THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY - OCTOBER 17, 2017

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1 THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY - OCTOBER 17, 2017 COUNCIL CHAMBERS CITY HALL RD STREET EAST 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC FORUM - Individuals may ad.dress the City Council about any item not iticluded on tlze regular agendtl A maximum of 5 minutes is allotted for the public forum. Speakers are requested to come to the microphone, state their name and at/dress for the record, and limit their remarks to five minutes. The City Council will not take official actioti on items discussed at this time, with the exception of referml tu staj]'or a committee, board or commission for a future report. 5. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION ANNOUNCEMENTS 2017 Norskies Day Proclamation- October 28th 6. APPROVE AGENDA - Council members may add items to the agenda for r/i) cussion purposes or staff direction. The Council will not normally take official acticm on items added to the agenda. 7. CONSENT AGENDA - These items are considered r0t1tine in nature and are approved with one moti01r without discussio11/debate. Tire Mayor will a.~k if 111ty Coum:il member wislzes to remove mi item and place it oti the regular agenda for 'li~cussion and co11sideratio1l If 110 itentf are to be removed, the Mayor will then ask for a motion to approve tlie Con.fent Agemla Approval of October 3, 2017 Council Proceedings (page 3-7) 7.02 City of Thief River Falls Bills and Disbursements (see attachment) 7.03 Approval of phased retirement option agreement with Elvin Erickson (page 8-9) 7.04 Approval ofmndot Master Partnership Agreement (page 10-11) 7.05 Approval of progression raise for Patricia Lindquist, Senior Billing Clerk (page 12-13) 7.06 Approval ofisd #564 lease renewal agreement (page 14-25) 7.07 Resolution supporting local decision-making authority (page 26-38) 7.08 Approval to appoint Officer Dustin Arlt as Designated School Liaison Officer (page 39-40) 8. NEW BUSINESS 8.01 Water Treatment Plant Operator l

2 8.02 Approval of employment of Brady Meunier. Joshua Putzke and Shaun Hoffart as Patrol Officers (page 41-42) 8.03 Replacement of downtown holiday lighting fixtures - Chamber of Commerce (page 43-55) 8.04 Summary of Performance Evaluation of Electric Superintendent 9. COUNCIL BOARDS AND COMMISSIONS REPORTS - Not all boards or commissiom will have met prior to tile Cotmcil meeti11g. These reports are intende1/ to keep tile other council members informe1/ of actions or proposed actions taken by these boards and commissions. Only those with something to report would be on the agenda. 10. UPCOMING MEETINGS I 0.01 Special Public Utilities Committee Meeting - October l 9 1 h at 2:00 p.m Joint City/School District meeting - October 30th at 5:30 p.m. at REA City Council Meeting - November 7'h at 5:30 p.m Utilities Committee Meeting- November 13 1 h at 7:00 a.m Administration Committee Meeting-November l3 1 h at 4:30 p.m Public Safety/Liquor Committee Meeting - November 14th at 4:30 p.m Public Works Committee Meeting - November 15th at 4:30 p.m City Council Meeting - November 2 1st at 5 :30 p.m. 11. INFORMATIONAL ITEMS 11.0 I Investment Summary date 9/30/2017 (page 56) 12. ADJOURNMENT TO ASSESSMENT HEARING AT 7:00 P.M. 13. HEARING STREET & UTILITIES IMPROVEMENT ASSESSMENTS Call to order Roll Call l 3.01 Adopt Assessment Roll for 2017 Street & Utilities Improvements (page 57) 14. ADJOURNMENT City of Thief River Falls complies with the ADA Individuals with disabilities requiring special aids should contact the City Administrator, 405 Third Street East, Thief River Fall:;, MN 56701, , 48 hours prior to the scheduled meeting. 2

3 COUNCIL PROCEEDINGS I #1.01 OCTOBER 3, 2017 The City Council of Thief River Falls, Minnesota, met in regular session at 5:30 p.m. on October 3, 2017 in the Council Chambers of City Hall. The following Councilmembers were present: Holmer, Narverud, Sollom, Howe, Prudhomme, Brown and Aarestad. Councilmember Hagen was absent. Holmer chaired the meeting. APPROVAL OF AGENDA Councilmember Brown motioned, being seconded by Councilmember Aarestad, to approve the agenda with the addition of one item. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS Presented as pait of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to approve September 19, 2017 Council Proceedings. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmem ber Brown, that: RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $2,234, A printout of the approved payments and disbursements is attached hereto and made a part hereof. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : APPROVAL OF LEAF VACUUM PURCHASE FROM MACQUEEN EQUIPMENT Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: WHEREAS, the city currently has two leaf vacuums. One will be declared surplus and eliminated and one will be kept for a backup. This leaf vacuum will be equipped with remote control to reduce the required labor to operate it. Bids were received from Mcqueen Equipment and Bert's Truck Equipment. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to approve the purchase a 2018 Tarco Windy 400 Leaf Loader - Trailer Mounted from Macqueen Equipment for $52, On vote being taken, the resolution was unanimously passed. 3

4 Council Proceedings October 3, 2017 Page 2of5 RESOLUTION NO : APPROVAL TO PURCHASE TRUCK AND DUMP BODY Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No. I 0-24 l l 7, being seconded by Councilmember Brown, that: WHEREAS, the Street/Sanitation Division manages a fleet of trucks for hauling gravel, snow, asphalt, trees, brush, grass clippings, leaves and other miscellaneous items in maintaining the City's streets and alleys. This truck will replace a single axel truck with dump body that will become available for another department within the city. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Corrunittee recommendation to approve the purchase a 2018 International 7400 tandem truck from Nelson Leasing, Inc. for $92, and a Crysteel dump body and hoist from Bert's Truck Equipment for $27, Both items are being purchased through the Minnesota State Bid. On vote being taken, the resolution was unanimously passed. RESOLUTION N : APPROVAL OF HOLIDAY LIGHTS IN TOURIST PARK The City Council reviewed a request from Brenna Drevlow and Joe Drevlow. Councilmember Howe introduced Resolution No , being seconded by Councilmember Prudhomme, that: WHEREAS, for the past two Holiday seasons Brenna Drevlow has used the Tourist Park for operating Brenna's Brigade fundraiser, "Holiday Lights in Tourist Park," benefitting the Arthritis Foundation. Last year they raised $8200 from the event and almost $13,000 in two years. The City has allowed use of the park free of cost to help raise funds for Juvenile Arthritis research and ultimately, to find a cure for JA so that kids like Brenna can live free from the pain of this auto-immune disease. THEREFORE, BE IT RESOLVED, by the City Council, to approve the use of Tourist Park for Holiday Lights Display by Brenna Drevlow. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : APPROVAL OF THE LINE 3 REPLACEMENT PROJECT AND ENBRIDGE'S PROPOSED ROUTE The City Council reviewed a Request for Council Action. Councilmember Narverud introduced Resolution No , being seconded by Councilmember Aarestad, that: WHEREAS, Enbridge has been operating safely and successfully in our state for more than 65 years, with hundreds of employees and contractors that live, work and raise their families here in Minnesota; 4

5 Council Proceedings October 3, 2017 Page 3 of 5 WHEREAS, Enbti.dge places safety and environmental protection at the forefront of all its daily operations and major projects, and constantly improves procedures, technologies and training to reduce the potential for spills as well as improve results from remediation; WHEREAS. Enbridge is currently investing more than $2 billion in the Line 3 Replacement Project in Minnesota; WHEREAS, the Line 3 Replacement Project will bring additional tax revenue to the county, which will ease the burden for property owners; WHEREAS, the existing Enbridge infrastructure in our area provides good jobs, a strong tax base, and a good corporate neighbor; WHEREAS, Line 3 Replacement will create approximately 1,500 family-sustaining jobs in Minnesota; about 50 percent hired from local union halls; WHEREAS, any delay in the Line 3 Replacement Project, or any significant reroute, will prevent Thief River Falls from benefiting from the significant positive economic impact that will result from this project; WHEREAS, construction delays will limit the availability of employment for skilled craft workers; WHEREAS, Enbridge has worked with all state and local authorities to determine the proposed route of the Line 3 Replacement across the state of Minnesota, respecting all impacts to people and the environment while fulfilling all applicable regulatory requirements; NOW, THEREFORE, BE IT RESOLVED that the City of Thief River Falls supports Enbridge's proposed Line 3 Replacement Project, their Preferred Route and their plan for deactivating the existing Line 3. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : AP PROV AL OF ORDINANCE NO. 102, 3RD SERIES, OF THE CITY OF THIEF RIVER FALLS, MINNESOTA, AMENDING CITY CODE CHAPTER 152 ENTITLED "ZONING CODE" BY AMENDING (E)(2)(b) LIMITING PLACEMENT OF ACCESSORY BUILDINGS AND BY AMENDING (112) TO PROVIDE A DEFINITION OF "SIDEWALL" HEIGHT AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER IO AND SECTION , WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS Councilmember Brown motioned, being seconded by Councilmcmber Prudhomme, to call for the second reading of an ordinance amending ( e )(2)(b) limiting placement of accessory build- 5

6 Council Proceedings October 3, 2017 Page 4of5 ings and by amending (112) to provide a definition of "side wall" height. The motion was unanimously ca!tied. City Attorney Sparby read the proposed ordinance. Councilmember Sollom introduced Resolution No , being seconded by Councilmember N arverud, that: THE CITY COUNCIL OF THIEF RIVER FALLS ORDAINS: Section 1. City Code Chapter (E) (2) (b) is hereby amended to read as follows: Where a detached accessory building, with a sidewall height of 10 feet or less, is located entirely within the rear one-half of a lot, the interior side yard setback for that accessory building may be three feet. Section 2. City Code Chapter definition section (112) is hereby amended to read as follows: "Sidewall Height". The vertical dimension from the top of the finished floor to the bottom of the finished ceiling, or bottom of rafter if the ceiling is unfinished, at the intersection of the exterior wall, per story. Section 3. City Code Chapter , definition section is hereby re-numbered as to the remaining existing definition sections of City Code Chapter to incorporate the above definition addition in an alphabetical manner. Section 4. City Code Chapter 10 entitled "General Provisions" and Section entitled "Violation" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 5. This ordinance shall be in force and effect from and after its passage, approval, and publication. On vote being taken, the resolution was unanimously passed. RAILROAD CROSSING CONCERNS - DISCUSSION Councilmembers voiced concern regarding delays caused by Canadian Pacific Railway operations which have kept gth Street closed for extended periods. The Council asked staff to request a meeting with Canadian Pacific to discuss their concerns. UPCOMING MEETINGS/EVENTS LMC Regional Meeting - October 4th at 11 :30 a.m. at the REA Public Works Conunittee Meeting- October 9th at 7:00 a.m. Administration Committee Meeting at REA - October 9th at 4:30 p.m. at the REA 6

7 Council Proceedings October 3, 2017 Page 5of5 Utilities Committee Meeting - October 10th at 7:00 a.m. Public Safety/Liquor Committee Meeting - October 10 1 h at 4:30 p.m. City Council Meeting - October 1 J1h at 5 :30 p.m. Reconstruction of 8 1 h Ave meeting - October 24th 5 :00-7 :00 Joint City/School District meeting- October 30 1 h at 5:30 p.m. at REA CLOSE MEETING TO CONDUCT PERFORMANCE APPRAISAL OF ELECTRIC SUPERINTENDENT Councilmember Howe motioned, being seconded by Councilmember Sollom, to close the Council Meeting as per Minnesota Statute 13D.05 to conduct a performance evaluation of the Electric Superintendent Dale Narlock. Following the closed session, the Council meeting reopened. ADJOURNMENT There being no further discussion, Councilmember Prudhomme moved, being seconded by Councilmember Brown to adjourn. On vote being taken, the Chair declared the motion unanimously carried. Brian D. Holmer, Mayor Rodney Ottemess, City Administrator 7

8 i y of T ief DIRECTOR OF PUBLIC WORKS 405 Third Street East PO Box 528 Thief River Falls MN DATE: October 10, 2017 ver alls Request for Conncil Action PHONE: FAX: 218-6Rl mborseth@citytrf.net SUBJECT: Building Official - Phased Retirement RECOMMENDATION: It is respectfully requested that the Council consider the following Public Works Committee Recommendation: Motion to: Approve a Phased Retirement Option Agreement with Elvin Erickson for PERA BACKGROUND: The City of Thief River Falls is required by the State of Minnesota, based on population, to have a Licensed Building Official designated to administer and enforce the State Building Code. The city is experiencing a strong construction period with valuations averaging $33,000,000 per year over the past five years. The Building Official is a part of the Community Services Division of the Public Works Department. Code administration has been handled through a Building Official, with assistance from the Engineering Technician. KEY ISSUES: Our Building Official, Elvin Erickson, has submitted a letter of intent to retire effective December 27, Mr. Erickson has expressed a willingness to phase his retirement through the Public Employee Retirement Association (PERA) and continue to work for the city as the designated Building Official as a temporary employee for up to 1,000 hours per year on a year by year basis. The city is under contract, through Mr. Erickson, with the State of Minnesota for inspections of the new Pennington County Justice Center. This project, along with the Digi-Key expansion and other general construction will experience valuations of approximately $200 million over the next three years. This phased retirement and other anticipated restructuring will assure that the city is prepared for this spike in complex construction, to meet our contract requirements with the State of Minnesota and ultimately result in successful succession planning. FINANCIAL CONSIDERATIONS: The temporary position will be paid an hourly rate equal to the current hourly and benefit rate. Building permit fees exceed the cost of the temporary position. LEGAL CONSIDERATION: PERA requires a resolution approving the Phased Retirement Option Agreement. DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth, Public Works Director 8

9 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #7.03 I RESOLUTION NO. : APPROVAL OF PHASED RETIREMENT OPTION AGREEMENT WITH ELVIN ERICKSON Presented as part of the Consent Agenda, Councilmcmber introduced Resolution No., being seconded by Councilmember, that: WHEREAS, Our Building Official, Elvin Erickson, has submitted a letter of intent to retire effective December 27, Mr. Erickson has expressed a willingness to phase his retirement through the Public Employee Retirement Association (PERA) and continue to work for the city as the designated Building Official as a temporary employee for up to t,000 hours per year on a year by year basis. The city is under contract, through Mr. Erickson, with the State of Minnesota for inspections of the new Pennington County Justice Center. This project, along with the Digi-Key expansion and other general construction will experience valuations of approximately $200 million over the next three years. This phased retirement and other anticipated restructuring will assw-e that the city is prepared for this spike in complex construction, to meet our contract requirements with the State of Minnesota and ultimately result in successful succession planning. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to approve a Phased Retirement Option Agreement with Elvin Etickson for PERA. Presented at the Octobe1 17, 2017 Council Meeting Introduced by: _ Seconded by: Roll Call (if required): _Holmer_Howe _Sollom _Hagen _Brown _ Prudhomme _ Aarestad _ Narverud Notes: ~ 9

10 ity of hief iver a Is #7.04 DIRECTOR OF PUHl!C WORKS PHONE: Third Streel East PO Box 528 Thief River Falls l'v1n DATE: October 6, 2017 Request for Council Action FAX: mborselh@citytrf.net SUBJECT: MnDOT Master Partnership Agreement RECOMMENDATION: It is respectfully requested that the Council consider the following Public Works Committee recommendation: Motion to: Adopt a Resolution renewing a Master Partnership Agreement with the Minnesota Department of Transportation and authorize the Public Works Director to negotiate work order contracts and execute work order contracts on behalf of the City of Thief River Falls BACKGROUND: The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivety of transportation services and maximize the efficient delivery of such services at all levels of government. Mn DOT and local governments are authorized by Minnesota Statutes sections , , and , to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads. Both parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write ''work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. KEY ISSUES: The Thief River Fa11s Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Public Works Director may execute such work order contracts on behalf of the City of Thief River Falls without fu11her approval by this Council. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: None. DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth - Public Works Director. Encl: (l) 10

11 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION #7.04 RESOLUTION NO.: APPROVAL OF MNDOT MASTER PARTNERSHIP AGREEMENT Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember, that: Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of govcnunent to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of goverrunent; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections , , and , to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Thief River Falls enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2. That the proper City officers are authorized to execute such contract, and any amendments thereto. 3. That the Thief River Falls Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Public Works Director may execute such work order contracts on behalf of the City of Thief River Falls without further approval by this Council. Presented at the Octobe.-17, 2017 Council Meeting Introduced by: Seconded by: ~ Roll Call (if required): _ Holmer_Howe _ Sollom _Hagen _ Brown _ Prudhomme _ Aarestad _Narverud Notes: ~ 11

12 ity f hief Rive r alls #7.05 CITY ADMINISTRATOR 405 Third Sl~et East Thief Rim Falls MN 5670l PHONE: FAX: lkruse@citytrf.net Request for Council Action DATE: October 17, 2017 SUBJECT: Approval of Progression Raise for Patricia Lindquist, Senior Billing Clerk RECOMMENDATION: It is respectfully requested the City Council approve the Administrative Services Committee recommendation to grant Patricia Lindquist, Senior Billing Clerk, a progression raise. Ms. Lindquist shall progress to the Step 3 (top) of the Grade Level 7 Senior Billing Clerk salary schedule for a new hourly wage of $28.83 per hour, effective November 2, Background: The City Council approved the Internal Transfer of Patricia Lindquist to position of Senior Billing Clerk at Step 1 of the salary schedule in November of 2016 and approved the Step 2 increase in May of Ms. Lindquist is now eligible for progression to the six-month Step 3 salary. Financial Considerations: This is a 2017 budgeted salary. DepartmentfResponsible Person: Angie Philipp, Finance Officer, Rod Otterness, City Administrator 12

13 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #1.os I RESOLUTION NO. : APPROVAL OF PROGRESSION RAISE FOR PATRICIA LINDQUIST, SENIOR BILLING CLERK Presented as part of the Consent Agenda, Colll1cilmember introduced Resolution No., being seconded by Councilmember, that WHEREAS, the City Council approved the Internal Transfer of Patricia Lindquist to position of Senior Billing Clerk at Step 1 of the salary schedule in November of 2016 and approved the Step 2 increase in May of Ms. Lindquist is now eligible for progression to the six-month Step 3 salary. RESOLVED, by the City Colll1cil, to accept the Administrative Services Committee reconunendation to grant Patricia Lindquist, Senior Billing Clerk, a progression raise. Ms. Lindquist shall progress to the Step 3 (top) of the Grade Level 7 Senior Billing Clerk salary schedule for a new hourly wage of $28.83 per hour, effective November 2, Presented at the October 17, 2017 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Holmer_Howe _ Sollom _Hagen _Brown _ Prudhomme _ Aarestad _ Narverud Notes: ~--~-~----~~~----~~--~--~- 13

14 ity f T ief iv er falls CITY ADMINISTRATOR 405 Third Street East Thief River Falls MN l # PHONE: l-i 992 FAX: rottemess@citytrf.net Request for Council Action DATE: Octoberl7, 2017 SUBJECT: ISD #564 Lease Renewal Agreement RECOMMENDATION: it is respectfully requested the Council consider the following motion: MOTION: to approve the recommendation of the Administrative Services Committee to execute the Lease Renewal Agreement with ISD #564. BACKGROUND: the city leases facilities for use by the school and the lease needs to be renewed periodical] y. LEGAL: the city attorney has previously reviewed the lease agreement. FINANCIAL CONSIDERATIONS: the lease payment for the 2017/18 school year is increased 1% from the previous year. DEPARTMENT/RESPONSIBLE PERSON: Rod Otterness, City Administrator ATTACHMENT: Lease Renewal Agreement STRATEGIC PLAN: the proposed action assists the city goal of developing a sustainable business model for the REA. 14

15 LEASE RENEW AL AGREEMENT THIS LEASE RENEWAL AGREEMENT, entered into this day of October, 2017, by and between the City of Thief River Falls, Minnesota, a municipal corporation (hereinafter referred to as "Lessor"), and Independent School District No. 564, Thief River Falls, Minnesota (hereinafter referred to as "Lessee"). WHEREAS, Lessor and Lessee have entered into an existing Lease Agreement copy attached; and WHEREAS, Lessor and Lessee have determined to renew the lease for one year with all provisions remaining the same; NOW THEREFORE, for good and valuable mutual consideration, Lessor and Lessee mutually agree as follows: AGREEMENT TO RENEW LEASE 1.1 Lease Agreement: all provisions of the existing lease agreement shall be renewed for the period September 1, 2017 through August 31, Payment: Lessee shall pay to Lessor $125,826 (equal to the existing lease payment plus one percent) no later than February 1, 2018 for the /18 school year. IN WITNESS WHEREOF, the parties have herewlto set their hands the day and year first above written. CITY OF THIEF RIVER FALLS INDEPENDENT SCHOOL DISTRICT #564 Its Mayor Its Board Chair Its City Administrator Its Superintendent Its Business Manager 15

16 LEASE RENEW AL AGREEMENT TmS LEASE RENEWAL AGREEMENT, entered into this day ofnovember 2016, by and between the City of Thief River Falls, Minnesota, a municipal corporation (hereinafter referred to as "Lessor"), and Independent School District No. 564, Thief River Falls, Minnesota (hereinafter referred to as "Lessee"). WHEREAS, Lessor and Lessee have entered into an existing Lease Agreement copy attached; and WHEREAS, Lessor and Lessee have detennined to renew the lease for one year with all provisions remaining the same; NOW THEREFORE, for good and valuable mutual consideration, Lessor and Lessee mutually agree as follows: AGREEMENT TO RENEW LEASE 1.1 Lease Agreement: all provisions of the existing lease agreement shall be renewed for the period September 1, 2016 through August 31, Payment: Lessee shall pay to Lessor $124,580 no later than February 1, 2017 for the school year. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CITY OF TlllEF RIVER FALLS Its Superintendent By:~~ 'f'{\f)yl':j,vrc-{l Its Bu;;ss Manager 16

17 LEASE AGREEMENT TIDS LEASE AGREEl\'IENT, entered into this 11 day of August 2014, by and between the City of Thief River Falls, Minnesota, a municipal corporation (hereinafter referred to as "Lessor"), and Independent School District No. 564, 1biefRiver Falls, Minnesota (hereinafter referred to as "Lessee"). WHEREAS, Lessor owns and/or operates the Ralph Engelstad Arena, the Huck Olson Memorial Civic Center, the Engelstad Park Tennis Courts, the Multi-Events Center Softball and Baseball Complex, and the Frisbee Golf Course, and WHEREAS, Lessee has determined that the above named are suitable facilities for conducting Lessee's various academic and athletic programs and ceremonial events; and WHEREAS, Lessee wishes to lease the above named facilities on occasion in their entirety and on other occasions specific portions thereof; and WHEREAS, Lessor and Lessee wish to enter into this Lease Agreement for the purpose of establishing the terms and conditions pursuant to which Lessee shall lease the above named facilities or portions thereof; NOW THEREFORE, for good and valuable mutual consideration, Lessor and Lessee mutually agree as follows: ARTICLE 1 - AGREEMENT TO LEASE 1.1 Lease Agreement: In consideration of and subject to the mutual covenants, conditions and obligations of this Lease Agreement to be kept and performed, including the obligation to lease, Lessor does hereby lease to Lessee the Ralph Engelstad Arena, the Huck Olson Memorial Civic Center, the Engelstad Park Tennis Courts, and the Multi-Events Center Softball and Baseball Complex solely to the extent specified in this Lease Agreement.. Lessee's use of the Ralph Engelstad Arena, Huck Olson Memorial Civic Center, Engelstad Park Tennis Courts, and Multi-Events Cultural Center Softball and Baseball Fields shall be restricted to the Lessee's athletic events and determined by Lessee's practices and game schedules. The only non-athletic events covered under this Agreement are the Lessee's annual high school graduation ceremony, annual academic excellence breakfast, and annual boys and girls high school hockey teams' annual banquet, which may be scheduled with the approval of the City's Parks and Recreation Director. 1.2 Lessee's Right of Possession and Use: Lessee shall have the right to possess and use the facilities named in Article 1.1 for the purposes listed. Lessee shall at all times comply with all statutes, ordinances, codes and regulations of any governmental authority concerning the use of the premises. Lessee shall not permit any hazardous or dangerous activity to be conducted at these facilities or any activity that will increase insurance risks for premiums on the premises. 8/6/

18 Ralph Engelstad Arena and Huck Olson Memorial Civic Center Lessee shall have first priority in scheduling its varsity hockey games as long as the Athletic Director presents said schedule no later than May I of each year for the subsequent year. Lessor shall also provide to the Lessee a schedule of events for the REA and HOMCC no later than May 1. Junior varsity preliminary games are included in the above priority position when preliminary to the varsity games. When junior varsity games are not preliminary games, scheduling of the same shall be at the convenience of the parties hereto. Scrimmages will be scheduled where and when ice is available. Lessee hockey team practice for all teams shall not exceed five (5) hours on any one day with such practice terminating no later than 7 ;00 p.m. unless agreed upon by both parties. In addition to scheduling hockey games and practices, as hereinbefore provided, the Lessee may schedule, subject to the approval and advice of the City's Park and Recreation Director, the annual high school graduation ceremony. Set up and take down of the facility in preparation for graduation will be the responsibility of the Lessee. Lessee shall have use of locker room facilities during practices and games from October I to April 15 of each year of this agreement. Lessor shall provide locked storage space for Lessee's hockey gear during the school year. Locked storage space may be made available at Lessor's discretion for Lessee's hockey gear. Note: Currently the REA provides three (3) locker rooms - (1) Boys Varsity, (1) Boys JV, and (1) Girls Varsity. If and when girl's hockey has a JV team the REA cannot have four (4) exclusive locker rooms for High School; therefore it is proposed that only three (3) exclusive locker rooms be provided for the High School. Any use of the Ralph Engelstad Arena beyond that listed above shall be at the sole discretion of the Lessor and the Lessee agrees to pay the standard not-for-profit renial rates as published by the City of Thief River Falls. Multi-Events Center Softball and Baseball Complex, and Engelstad Park Tennis Courts Lessee shall have first priority for use of the above named facilities for its athletic events as long as game and practice schedules are presented to Lessor no less than 30 days prior to the commencement of the schedules for each sport. It is the understanding of the Lessor and Lessee that events cancelled due to inclement weather may need to be scheduled with less notice. Lessor will attempt to provide staff for rain-postponed games but Lessee understands this may not always be possible on such short notice. Scrimmages will be scheduled where.fields are available. Any use of the Multi-Events Center Softball and Baseball Complex and Engelstad Park Tennis Courts beyond that listed in the above paragraph shall be at the sole discretion of the Lessor and Lessee agrees to pay the standard not-for-profit rental rates as approved by the City of Thief River Falls. 1.3 Schedule of Use: Lessee shall submit to Lessor annually a schedule of all proposed uses for the following year, which schedule shall be subject to Lessor's approval. Lessee's uses shall be given priority scheduling by the Lessor. 8/6/

19 Start/stop dates for ice time will begin one week prior to the beginning of regular hockey season practice and end one week following the last MN State High School League hockey tournament or until ice is no longer available at the arena, whichever is later. 1.4 Change in Priority Scheduling: If an opportunity exists for the Lessor to rent the facility for an event that brings substantial revenue or visibility to the City, the Lessee and Lessor will meet to consider changes. 1.5 Tournaments, Supervision, Crowd Control (REA/HOMCC): a. Safety: Lessor shall be responsible to sturunon appropriate medical personnel in the event any such persons require medical attention. b. Crowd Control: Lessor shall monitor and oversee spectator activity for the purpose of maintaining orderly behavior and compliance with any policies for the use of the referenced facilities. Lessor shall determine when and if City Police Officer services are required during activities. Reimbursement to Lessor of said Police Officer services shall be made by Lessee pursuant Section 1.8 of this Agreement. City Police Officers are present for the purpose of maintaining order and security for the safety of persons in attendance by enforcing all applicable ordinances and statutes and arresting persons suspected of violation of law. 1.6 Parking Lot: Lessee, its participants, staff and spectators shall have the right to use the Ralph Engelstad Arena, Huck Olson Memorial Civic Center and softball complex parking lots in conjunction with Lessee's activities and events at the REA, HOMCC and MEC, subject to parking lot utilization policies, which may be promulgated by Lessor from time-to-time. Said use shall be in conunon with other invitees of Lessor who may be using the REA, HOMCC and MEC. Lessee shall use parking spaces so designated by Lessor when leaving vehicles while taking the bus to away games Concessions: Lessor retains the exclusive right to operate all concessions at the REA, HOMCC, and l\1ec, either through representatives of Lessor or Lessor' s assignees. 1bis Lease Agreement does not confer upon Lessee the right to operate concessions at the REA, HOMCC, MEC or any other cityowned facility. 1.8 Event Staff: Lessor shall provide all event staff for school events at the REA and HOMCC. Event staff is defined as ticket takers, ticket sellers, parking lot attendants (if necessary), and security/crowd control. The Lessee shall be consulted on the number of event staff required per event but the Lessor shall retain the final decision on the number required for a well-run event. Event staff costs shall be billed to the Lessee at the Lessor's actual cost. ARTICLE 2 - LEASE 2.1 Lease; Lessee shall pay to Lessor $120,952 no later than February I, 2015 for the 2014/2015 school year. Lessee shall pay to Lessor $124,580 no later than February l, 2016 for the school year. Lease payment shall be payable to the City of Thief River Falls and mailed or delivered to such address as Lessor may designate. The financial breakdown of this lease agreement is: 100% REA/Huck and 0% all other facilities. 8/6/

20 2.2 Lease Adjustments: Any increase or alteration in use by Lessee during the term of this contract shall subject the payment amount to further review and renegotiations by the parties, provided that in no event shall the rents be decreased to less than the above amounts. 2.3 Lease Renegotiations: Lease renegotiations due to the increase or alteration in use by Lessee shall be conducted in accord with this Section. The parties shall conduct any renegotiations during the month of 1'.1arch If the parties are unable to reach agreement after any such renegotiations, then this agreement shall terminate as of August 31, Contract Re-Opener: If and when the county-owned auditorium and/or arena are closed/eliminated, or in the event of an emergency, both parties may mutually return to the negotiations table during the term of this lease agreement. ARTICLE 3 -MAINTENANCE, REPAIR 3.1 Maintenance, Repair: Lessor shall at all times during the tenn of this Lease Agreement, at Lessor's own cost and expense, repair and maintain the Ralph Engelstad Arena, the Huck Olson Memorial Civic Center, the Engelstad Park Tennis Courts, the Multi-Events Center Softball and Baseball Fields including any improvements, fixtures, equipment, exterior of the buildings and the parking lots, except as otherwise provided in this Article. 3.2 Damages: Lessee shall reimburse Lessor for the reasonable cost to repair and restore City buildings/property in the event of damage caused by negligence on the part of Thief River Falls ISD #564 participants, coaches, or other staff that are in or upon City buildings/property in conjunction with any of Lessee's activities or events. 3.3 Cleanup: Lessor retains ultimate responsibility for maintenance. Lessee shall perform routine pick up after its use of the locker rooms, ensuring locker room and shower area floors are clear of any items and all equipment is properly stored. 3.4 Alterations/Improvements: Lessee shall not make alterations or improvements to any City buildings or facilities without the advance written consent of Lessor. The Lessee will assist with supplying necessary equipment on a case-by case basis. 3.5 Snow Removal: Lessee and Lessor shall meet with the MEC Operations Committee in the first two weeks of January to discuss and devise a plan for snow removal at the MEC Softball/Baseball area. The City and School do not budget for nor expend funds for snow removal for recreational facilities. If snow is to be removed, the costs and resources need to be identified and evaluated on a year-by-year basis. ARTICLE 4 - UTILITIES 4.1 Utilities Service: Lessor shall furnish such heat, air conditioning, water, sewer, electricity and garbage collection as shall be necessary, in Lessor's judgment, for the comfortable use and occupancy of City buildings/facilities under normal conditions. 8/

21 4.2 Conservation of Utilities: Lessee shall conserve heat, water, and electricity, and shall not neglect or misuse water :fixtures. electric lights, or other equipment or facilities furnished in conjunction with Lessor's provision of utilities pursuant to this Article. Lessee's coaches shall be responsible to ensure that all lights, water, and electronic devices are turned off in locker and shower areas prior to locking and leaving locker rooms and facilities. ARTICLE 5 -TERM 5.1 Term: The term of this Lease Agreement shall be from September 1, 2014 through August 31, 2016, except that this Lease Agreement may terminate pursuant to the terms and conditions contained in Section 2.1 for any subsequent lease period. ARTICLE 6-DEFAULTS 6.1 Default by Lessee: On the occurrence of either of the following: (a) a lease payment from the Lessee to the Lessor shall remain unpaid in whole or in part for more than thirty (30) days after it is due and payable; or (b) the Lessee's violation or default in any of the covenants, agreements, stipulations or conditions ther~ and such violation or default shall continue for a period of thirty (30) days after written notice from the Lessor of such violation or default; then it shall be optional for the Lessor to declare this Lease Agreement forfeited and the tenns, including Lessee's right or use and possession of City buildings/facilities ended. 6.2 Default by Lessor: Lessor shall not be deemed to be in default under this Lease Agreement until the Lessee has given the Lessor written notice specifying the nature of the default, and the Lessor does not cure such default within thirty (30) days after receipt of such notice or within such reasonable time thereafter as may be necessary to cure such default where such default is of such character as to reasonably require more than thirty (30) days to cure. ARTICLE 7 -ASSIGNMENT, SUBLETIING 7.1 Lessee shall not assign any rights or duties under this Lease Agreement or sublet the leased premises, or any part thereof, nor allow any other person to occupy or use the leased premises without the prior written consent of Lessor, which consent shall not unreasonably be withheld. Consent to one assignment, sublease or other occupation or use by any other person or entity shall not be consent to any subsequent assignment, sublease, occupation or use by persons other than Lessee. This Lease Agreement shall not be assignable, as to the interest of Lessee, by operation of law, without the written consent of Lessor. If Lessor does give consent to assignment. subletting or occupation by another, such consent shall not release Lessee from its obligations hereunder llllless Lessor specifically gives a release. ARTICLE 8 - LESSOR'S ACCESS 8.1 Lessor, its agents and employees shall have the right to enter the leased premised upon reasonable advance notice for the purpose of inspecting, repairing, altering or improving the leased premises, or for any other purpose not inconsistent with this agreement. There shall be no diminution of rent and no 8/6/

22 liability on the part of Lessor by reason of any inconvenience, annoyance or injury caused by Lessor's reasonable exercise of the rights reserved by Lessor in this Article. ARTICLE 9 - FIRE AND OTHER CASUAL TY 9.1 If during the term of this Lease Agreement the leased premises or any portion thereof shall be damaged or destroyed by fire or other casualty so that the said leased premised or a portion thereof shall thereby be rendered unfit for use of occupation, Lessor shall have the option to either (a) repair such damage with all reasonable diligence and restore the premises to substantially the same condition immediately prior to such event, and until said premises shall have been duly repaired and restored, the rent herein reserved, or a just and proportionate part thereof, according to he nature and extent of the injury which has been sustained, shall be abated, or (b) Lessor may terminate this lease and end the term thereof, and in case of such termination, the rent shall be paid to the date of such fire or casualty and all other further obligations on the part of either party hereto shall cease. ARTICLE 10 - INDEMINIFICATION, INSURANCE 10.1 l.ndemnity: Lessee shall protect, defend, hold harmless and indemnify Lessor against any and all claims, actions, losses, costs, expenses and liabilities, including reasonable attorneys fees for defense, arising out of or in any way related to Lessee's use of the premises or any of Lessee's activities or events, save when said claim, action, loss, cost, expense or liability is proximately caused solely and exclusively by the negligence or breach of this Lease Agreement by Lessor. In case of any action or proceeding brought against Lessor by reason of a claim covered by this Paragraph 10.l, upon notice from Lessor, Lessee covenants to defend such action or proceeding by counsel reasonable satisfactory to Lessor Insurance: Lessee shall maintain through the term of this Lease Agreement a policy of comprehensive general liability insurance with limits of at least $300,000 per person, $1,000,000 per occurrence, or Lessor's statutory limits of liability pursuant to Minnesota law for additional insured. Said policy of insurance shall be evidenced by a certificate of insurance which shall be placed on file with Lessor by Lessee prior to commencement of occupancy of the premises by Lessee. Each such policy or certificate shall contain a valid provision or endorsement that the policy may not be canceled, terminated, changed or modified without giving Lessor thirty (30) days advance written notice of such change. The policy shall also contain a contractual liability endorsement evidencing insurance coverage for Lessee's indemnification obligation to Lessor under this Lease Agreement Liability to Lessee: Lessor shall not be liable to Lessee or to any employee, student or invitee of Lessee for any claim or cause of action arising out of death, injury, damage to property occurring in, on or about the leased premises except for damages attributable exclusively to the negligence or breach of this Lease Agreement by Lessor, its employees or agents, by a court of competent jurisdiction Liability Limits Not Waived: Nothing in this Article shall cause either Lessor or Lessee to be subject to liability in excess of any statutory limits of liability applicable to Lessor or Lessee. 8/

23 ARTICLE II-MISCELLANEOUS 11.1 N~tices: All notices herein provided for shall be sent by registered mail, postage prepaid, return receipt requested, and shall be deemed to have been given when sent, and if by Lessee to Lessor shall be addressed to Lessor at the place herein provided for the payment of rent, and if given by Lessor to Lessee shall be addressed to: Superintendent, Independent School District No. 564, 230 LaBree Avenue South, Thief River Falls, MN Waiver, Modification: No waiver of any condition, covenant, right or option of this Lease by Lessor shall be deemed to apply or constitute a further waiver of any like condition or covenant of said Lease Agreement. No amendment or modification of this Lease Agreement shall be valid or binding unless expressed in writing and executed by duly authorized representatives of the parties in the same manner as the execution of this Lease Representations: Neither Lessor nor any agent nor employee of Lessor has made any representations or promises with respect to the leased premises except as herein expressly set forth, and no rights, privileges, easements or licenses are required by Lessee except as herein expressly set forth Cumulative Rights: No right or remedy herein conferred on and reserved to the Lessee or the Lessor is intended to be exclusive of any other right or remedy hereof provided by law, but each shall be cumulative in addition to every other right or remedy given herein or not or hereafter existing by law or in equity or by statute Approvals: Wherever the Lessor's or the Lessee's approval or consent shall be required herein, such approval or consent shall not be arbitrarily or unreasonably conditioned, delayed, or withheld and shall be deemed to have been given, unless within twenty (20) days of the request therefor, the Lessor or the Lessee, as appropriate, notifies the requesting party that the Lessor or the Lessee, as appropriate, is denying such approval or consent, stating in such notice the reasonable grounds therefore Successors, Assigns: This Lease Agreement shall be binding on and shall inure to the benefit of the parties hereto and their respective successors and assigns. However, nothing in this paragraph shall be deemed to avoid the necessity of Lessee obtaining written consent from Lessor to assign or sublet this Lease Agreement No Partnership: Nothing contained in this Lease Agreement shall be deemed or construed to create a partnership or joint venture of or between Lessor and Lessee or to create any other relationship between the parties hereto other than that of Lessor and Lessee. U.8 Committee.Meetings: The Lessee and Lessor committees will meet annually (at minimum) to revisit strengths and concerns regarding the implementation of the current lease agreement. 8/6/

24 IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CITY OF TIDEF RIVER FALLS By: ~~ By: ~trator 8/6/

25 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #?.as I RESOLUTION NO. : APPROVAL OF ISD #564 LEASE RENEWAL AGREEMENT Presented as prut of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember that: BE IT RESOLVED, by the City Council, to approve the recommendation of the Administrative Se1-vices Committee to enter into a Lease Renewal Agreement with ISD #564 through August 31, Independent School District No. 564 shall pay the City $125,826 for the 2017/2018 school year. Presented at the October 17, 2017 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Holmer_Howe Sollom _Hagen _ Brown _ Prudhomme _ Aarestad _Narverud Notes:

26 ity of Thi f CITY ADMINISTRATOR 405 n1ird Street East Thief River Falls MN i~er falls #7.07 PHONE: FAX: 2l rottemess@citytrf.net Request for Council Action DATE: October 17, 2017 SUBJECT: Resolution Supporting Local Decision-Making Authority RECOMMENDATION: it is respectfully requested the Council consider the following motion: MOTION: to approve the recommendation of the Public Works Committee to adopt Resolution Supporting Local Decision-Making Authority BACKGROUND: during the 2017 legislative session many bills were introduced which, if passed, would erode the fundamental principle of local control in cities across Minnesota. (See attached list.) The League of Minnesota Cities, Coalition of Greater Minnesota Cities, Metro Cities, Minnesota Association of Small Cities, and Municipal Legislative Commission are all on record concerned that "... statutory changes that constrict local decision making authority could serve to prevent local officials in being able to effectively safeguard the interests of a local community for which they are charged... " (See attached letter dated March 20, 2017 from League of Minnesota Cities, Coalition of Greater Minnesota Cities, Metro Cities, Minnesota Association of Small Cities, and Municipal Legislative Commission.) LEGAL: new legislation may limit the city council's abilities to resolve issues of local concern. FINANCIAL CONSIDERATIONS: NIA DEPARTMENT/RESPONSIBLE PERSON: Rod Otterness, City Administrator ATTACHMENT: Background information from League of Minnesota Cities 26

27 \NAVE or PRE -EMPTION LEGI SLATION ERODES LOCAL AUTHORITY PROBLEM: Several bills introduced during the 2017 legislative session collectively serve to undermine Minnesota's robust city-state partnership. This historic principle is based upon a shared vision and must allow communit ies and locally elected officials to tailor that vision to the unique needs of their citizens. Cities use a comprehensive, legal, and open process to develop ordinances. Through this process they often serve as laboratories for public policy. Obstructing this authority will impede innovation that has proven to result in statewide benefits. BACK.GROUND: The League has historically supported the principle of local control, and opposed threats to local control at federal and state levels. League legislative policy SD 2 states that "City government most directly impacts the lives of people and therefore, local units of government must have sufficient authority and flexibility to meet the challenges of governing and providing citizens with local services." A core value of the league is that locally elected decision-makers are in the best position to determine what health, safety and welfare regulations best serve their co nstitu en ts. L EAG UE~SUPPORTE D SOLUTION: Reject legislation that erodes the fundamental principle of local control in cities across Minnesota. Continue to actively work together and communicate about our communities in a way that respects the authority each form of government is given by voters. DID YOU KNOW? To date, more than two dozen bills that restrict local decision-making- on issues ranging from prohib1t1on of plastic bags to the authority to set a local minimum wage-have been introduced m for MORE lnformatfon: Anne Finn Intergovernmental Relations Asst. Director Phone: (651) afinn@lmc.org Gary Carlson Intergovernmental Relations Director Phone: {651) gcarlson@lmc.org <C:2017 L~oguc of 'vlmnesota Cities. All Rig/'lts Resor1<:(.l. 27

28 2017 Bills to Restrict Municipal Authority (Updated ) ISSUE HF CURRENT STATUS. local Government Finance Eliminates LGA for cit ies that meet definition of 1664 n/a House: Referred to Gov Ops; amended into HF 754 during "san ctuary city'' Property Tax Dtvision, laid over for possible inclusion No Senate version 2017 outcome: Not enacted in Eliminates LGA for cities that enact "sanctuary n/a 881. No House version ordinances" Senate: Int roduced, referred to Taxes 2017 outcome: Not enacted in Reduces LGA for cities that contribute to a World Fair, 754 n/a House: World fair and diversion provisions included in HF 4 eliminates LGA for cities that are sanctuary cities, and (omnibus tax bill) reduces aid to cities and counties operating No Senate version unauthorized driver diversion programs 2017 outcome: Not enacted in Eliminates LGA for cities with sick time laws and other House: Heard in Property Tax Division, laid over for possible local labor regulations inclusion Senate: Referred to Taxes Reduces LGA for lobbying expenses of local units of government 2017 outcome: Not enacted in House: Heard in Property Tax Division, laid over for possible inclusion Senate: Referred to Taxes 2017 outcome: Not enacted in Requires reverse referendum every five years to House: Included as provision in HF 4 (omnibus tax bill) authorize municipality to impose franchise fees to raise Senate: Heard in Local Gov, referred to Taxes revenue 2017 outcome: Not enacted in N co

29 ISSUE HF SF CURRENT STATUs Requires a reverse referendum for lease purchase of public buildings Provides a delayed reverse referendum requirement on a general city (over 500) or county levy increase Creates special tax district to finance operating costs of light rail and bus rapid transit lines, and prohibits TIF districts from being created in the special taxing district for fixed guideway lines in operation or for which a locally preferred alternative has been designated, and no abatement of the increment al tax for the special taxing district may be made Repeals city authority to establish special service districts Public Safety Prohibits law enforcement agencies from using unmanned aerial cameras to gather evidence in certain circumstances Prohibits political subdivisions (and the State Building and Fire Code) from requiring installation of fire sprinklers in certain dwelling units House: Included as provision in HF 4 (omnibus tax bill) Senate: Referred to Taxes 2017 outcome: Not enacted in House: Included as provision in HF 4 (omnibus tax bill) Senate: Referred to Taxes 2017 outcome: Not enacted in House: Heard in Transportation Policy, referred to Transportat ion Finance Senate: Referred to Transportation Finan ce and Policy n/a 2017 outcome: Not enacted in House: Referred by Tax chai r to Property Tax Division No Senate version 2017 outcome: Not enacted in House: Referred to Public Safety Senate: Referred to Public Safety 2017 outcome: Not enacted in House: Included as provision in House version of SF 780 (omnibus agriculture finance bill; companion is HF 895) Senate: Included as provision in SF 780 (omnibus agriculture and housing appropriations bill) ' 2011 outcome: Not ~nacted in (Note: Chapter 20 requires the commissioner of labor and industry to amend t he state 2 t-.j \0

30 ISSUE - HF SF - CURRENT STATUS - Requires law enforcement agencies to comply with federa I immigration detai ners 26 n/a building code rules so that new two-unit townhouses are not required t o install automatic fire sprinkler systems. It allows the commissioner to make this rule change outside the normal rulemaking process, without the rule expiring in two years, and forbids the commissioner from requiring sprinklers in two-unit townhouses w hile the rule is being amended.) House: Referred to Public Safety No Senate version Requires reverse referendum for a local governmental unit to dissolve a law enforcement agency outcome: Not enocted in House: Referred to Public Safety Senate: Referred to Public Safety Worker Benefits Prohibits cities from enacting local employer benefit or minimum wage requirements outcome: Not enacted in House: Passed by House (Conferees: Garofalo, Baker, Poppe) Senate: Passed by Senate (Conferees: Miller, Rosen, Sparks) Prohibits local governments including cities, towns, counties, etc., from enacting their own minimum wage requirements 180 n/a 2017 outcome: Not enacted in (Note: This bill, minus "working conditions" language, was included in First SS Chapter 2. See Article 2. The chapter was vetoed by the governor.) House: Initially referred to Commerce, was re-referred to Jobs No Senate version 2017 outcome: Not enacted in Administrative Issues 3 w 0

31 ISSUE HF SF - - CURRENT STATUS Imposes new restrictions on interim ordinances related to housing House: Passed by House 87-44; Included in House version of SF 1937 (omnibus jobs, commerce, energy, labor and industry, and employment and economic development appropriations bill; companion is HF 2209) Senate: On General Orders Requires cities and counties to notify potentially impacted businesses of an ordinance that impacts a business licensed in the jurisdiction, including if the ordinance changes the location or availability of a product or service provided by the business Requires a minimum three-year data retention period for "correspondence", and defines correspondence in government record retention law Requires a local government's data retention schedules provides for at least 18 months of retention for electronic records from the date the record is created Adds new notification requirements on counties and cities related to written procedures across the local governmental enterprise outcome: Chapter 94 (the omnibus jobs and economic development policy and budget bill), Article 11, section 3, creates Minn. Stat , subd. 4, which provides notice requirements when adopting an interim ordinance that regulates, restricts, or prohibits a nhousing proposal. 11 Effective Aug. 1, House: On General Register Senate: On General Orders 2017 outcome: Chapter 11 creates Minn. Stat , which requires a 10-day notice for most proposed ordinances. Interim ordinances are exempt from the notice requirement. Effective Aug. 1~ House: Heard in Gov Ops, Civil Law, now in State Gov Senate: Referred to Judiciary 2011 outcome: Not enacted in House: Referred to Gov Ops Senate: Heard informationally in Judiciary n/a 2017 outcome: Not enacted in House: Referred to Gov Ops No Senate version 2017 outcome: Not enacted in w...

32 ISSUE HF' 'SF CURRENT status - Requires a city or county to provide 30 days' notice of its intention to hold a hearing on the adoption or amendment of any ordinance or resolution that sets standards or requirements regarding the sale, use, or marketing of merchandise to consumers at retail or food service locations that are different from, or in addition to, any requirement established by state law Transportation Prohibits cities, counties, special taxing districts, and others from spending money on studying feasibility, planning, designing, engineering, etc. the development or operation of intercity or interregional passenger rail facilities or operations between the City of Rochester, or locations in the metro area, and any location in the metro area Prohibits regional rail authorities and metro counties and cities from spending any money to study, plan, design, or construct a light rail line, or expand an existing line, unless the legislature explicitly authorizes it Prohibits political subdivisions from expending public sources of funds for a guideway project, whether for a new or extending line, including study, alternatives analysis, design, engineering, environmental analysis, land acquisition, purchasing rolling stock and other equipment, and construction House: Referred to Gov Ops Senate: Referred to Local Gov 2017 outcome: Not enacted in House: Included as provision in HF 4 {omnibus tax bill) Senate: Heard in Transportation, laid over for possible inclusion 2017 outcome: Not enacted in House: Included as a provision in HF 861 (omnibus transportation & bill) 1866 Senate: Heard in Local Gov, Transportation Finance and Policy, referred to Finance 2017 outcome: Not enacted in n/a House: Part of bill is included as a provision in HF 861 (omnibus transportation bill) No Senate version 2017 outcome: Not enacted in w l'v

33 ISSUE - HF sf CURRiNT STATUS Prohibits road authorities including cities from using funds that increase the cost for any aesthetic enhancements that increase the cost of a project on a highway or bridge, including monuments, markers, memorials, sculptures, statues, decorative fixtures, alternative materials, specialty signage and other treatments designed to impact the perceived beauty or visual appeal of the infrastructure 1062 n/a House: Referred to Transportation Policy No Senate version outcome: Not enacted in Housing Requires legislative approval of local housing goals that are currently negotiated between cities and the Metropolitan Council for the purpose of regional grant program funding 1037 n/a House: Included as a provision in House version of SF 1937 (omnibus jobs, commerce, energy, labor and industry, and employment and economic development appropriations bill; companion is HF 2209) No Senate version Solid Waste and Recycling Adds more requirements which erode a local government's ability to manage solid waste collection outcome: Not enacted in House: Referred to Gov Ops Senate: Referred to Local Gov Prohibits local government from banning or taxing plastic bags outcome: Not enacted in House: Tax provision included in HF 4 (omnibus tax bill); policy language included as provision in House version of SF 1937 (omnibus jobs, commerce, energy, labor and industry, and employment and economic development appropriations bill; companion is HF 2209) Senate: Included as provision in Senate version of HF 888 (omnibus environment and natural resources finance; companion is SF 723) 6 w

34 ISSUE. - - HF.SF ccirrent starus Regulatory Issues 2017 outcome: Chapter 94 (the omnibus jobs and economic development policy and budget bill}, Article 8, section 14, creates Minn. Stat , which prohibits cities from banning the use of paper, plastic, or reusable bags for packaging of any item or good purchased from a merchant, itinerant vendor, or peddler. Effective May 31, Prohibits cities from Imposing municipal planning fees to review or investigate a permitted use for compliance with any official control, which are ordinances or regulations that control the physical development of a city etc., including ordinances establ ishing zoning, subdivision controls, site plan regulations, sanitary codes, building codes, and official maps Allows for profit entities unregulated access to public right-of-way for installation of "small cell wireless" equipment, and supersedes many zoning ordinances and comprehensive plans in place Prohibits political subdivisions from adopting an ordinance governing land use related to private wells n/a n/a House: Included as a provision in HF 4 (omnibus tax bill) No Senate version 2017 outcome: Not enacted in House: Heard in Commerce, Gov Ops, Jobs, laid over for possible inclusion Senate: Heard in Energy, referred to Local Gov 2017 outcome: Chapter 94 (the omnibus jobs and economic de11elopment policy and budget bill), Article 9 contains provisions regarding small cell wireless facility deployment. Most provisions effective May 31, n/a House: Drafted as amendment to House version of SF 800 (omnibus health and human services bill) No Senate version 2017 outcome: Not enacted in w "'"

35 ISSUE HF --,, CURRENT STATUS -- Moratorium on the creation of a playground or at hletic field utilizing crumb rubber House: Referred to Health and Human Services Reform Senate: Included in Senate's omnibus health and human services finance and policy bill {SF 800) 2017 outcome: Not enacted in w U1

36 League of Minnesota Cities Coalition of Greater Minnesota Cities Metro Cities (Association of Metropolitan Municipalities) Minnesota Association of Small Cities Municipal Legislative Commission March 20, 2017 The Honorable Kurt Daudt, House Speaker The Honorable Paul Gazelka, Senate Majority Leader The Honorable Tom Bakk, Senate Minority Leader The Honorable Melissa Hortman, House Minority Leader Dear Legislative Leaders: A significant number of bills are advancing in the House and Senate that would undermine established local decision making authority and Minnesota's historically strong state and local partnership. As representatives of cities across the state, we are very concerned about this trend and the effects of bills that could significantly hinder local officials from effectively acting to serve their local communities, as they are expressly elected to do. Bills would directly and indirectly hinder local decision making across a broad range of policy and funding areas. Examples include legislation that would constrain local law enforcement authority, restrict a city's ability to set local ordinances, allow certain businesses unfetter~d access to public rights of way and eliminate a city's ability to manage them, restrict a city's ability to use certain fee structures, reduce local government aid (LGA) based on factors with no relation to the statutory LOA formula, and restrict a city's ability to consider a light rail project. Some bills would move aspects of local decision making authority to the Legislatme. Other bills would require metro local officials to run the regional govenunent, subjecting them to significant risks for conflicts for interest tbat could interfore with their ability to effectively represent the comrnlllity in which they are elected. Others would usurp local representatjve democracy by requiring reverse referendums for local levies and funding mechanisms provided under state law. While city officials recognize that policies for local decision making authority can change over time, we are very concerned about the strong trend in this area, and the effects these bills would have in hampering local officials from performing their responsibilities and being able to appropriately act to address local needs. Such bills would seem to presume, however unintentionally, that there is a one-size-fits-ail law that fits every corrununity, or in other cases that the Legislature itself is in a better position to decide issues that are clearly local in nature. While 'local control' can be a seemingly broad term, when applied it matters greatly, and if unduly restricted, can have severe consequence to citizens and businesses in communities across the state. Local officials, by state statute, are charged with protecting the health, safety and 36

37 welfare of the local communities they represent, and laws providing for local decision making generally correlate with this directive. Statutory changes that constrict local decision makfog authority could serve to prevent local officials in being able to effectively safeguard the interests of a local community for which they are charged, and should not be considered lightly. The ability of local officials to make decisions on behalf of their community matters in how communities are shaped, in the financial ability of the community to govern itself, and in the ability of local officials to act flexibly to address unique or changing local conditions and circumstances. The state of Minnesota has long prided itself on a strong local and state partnership. To function, this partnership at its core must include effective communication by state and local officials with each other and with the public, acknowledge separate roles and responsibilities, provide for the strong financial stewardship over resources, have in place policies that provide for efficient service delivery, provide adequate and predictable resources, and allow flexibil ity for local officials to address a range of circumstances in their local communities. Several proposed bills, in undermining local decision making and authority, could serve to undennine the foundation and functionality of the state and local relationship. As representatives of municipalities throughout the state, we have been working to respond on a case by case basis to legislative proposals that seek to restrict or eliminate local decision making. With some proposals, we have aimed to work with legislative authors to make the proposed legislation workable. Other proposals we have needed to communicate our direct opposition, on behalf of the communities we represent. Generally, we have worked to inform legislators of positions supported by local officials and to remind legislators that local officials, like legislators, are held accountable through the elections process. Again, our purpose in writing today is to communicate our deep concern, not only on specific legislative proposals that would undermine well established local authority and public processes, but also on t he unmistakable trend of such consequential proposals advancing in the Legislature. Th:;: for yomco~ ideration o;:;~q~~ e Bradley M. Peterson C.~ricia Nauman cutive Di rec r Executive Director Executive Director League of MN Cities Coalition of Greater MN Cities Metro Cities,.,..--\ ~) f ~. \ :-., (~'---~ }:::-:~~::~ - ~_y6t i ve Director MN Association of Small Cities Cc: The Honorable Mark Dayton, Governor The Honorable Tina Smith, Lieutenant Governor Chair, Municipal Legislative Commission Mayor, City of Edina 37

38 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #1.01 I RESOLUTION NO. : A RESOLUTION SUPPORTING LOCAL DECISION-MAKING AUTHORITY Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember, that: WHEREAS, local elected decision-makers are in the best position to dete1mine what health, safety and welfare regulations best serve their constituents; and WHEREAS, just like state legislative leaders, local elected officials are held accountable through Minnesota's robust elections process; and WHEREAS, ordinances at the local level are enacted only after a comprehensive, legal and open process; and WHEREAS, local units of government are required to publish notices about meetings where policies will be discussed and decisions will be made; and WHEREAS, under the state's Open Meeting Law, public policy discussions and decisions must occur in meetings that are accessible to members of the public; and WHEREAS, cities are often laboratories for determining public policy approaches to the challenges that face residents and businesses; and WHEREAS, preservation of local control in MilUlesota has yielded statewide benefits such as the 2007 Freedom to Breathe Act, an amendment to the Minnesota Clean Indoor Air Act; and WHEREAS, more than two dozen bills that restrict local decision-making have been introduced in 2017 to date. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Thief River Falls that this Council supports local decision-making authority and opposes legislation that removes the ability for local elected officials to respond to the needs of their businesses and constituents. Presented at the Octo her 17, 2017 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Holmer_Howe _Sollom _Hagen _Brown _ Prudhomme _Aarestad _Narverud Notes: ~ 38

39 City of Thief River Falls Police Department I #1.oa I 102 West First Street, P.O. Box 413 Thief River Falls. MN 5670 I PHONE: FAX: Request for Council Action Date: October 17, 2017 Subject: School Resource Officer (SRO) Appointment Recommendation: It is respectfully requested the Council consider the following: Motion To: Accept a Public Safety Committee recommendation and appoint Officer Dustin Arlt as the designated School Liaison Officer between the City of Thief River Falls and School district #564, effective October 1, As per the Law Enforcement Labor Service (LELS) contract, Mr. Arlt will receive a monthly prorated share of the $480 annual School Resources Officer additional payment for the months of October through December, 2017 and the $480 annual payment thereafter. Background: As a result of the recent reassignment of Andy Hart to Juvenile/Investigator from School Resource Officer, the vacancy needed to be filled. Key Issues: Successful operation of the School Resource Officer program Financial Considerations: This is a budgeted item for Department/Responsible Person: Dick Wittenberg, Chief of Police. 39

40 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #1.os I RESOLUTION NO.: APPROVAL TO APPOINT OFFICER DUSTIN ARLT AS DESIGNATED SCHOOL LIAISON OFFICER Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember, that: WHEREAS, as a result of the recent reassigrunent of Andy Hart to Juvenile/Investigator from School Resource Officer, the vacancy needed to be filled. THEREFORE, BE IT RESOLVED, by the City Council, to accept a Public Safety Committee recommendation and appoint Officer Dustin Arlt as the designated School Liaison Officer between the City of Thief River Falls and School district #564, effective October 1, As per the Law Enforcement Labor Service (LELS) contract, Mr. Arlt will receive a monthly prorated share of the $480 annual School Resources Officer additional payment for the months of October through December, 2017 and the $480 annual payment thereafter. Presented at the October 17, 2017 Council Meeting Introduced by: Seconded by: Roll Call (if required): _Holmer_Howe _ Sollorn _Hagen _ Brown _Prudhomme _Aarestad _Narverud Notes: ~---~----~~--~~~---~~

41 City of Thief River Falls Police Department I #a.02 I l02 West First Street, P.O. Box 413 ThiefRiver Falls, MN PHONE: I'AX: Request for Council Action Date: October 17, 2017 Subject: Approve employment of Brady Meunier, Joshua Putzke, and Shaun Hoffart as Patrol Officers Recommendation: It is respectfully requested the Council consider the following: Motion To: Approve the following employments: Brady Meunier as a Patrol Officer. Officer Meunier shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all pre-employment examinations; Joshua Putzke as a Patrol Officer. Officer Putzke shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all pre-employment examinations; and, Shaun Hoffart as a Patrol Officer. Officer Hoffart shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all pre-employment examinations. Background: As a result of recent patrol officer resignations and/or reassignments, three officers were needed to be replaced in the department to continue coverage of the shifts. Key Issues: The filling of the position will complete filling all vacancies in the department. Financial Considerations: These are budgeted items for Department/Responsible Person: Dick Wittenberg, Chief of Police. 41

42 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION I #a.02 I RESOLUTION NO. : APPROVAL OF EMPLOYMENT OF BRADY MEUNIER, JOSHUA PUTZKE AND SHAUN HOFFART AS PATROL OFFICERS WHEREAS, as a result of recent patrol officer resignations and/or reassignments, three officers were needed to be replaced in the department to continue coverage of the shifts. THEREFORE, BE IT RESOLVED, by the City Council, Approve the following employments: Brady Meunier as a Patrol Officer. Officer Meunier shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all preemployment examinations; Joshua Putzke as a Patrol Officer. Officer Putzke shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all preemployment examinations; and, Shaun Hoffart as a Patrol Officer. Officer Hoffart shall begin employment on at Step 1 of the LELS salary schedule for a starting salary of $22.38 per hour. Employment is contingent upon successfully completion of all preemployment examinations. Presented at the October 17, 2017 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Holmer_Howe Sollom _Hagen _ Brown _ Prudhomme _ Aarestad _Narverud Notes: ~

43 ity hief iver falls #8.03 Electric Department 405 Third Stret:t East PO Box 52!! Thief River Falls MN PHONE: FAX: dnarlock@citytri.net REQUEST FOR COUNCIL ACTION DATE: October 17, 2017 SUBJECT: downtown holiday lighting RECOMMENDATION: it is respectfully requested the Council consider the following recommendation of the Utilities Committee: MOTION TO: approve purchase of replacement downtown holiday lighting fixtures. BACKGROUND: the holiday lighting was purchased in 1995 and is no longer serviceable. The Chamber of Commerce has explored replacement options and will present recommendations to the council at the meeting on October 17. KEY ISSUES: existing lights are not able to be refitted for LED lighting. LED lighting significantly reduces electrical draw, saving electricity and reducing electrical problems. FINANCIAL CONSIDERATIONS: the cost of the 80 fixtures is between $26,800 and $38,240. The previous fixtures were purchased in partnership with the Chamber/RBA and a city revolving loan fund. LEGAL CONSIDERATIONS: NI A DEPARTMENT/RESPONSIBLE PERSON: Dale Narlock, Electric Superintendent STRATEGIC PLAN: the proposed action furthers the city goal of a vibrant economy by supporting downtown redevelopment strategies. ATTACHMENTS: estimates and background on purchase of current fixtures 43

44 Thief River Falls, MN Quote: '.,, ',. I 'l Ill t ~ I,.. ~ f. J f r.. I.; ~.... ~ ~ I I.. t... Ill t.,.. 1.~.. ' I ~ " t 50" pole wreath with options for Candle or Bow style in standard and deluxe options MADE IN MINNESOTA at our Becker, MN factory Lit with LED bulbs Choice of all red or red with gold trim bow FREE shipping Item Per Qty Totar 50" Candle wreath with pine cone accents $ $26,800 50" Deluxe Candle wreath w/metallic ball accents $ $28,400 50" Bow wreath with pine cone accents $ $25,200 50" Deluxe Bow wreath w/metallic ball accents $ $26,800 Alternative suggestion: 50" Candle wreath with pine cone accents $ $13,400 28" x 60" Holiday banner - screen printed $57 40 $ 2,280 TOTAL $15,680 OR 50" Candle wreath with pine cone accents $ $13,400 28" x 60" Holiday banner - diqital print $42 40 $ 1,680 TOTAL $15,080 Page 1of2 44

45 Note: Alternative suggestion mixing banners with the wreaths is priced with options for (1) ink design banner choice of screen printed banners. lf you select a banner design with more than 1 ink color, I would update the quote for you. If you choose a digital banner option, you can choose any design that you wish regardless of the number of colors. Our decorations are made right here in Minnesota supporting Minnesota manufacturing and jobs. We do not use Chinese imported lighted decorations that other Minnesota companies offer We welcome any opportunity to work with you! Northern Lights Display LLC Cheryl Legan, President 9531West78th St., Ste 135 Eden Prairie, MN clegan@northemlightsdisplay.com 45

46 Thief River Falls, MN Quote: " pole wreath with options for Candle or Bow style in standard and deluxe options MADE IN MINNESOTA at our Becker, MN factory Lit with LED bulbs Choice of all red or red with gold trim bow FREE shipping Item Per Qty Total 60" Candle wreath with pine cone accents $ $35,920 60" Deluxe Candle wreath w/metallic ball accents $ $38,240 Northern Lights Display LLC Cheryl Legan, President 9531West78th St., Ste 135 Eden Prairie, MN

47 Thief River Falls, MN Quote: Double drape candle wreath skyline Item 40 ft single drape bow wreath skyline 50 ft single drape bow wreath skyline 40 ft single drape candle wreath skyline 50 ft single drape candle wreath skyline 40 ft double drape bow wreath skyline 50 ft double drape bow wreath skyline 40 ft double drape candle wreath skyline 50 ft double drape candle wreath.skyline ~orthern Lighls Display LLC 953 l W 78th St., Ste 135, Eden Prairie, M:\I Price $1,159 $1,299 $1,196 $1,315 $1,639 $1,914 $1,720 $ l,

48 Pole Mounting System POLE MOUNT ornaments are designed to hang from utility poles. A mounting bracket, called a pole plate, is installed on the pole using banding straps. The backbone of the ornament is then slotted easily into the pole plate. The pole plate is a temporary installation, but is unobtrusive and can be left in place during the off-season. The plate measures 27 1/4" Long x 2 1/2" Wide and 3/4" Deep 9531 West 78th St, Ste 135 Eden Prairie, MN

49 Sold To: ~~~~ ~~ TEMPLE display, ltd. Temple Display, Ltd. 114-C Kirkland Circle Oswego, IL Phone Fax Ship To; Thief River Falls Chamber of Commerce Thief River Falls Chamber of Commerce Ashley Nerhus 102 N. Main St Ashley Nerhus 102 N. Main St Thief River Falls, MN Thief River Falls, MN SALES ORDER Sales Order# Sales Rep. TDLQ26915 Date 9/25/2017 Dave Best Way I ASAP P.O.# Qty 80 Part No. Ship Via/Date: Description Terms: SPECIAL QUANTITY DISCOUNT GOOD TILL OCT 6, 2017 P-332R-LE 4.5' Candle Wreath w/(2} 24" Vinyl Bows, 40 D C-7 LED Lamps. Random, 321bs (3) 25 Watt Amber Flame LED Lamps in Candle All Temple Decorations are proudly American Made Our decorations are constructed from 3/8 cold roll steel and power coated NET 30 Shipping: Prepay & Add Unit Price Ext. Price $ $28, Decorations are warranted for 6 years LED Lamps are warranted for 3 years. ALL HARDWARE IS INCLUDED Sub Total Sales Tax $28, $0.00 Estimated Shipping Charges Authorized Signature Total $28, ACTUAL SHIPP ING CHARGES WILL BE CHARGED A ll Holiday Decorations are Copyrighted and cannot be duplicated. Claims must be made within 5 days of receipt of goods. This order subject to acceptance from home office. Sales tax where 1of1 49

50 50

51 .. Fax Transmission.Utilities Department City of Thief River Falls P.O. Box 528 Thief River Falls Minnesota Phone FAX Date: If~ 1 ~ fe / {) To: '{) ( ~'/A,.,,,,.' FAX. t YI ~ f Phone: Number of pages including this one: Y From: Arfo Rude, Director of Utilities. Subject: />{1..IL. fj. /'-; ~ ~ ' uf~/yy~-<j /):J-~l""1 J- /~,. ~{I ~.,-M- ; ; ~ ~ ~,;"'"' "" th- _.[) a '~ _,,u4/i, ~ ~-?-r ~ - ~~~ (!,.,f/1 r -1~ r;,04. 51

52 ~~'-~... ~~~ CHRISTMAS LIGHTING COMMTI'EE RE-CAP Maps Concept- Double placement at comers Merchant- (like it) bright Quality Skyline Present trees Payment TOTAL COST 80 Pole Fixtures Skylines 50 Sets Mini-Lights Tax (approx.) Trade-Jn Total Cost $21,560 2, , , $24,760 * Price good until September 15, * The Thief River Falls Chamber and RBA will fend $5, of the total cost over a three year period. * We have until April 15, 1996 to re-order additional fixtures at the same price if there is fending.. - ~~~- ~~>--;;.-?..:> 52

53 WAYNE MANUFACTURtNG COMPANY, L.C t. OOUOt.AS AVE. DES 00~. lona &t827 FAX 51&2!' I I SHIPPED TO CITY OF THIEF RIVER F~ X THIRF Rtm FALLS a>c - ROBmrI' GERGAN MUNICIPAL SERVICB CEN'l'ER-ARLO RUDB 2017 HI'GliWAY 59 soom BARZEN AVE. SOUTH THIEF R'.tVlm FALLS, MnnmSOTA THIEF luver FALIS 1 MN L _J L 4 f203 CUS'OOff :J& TRI...cAMDLE WRKA.Tff SIYLINE - NATL/SILVER. CARUND LIGHTED WITS 11 W!Tr MEnIUM RASE WM BULBS & 009 ct.ear nrrei. BULBS DI WREATH. WIE!Tff WITH 3-RED CANDLES 2-16" 1UID VD'fL EOWS 'T!Ji.T BOLT TO WE.AW. & RED HOLLY BERRY CLUSTFRS. GARLAID 20- BJANQI GA!LAND SUPPO'RTED BY t/a" CABLE D GAILAJro~ BtlLBS ml 1~ cmnm.!icludes SlUPS & snmt. lljfgs TO HOOi 'l'o YOUR MESSP.!lm CABLE. 20 OOUBLE-F.lCED B(NS AT DUPES. 6VERALL LENGTH 56' WAYIS/951 NOTEc URDWARE FOi Mfrr!L POLES TOTAL ORDER MlNU. SAL~ TAX OOWPlt.YMENT YOUR CJiF.CU DATED 8/30/95 BALANCE LESS TRADE IR DEroRATIONS e $ EA. ONE FOR Olm TO 'BE COUNTED toom.. PIW..D tlp ~ " r:oru... ~.. t9!>f> OAP'l)(QRMS!NC T<)AC:(Ull/ :n CALL &Ot>,.~., OJSI. THANK YOU mm 53

54 Yellow - "'Origtnal Nol Negotiable Pink:.Fne'.copy ~~ ::...., \>.!..... ' if "'~H'C.~~... ; ~~I"': ' ;.~~~ t~~,;-,.-r... / - Corrier No.--'' ~~ Igoe (h:i~hrof ((y(l;:((l l ~~~~~,WAYNEMANUFACTURir:J5lci Street Destination Street Origin \ -.U.. County N.o. Shlppinjj \J.rM t Route: >C.i'1d cit P'oc.liroQine. O. ctlptlon of Ar1icl a. Si-:lol Morio.1 ond Exc pr;.,.,, W lght {Subj9<1 to Con.ct Ion) Vehicle Number ltot CHAAGf3 (tor <:art-tef" u ""' I s,_<?- \ REMIT C.0.0. TO ' ADDRESS snte specifoeally on wnfo, Th e agreed or <kclared value of the sured by the shopper 10 be nol exwe<!ina.. - ti~~ ~too Amt:$ Sub)«t ro Sochon 7 _of the wndollons. 01 this shil)ll".. nl 1$ to be Oehvcrod 10 the CM S'if'ee w11110u1 recourse on the cons.gt>or. the consignor shall Ill' the lollow1ng s1ate,,...,,,1; The Climer sh ll not make dehvery of this ~IP"!COt wa~out oayment ol lreoght nd all other lawful Charges. "..,_ (Slgnaliif~ of Consijnor) C FEE : P~EPAIO 0 $ cd>tle i.:f"'!ij I iotal CHARGES: $ FREIGl4T CHARGES: 0 PREPAID 0 COLLECT RECEIVED. $UbjOC{ to the clhslfoullqns and \oiloffs 1n effect on lhe date ol the 1$$ue ol this 8dl of l<>d1ne. th propen:y do5c< be<l abo e 1n appa<ont aced or<l<lr. except as ootld (content$ and condition of cont11nls ot pao:qges unknown). marked, cons1&nld. and des11ned as ind1qted above whit!\ said earner <tho wol'o camot be "'8 understood throughout 1his c:ontra<1 u muning 1ny ~rson or COTl><>fft>On in PQssesslon of the property under the contract) agrees to carry 10 <IS \ISIJll place of <leliverv at. said dmtin81ion. 1t on its route, othorw &e to deovery 1!> a_nother Qrtlor on the route 10 salo destination, It 15 mutually agr~ to 63Ch ca"'er ol all or arty of. said P<OP8MY over all or any pardon ol said route to de$111\jtion.and u to each patly at any tome 1nterested "' all or any sald-"prooerty. lhat ~ 'l' ser'flc:e to toe performed hereunder Shall be sub~ lo all the biu of lading terrr.s and conditions in lhe governing ctaumcatlon on th date or sh e>imnl Shipper hereby at11hes that he is familiar with all the boll of t.tding totms and condrtlons "' the govern1t1g dassihcation and the $.Old turns <>1'111 con0it1ons ~re heroby &reed to by ttw. ship~ af'ld.acce1>1ed tor ltimsetl af'ld his ass!gns. SHIPPER ~ ~ Mft _(() ==- l ~R~E~./ PER 'l u/ik~ -- --=----- =iper DATE ~ V1 ""

55 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTlON I #8.03 I RESOLUTION NO. : APPROVAL TO PURCHASE REPLACEMENT DOWNTOWN HOLIDAY LIGHTING FIXTURES The City Council reviewed a Request for Council Action. Councilmem ber introduced Resolution No., being seconded by Councilmember, that: WHEREAS, the holiday lighting was purchased in 1995 and is no longer serviceable. The Chamber of Commerce has explored replacement options and will present recommendations to the council at the meeting on October 17. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation to approve purchase of replacement downtown holiday lighting fixtures. Presented at the October 17, 2017 Council Meeting lntroduced by: Seconded by: Roll Call (if required): _Holmer_ Howe Sollom _Hagen _ Brown _Prudhomme _Aarestad _Narverud Notes:

56 CITY OF THIEF RIVER FALLS INVESTMENT SUMMARY 09/30/2017 YIELD OR CURRENT TYPE AND DESCRIPTION MATURITY INTEREST CALL MARKET BANK/BROKER OF SECURITY PAR DATE RATE DATE VALUE Ally Bk Midvale Utah/RSC Certificate of Deposit - Brokered $248, Nov % 06-Nov-17 $248, GE Cap Bank RetaiVRBC Certificate of Deposit - Brokered $248, Dec % 05-Dec-17 $248, Goldman Sachs Bk USA NY/RBC Certificate of Deposit - Brokered $248, Jan % 29-Jan-18 $248, BMO Harris Bk Natl Assn Certificate of Deposit - Brokered $248, Mar % 02-Mar-18 $247, TCF Natl Bk Certificate of Deposit - Brokered $56, Jul % 05-Jut-18 $55, Capital One Bk USA Natl Certificate of Deposit Brokered $247, Jul % 09-Jul-18 $247, Firstbank PR Santurce Certificate of Deposit Brokered $249, ct % 22-0ct-18 $249, Worlds Foremost BK Sydney NEB Certificate of Deposit - Brokered $200, Jan % 11-Jan-19 $199, Comenity Cap Bk Utah CD 1.2 Certificate of Deposit - Brokered $249, May % 02-May-19 $248, BMW Bk North Amer Salt Lake Certificate of Deposit - Brokered $245, Jun % 28-Jun-19 $243, Capital One Natl Assn VA Certificate of Deposit - Brokered $204, ct % 07-0ct-19 $205, Citizens Bk & Tr Co Certificate of Deposit - Brokered $112, Jan % 27-0ct-17 $110, Sallie Mae BK Salt lake City Certificate of Deposit - Brokered $165, Aug % 23-Feb-18 $165, American Express Centurion Bank Certificate of Deposit - Brokered $247, Apr % 05-0ct-17 $248, Wells Fargo Bk NA Certificate of Deposit - Brokered $249, Jun % 30-Jun-21 $245, Discover BK CD 1.4 Certificate of Deposit - Brokered $120, Jul % 13-Jul-21 $117, Discover BK CD 1.5 Certificate of Deposit Brokered $125, Jul % 20-Jul-21 $122, Suntrust Bk Atlanta GA CD CLL Certificate of Deposit - Brokered $246, Dec % 27-Jun-19 $243, Sallie Mae BK Salt lake City Certificate of Deposit - Brokered $82, ct % 23-Feb-18 $82, JP Morgan Chase BK NA Columbus Certificate of Deposit - Brokered $189, ct % 31-0ct-17 $178, HSBC Bank USA NA CD CLL Certificate of Deposit - Brokered $248, Jun % 28-Jun-20 $243, JP Morgan Chase BK NA Columbus Certificate of Deposit - Brokered $58, ct % 21-0ct-17 $55, Border State Bank Certificate of Deposit $100, Dec % 16-Dec-17 $100, TOTAL INVESTMENTS $4,355, MONEY MARKET ACCOUNTS Piper Jaffray First American Gov't Obligations Fund 0.70% $4,575, RSC US Govt Money Market Fund 0.01% $0.00 League of Minnesota Cities 4M Money Market Fund 0.73% $5,862, League of Minnesota Cities 4M Plus Fund 0.78% $24, TOTAL MONEY MARKET SAVINGS $10,462, interest paid every 6 months. GRANO TOTAL 09/30/2017 $14,818, V1 0\

57 ity f Thief DIUECTOR OF COMMUNffY Sr.RV/CE) 405 'fhird Street 'Cast PO Box 528 Thief River Falls MN Reguest for Council Action PHONE: FAX: mburseth@citytrf net DATE: October 17, 2017 SUBJECT: 2017 Street & Utilities Improvements Project - Assessment Roll RECOMMENDATION: It is respectfully requested that the Council consider the following Public Works Committee recommendation: Motion to: Adopt Assessment Roll for the 2017 Street & Utilities Improvements. The amount to be assessed is $478, BACKGROUND: A contract was awarded to Quam Construction on May 2"d in the amount of $1,337, for the following: 1. Oakland Park Road Edge Mill and Overlay 2. Evergreen Street Edge Mill and Overlay 3. Southwest Area Streets Full Mill and Overlay 4. Zeh Street Reconstruction 5. Eastwood Drive Street Construction 6. Hanson Drive Street Construction 7. Reserve Avenue Water Main Replacement 8. Miscellaneous Trail Overlay 9. Central Business District Alleys Full Mill and Overlay 10. Riverdale Drive Full Mill and Overlay 11. Jerome Street and Columbia A venue Edge Mill and Overlay 12. State Avenue Water Main Replacement 13. Westview Avenue Storm Sewer Repair 14. Engelstad Park Tennis Court Reconstruction & Basketball Court resw-facing and coating KEY ISSUES: The City of Thief River Falls assesses benefitted property owners for these improvements. FINANCIAL CONSIDERATIONS: The total cost of the improvements is estimated to be $1,576,538. The portion of the project to be paid by the city is estimated to be $1,427,538. There is approximately $70,000 in revolving capital fund, $25,000 in UST A grants, approximately $54,000 in stonn water utility funds and the amount to be assessed is estimated to be $478, LEGAL CONSIDERATION: State Statute Chapter 429 requires the city hold a public hearing when assessing for improvements. DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth, Community Services Director 57