MINUTES Cypress County Council Meeting Administration Building, Dunmore Alberta December 20 th, 2016

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1 MINUTES Cypress County Council Meeting Administration Building, Dunmore Alberta December 20 th, 2016 PRESENT: Darcy Geigle, Reeve Dan Hamilton, Deputy Reeve LeRay Pahl, Councillor Ernest Mudie, Councillor Garry Lentz, Councillor Art Squire, Councillor Alf Belyea, Councillor Richard Oster, Councillor Curtis Richter, Director of Public Works John Belanger, Director of Corporate Services Jeffrey Dowling, Planning Supervisor Anna Mast, Peace Officer LesleyAnn Collins, Executive Assistant REGRETS: Dustin Vossler, Councillor Doug Henderson, CAO CALL TO ORDER: 10:01 A.M. AGENDA - ADDITIONS & APPROVAL: Resolution No. 2016/600 Councillor Pahl moved to accept the agenda as presented. MINUTES: Resolution No. 2016/601 Councillor Mudie moved to approve the minutes of the December 6 th, 2016 Council meeting as presented.

2 Council Minutes December 20, 2016 Page 2 DELEGATION: Cypress Hills Fire Management Plan Peter Swain, Director of South Region for Alberta Parks and Jarrid Jenkins, Area Manager for Cypress Hills appeared before Council to give an update on the Cypress Hills Fire Management Plan. A summary was presented of wildfire management and FireSmart activities since MUNICIPAL SERVICES: Bylaw 2016/46 Land Use Amendment (NE W4) An application was received from Global Raymac Surveys on behalf of Barry and Michelle Stigter, to re-classify a portion of the NE W4, from Agricultural District 2 A-2 General Agriculture to Country Residential District 2 CR-2. Resolution No. 2016/602 Deputy Reeve Hamilton moved 1 st reading of Bylaw 2016/46 Bylaw 2016/47 Land Use Amendment (SW W4) An application was received from Global Raymac Surveys on behalf of Harlan and Deborah Martin, to re-classify a portion of the SW W4, from Agricultural District 2 A-2 General Agriculture to Country Residential District CR. Resolution No. 2016/603 Councillor Lentz moved 1 st reading of Bylaw 2016/47. Bylaw 2016/48 Land Use Amendment (NW W4) An application was received from Richard Bergen and Diana Noble, to re-classify a portion of the NW W4, from Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS.

3 Council Minutes December 20, 2016 Page 3 Resolution No. 2016/604 Councillor Belyea moved 1 st reading of Bylaw 2016/48. Fire Master Plan Implementation Transitional Solutions Inc. (TSi) was hired to develop a Fire Master Plan. Over the past 11 months, TSi has reviewed, assessed and developed a series of recommendations for the County in an effort to increase the efficiency and effectiveness of the Fire department and to bring it to a level that minimizes risk while maximizing fire services to the community. Resolution No. 2016/605 Deputy Reeve Hamilton moved to adopt the Fire Master Plan Strategic Goals, Objectives and Recommendations as presented and delegate implementation, monitoring and guidance to the Fire Services Board. Deputy Fire Chief Position One of the Fire Master Plan s 2017 first quarter recommendations is to recruit a full-time Deputy Fire Chief from the current 0.5 FTE. The 0.5 FTE position was established December 1, 2014 and filled by a contracted employee. Resolution No. 2016/606 Councillor Lentz moved to increase the 0.5 FTE (full time equivalent) Deputy Fire Chief Position to 1.0 FTE. Resolution No. 2016/607 Councillor Oster moved to amend Resolution 2016/606 to include or two 0.5 FTE (full time equivalent) Deputy Fire Chief positions.

4 Council Minutes December 20, 2016 Page 4 Resolution No. 2016/606 Councillor Lentz moved to increase the 0.5 FTE (full time equivalent) Deputy Fire Chief Position to 1.0 FTE or two 0.5 FTE (full time equivalent) Deputy Fire Chief Positions as amended. Delegation Business Cypress Hills Fire Management Plan Earlier in the meeting, Jarrid Jenkins, Area Manager for Cypress Hills and Peter Swain, Director of South Region for Alberta Parks, appeared before Council to provide an update on the Cypress Hills Fire Management Plan. Resolution No. 2016/608 ` Councillor Mudie moved to receive for information. **Peace Officer, Anna Mast left the meeting at 11:21 A.M. DELEGATION: Lambing Operation Concerns Randall Schmidt, Lyle Dragland, and Ross Brigden appeared before Council to express their concerns over Council s December 6, 2016 decision to support the proposed lambing operation that would be located at SW W4. They were opposed to Council allowing a relaxation of the CFO exclusion area because they felt Council was going against their own Bylaw. They felt they should have been invited to provide their input on the proposed lambing operation. Mr. Dragland was concerned with the potential for storm run off water that may affect his property as a result of the developed lambing operation. RECESS: RECONVENE: 11:39 A.M. 11:43 A.M.

5 Council Minutes December 20, 2016 Page 5 Delegation Business Lambing Operation Concerns Earlier in the meeting, Randall Schmidt, Lyle Dragland, and Ross Brigden appeared before Council to express their concerns of Council s support of the proposed lambing operation that would be located at SW W4. At the December 6, 2016 meeting, Council was asked to provide comments to the NRCB supporting or opposing the proposed lambing operation. Recorded Vote Requested Resolution No. 2016/609 ` Deputy Reeve Hamilton moved to receive for information. In Favour Hamilton, Squire, Lentz, Pahl, Mudie, Belyea Against Geigle, Oster CORPORATE SERVICES: **Assessment Supervisor, Steven Toews, joined the meeting at 12:05 P.M Budget The second draft of the 2017 Operating and Capital Budget was presented. Subsequent to the budget being presented the Assessment Supervisor received Linear Assessment details from the Province which will decrease by an unprecedented 11%. To offset the decrease in assessment an increase in the non-residential mill-rate of 11% was included in the 2017 Budget. The majority of this increase will affect Linear keeping their taxes equivalent to the prior year for that sector. Resolution No. 2016/610 Councillor Mudie moved to approve the 2017 Operating Budget at $40,196,097 including transfer to Capital and Reserves and the Capital Budget at $11,323,874.

6 Council Minutes December 20, 2016 Page 6 Resolution No. 2016/611 Deputy Reeve Hamilton moved to direct Administration to hold two open houses explaining the reason for the nonresidential mill-rate increase and the effect on different sectors in the County. **Deputy Reeve Hamilton and Assessment Supervisor Steve Toews left the meeting at 12:20 P.M. RECESS: RECONVENE: 12:20 P.M. 1:57 P.M. Equipment Disposal The result of the 2016 Equipment disposal was presented. Overall, the plan budget was to see a return from equipment disposal of $462,750. The actual return from sale proceeds came to $514,536 after commissions. Resolution No. 2016/612 Councillor Squire Moved to receive for information. Personnel Policy Amendments to the Personnel Policy were presented. The amended sections are Management Flex Time, Standby Rates, Health and Wellness Account, Vacation, Management/ Supervisory Vacation, Sick Leave, Awards and Recognition Criteria, and Safety Footwear Resolution No. 2016/613 Councillor Mudie moved to approve the Personnel Policy as presented. Policy ADM 4 Subsistence and Travel Expenses The proposed amendment to Policy ADM 4 Subsistence and Travel Expenses is to compensate staff who are required to travel to and from a satellite worksite.

7 Council Minutes December 20, 2016 Page 7 Resolution No. 2016/614 Councillor Lentz moved to approve Policy ADM 4 Subsistence and Travel Expenses as presented. Sick Leave Credits Council discussed providing current staff a onetime increase of sick leave credits. Staff with up to 9 years of service will be credited with an additional 6 days and staff with 10 years and greater service will be credited an additional 12 days in their bank on January 1 st, Resolution No. 2016/615 Councillor Oster moved to approve a onetime increase of 6 sick leave days for staff with up to 9 years of service and 12 sick leave days for staff with 10 years and greater service. Financial Reports The Financial Reports ending November 30 th, 2016 were presented. Resolution No. 2016/616 Councillor Mudie moved to receive the Financial Reports ending November 30 th, 2016 as presented. Director of Corporate Services Report The Director of Corporate Services Report was presented. Resolution No. 2016/617 Councillor Belyea moved to receive the Director of Corporate Services Report as presented.

8 Council Minutes December 20, 2016 Page 8 PUBLIC WORKS: Director of Public Works Report The Director of Public Works Report was presented. Resolution No. 2016/618 Councillor Squire moved to receive the Director of Public Works Report as presented. REPORTS: CAO s Report The CAO s Report was presented. Resolution No. 2016/619 Councillor Oster moved to receive the CAO s Report as presented. Council Action Items The Council Action Items Report was presented. Resolution No. 2016/620 Councillor Mudie moved to receive the Council Action Items Report as presented. Reeve/Councillors Reports Councillor Pahl attended a Medicine Hat Exhibition and Stampede meeting. Councillor Oster attended a EDF Renewable Energy wind turbine meeting and a meeting with Invest Medicine Hat in conjunction with the Economic Development Alliance of South East Alberta.

9 Council Minutes December 20, 2016 Page 9 Resolution No. 2016/621 Councillor Pahl moved to receive the Councillor reports as presented. Resolution No. 2016/622 Councillor Lentz moved to direct Administration to have County representation at the Trans Boundary Grasslands Workshop on January 11-13, 2017 in Swift Current, Saskatchewan. ADJOURN: REEVE DESIGNATED OFFICER