MINUTES. BE IT remembered that on the 18th day of February, 2014, at 9:00 A.M., the

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1 MINUTES BE IT remembered that on the 18th day of February, 2014, at 9:00 A.M., the Board of Supervisors of Hinds County met in the Chancery Court Building, Board of Supervisors Room, Jackson, Mississippi; pursuant to the provisions of Mississippi Code 1972, Annotated, Section and resolution heretofore adopted by the Board. This being a special meeting of said Board, when the following were present: DARREL MCQUIRTER PRESIDENT PEGGY HOBSON CALHOUN VICE PRESIDENT ROBERT GRAHAM MEMBER TONY GREER MEMBER KENNETH I. STOKES MEMBER Also present and attending upon said Supervisors Court were Chancery Clerk and Clerk of the Board of Supervisor, Eddie Jean Carr; Deputy Chancery Clerk, Greta Lovell; Deputy Chancery Clerk, Keelan Sanders; Deputy Sheriff, Russell Ellis; Public Works Director, Carl Frelix; Emergency Management Director, Ricky Moore; County Administrator, Carmen Davis and Board Attorney, Pieter Teeuwissen when the following business was had and done, to-wit: AGENDA ATTACHED TO and incorporated herein is the Agenda for today s meeting. A notice was posted pursuant to statute. INVOCATION PRESIDENT McQuirter called the meeting to order at 9:04 A.M. Pastor Dwight D. Prowell, Aldersgate United Methodist Church, Jackson, MS offered the invocation. RESOLUTION Honoring Mayor Chokwe Lumumba in Observance of Black History Month UPON A motion of Kenneth I. Stokes and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Tony Greer voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve a Resolution of the Board of Supervisors of Hinds County, Mississippi, Honoring Jackson Mayor Chokwe Lumumba as a History- Making Trailblazer in Black History Month. Document affixed hereto and incorporated herein. SERVICE PINS Emergency Medical Services Director, Ray Bryant presented service award pins to the following county employees. Dexter Wilcher, Central Repair 1 Rocheryl L. Ware, Extension Service 10 Years of Service 1

2 Crystal G. Young, Henley Young Juvenile Justice Center James C. Price, Public Works McKinley McGriggs, Public Works Joann R. Williams, Safety Kenneth Caston, Safety Christopher H. Smith, Sheriff s Department Margaree Bowling, Sheriff s Department Toney G. Bryant, Sheriff s Department Richard E. Thompson, Sheriff s Department Stanley D. Roach, Sheriff s Department Willie J. West, Sheriff s Department Brian L. Brisco, Sheriff s Department Brad M. Terrell, Sheriff s Department Carlos D. Brown, Tax Assessor s Office Angela R. Cook, Youth Court Document affixed hereto and incorporated herein. 20 Years of Service 20 Years of Service 10 Years of Service 10 Years of Service 10 Years of Service 10 Years of Service 10 Years of Service RESOLUTION Honoring Dan Gibson for Years of Service and Dedication to Hinds County UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy RESOLVED to approve a Resolution of the Board of Supervisors of Hinds County, Mississippi, to recognize Mr. Dan Gibson for Years of Service and Dedication to Hinds County. Document affixed hereto and incorporated herein. RECOGNITION Honoring Supervisor Robert Graham as past Board President County Administrator Carmen Davis recognized Past Board President Robert Graham for his years of service as Board President. ELECTED OFFICIALS Transfer of Duty Weapon to Retiring Deputy Roy L. Mixon UPON A motion of Kenneth I. Stokes and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve the transfer of a duty weapon in the amount of $1.00 to Retiring Deputy Roy L. Mixon, Serial #VTHF7589, Model #5906, Smith & Wesson & Serial #USP921, Model #17, Glock. Document affixed hereto and incorporated herein. MINUTES UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was 2

3 RESOLVED to approve the minutes of February 3, 2014 and February 13, IN HONORARIUM Supervisor Stokes requested that this meeting be held in honor of deceased Bailey APAC student Darius Oreo Willington. CLAIMS Interfund Advance UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve the following interfund advance as needed to defray additional costs in the month of February as of. Document affixed hereto and incorporated herein. Advance to: Law Enforcement Liaison / DUI Gr Fund $ 5, Advance from: General County Fund $ 5, UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve the following interfund advance as of February 18, Document affixed hereto and incorporated herein. Advance to: CFDA JAG/JET (Jxn/MBN) Grant $ 20, Advance from: General County Fund $ 20, Interfund Loans Repaid RESOLVED to approve the following interfund loan repaid as of February 18, Document affixed hereto and incorporated herein. Loan Repaid to: Industrial Park Fund $ 350, Loan Repaid from: General County Fund $ 350, Interest repaid from: General County Fund $ Total Repayment: $ 350, UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve the following interfund loan repaid as of February 18, Document affixed hereto and incorporated herein. 3

4 Loan Repaid to: Industrial Park Fund $ 50, Loan Repaid from: Jackson-Hinds Library System Fund $ 50, Interest repaid from: Jackson-Hinds Library System Fund $ Total Repayment: $ 50, UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy RESOLVED to approve the following interfund loan repaid as of February 18, Document affixed hereto and incorporated herein. Loan Repaid to: Industrial Park Fund $ 30, Loan Repaid from: General County Fund $ 30, Interest repaid from: General County Fund $ Total Repayment: $ 30, Interfund Transfer RESOLVED to approve the following interfund transfer as of February 18, Document affixed hereto and incorporated herein. Transfer to: CMPDD Title III Rural Aging Grant Fund $ Transfer from: General County Fund $ RESOLVED to approve the following interfund transfer as of February 18, Document affixed hereto and incorporated herein. Transfer to: Road M & C Fund $ 58, Transfer from: Series 2007B Taxable Bond Fund $ 58, UPON A motion of Kenneth I. Stokes and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve the following interfund transfer as of February 18, Document affixed hereto and incorporated herein. Transfer to: SO Federal Seized Assets Fund $ 8, Transfer from: General County Fund $ 8, Special Claim Prince & Associates 4

5 RESOLVED to approve the special claim from Prince & Associates in the amount of $1, for services to the Board Attorney s office; presented by Greta Lovell. Special Claim P & J LLC UPON A motion of Kenneth I. Stokes and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve the special claim from P & J LLC in the amount of $2, for rent for the Hinds County Health Department-Clinton location; presented by Greta Lovell. Regular Claim #2094 Quality Communications UPON A motion of Tony Greer and a second by Robert Graham, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve the claim numbered 2094, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claim #2128 over $100, (Airwave Consultant Company) A motion was made by Supervisor Stokes to approve claim number Supervisor Graham seconded the motion. Board Attorney Pieter Teeuwissen requested the Board approve the Tower Maintenance invoices, but reduce the Site Maintenance invoice by $15,000 for services not rendered. After doscussion, the motion and second were withdrawn. RESOLVED to reject the claim numbered 2128, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Special Claim Airwave Consultant Company Hobson Calhoun voting nay, Tony Greer voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve the special claim from Airwave Consultant Company in the amount of $141, for Tower Maintenance; presented by Greta Lovell. Special Claim Airwave Consultant Company Hobson Calhoun voting nay, Tony Greer voting aye, Darrel McQuirter voting aye, it was RESOLVED to approve the special claim from Airwave Consultant Company in the amount of $15, for Tower Site Maintenance; presented by Greta Lovell. Regular Claims over $100, UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was 5

6 RESOLVED to approve the claim numbered 2210, 2212, 2372 and 2381, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. Regular Claims UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting nay, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve the claims numbered , less claims number 2210, 2212, 2372 and 2381, as appears in the Supervisors Docket of the Claims Book, being the claims and payroll of the Hinds County Treasury; presented by Greta Lovell. CLAIMS APPROVAL ORDER UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve Order for the claims portion of the minutes of the Hinds County Board of Supervisors for. Document affixed hereto and incorporated herein. COUNTY DEPARTMENTAL ORGANIZATIONAL STRUCTURE Personnel Matters Public Works Department UPON A motion of Robert Graham and a second by Tony Greer, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting aye, it was Update RESOLVED to approve reorganization of the Public Works Department as presented by Public Works Director Carl Frelix, effective March 5, Document affixed hereto and incorporated herein. EMERGENCY NOTIFICATION SYSTEM President Darrel McQuirter requested Emergency Management Director Ricky Moore to discuss the notification system used during the recent weather emergencies. Mr. Moore updated the Board on Code Red and the notification tree. Supervisor Graham asked about texting to 911. Mr. Moore advised that he has a forthcoming meeting with AT & T and will get more information about this, including costs. E-911 Restriction of Video Visitation proceeds at Jails for E911 UPON A motion of Tony Greer and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was RESOLVED to approve restricting revenues from the new contract with Global Tel Link from the various jail facilities for use by E911. 6

7 DAVIS ROAD PARK / BYRAM Leasing of Park to City of Byram Supervisor Greer advised that the City of Byram would like to take over the Byram Park. He made a motion to enter an Interlocal Agreement with Byram for the city to take over operation and maintenance of the park. Board Attorney Pieter Teeuwissen advised that this action could be done. There was additional discussion. A request was made to hold this item until the next meeting and to consider adding additional parks. Supervisor Greer withdrew his motion. APPOINTMENT Hinds County Economic Development Authority District 4 UPON A motion of Tony Greer and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Robert Graham voting aye, Darrel McQuirter voting aye, it was RESOLVED to appoint Mr. Joe Rucks to the Hinds County Economic Development Authority for District 4, replacing Dr. Ryan Tracy who moved from the District, effective. Affordable Care Act - Enrollment HUMANA Mr. Dennis Ayers, Sales Representative for Humana, discussed the Affordable Care Act with the Board. He advised that Humana had buses in the area to enroll persons in health insurance using exchanges. He advised that he would have a packet of information available for distribution tomorrow. There was additional discussion on this matter. No action was taken. RESOLUTION Use of Active and/or Reserve Deputies to Maintain Presence in Parks Supervisor Stokes suggested that the Sheriff and the Chief of Police meet to provide a police presence in parks. Supervisor Stokes made a motion to approve a resolution supporting the Sheriff s Department s use of active and/or reserve deputies to maintain a presence in parks. After further discussion, the motion was withdrawn. BELK/SAKS Highway 80 corridor Supervisor Stokes stated that he heard that this company had been bought out. He was concerned about businesses on the Highway 80 Corridor. There was discussion of this item. No action was taken. COUNTY MASTER PLAN Supervisor Stokes inquired if Hinds County had a Master Plan. County Administrator Carmen Davis advised that the county did not have a Master Plan, but did have a Comprehensive Plan and Zoning Master Plan. Supervisor Stokes stated he would propose at the next meeting to hire someone to develop a Master Plan. 7

8 Supervisor Greer suggested that CMPDD be contacted to provide this service to Hinds County as a member county. There was additional discussion on this matter, including the Comprehensive Plan. CENTRAL REPAIR State Contract: Continue the Purchase of Fuel through Fuelman Program RESOLVED to approve continuing to purchase fuel through the Fuelman Program currently on State Contract. The contract term is March 1, 2014 through February 28, Document affixed hereto and incorporated herein. Renewal of NAPA TRACS Software Contract RESOLVED to approve renewing the NAPA TRACS software contract for Central Repair. Document affixed hereto and incorporated herein. INVENTORY Monthly Report Transfer Assets within Hinds County RESOLVED to approve transferring assets within Hinds County. Monthly Report Delete Assets as Lost RESOLVED to approve deleting assets as lost. Monthly Report Sell Assets at a Public Auction (GovDeals.com) Amendments RESOLVED to approve selling assets at a public auction through GovDeals.com. Documents affixed hereto and incorporated herein. BUDGET UPON A motion of Tony Greer and a second by Peggy Hobson Calhoun, Robert Graham voting aye, Darrel McQuirter voting aye, Kenneth I. Stokes voting nay, it was 8

9 RESOLVED to approve budget amendments representing Departmental transfers with an explanation as required by GASB-34. There are several amendments that impact the unappropriated surplus totaling $676, Documents affixed hereto and incorporated herein. MINUTE INSERTIONS County Administrator, Carmen Davis presented the following for minute insertions: A. Completed Work Schedule for the Month of January 2014 for Central Office, North, Southeast and Southwest Maintenance Crews B. Tentative Work Schedule for the Month of March 2014 for Central Office, North, Southeast and Southwest Maintenance Crews URBAN RENEWAL BONDS Mr. Porter Bingham, Malachi Financial Products, provided the framework for Urban Renewal Bonds and the benefits of these type bonds. He specifically mentioned that Counties can rehabilitate blighted areas in joint ventures with private companies. There was discussion of bonds and financing capital needs not addressed in this year s budget. Supervisor Greer advised that he would not support any issue that would require a tax increase. No action was taken. BOARD ATTORNEY Contract Blain Project Engineering Contract for Waggoner and IMS RESOLVED to approve contracts with Waggoner Engineering and IMS Engineers for the Blain Project. Documents affixed hereto and incorporated herein. Contract Henley-Young DPS Evaluator RESOLVED to approve contract with Dr. Linda Vasquez, Ph.D. to be the Henley-Young DPS Evaluator. Document affixed hereto and incorporated herein. Contract M2MAP Contract Modification RESOLVED to approve modifying the contract with The Sanborn Map Company for the M2MAP aerial photography contract and approve an increase of $3, which should be paid by the City of Jackson. Resolution Intent to Issue General Obligation Bond, not to exceed $8 Million Hobson Calhoun voting aye, Darrel McQuirter voting aye, Tony Greer voting nay, it was 9

10 RESOLVED to ratify a Resolution Declaring the Intention of the Board of Supervisors of Hinds County, Mississippi to issue General Obligation Bonds of said county in an aggregate principal amount not to exceed eight million dollars ($8,000,000) to raise money for the purpose of purchasing, erecting, equipping, repairing, reconstructing, remodeling and enlarging county buildings, office buildings and related facilities and purchasing land therefor; directing the publication of notice o such intent; and for related purposes. Document affixed hereto and incorporated herein. PUBLIC WORKS Contract IMS Engineering Road Resurfacing Project UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy RESOLVED to approve a contract between Hinds County and IMS Engineers, Inc. for the Design Engineering, Construction Engineering and Inspection for the Road Resurfacing Projects at a cost of $360,000 for Design Engineering, and $149,000 for Construction Engineering and Inspection (CE & I) for a total cost of $509, Document affixed hereto and incorporated herein. First Responder Public Works Department RESOLVED to approve the Public Works Director to designate the Department s Employees as First Responders. Document affixed hereto and incorporated herein. Travel Certified Floodplain Managers 2014 Spring Conference RESOLVED to approve the Public Works Director to travel to the Certified Floodplain Managers 2014 Spring Conference in Biloxi, MS, April 29 May 2, 2014, traveling by county vehicle. Document affixed hereto and incorporated herein. CHANCERY CLERK Orders Cancelling Tax Sale/Authorizing Refunds/Reassessment Changes to the Assessment Rolls/Surrendered Tags for December 2014 RESOLVED to approve the following: Board Orders: Account # , reads King Edward Apartments (Taxing District TIF-City of Jackson, should read King Edward Apartment (Taxing District P78 TIF-King Edwards (P01); Account # reads Hilton Garden Inn (Taxing District TIF-City of Jackson, should read Hilton Garden Inn (Taxing District P78 TIF- King Edwards (P01); Parcel # , reads Belk Inc (Taxing District - Dist 55) should read Belk Inc (Taxing District - Dist 24) Petitions for Change of Assessment: Parcel # , Watson J H; Parcel # , Bedwell Bobby; Parcel # , Allen Kenneth E; Parcel # , Goff Enterprises LLC; 10

11 Parcel # , Farmer Rita B; Parcel # , Goff Enterprises LLC; Parcel # , Goff Enterprises LLC; Parcel # , Thornton Samuel; Parcel # , McKnight Frank B & Margar; Parcel # , Seaton Eddie L & Rosie G; Parcel # , Dehmer Joe T Jr. & Dorothy; Parcel # , Harvey Kerry; Parcel # 49-1, Reeves Bradley M & Amanda; Parcel #125-91, Perkins Vera E; Parcel # , Hall Artis T; Parcel # , Cooper Annie L; Parcel # , Frizsell Betty S & Nugent; Parcel # , Wolfe Dwan S; Parcel # , Ray Loretta B Life Est; Parcel # , Patrick Velma; Parcel # , Boyette Anna A; Parcel # , Moore Jeanette R; Parcel # , Brown Keith; Parcel # , Winstead Eris H Life Est; Parcel # , Holder Mark W; Parcel #68-53, Lampkin Brenda; Parcel # , St Lukes Methodist Church; Parcel # , Graeber Lewis A III; Parcel # , Thomas Lynda M; Parcel # , Falconer Patricia; Parcel # , Levy Katrina; Parcel # , Boose Ethel M; Parcel # , Thornton Alry D Mrs. & Wil; Parcel # , Day Tracy R; Parcel # , Jimerson Carl; Parcel # , Baker Charin; Parcel #874-73, Rosamond Jean E; Parcel # , Chevron USA; Parcel #99508 (2014), Kyle Keith; Parcel #99508 (2013), Kyle Keith; Parcel #99508 (2012), Kyle Keith; Account #8892, Bishop Donald & Linda; Account #8891, Bishop James W & Valerie J; Account #10436, Gilmore Raynita; Parcel #99445(2014), Roberson Michael; Parcel #99445(2013), Roberson Michael; Parcel #99445(2012), Roberson Michael; Parcel #470 (2014), Smith Mobile Home LLC; Parcel #219 (2014), Atkinson Mary L; Parcel #10333, MS District United Pentecostal; Parcel #283, Thornton Larry & Sharon; Parcel #98711, Thornton Theresa L; Parcel #3905, Weems Lloyd; Parcel #7226, Bolton Martha L; Parcel #99935, Stefferud Properties LLC; Parcel #99744, B & H Ventures LLC; Parcel #10178, Hicks Robbie; Parcel #99900, Hicks Robbie; Parcel #99596, Hicks Robbie; Parcel #10165, Hicks Robbie; Parcel #99902, Hicks Robbie; Parcel #99901, Hicks Robbie; Parcel #99894, Hicks Robbie; Parcel #99636, Hicks Robbie; Parcel #10177, Hicks Robbie A; Parcel #10040, Hicks Robbie; Parcel #10166, Hicks Robbie; Parcel #99895, Hicks Robbie; Parcel #99897, Hicks Robbie; Parcel #99898, Hicks Robbie; Parcel #10176, Hicks Robbie A; Parcel #10172, Hicks Robbie; Parcel #10168, Hicks Robbie; Parcel #10171, Hicks Robbie; Parcel #10169, Hicks Robbie; Parcel #99896, Hicks Robbie; Parcel # 99167, Langford Martha; Parcel # 10183, Ramsey Keith L; Parcel #10114, Smith Mobile Home Park; Parcel #10118, Smith Mobile Home Park; Parcel # 98804, Puderer Sammy & Sue; Parcel # (2012), Cargo Emma L; Parcel # (2013), Cargo Emma L; Parcel # (2014), Cargo Emma L; Parcel # 99838, Sherman Debbie E; Parcel # 10073, Crowder William III or Bridget M; Surrendered Tags: January 2014 Documents affixed hereto and incorporated herein. Order Approving the Supplemental Roll for Homestead Exemptions for the Year 2014 RESOLVED to approve an Order approving the additions and deletions of the Supplemental Roll for Homestead Exemptions for the Year Document affixed hereto and incorporated herein. Approve Mileage Rate Reimbursement Increase per Department of Finance & Administration 11

12 RESOLVED to retain the mileage reimbursement rate of $ 0.50 per mile and reject the mileage rate increase authorized by the Mississippi Department of Finance and Administration. Document affixed hereto and incorporated herein. MINUTE INSERTIONS Deputy Chancery Clerk, Greta Lovell presented the following for minute insertions: A. Holiday Notice Washington s Birthday, Monday, February 17, 2014 B. Minutes Hinds County Economic Development Authority Regular Board Meeting, December 18, 2013 C. Attorney General approval of Interlocal Agreement between Hinds County and Jackson Public School District Resurfacing of Jim Hill School Track. D. Attorney General approval of Interlocal Agreement between Hinds County and Jackson Public School District Contributing funds for playground equipment Smith Elementary School E. Attorney General approval of Interlocal Agreement between Hinds County and Jackson Public School District Walking Trail at Johnson Elementary School F. Attorney General approval of Interlocal Agreement between Hinds County and City of Clinton Resurface Southern Oaks Drive from Pinehaven Drive to St. Charles Place G. Resignation of Dan M. Gibson & Company, Inc, effective February 28, 2014 H. State of Mississippi, Department of Environmental Quality, Permit Board, request for public comment for Armstrong World Industries, Inc. renewal of synthetic minor operating Permit (Air Ref. No ) I. State of Mississippi, Department of Environmental Quality, Permit Board, request for public comment for G and K Services, Inc. application for synthetic minor operating Permit (Air Ref. No ) J. State of Mississippi, Department of Environmental Quality, Permit Board, request for public comment for Entergy Mississippi Incorporated renewal of pretreatment Permit (Water Ref. No. MSP091753) K. Addendum to Contract for Inmate Medical Care between Hinds County, Mississippi and Quality Choice Correctional Healthcare (additional services to Henley Young Juvenile Justice Facility L. Proof of Publications: 1. Eastside Water Improvements Advertisement for Bids (Clarion Ledger) Home Application Services Request for Proposals (Clarion Ledger) 3. LSBP-25(38) Gore Rd Bridge (2) (Clarion Ledger) EXECUTIVE SESSION RESOLVED to consider entering Executive Session. 12

13 UPON A motion of Robert Graham and a second by Kenneth I. Stokes, Peggy RESOLVED to approve entering Executive Session for the purpose of conducting business and discussions regarding potential litigation/litigation matters and the purchase, sale or leasing of lands. PIETER TEEUWISSEN, Board Attorney, announced to the public that the Board entered Executive Session at approximately 12:04 p.m. for the purpose of conducting business and discussions regarding: 1. Litigation/Potential Litigation Matters 2. Purchase, sale or leasing of lands was not discussed in executive session These are purposes authorized for Executive Session by Section (4) (b) of the Mississippi Code of 1972, as amended, which permits executive sessions for strategy sessions or negotiations with respect to prospective litigation, litigation or issuance of an appealable order when an open meeting would have a detrimental effect on the litigating position of the public body. Those entering the Executive Session were President Darrel McQuirter, Supervisor Peggy Hobson Calhoun, Supervisor Robert Graham, Supervisor Tony Greer and Supervisor Kenneth I. Stokes. Also present were Chancery Clerk Eddie Jean Carr, County Administrator Carmen Davis, Board Attorney Pieter Teeuwissen, Budget and Finance Director Lillie Woods, Special Legal Counsel Anthony R. Simon. Potential Litigation/Litigation Matter UPON A motion of Tony Greer and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Robert Graham voting aye, it was RESOLVED to approve settling all claims involving Leon Preacely and the Department of Labor and excluding all documents to effectuate resolution of said claims. Legal Services by Page, Kruger & Holland and Chambers & Gaylor UPON A motion of Tony Greer and a second by Kenneth I. Stokes, Peggy Hobson Calhoun voting aye, Darrel McQuirter voting aye, Robert Graham voting aye, it was RESOLVED to terminate the services of Page, Kruger & Holland and Chambers and Gaylor with respect to litigation styled Derius Harris, Ray Marshall and Frederick Malone, Individually and on behalf of others similarly situated vs. Hinds County, Mississippi, D/B/A Hinds County Sheriff s Department, Malcolm McMillian and Tyrone Lewis, in their official capacities as Former and Current Sheriffs of Hinds County, Mississippi; United States District Court Cause Number 3:12-cv-542-CWR-LRA. RESOLVED to return to Open Session. 13

14 The Board returned to Open Session from Executive Session at approximately 12:38 p.m. No other action, vote or discussion of any kind took place in the Executive Session. Document affixed hereto and incorporated herein. ANNOUNCEMENTS President McQuirter announced the following meetings of the Board of Supervisors: March 3, 2014 Regular Meeting March 13, 2014 Work session March 17, 2014 Special Meeting Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Board of Supervisors Room Chancery Court Building Jackson, MS 9:00 A.M. Any additional, special, recessed, or other meetings may be held by posting, minute entry or by other means as allowed by law. ADJOURNMENT RESOLVED to adjourn until March 3, 2014, Board of Supervisors Room, Chancery Court Building, Jackson, MS. Whereupon the meeting adjourned at approximately 12:41 P.M. Notice is hereby given that the meeting to be held on March 3, 2014, is a regular meeting of the Board. HINDS COUNTY BOARD OF SUPERVISORS Peggy Hobson Calhoun, Board Vice President Attest: Eddie Jean Carr, Chancery Clerk By: D.C. 14