THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY- JUNE 2, 2015

Transcription

1 THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY- JUNE 2, 2015 COUNCIL CHAMBERS CITY HALL RD STREET EAST 5:30PM 1. CALL TO ORDER 1.5 PLEDGE OF ALLEGIANCE 2. ROLLCALL 3. PUBLIC FORUM- Individuals may address the City Council about any item not included on the regular agenda. A maximum of5 minutes is allotted for the public forum. Speakers are requested to come to the microphone, state their name and address for the record, and limit their remarks to jive minutes. The City Council will not take official action on items discussed at this time, with the exception of refe"al to staff or a committee, board or commission for a future report. 4. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION ANNOUNCEMENTS 5. APPROVE AGENDA- Council members may add items to the agenda for discussion purposes or staff direc-tion. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA- These items are considered routine in nature and are approved with one motion without discussion/debate. The Mayor will ask if any Council member wishes to remove an item and place it on the regular agenda for discussion and consideration. If no items are to be removed, the Mayor will then ask for a motion to approve the Consent Agenda Approval ofmay 19, 2015 (page 3-11) 6.02 Approve City of Thief River Falls Bills and Disbursements (see attachment) 6.03 Approval of Temporary On-Sale Intoxicating Liquor License Extension to Outside Area for Eagles Club (page 12) 6.04 Approval of Beer in the Park Permit for TRF Women's & Men's Softball Association (page 13) 7. NEW BUSINESS 1

2 8. COUNCIL BOARDS AND COMMISSIONS REPORTS- Not all boards or commissions will have met prior to the Council meeting. These reports are intended to keep the other council members informed of actions or proposed actions taken by these boards and commissions. Only those with something to report would be on the agenda. 9. UPCOMING MEETINGS 9.01 Utilities Committee Meeting- June gth at 4:30p.m National Conference & Public Power Expo - June h in Minneapolis 9.03 Parks & Recreation/Public Safety Committee Meeting - June 9LI 1 at 4:30p.m Public Works Committee Meeting- June 10 1 h at 5:00p.m Administrative Services Committee Meeting - June 11th at 4:30p.m Annie Park Community Meeting- June 15,2015 at 7:00p.m. at the REA 9.07 City Council Meeting - June 16 1 h at 5:30p.m LMC AnnuaL Conference- June 24th-26th in Duluth 10. INFORMATIONAL ITEMS 11. ADJOURNMENT City of Thief River Falls complies with the ADA. Individuals with disabilities requiring special aids should contact the City Administrator, 405 Third Street East, Thief River Falls, MN 56701, , 48 hours prior to the scheduled meeting. 2

3 COUNCIL PROCEEDINGS MAY 19,2015 #6.01 The City Council ofthiefriver Falls, Minnesota, met in regular session at 5:30p.m. on May 19, 2015 in the Council Chambers of City Hall. The following Councilmembers were present: Holmer, Hagen, Howe, Narverud, Schmalz, Sollom and Brown. Councilmember Prudhomme was absent. Holmer chaired the meeting. PUBLIC FORUM/PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION/ ANNOUNCEMENTS Mike DeMars, Michelle Gjerde & Pam Aaland- Markley Ave project concerns Mowing Announcement- The City is starting to inspect grass and starting this year residents will only receive one inspection notice APPROVAL OF AGENDA Councilmember Sollom motioned, being seconded by Councilmember Schmalz, to approve the agenda with the addition of a subordination agreement. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS , being seconded by Councilmember N arverud, that: RESOLVED, by the City Council, to approve May 5, 2015 and May 12, 2015 Hearing Proceedings. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of$835, A printout of the approved payments and disbursements is attached hereto and made a part hereof. On vote being taken, the motion was unanimously approved. RESOLUTION NO : RESOLUTION APPROVING PROGRESSION RAISE FOR ASHLEY HEJLIK, PARKS AND RECREATION SECRETARY , being seconded by Counci1member Narverud, that: 3

4 Page 2 of9 RESOLVED, by the City Council, accept the Parks and Recreation Committee's recommendation to approve a progression raise for Ashley Hejlik, Parks and Recreation Secretary, effective May 16, Ms. Hejlik's salary shall progress to Step 5 (top) ofthe Parks and Recreation salary schedule for a new salary of$24.24 per hour. RESOLUTION NO : RESOLUTION APPROVING PROGRESSION RAISE FOR WILLIAM PUPPE, PUBLIC WORKS MAINTENANCE (STREET/SANITATION) , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to approve the Public Works Committee recommendation to grant William Puppe, Public Works Maintenance (Street/Sanitation) a progression raise to Step 5 of 5 of the Public Works Maintenance Street/Sanitation salary schedule. Mr. Puppe's wage shall increase to $24.24 per hour from $21.83 per hour, retroactive to March 11,2015. RESOLUTION NO : RESOLUTION APPROVING PROGRESSION RAISE FOR NICHOLAS TRUDEAU, WATER SYSTEMS FOREMAN , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, approve a progression raise for Nicholas Trudeau, Water Systems Forman, to Step 3d of the Water Systems Foreman salary schedule, for a new salary of$27.27 per hour effective April16, RESOLUTION NO : APPROVAL OF TEMPORARY INTOXICATING LIQUOR LICENSE TO TRF CHAMBER OF COMMERCE , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to accept a Parks & Recreation/Public Safety Committee recommendation to approve a Temporary Intoxicating Liquor License effective July 31- August1, 2015 for Riverfest at Hartz Park, Riverside Avenue. 4

5 May 19, 2015 Page 3 of9 RESOLUTION NO : APPROVAL OF SALE OF CONFISCATED FIREARMS THROUGH A SEALED BID PROCESS TO LOCAL FFL DEALERS , being seconded by Councilmember Narverud, that: WHEREAS, MN State Patrol disposes of confiscated firearms in a sealed bid process to FFL dealers, and retains the funds for use in their firearms program. In the process of transferring evidence from the old evidence room to our new facility, we have numerous confiscated firearms that we need to dispose of. The value of these firearms would assist us in purchases for our program without cost to the city; and WHEREAS, MN Statute allows Law Enforcement Agencies to either destroy, retain for department use, or sell firearms to FFL dealers. "Assault style" weapons cannot be sold. THEREFORE, BE IT RESOLVED, by the City Council, to accept a Parks & Recreation/Public Safety Committee recommendation to approve and authorize the sale of confiscated firearms through a sealed bid process to local FFL dealers and retain the funds for use in the Police Department's firearms program. RESOLUTION NO : APPROVAL OF FIVE YEAR AND ANNUAL PUBLIC HOUSING AUTHORITY PLAN OF THE THIEF RIVER FALLS HRA Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Narverud, that: BE IT RESOLVED, by the City Council, to accept an Administrative Services Committee recommendation to certify that the Five Year and Annual Public Housing Authority(PHA) Plan ofthe Thief River Falls HRA is consistent with the Consolidated Plan ofthiefriver Falls prepared pursuant to 24 CFR Part 91. RESOLUTION NO : RESOLUTION GIVING APPROVAL TO NORTHWEST MINNESOTA MULTI-COUNTY HOUSING AND REDEVELOPMENT AUTHORITY TO ISSUE REFUNDING BONDS WITH RESPECT TO MULTI-FAMILY RENTAL HOUSING FACILITIES IN THE CITY OF THIEF RIVER FALLS AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN AMENDMENT TO OPTION TO PURCHASE 5

6 Page 4 of , being seconded by Councilmember Narverud, that: WHEREAS, the Northwest Minnesota Multi-County Housing and Redevelopment Authority (the "NMCHRA") has been established pursuant to Minnesota Statutes, Section as the multi-county housing and redevelopment authority for the counties of Polk, Kittson, Norman, Marshall, Red Lake, Pennington and Roseau, Minnesota, which area of operation includes the City of Thief River Falls (the "City"); and WHEREAS, pursuant to Minnesota Statutes, Chapter 462C and Sections to (together the "Act"), the NMCHRA is authorized to adopt a housing plan and carry out programs for the financing of multi-family housing including housing development projects; and WHEREAS, the NMCHRA adopted a housing finance program (the "Program") for the financing of one or more housing development projects (the "Project"), located in the City, as more fully described in Exhibit A attached hereto, following public hearings thereon on March 22 and 29, 1995; and WHEREAS, the City has previously authorized the NMCHRA to issue its bonds (the '"1995 Bonds") to finance the costs of the Project in the City; and WHEREAS, the NMCHRA previously issued its refunding bonds (the '"2006 Bonds") to redeem the 1995 Bonds and refinance the Project; and WHEREAS, the NMCHRA has proposed to issue its Governmental Housing Revenue Refunding Bonds (Pooled Housing Program) Series 2015 (the '"2015 Bonds") to redeem the 2006 Bonds and refinance the Project; and WHEREAS, the NMCHRA has proposed to enter into an Amendment to Option to Purchase with the City, in substantially the form of which is now on file with the City, in order to incorporate terms consistent with the issuance of the 2015 Bonds; and WHEREAS, upon the completion of the transactions contemplated in this Resolution the City will incur no obligation or liability with respect to the issuance of the 2015 Bonds by the Northwest Minnesota Multi-County Housing and Redevelopment Authority. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Thief River Falls, Minnesota: 1. In order to serve the housing needs ofthe City, the City Council of the City hereby affirms its determination and declaration that there is a need for the NMCHRA to exercise its powers in the City and approves the issuance by the NMCHRA of its 2015 Bonds to redeem the 2006 Bonds and refinance the Project. 6

7 Page 5 of9 2. The City will cooperate with and assist the NMCHRA in the preparation of any necessary submissions, applications or approvals required or necessary to successfully undertake the redemption of the 2006 Bonds. 3. The City hereby approves the execution and delivery of the Amendment to Option to Purchase by the Mayor of the City, or by any other City Official on behalf of the City. RESOLUTION NO : APPROVAL TO APPOINT BARRY FROILAND AS DIRECTOR AND DALE NARLOCK AS ADVISOR TO THE NORTHERN MUNICP AL POWER AGENCY BOARD OF DIRECTORS , being seconded by Councilmember Narverud, that: WHEREAS, the City of Thief River Falls is a member of the Northern Municipal Power Agency. Each of the twelve members of the Agency appoints a Director and Advisor as a member of the NMP A Board of Directors. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Utilities Committee recommendation to appoint Barry Froiland as Director and Dale Narlock as Advisor to the Northern Municipal Power Agency Board of Directors. Terms effective May 1, 2015 through April 30, RESOLUTION NO : APPROVAL OF 2014 BUDGET ADJUSTMENTS Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to accept the Administrative Services Committee recommendation to amend the 2014 budget to reflect the actions taken by the City Council and acknowledge donations and/or grants received on major unbudgeted items: Acknowledge Donations: Arena- Rain Garden- The City received donations in 2014 in the amount of $24, and also $74,573 from the Clearwater Legacy Grant. The project was completed in Funds will be assigned to the project. I Private Donations $98, Fire Department Pagers - The City received donations from Red Lake Electric to assist in the purchase of pagers for the fire Department Private Donations Small Tools & Minor Equipment $ 1, $( 1,000.00) 7

8 Page 6 of9 Police Department recorders & camera- The City received donations from Naper Charitable Trust to assist in the purchase of Digital recorders and a camera for the Police Department Private Donations Small Tools & Minor Equipment $ 2, $( 2,300.00) Curling Club- The City received donations from the Naper Charitable Trust to assist the Curling Club with their loan totaling $14, Private Donations Loans Receivable- Current $ 5, $( 5,000.00) Zamboni- The City received donations from the Dondelinger Foundation to assist in the purchase of a Zamboni in Private Donations General Admin- Operating Transfer $20, $(20,000.00) Northrup Park Restroom- The City received donations from the Hartz Foundation ($10,000), the Beito Foundation ($1,000), and The Naper Charitable Trust ($5,000) to assist with the construction of the Northrup Park restroom facility Private Donations I General Admin - Civic Events $ 16, $(16,000.00) Lion's Park Restroom- The City received a donation from the Hartz Foundation to assist with the construction ofthe Lion's Park Restroom facility Private Donations General Admin - Civic Events $ 7, $( 7,000.00) Sale of Surolus property- The City throughout the year had multiple on-line auctions for property that was declared surplus. Per City Code, the proceeds from these auctions are placed in the City's general fund. As part of the 2014 budget process, Park and Recreation was allowed to designate a portion of the proceeds for the purchase of a skidsteer and a Bos snowplow. It is recommended the balance of the proceeds be transferred into the Revolving Capital Fund- Aid Fund for future City needs Miscellaneous Revenue Small Tools and Minor Equipment Machinery and Equipment General Admin- operating transfer $33, $( 4,750.00) $( 5,764.00) $(23,394.40) Severance Pay - There was unplanned retirements in the Park and Recreation Department, Community Services Department, Police Department, Government Buildings, and City Administration in The severance pay can be funded with reserves set aside for that purpose Mise transfers in l City Admin- severance pay I Gov't Building- severance pay Police- severance pay I Park & Rec- severance pay l Community Services- severance pay $174, $( 42, ) $( 24,668.39) $( 43,740.57) $( 34,392.66) $( 29,771.44) Budget Contingency Fund- As part ofthe 2014 budget process the City had $101,258 set aside for transfers to pay for the city share of construction projects and potential future severance payouts. The City had no local share amounts on construction projects. With the balance of surplus property sales transferred to revolving capital fund- Aid Fund in the amount of$23,394.40, the remaining balance of $77, will be transferred into reserves for future severance payouts. Electric Department- Due to unplanned maintenance to the Dam, a budget transfer from West 1 ''street Development Phase 2 in the amount of$184,962 will need to be transferred to for $55,000 and for $129,962 8

9 Page 7 of9 RESOLUTION NO : APPROVAL OF POWER PLANT OPERATOR/ELECTRONIC TECHNICIAN EVALUATION BY FOX LAWSON AND AUTHORIZING PROCEEDING WITH FILLING POSITION , being seconded by Councilmember Narverud, that: WHEREAS, the City Council approved Resolution No , which approved the job description of a Power Plant Operator/Electronic Technician and authorized its submittal to Fox Lawson for evaluation. This position is a newly created position to replace the vacancy created by the retirement of Les Cota, Power Plant Operator. THEREFORE, BE IT RESOLVED, by the City Council, to approve of the Fox Lawson evaluation of the Power Plant Operator/Electronic Technician position as a Grade Level6 and authorize the Electric Department to proceed with the process to fill the position. As the position is a Teamster position, filling will first be opened to the Teamster #320 employees, and if not filled by a qualified Teamster employee, the vacancy will be opened to the public. RESOLUTION NO : APPROVAL OF LOW BID OF $2,991, FOR THE BASE BID, ALTERNATE 1 AND ALTERN ATE 2 FROM DAVIDSON CONSTRUCTION FOR THE 2015 STREET & UTILITIES IMPROVEMENT PROJECT Mark Borseth, Community Services Director, presented a Public Works Committee recommendation. Councilmember Hagen introduced Resolution No , being seconded by Councilmember Narverud, that: WHEREAS, The proposed work was bid as a result of meetings with department heads, Council committees, developers, and according to items in the City's Capital Improvement Plan. This project includes the following items of work: 1. Noper Property Phase I- Street & Utilities Improvements 2. Mark Boulevard- Street Improvements and lighting 3. Markley Avenue- Street & Utilities Improvements 4. Tindolph Avenue- Water Main Replacement 5. Alice Drive- Street & Utilities Improvements 6. Calumel A venue - Street Improvements 7. Northwest Mfg. Home Park Water & Sewer Extensions (Alternate 1) 8. Breezy Drive - Street Improvements (Alternate 2) WHEREAS, bids for this project were opened on May 13th from four contractors. The low bid was received from Davidson Construction at $2,991, and the high bid 9

10 Page 8 of9 from Sellin Brothers Inc. at $4,126, The estimate was $3,425, The low bid was 15% below the estimate. Les Snetting has requested the Northwest Mfg. Home Park Improvements (Alternate 1) be approved and John Kertz has requested the Breezy Drive Improvements (Alternate 2) be approved. Both parties have requested the option to be assessed these costs. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to approve the low bid of $2,991, for the base bid, Alternate 1, and Alternate 2 from Davidson Construction and award the project. RESOLUTION NO : APPROVAL OF DEVELOPMENT AGREEMENT FOR TAX INCREMENT FINANCING DISTRICT 1-11 Mark Borseth, Community Services Director, presented a Public Works Committee recommendation. CouncilmemberNarverud introduced Resolution No , being seconded by Councilmember Sollom, that: RESOLVED, by the City Council, to accept the Public Works Committee recommendation to approve the Development Agreement for Tax Increment Financing District 1-11 as attached hereto and made a part hereof. FIRE HALL DISCUSSION Motion by Brown, being seconded by Howe to refer Fire Hall discussion back to the Parks & Recreation/Public Safety Committee. RESOLUTION NO : APPROVAL OF SUBORDINATION AGREEMENT WITH WELLS FARGO BANK AND JAY P. OPDAHL Presented as an addition to the agenda, Councilmember Schmalz introduced Resolution No u.,_ being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, that the City hereby agrees to subordinate its position on a slow second mortgage issued by the City of Thief River Falls to Jay P. Opdahl to Wells Fargo Bank, N.A. on property legally described as Lot One (1), Block One (1), Meadowlark Estates, Second Addition to the City of Thief River Falls, Pennington County, Minnesota. 10

11 Page 9 of9 COUNCIL BOARDS AND COMMISSIONS REPORTS Parks & Recreation/Public Safety - Howe Cemetery & Dog Park discussion UPCOMING MEETINGS/EVENTS City Council Meeting- June 2, 2015 at 5:30p.m. Utilities Committee Meeting- June gth at 4:30 p.m. National Conference & Public Power Expo - June 5-l oth in Minneapolis Parks & Recreation/Public Safety Committee Meeting- June 9th at 4:30 p.m. Public Works Committee Meeting - June 1oth at 5:00 p.m. Administrative Services Committee Meeting- June 11th at 4:30 p.m. Annie Park Community Meeting- June 15,2015 at 7:00p.m. at the REA City Council Meeting- June 16 1 h at 5:30p.m. LMC Annual Conference -June 24th -26th in Duluth INFORMATIONAL ITEMS Investment Summary date 4/30/15 ADJOURNMENT There being no further discussion, Councilmember Hagen moved, being seconded by Councilmember Howe to adjourn to the Carnegie at 7:00p.m. On vote being taken, the Chair declared the motion unanimously carried. Brian D. Holmer, Mayor Attest: Larry Kruse, City Administrator 11

12 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION NO.: APPROVAL OF TEMPORARY ON-SALE INTOXICATING LIQUOR LICENSE EXTENSION TO OUTSIDE AREA FOR EAGLES CLUB Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember that: RESOLVED, by the City Council, to approve a temporary extension ofthe Eagles Club On-Sale Intoxicating Liquor License to an outside fenced off designated area effective June 7 to June 14, 2015 from 8 a.m. unti110:00 p.m. each day. Presented at the June 2, 2015 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Holmer_ Howe _ Sollom _Hagen _Brown _ Prudhomme _ Schmalz _ Narverud Notes:

13 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION NO.: APPROVAL OF BEER IN THE PARK PERMIT FOR TRF WOMEN'S & MEN'S SOFTBALL ASSOCIATION Presented as part of the Consent Agenda, Councilmember being seconded by Councilmember that: --- introduced Resolution No., RESOLVED, by the City Council, to grant the TRF Women's & Men's Softball Association a Beer in the Park Permit, effective summer months at the MEC to allow for the consumption of 3.2% malt liquor in the park. Presented at the June 2, 2015 Council Meeting Introduced by: Seconded by: _ Roll Call (if required): _ Holmer_ Howe Sollom _Hagen _Brown _ Prudhomme _Schmalz _ Narverud Notes: