department / Other Business UPON A motion of George Smith and a second by Peggy Hobson Calhoun, Douglas Anderson voting aye, Robert Graham absent not voting, Phil Fisher voting aye, it RESOLVED to approve a Resolution supporting the selected road and bridge improvement projects to be funded by the American Reinvestment and Recovery Act (ARRA) funds and to request the MPO and MDOT to activate the projects. Whereas, Carl Frelix is selected as the Local Public Agency s Project Director and to authorize the Hinds County Board of Supervisor s President to sign all related documents associated with the projects. PUBLIC WORKS DEPARTMENT Approval of Bids UPON A motion of Robert Graham and a second by Phil Fisher, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to accept the Bid of $45, for the Lakeover Drainage Improvement Project Segment II from Copperfield Construction, LLC. Frank Hall Road Bridge Project 25(21) Parcel A UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve payment of $ for Parcel A to Mr. Joe H. Jones and Mrs. Nancy H. Jones, owner of Parcel A for the Frank Hall Road Bridge Project 25(21). Frank Hall Road Bridge Project 25(21) Parcel C UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher,, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve payment of $1, for Parcel C to Solitude, LP, owner of Parcel C for the Frank Hall Road Bridge Project 25(21). 5

6 Stubbs Road Bridge Project UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher,, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to approve payment of $ to Mr. Jack C. Bloedorn and Judy M. Bloedorn for Partial Cancellation of Deed of Trust for the Stubbs Road Bridge Project. Cayuga Road Bridge Project UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher,, Douglas Anderson voting aye, Robert Graham voting aye, George Smith voting aye, it RESOLVED to accept and approve a right-of-way Warranty Deed executed by Mr. James D. Baker and Loretta F. Baker, owners of Parcel A being donated to Hinds County for the construction of bridge improvements on Cayuga Road. Hinds County School District Requests UPON A motion of George Smith and a second by Phil Fisher, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, it RESOLVED to approve the Public Works Department to perform the following work for the Hinds County School District; the School District will pay for all materials. 1. Resurfacing a parking lot and re-striping at Terry High 2. Resurfacing a parking lot and re-striping at Main Street Alternative 3. Resurfacing a parking lot and re-striping Maintenance Department 4. Resurfacing a parking lot and re-striping at Main Street Re-Start Center 5. Performing grading work at Terry High 6. Asphalt, patching at Raymond High, Gary Road Elementary, Utica Elementary, Gary Road Intermediate, Raymond Elementary, and Carver Middle School 7. Provide sand to the Hinds County School District s Athletic Facilities Advertise for Bids for White Goods and Scrap Metal Collection UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve advertising for Bids for White Goods and Scrap Metal Collection. OTHER BUSINESS Pinehaven Road Bridge UPON A motion of Phil Fisher and a second by Douglas Anderson, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, George Smith voting aye, it 6

7 RESOLVED to approve for the payment of $9, to Wildwood Farms, LLC, owner of Parcels A and B for the Pinehaven Road Bridge Project SAP 25(22). Resurfacing Streets in the City of Jackson Mr. Thelman Boyd, Director, Public Works Department, City of Jackson, updated the Board on collaboration activities between Hinds County and the City of Jackson regarding resurfacing of streets within the City of Jackson. Mr. Boyd stated that the City of Jackson would continue to work with Hinds County on this project. There extensive discussion on this matter, no action taken. REQUESTING APPROVAL FOR A CONSTRUCTION WAVIER IN HINDS COUNTY Jimmie Lewis, Director, Permit and Zoning introduced Mr. Taylor Robinson. of Towers of Mississippi, LLC, who requested approval of a waiver for a Conditional Use Permit and Permit fee in order to construct a 400 ft. Communications Tower in Southwest Hinds County. There extensive discussion on this matter. UPON A motion of Peggy Hobson Calhoun and a second by Phil Fisher,, Douglas Anderson voting aye, Robert Graham voting nay, George Smith voting aye, it RESOLVED to approve a waiver of the process for a Conditional Use permit to expedite the construction of said tower in southwest Hinds County; however, all permit fees must be paid. GRANTS DEPARTMENT Certification of Victory Community Resources / Shelter Plus UPON A motion of Douglas Anderson and a second by George Smith, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Phil Fisher voting aye, it RESOLVED to reapplying for the Shelter Plus & Emergency Shelter Grants and authorizing the Board President to send a letter of support, with no financial obligation on behalf of Hind County, to Mississippi Development Authority. There is no match to the County. Documents affixed hereto and incorporated herein (2008 letter provided as an example). IMS ENGINEERS Mr. Tony Sanders, IMS Engineers, addressed the Board requesting final acceptance and payment to the Contractor (Griner Drilling Service, Inc.) pay request No. 4 ($49,000.00), Hinds County Penal Farm Water Improvements. UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve final acceptance and payment to the contractor, Griner Drilling Service, Inc., payment request no. 4 ($49,000.00) for the Hinds County Penal Farm Water Improvements. Document affixed hereto and incorporated herein. 7

8 EXECUTIVE SESSION Motion to Consider Executive Session UPON A motion of Douglas Anderson and a second by Robert Graham, George Smith voting aye, Phil Fisher voting aye, Peggy Hobson Calhoun voting aye, it RESOLVED to consider Executive Session. Motion to Enter Executive Session UPON A motion of Robert Graham and a second by Douglas Anderson, George Smith voting aye, Phil Fisher voting aye, Peggy Hobson Calhoun voting aye, it RESOLVED to enter Executive Session. CRYSTAL MARTIN, Board Attorney, announced to the public that the Board entered Executive Session at approximately 11:45 A.M. for the purpose of conducting business and discussions regarding: 1. Former Hinds County Auditor 2. Personnel Matter 3. Litigation: County Court Judge These actions are necessary for strategy sessions with respect to litigation and prospective litigation where an open meeting would have a detrimental effect on the litigating or negotiating position of the Board. THOSE ENTERING the Executive Session were Vice President, Robert Graham; Supervisor, Douglas Anderson; Supervisor, Peggy Hobson Calhoun; Supervisor, Phil Fisher and President, George Smith. Also, present were Chancery Clerk, Eddie Jean Carr; Deputy Sergeant Samuel Martin; Budget and Finance Coordinator, Lillie Woods; Attorney Bob Owen, Attorney Rajita Moss; Vern Gavin and Board Attorney, Crystal Martin. Hinds County Former Auditor Attorneys Bob Owens and Rajita Moss addressed the Board regarding the status of the evaluation of work performed and payment of services. There discussion of this matter. The details of which will not be discussed due to confidentiality reasons. No action taken. Discussion on this matter concluded at approximately 12:28 p.m. Attorneys Bob Owens and Rajita Moss left Executive Session at approximately 12:29 p.m. Litigation - County Court Judge Board Attorney Crystal Martin updated the Board of pending litigation of a County Court Judge within Hinds County. There discussion regarding the nature of insurance coverage regarding this matter. No action taken. Discussion on this matter concluded at approximately 12:44 p.m. Vern Gavin, County Administrator and Budget and Finance Coordinator, Lillie Woods left Executive Session at approximately 12:45 p.m. Personnel Matter Supervisor Anderson addressed the Board regarding the reassignment and 8

9 salaries if county employees. There extensive discussion of the matter which will not be revealed due to confidentiality. A motion made by Douglas Anderson to terminate a certain employee. The motion died for the lack of a second. Discussion on this matter concluded at approximately 1:14 p.m. County Administrator return Executive Session at approximately 1:15 p.m. There discussion upon his return. The discussion on this matter concluded at approximately 1:42 p.m. County Administrator, Vern Gavin left Executive Session at 1:43 p.m. UPON A motion of Douglas Anderson and a second by Phil Fisher, George Smith voting aye, Robert Graham voting aye, Peggy Hobson Calhoun voting aye it RESOLVED to return to Open Session. THE BOARD returned to Open Session from Executive Session at approximately 1:58 P. M. No other action, vote or discussion of any kind took place in the Executive Session. Document affixed hereto and incorporated herein. SHERIFF DEPARTMENT State Contract rate for Cellular Service Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve and adopt the State contract Rate for the Existing Cellular Service through Cellular South. Accepting Vehicles into County Inventory Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve and accept into inventory the following: 1. Equipment: 1995 Ford Bus 48 Passengers Serial Number: 1FDPB80C0TVA Equipment: 1995 Ford Bus 48 Passengers Serial Number: 1FDPB80C3TVA00336 Document affixed hereto and incorporated herein. CENTRAL REPAIR DEPARTMENT Renewal of GovDeals Contract UPON A motion of Douglas Anderson and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to renew the contract agreement with GovDeals.com website to auction surplus items at Central Repair. 9

10 PURCHASING DEPARTMENT Fire Ant Bait Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to award the Bid for Fire Ant Bait to Rite-Kem, Inc., at $10.75 per pound. The grant total for 6000 Document affixed hereto and incorporated herein. Reject Payment of Invoice Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to reject invoice order # RI for $ from Channing Bete Company for training material delivered to the Raymond Detention Center at the request of Captain Charles Bullock and to carry out procedures to obtain payment to the vendor. No purchase order issued. Document is affixed hereto and incorporated herein. State Contract Purchase Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to purchase two (2) 2009 Ford Crown Victorias. The vehicles cost $21, Document affixed hereto and incorporated herein. BUDGET DEPARTMENT Budget Amendments Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to approve Budget Amendments representing third quarter allocations for the Tax Assessor, Tax Collector, and Sheriff departments. In addition, there are two amendments that impact the County s general fund unappropriated surplus totaling $273, They are as follows: 1. New Penal Farm hiring of additional staff $ 246, New Penal Farm hiring of additional staff $ 27, Documents affixed hereto and incorporated herein. OTHER BUSINESS Closeout of a Grant Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to accept the proposal from Dr. Smith at a cost of $ to close out the 2003 Home Grant. MINUTE INSERTIONS County Administrator, Vern Gavin presented the following as minute insertions: 1. Department of Public Works Three Week Schedule for April 5 24, 2009 for Bridge Crew, Drainage Crew, Construction Crew, Paving Crew, North Maintenance Satellite, Southeast Maintenance Satellite and the Southwest Maintenance Satellite. 10

11 2. Surety Bond Changes Surety Bonds Changed from Indefinite term to a definite 4-year term and a change of bond policy numbers on the employees surety bonds. 3. Claims funding agreements: Pearl River Basin Development District. BOARD ATTORNEY Contract for Auditor Board Attorney Crystal Martin updated the Board on the professional service contract for the Auditor selected to conduct the audit for fiscal years 2007 and The State Auditor s office provides a standard contract which will be completed. Attorney Martin stated she had recently reviewed the Letter of Engagement. There discussion on this mater, no action taken. Regional Jail Contract Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the contract with CiViLTech, Inc. for the Regional Jail. AT & T Phase II Communications UPON A motion of Robert Graham and a second by George Smith, Douglas Anderson absent not voting, Peggy Hobson Calhoun voting aye, Phil Fisher voting nay, it RESOLVED to take under advisement the contract with AT & T for Phase II Communications. Agreement MS Department of Education and Henley-Young Juvenile Justice Henley- Young Juvenile Justice Center Maintenance Agreement UPON A motion of Robert Graham and a second by, Phil Fisher, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting aye, it RESOLVED to approve the contract with Quality Communications for a maintenance agreement for the Juvenile Justice Center. Justice Center Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the agreement between the Mississippi Department of Education and Hinds County to provide Educational services at the Juvenile Justice Center through the Jackson Public School System. Mighty Fine Lease Agreement UPON A motion of Douglas Anderson and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the amended Lease Agreement with Mighty Fine for the lease of additional space for the temporary Tax Collector s Office in Raymond; approved on 02/19/09. 11

12 EMERGENCY MANAGEMENT DEPARTMENT Emergency Management Director Larry Fisher updated the Board on the need to purchase 20 new pagers for use by the various Volunteer Fire Departments. He stated that he had received a purchase quote from Jackson Communications and that Brown s Communication indicated via letter that they would not be unable to provide this equipment to the county. The Board requested Mr. Fisher to check with other Hinds County vendors and to report his findings back to the Board at a later date. No Action taken. Request for use of Hinds County frequencies by MedCom Group at UMC Discussion had by members of the Board on the request by the MedCom Group to utilize Hinds County frequencies, specifically those of the Sheriff, Volunteer Fire Department and Emergency Management. Supervisor Graham stated that that he not opposed to this request but suggested that no action be taken until further clarification received from the Board Attorney. No Action taken. CHANCERY CLERK S OFFICE Request To Advertise A Legal Notice Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting, it RESOLVED to advertise A Legal Notice Of Publication Of Final Settlement Of Contract. This Is For Project No. LSBP 25(16) being a Section Of Womack Road in Hinds County. Order Canceling Tax Sale / Authorizing Refunds / Reassessment Changes to the Assessment Rolls UPON A motion of Phil Fisher and a second by Robert Graham, Douglas Anderson voting aye, Peggy Hobson Calhoun voting aye, George Smith voting, it wa RESOLVED to approve the following: Order for Homestead Exemption Chargeback Lewis, Loyce F., parcel # / Petition for Reduction of Assessment Smith, Donald L.; Brent, Garland & Rena; Slack, Lynn C. Jr. & Amanda C.; Metro Marketplace LLC; Neel, Hibbett & Susan M.; Paige, Chris.; Smith, Maketa & Mechelle; Canerdy, John M. & Jennifer; Bowling, Cathering A.; Carter, Bertha D.; Foreman, Timothy A. & Jane; Alford, James; SNG Inc.; McAllister R. Conner; May, Emma S.; Neely, Walter A.; Smith, Maketa & Mechelle, parcel (different T. A. dates) Cousin, Edna J.; Sullivan, Otha R.; Silas, Durwood Sr., Strange Real Estate Investments; Holt T C ET UX, parcel # ; Holt T C ET UX, parcel # ; Bufkin, John B. & Shanna L.; Hubbard, Charles A Trustee, parcel # ; Hubbard, Charles A Trustee, parcel # ; French, James A.; Bryant, Estella; Fielder, Sheri P & Brown ME; Stuart, Katherine E.; Hall, Fred L & Annette; Dickerson, Frances D.; Maxon, Cynthia D. & Champion; Little, Courtney R.; Moody, Kimberly N.; Edwards, Nicole R.; Kimberling, Clint; Turner, Charles K & Kim D.; Clark, Ottis 12

13 & Shani B.; Sefco Electric Supply Co.; Currie, Bob L.; Curr Bobl & Doris P.; Davis, Tommie L., Est. & Lucile; Harkins, Michael M. & Mary H; Greater Mt. Bethel Church, parcel # ; Greater Mt. Bethel Church, parcel # ; Greater Mt. Bethel Church, parcel # ; Greater Mt. Bethel Church, parcel # ; Macher, Thomas J. & Tamara; Smith, Isaac F & Patricia D.; Johnson, Robert F &Jennifer; McShan, Maurice; Goode, Edward L.; Price, Richard F. Jr. & Betty; West, Alvin; EMC Insurance Companies; Vital Records Control of MS LL; A2 Sales LLC; Play IT Again Sports; Dennerys Restaurant Inc.; Ryerson; Bishop, Herman; Crump, Percy; Dixon, Betty & Welch, Diane; Kavanaugh, Shannon; Shelton, Johnnie W. & John; Butler, Carolyn ( ); Christopher, Robert ( ); Evans, Thomas E & Deborah G; Gilmore, Maurice; Jenkins, Terri & Jake; Marsh, Regina F.; Martin, Stacey Allen; Mobile Home Exchange; Mobiley, Cornelius; Patton, Connie; Taylor, Maggie E & William R.; Trimble, Norman; Uzzle, Greg; Welch, Minnine Notice to Increase the Assessment of Real / Personal Property Presto MFG CO-JXN Sales & SER. Supplemental Roll of Homestead Exemptions Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting, it RESOLVED to approve the addition and deletion of supplemental roll for Documents are affixed hereto and incorporated herein. MINUTE INSERTIONS Erika Epps, Deputy Chancery Clerk, presented the following as minute insertions: A. Consultant Engineering Contract for the Rural Safety Innovation Program Project Number RSIP -0025(23)B between Hinds County, MS and IMS Engineers, PA. (November 3, 2008) B. Office of State Aid Road Construction Letter verifying that Hinds County is now in compliance with all posting and / or closure recommendations for the bridges listed in the letter of February 13, C. Office of State Aid Road Construction Letter to inform Hinds County that LSBP-25(33) program has been approved. D. Fully Executed Memorandum of Understanding for Hinds County and Metro One, LLC in the Participation of the Aerial Law Enforcement Program. E. Notice of lease increase to Media General (WJTV), effective April F. Office of State Aid Road Construction State Aid Project NO. SAP-25(59) has been confirm for re-advisement for the receipt of bids on the above project. G. Office of State Aid Road Construction State Aid Project NO. SAP-25(60) has been confirm for re-advisement for the receipt of bids on the above project. H. Final Plans, Specification and Contract Documents Mid-Point Park Baseball Complex Phase 1 Contract Hinds County, MS / WGK # I. Notice of an Interfund Advance for Payroll not necessary. J. Hinds County Mental Health Commission Roster. 13

14 K. Lease Property: 0 E McDowell Road Jackson Public School District indicates that an up-to-date insurance certificate has not been received form the County regarding the referenced property, as the lease agreement required. L. Hinds County Department of Human Services reimbursement of expenditures for operational purposes. Warrant # $ 136, Total $ 136, M. United States of America Federal Energy Regulatory Commission - Notice of Intent to Prepare an Environmental Assessment for the Proposed MEP Amendment and Expansion Projects. N. Bid Opening: 1. Lakeover Drainage Project (Hinds County) 2. Fire Ant Bait (Hinds County) O. Proofs of Publication: 1. Public Notice Persons Receiving Homestead Exemption. 2. Proceedings of the Board January Bids Wanted Digital Copier Lease / Rental. 4. Bids Wanted - Preliminary Master Planning Design and Construction Phases of Phase 1 of the Mid-Point Park Baseball. 5. Bids Wanted Mid-Point Park Baseball Complex Phase 1 Contract Bids Wanted State Aid Project No. LSBP -25(6) / Bridge Replacement for Tommy Ford Road. 7. Bid Wanted Lakeover Drainage Project Segment II. TRAVEL Motion to Reconsider UPON A motion of Douglas Anderson and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to reconsider the motion for travel for Supervisors. Travel for Supervisors UPON A motion of Douglas Anderson and a second by Robert Graham, Peggy Hobson Calhoun voting nay, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve travel for Supervisors to attend the 2009 Annual Conference and Exposition scheduled for July 24-28, in Nashville / Davidson County, Tennessee and also to attend the NOBCO 25 th Annual Economic Development Conference, April 29-May 3, 2009, in Miami, Florida. Travel shall be by airplane and/or by automobile. IT WAS ALSO RESOLVED to not mandate Supervisor Robert Graham to reimburse the County $ for travel. 14

15 Supervisor Calhoun felt this action of the Board fiscally irresponsible. OTHER BUSINESS Recommendation Highway 80 landscaping project A motion made by Supervisor Calhoun to recommend Mr. James Lap Baker and Supervisor Peggy Hobson Calhoun to serve as designees for Phase 2 of the Highway 80 Landscaping Project. Supervisor Anderson stated he would prefer to have Supervisors George Smith and Robert Graham as designees since they were the President and Vice-President. Supervisor Smith stated he would rather not serve as a designee to the committee. After discussion Supervisor Anderson then suggested that James Lap Baker and Supervisor Graham serve as the designees. UPON A motion of Douglas Anderson and a second by Robert Graham, Peggy Hobson Calhoun voting nay, Phil Fisher voting nay, George Smith voting aye, it RESOLVED to approve the appointment of Supervisor Robert Graham and Mr. James Lap Baker as designees for Phase 2 of the Highway 80 Landscaping Project. ANNOUNCEMENT PRESIDENT SMITH announced the following meetings of the Board of Supervisors: April 20, 2009 Board of Supervisors Room Special Meeting Chancery Court Building Jackson, MS 9:00 A.M. May 4, 2009 Regular Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting, minute entry or other means allowed by law. ADJOURNMENT UPON A motion of Douglas Anderson and a second by Robert Graham,, Peggy Hobson Calhoun voting aye, Phil Fisher voting aye, George Smith voting aye, it RESOLVED to adjourn until April 20, 2009, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Where upon the meeting adjourned at approximately 3:03 P.M. Notice is hereby given that the meeting to be held on April 20, 2009, is a special meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS George Smith, Board President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 15