OPEN SESSION in S.H. Blake Memorial Auditorium at 6:30 p.m. Confirmation of Agenda - September 28, Committee of the Whole

Transcription

1 MEETING: Committee of the Whole DATE: Monday, September 28, 2015 Reference No. COW - 37/46 OPEN SESSION in S.H. Blake Memorial Auditorium at 6:30 p.m. Committee of the Whole - Administrative Services Session Chair: Councillor F. Pullia DISCLOSURES OF INTEREST CONFIRMATION OF AGENDA Confirmation of Agenda - September 28, Committee of the Whole With respect to the September 28, 2015 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. DEPUTATIONS Canadian Union of Postal Workers - Negative Impact of the Elimination of Home Delivery Letter received from Ms. J. Nowosad, President - Canadian Union of Postal Workers (Thunder Bay local), dated September 16, 2015 requesting to appear before Committee and provide a deputation relative to the above noted. REPORTS OF COMMITTEES Thunder Bay Police Services Board Minutes of Meeting No of the Thunder Bay Police Services Board held on July 14, 2015, for information. Community Communications Committee Minutes of Meeting No of the Community Communications Committee held on March 2, 2015, for information. Committee of the Whole - September 28, of 49

2 Committee of the Whole - Meeting Date 09/28/2015 Inter-Governmental Affairs Committee Minutes of Meeting Nos , & 08CLS-2015, and & 09CLS-2015 of the Inter-Governmental Affairs Committee held on May 25, June 1 and July 20, 2015, for information. REPORTS OF MUNICIPAL OFFICERS Property Related Matter Report No. 2015CLS.049 (Realty Services) relative to the above noted was previously presented in Closed Session held on August 31, Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote. With Respect to Report No. 2015CLS.049 (Realty Services), we recommend that Administration proceed as directed in this Report; THAT the Mayor and City Clerk be authorized to execute a Letter of Intent inclusive of the terms and conditions contained within this Report with the Thunder Bay Art Gallery regarding the Thunder Bay Art Gallery Waterfront Relocation Project; AND THAT any necessary by-laws be presented to Council for ratification Update on Thunder Bay Drug Strategy Community Partnership Report No. R 153/2015 (Corporate Strategic Services) relative to the above noted. (Distributed Separately) City of Thunder Bay Strategic Plan - Implementation Plan Report No. R 154/2015 (Corporate Strategic Services) relative to the above noted. (Distributed Separately) Application for Cancellation, Reduction Or Refund of Taxes Re: Section 357 Of The Municipal Act Report No. R 148/2015 (Revenue) recommending the cancellation, reduction or refund of taxes totaling $37, Committee of the Whole - September 28, of 49 Page 2 of 3

3 Committee of the Whole - Meeting Date 09/28/2015 Confidential Memorandum from Mr. R. Colquhoun, Director - Revenue, dated September 15, 2015, relative to the above noted. (Distributed Separately to Members of Council, EMT and Deputy City Solicitor only) With respect to Report No. R 148/2015 (Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $37, as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification. Application For Cancellation, Reduction or Refund of Taxes Re: Section 358 Of The Municipal Act Report No. R 149/2015 (Revenue) recommending approval of reduction and/or refund of property taxes, totaling $12, Confidential Memorandum from Mr. R. Colquhoun, Director - Revenue, dated September 15, 2015, relative to the above noted. (Distributed Separately to Members of Council, EMT and Deputy City Solicitor only.) With respect to Report No. R 149/2015 (Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $12, due to gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary be-laws be presented to City Council for ratification. NEW BUSINESS ADJOURNMENT Committee of the Whole - September 28, of 49 Page 3 of 3

4 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Confirmation of Agenda SUMMARY Confirmation of Agenda - September 28, Committee of the Whole RECOMMENDATION With respect to the September 28, 2015 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. Committee of the Whole - September 28, of 49

5 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Canadian Union of Postal Workers - Negative Impact of the Elimination of Home Delivery SUMMARY Letter received from Ms. J. Nowosad, President - Canadian Union of Postal Workers (Thunder Bay local), dated September 16, 2015 requesting to appear before Committee and provide a deputation relative to the above noted. ATTACHMENTS 1. Letter from Ms. J. Nowosad Committee of the Whole - September 28, of 49

6 Committee of the Whole - September 28, of 49

7 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Thunder Bay Police Services Board SUMMARY Minutes of Meeting No of the Thunder Bay Police Services Board held on July 14, 2015, for information. ATTACHMENTS 1. PSB Minutes Committee of the Whole - September 28, of 49

8 MEETING: THE SIXTEENTH MEETING OF THE FORTY-SIXTH THUNDER BAY POLICE SERVICES BOARD DATE: JULY 14, 2015 TIME: PLACE: CHAIR: 8:30 A.M. OLIVER PAIPOONGE MUNICIPAL OFFICE MS. J. DOJACK PRESENT: OFFICIALS: Councillor B. McKinnon Ms. J. Dojack Mr. A. Laakkonen Mr. D. Smith Mr. J. Hannam, Secretary, Thunder Bay Police Services Board Mr. J. P. Levesque, Chief of Police Mr. A. Hay, Deputy Chief of Police Inspector S. Hauth, Thunder Bay Police Inspector P. Levesque, Thunder Bay Police Mr. C. Adams, Executive Officer Ms. K. Power, Acting Secretary, Thunder Bay Police Services Board Mrs. N. Korcheski, Assistant to the Secretary The Chair thanked Mayor L. Kloosterhuis, Municipality of Oliver Paipoonge, for hosting the Thunder Bay Police Services Board meetings at the Municipal Office. Mayor L. Kloosterhuis thanked the Board for meeting in the Municipality of Oliver Paipoonge. DISCLOSURES OF INTEREST CONFIRMATION OF AGENDA MOVED BY: SECONDED BY: Mr. D. Smith Councillor B. McKinnon With respect to the Sixteenth Regular Session Meeting of the Forty-Sixth Thunder Bay Police Services Board held on July 14, 2015 we recommend that the agenda as printed, including any additional information and new business, be confirmed. CARRIED Committee of the Whole - September 28, of 49

9 THUNDER BAY POLICE SERVICES BOARD JULY 14, 2015 PAGE 2 OF 6 CONFIRMATION OF MINUTES The Minutes of the Twelfth Regular Session Meeting and the Fourteenth Special Regular Session Meeting of the Forty-Sixth Thunder Bay Police Services Board held on May 19, 2015, and June 2, 2015, respectively, be confirmed. MOVED BY: SECONDED BY: Councillor B. McKinnon Mr. D. Smith THAT the Minutes of the Twelfth Regular Session Meeting and the Fourteenth Special Regular Session Meeting of the Forty-Sixth Thunder Bay Police Services Board held on May 19, 2015, and June 2, 2015, respectively, be confirmed. CARRIED REPORTS OF THUNDER BAY POLICE SERVICES 2015 Operational Budget: Second Variance Report Report No. 15/15 (Police) relative to informing the Board on the status of the Operational Budget of the Thunder Bay Police, was distributed to the Board electronically on July 13, 2015, and distributed on desks on July 14, Chief J. P. Levesque provided an overview and responded to questions relative to the above noted including, but limited to, the following: Wages, legal expenses and court costs approximately 91% Predictable items vs. non-predicable items Overtime costing Technological updates Fringe benefit account Mr. J. S. Hannam provided clarification relative to fringe benefits. Appointment of Full-time Members Report April 1, 2015 to June 30, 2015 Report No. 16/15 (Police) relative to providing the names of newly hired full-time members by position with date of hire to June 30, 2015, for the Board s information. Public Complaints Quarterly Review April to June 2015 Report No. 17/15 (Police) relative to the above noted, for the Board s information. Committee of the Whole - September 28, of 49

10 THUNDER BAY POLICE SERVICES BOARD JULY 14, 2015 PAGE 3 OF 6 Deputy Chief A. Hay provided an overview and responded to questions relative to the above noted. GENERAL Appointment of Acting Secretary to the Board Memorandum from Mr. J. S. Hannam, Secretary Thunder Bay Police Services Board, dated June 25, 2015, relative to the above noted. Mr. J. S. Hannam introduced Ms. K. Power, Deputy City Clerk, as Acting Secretary to the Thunder Bay Police Services Board, and advised that the by-law relative to this would be presented later in the agenda. Raising Awareness Together Golf Tournament 2015 Information page relative to the Raising Awareness Together Golf Tournament, in support of the Dennis Franklin Cromarty High School Drug Treatment and Aftercare Program, for the Board s discussion relative to entry fee. Chief J. P. Levesque and Mr. J. S. Hannam responded to questions relative to the above noted. Discussion was held relative to the following: Funding requests types and amounts requested Other funding programs provided by the City of Thunder Bay Thunder Bay Police Services Board s Special Account and GIC Account Bike auction proceeds It was the consensus of the Board that Administration prepare a report to be presented to the Board at a future meeting relative to funding requests made to the Thunder Bay Police Services Board over the last three years and include current criteria for funding requests. MOVED BY: SECONDED BY: Mr. D. Smith Councillor B. McKinnon With respect to the Raising Awareness Together Golf Tournament 2015, in support of the Dennis Franklin Cromarty High School Drug Treatment and Aftercare Program, held on Friday, June 26, 2015, we recommend that $ be provided; AND THAT the funds be taken from the Board s Special Account. CARRIED Committee of the Whole - September 28, of 49

11 THUNDER BAY POLICE SERVICES BOARD JULY 14, 2015 PAGE 4 OF 6 Aboriginal Youth Trip to China Information, including Media Release and Sponsorship Agreement, relative to Aboriginal Youth Trip to Jiaozuo, China, for the Board s review. Councillor B. McKinnon and Mr. J. S. Hannam provided an overview and responded to questions relative to the above noted. MOVED BY: SECONDED BY: Mr. D. Smith Councillor B. McKinnon With respect to the Aboriginal Youth Trip to Jiaozuo, China, scheduled for August 2015, we recommend that $ be provided to assist with covering costs related to travel visas, air and ground transportation, accommodation and meals; AND THAT the funds be taken from the Board s Special Account. Discussion was held relative to the above noted. It was the consensus of the Board that the above noted resolution be amended by adding provided that the trip takes place to the end of the first paragraph. MOVED BY: SECONDED BY: Mr. D. Smith Councillor B. McKinnon With respect to the Aboriginal Youth Trip to Jiaozuo, China, scheduled for August 2015, we recommend that $ be provided to assist with covering costs related to travel visas, air and ground transportation, accommodation and meals, providing that the trip takes place; AND THAT the funds be taken from the Board s Special Account. CARRIED Canadian Association of Police Governance 26 th Annual Conference Correspondence from Ms. Cathryn Palmer, President Canadian Association of Police Governance, dated July 3, 2015, thanking the Board for their contribution of $500 to assist with the program for the Association s 26 th Annual Conference, for the Board s information. Committee of the Whole - September 28, of 49

12 THUNDER BAY POLICE SERVICES BOARD JULY 14, 2015 PAGE 5 OF 6 BY-LAW MOVED BY: SECONDED BY: Mr. D. Smith Councillor B. McKinnon THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by Mayor and Clerk, sealed and numbered: 1. A By-law to appoint an Acting Secretary to the Board. Explanation: The purpose of this By-Law is to appoint Ms. Krista Power, as Acting Secretary to hold office during the absence of the Secretary. BY-LAW NUMBER: PC CARRIED CONFIRMING BY-LAW MOVED BY: SECONDED BY: Councillor B. McKinnon Mr. D. Smith THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Chair and Secretary to the Thunder Bay Police Services Board, sealed and numbered: 1. A By-law to confirm the proceedings of a Regular Session Meeting of The Corporation of the City of Thunder Bay, Thunder Bay Police Services Board, this 14 th day of July, Explanation: To confirm the proceedings and each motion, resolution and other action passed or taken by the Board at this meeting is required, adopted, ratified and confirmed as if all such proceedings had been expressly embodied in this Bylaw. BY-LAW NUMBER: PC CARRIED Committee of the Whole - September 28, of 49

13 THUNDER BAY POLICE SERVICES BOARD JULY 14, 2015 PAGE 6 OF 6 ADJOURNMENT The meeting adjourned at 9:05 a.m. Chair Secretary Committee of the Whole - September 28, of 49

14 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Community Communications Committee SUMMARY Minutes of Meeting No of the Community Communications Committee held on March 2, 2015, for information. ATTACHMENTS 1. Community Communications Committee Minutes Committee of the Whole - September 28, of 49

15 MEETING: COMMUNITY COMMUNICATIONS COMMITTEE PAGE 1 OF 4 DATE: MONDAY, MARCH 2, 2015 MEETING NO TIME: PLACE: CHAIR: 11:05 A.M. MCNAUGHTON ROOM COUNCILLOR S. CH NG PRESENT: Councillor I. Angus Councillor S. Ch ng Councillor F. Pullia Councillor A. Ruberto GUESTS: Ms. L. Hilderley, IPSOS Reid (via teleconference) Mr. G. Garrison, IPSOS Reid (via teleconference) 1.0 DISCLOSURES OF INTEREST OFFICIALS: Mr. T. Commisso, City Manager Mr. J. Hannam, City Clerk Ms. K. Lewis, Director Corporate Communications & Strategic Services Ms. V. Marasco, Supervisor Corporate Communications Mr. G. Stover, Committee Coordinator ACTION None. 2.0 AGENDA APPROVAL MOVED BY: SECONDED BY: Councillor I. Angus Councillor F. Pullia With respect to the March 2, 2015 Community Communications Committee meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. CARRIED Committee of the Whole - September 28, of 49

16 COMMUNITY COMMUNICATIONS COMMITTEE MONDAY, MARCH 2, 2015 PAGE 2 OF NOMINATIONS FOR CHAIR AND VICE-CHAIR MOVED BY: Councillor A. Ruberto SECONDED BY: Councillor F. Pullia WITH respect to the position of Chair on the Communications Committee, we recommend that Councillor S. Ch ng be appointed Chair of the Committee for the remainder of the 2015 calendar year, and until such time a replacement has been appointed, as required annually. CARRIED MOVED BY: SECONDED BY: Councillor A. Ruberto Councillor S. Ch ng WITH respect to the position of Vice-Chair on the Communications Committee, we recommend that Councillor F. Pullia be appointed Vice-Chair of the Committee for the remainder of the 2015 calendar year, and until such time a replacement has been appointed, as required annually. CARRIED 4.0 CORPORATE COMMUNICATIONS Ms. V. Marasco, Supervisor Corporate Communications distributed copies of the February/March issue of mytbay and the February 20, 2015 issue of city voice for the Committee s information. An overview of the City s publications was provided. Ms. V. Marasco and Ms. K. Lewis, Director Corporate Strategic Services provided a PowerPoint Presentation entitled Corporate Communications and outlined the role and responsibilities of the Corporate Communications Department and the staff members. 5.0 MAJOR ISSUES COMMUNICATIONS Citizen Survey Ms. K. Lewis introduced Ms. L. Hilderley and Mr. G. Garrison, both of IPSOS Reid Public Affairs who joined the meeting via teleconference to provide an overview of the draft City of Thunder Bay Citizen Satisfaction Survey Final Questionnaire 2 March Committee of the Whole - September 28, of 49

17 COMMUNITY COMMUNICATIONS COMMITTEE MONDAY, MARCH 2, 2015 PAGE 3 OF 4 Ms. K. Lewis provided an overview of the process for the survey and explained that the practice has been to bring the draft survey to the Committee for review prior to getting IPSOS Reid to conduct the survey. This will be the fifth survey completed and IPSOS Reid has worked with The City of Thunder Bay on the previous survey. IPSOS Reid is used as a third party to conduct a survey of 500 residents in Thunder Bay contacted by landline and cell phone numbers and is conducted every 2 years. Ms. L. Hilderley and Mr. G. Garrison lead the discussion through the survey outlining changes and responding to questions. The survey is quite similar to what was done in the past with slight modifications such as the removal of redundant questions. Ms. L. Hilderley explained that the reason why similar questions are asked over the years is that it allows IPSOS Reid to track consistency of answers and the changes of opinions regarding certain issues. It also allows for a comparison to other municipalities. Random survey, the last 4 digits of phone numbers are put into an algorithm and dialed by a computer. Respondents are initially asked a question whether they are between the ages of as this is the hardest demographic to contact. Standard screening questions are used in order to gather responses from all demographics. The survey length is approximately minutes. A Committee member raised the concern that top of mind issues or current topics covered in the media may be responses from residents. Ms. L. Hilderley advised that this cannot be avoided. Ms. K. Lewis advised that the survey is generally conducted in March of a Strategic Planning year in order to have the responses compiled for Council to consider when developing the Strategic Plan. Discussion was held about adding a scale of 1-10 instead of the standard very good, good, poor and very poor available responses. Ms. L. Hilderley advised that if used, numbers would be grouped together such as 8-10 being very good. Various suggestions were discussed in regards to the importance and satisfaction with services section of the survey including the redundancy of questions and length of survey. Discussion was held relative to the list of services that will be posed to respondents and possibility of removing / combining certain services to save time for the entire survey. Further discussion was held in regards to questions about the environment, taxes, and crime & safety. Ms. K. Lewis Ms. K. Lewis advised the Committee that the final results from the survey will be presented at the April 27, 2015 Committee of the Whole meeting. Committee of the Whole - September 28, of 49

18 COMMUNITY COMMUNICATIONS COMMITTEE MONDAY, MARCH 2, 2015 PAGE 4 OF DID YOU KNOW SUGGESTION FOR MYTBAY Ms. K. Lewis provided an overview of correspondence from Ms. P. Bates suggesting that the mytbay issues provide information / reminder articles to citizens such as reasons to not feed local wildlife. 7.0 CALENDAR OF 2015 MEETINGS Mr. G. Stover, Committee Coordinator provided a list of the 2015 dates. The Committee is scheduled to meet every second Tuesday of each month excluding July, August and December. Mr. G. Stover 8.0 NEXT MEETING The next meeting is scheduled for Tuesday, April 14, 2015 at 11:00 a.m. in the Martin Room. 9.0 ADJOURNMENT The meeting was adjourned at 12:50 p.m. Committee of the Whole - September 28, of 49

19 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Inter-Governmental Affairs Committee SUMMARY Minutes of Meeting Nos , & 08CLS-2015, and & 09CLS-2015 of the Inter-Governmental Affairs Committee held on May 25, June 1 and July 20, 2015, for information. ATTACHMENTS 1. Inter-Gov Minutes Committee of the Whole - September 28, of 49

20 MEETING: INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 1 OF 5 DATE: MONDAY, MAY 25, 2015 MEETING NO TIME: PLACE: CHAIR: 3:00 P.M. MCNAUGHTON ROOM, 3 RD FLOOR, CITY HALL 500 DONALD STREET EAST COUNCILLOR J. VIRDIRAMO MEMBERS Mayor K. Hobbs Councillor I. Angus Councillor T. Giertuga Councillor B. McKinnon Councillor J. Virdiramo OFFICIALS Mr. T. Commisso, City Manager Mr. J. Hannam, City Clerk Ms. K. Piché, Committee Coordinator RESOURCE PERSONS Mr. D. Murray, CEO Community Economic Development Commission (CEDC) Mr. D. Matson, General Manager Infrastructure & Operations Mrs. A. Bahlieda, Policy Assistant 1.0 DISCLOSURES OF INTEREST 2.0 AGENDA APPROVAL It was consensus of the Committee that the May 25, 2015 agenda of the Inter Governmental Affairs Committee Special Session, as printed, including any additional information and new business, be approved. It was consensus of the Committee that Building Ontario Up be added to the agenda. 3.0 CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM Mr. T. Commisso, City Manager and Mrs. A. Bahlieda, Policy Assistant provided an overview relative to Fednor s new Canada 150 Community Infrastructure Program and responded to questions. To be eligible for funding, projects must fall within the following categories: Community centres Cultural centres Museums Committee of the Whole - September 28, of 49

21 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 2 OF 3 MAY 25, 2015 Libraries Parks Recreational facilities such as local arenas, gymnasia, swimming pools, and sports fields Cenotaphs Other existing community infrastructure that will have a public benefit. Eligible projects must also provide long-term benefits to a community, will be viewed with pride by a community and leave a meaningful lasting legacy resulting from the program. A discussion was held relative to the above noted. Mr. J. Hannam, City Clerk and Mr. D. Matson, General Manager Infrastructure and Operations provided information relative to current City projects and venues that could be eligible for the above noted funding, including the Walk-a-Mile film and the City of the Poppy projects. Mr. T. Commisso advised that the deadline for submissions is May 29, MOVED BY: SECONDED BY: Councillor I. Angus Councillor B. McKinnon THAT Administration explore the Walk-a-Mile film project and the City of the Poppy project as two potential options and determine if the projects are eligible for the Canada 150 Community Infrastructure Program. CARRIED 4.0 NEW BUSINESS 4.01 Building Ontario Up Copies of Building Ontario Up distributed separately on Monday, May 25, Mr. T. Commisso, City Manager and Mrs. A. Bahlieda, Policy Assistant provided a preliminary overview of the above noted and responded to questions. Further information will be provided at the June 1, 2015 Inter-Governmental Affairs Committee meeting. 5.0 NEXT MEETING The next Inter-Governmental Affairs Committee meeting is scheduled for Monday, June 1, 2015, 12:00 p.m. in the McNaughton Room at City Hall. Committee of the Whole - September 28, of 49

22 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 3 OF 3 MAY 25, ADJOURNMENT The meeting adjourned at 3:56 p.m. Committee of the Whole - September 28, of 49

23 MEETING: INTER-GOVERNMENTAL AFFAIRS PAGE 1 OF 1 COMMITTEE (CLOSED SESSION) DATE: MONDAY, JUNE 1, 2015 MEETING NO. 08CLS-2015 TIME: PLACE: CHAIR: 12:21 P.M. MCNAUGHTON ROOM, 3 RD FLOOR, CITY HALL 500 DONALD STREET EAST COUNCILLOR J. VIRDIRAMO MEMBERS Mayor K. Hobbs Councillor T. Giertuga Councillor B. McKinnon Councillor J. Virdiramo OFFICIALS Mr. T. Commisso, City Manager Mr. J. Hannam, City Clerk Ms. K. Piché, Committee Coordinator RESOURCE PERSONS Mr. D. Matson, General Manager Infrastructure & Operations Mr. M. J. Smith, General Manager Community Services Mr. M. Smith, General Manager Development & Emergency Services Ms. K. Dixon, Director Engineering Ms. E. Westover, Project Manager Homes Transition Mrs. A. Bahlieda, Policy Assistant Mr. M. Hardiejowski, Law Intern 1.0 DISCLOSURES OF INTEREST 2.0 HOMES FOR THE AGED UPDATE Mr. T. Commisso, City Manager and Ms. E. Westover, Project Manager Homes Transition provided an update relative to the above noted and responded to questions. It was consensus of the Committee that Administration proceed as directed. At 12:30 p.m. Inter-Governmental Affairs Committee meeting reconvened to continue with the business at hand. 3.0 ADJOURNMENT The meeting adjourned at 12:30 p.m. Committee of the Whole - September 28, of 49

24 MEETING: INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 1 OF 5 DATE: MONDAY, JUNE 1, 2015 MEETING NO TIME: PLACE: CHAIR: 12:01 P.M. MCNAUGHTON ROOM, 3 RD FLOOR, CITY HALL 500 DONALD STREET EAST COUNCILLOR J. VIRDIRAMO MEMBERS Mayor K. Hobbs Councillor I. Angus Councillor T. Giertuga Councillor B. McKinnon Councillor J. Virdiramo OFFICIALS Mr. T. Commisso, City Manager Mr. J. Hannam, City Clerk Ms. K. Piché, Committee Coordinator RESOURCE PERSONS Ms. N. Koltun, City Solicitor Mr. D. Matson, General Manager Infrastructure & Operations Mr. M. J. Smith, General Manager Community Services Mr. M. Smith, General Manager Development & Emergency Services Mr. G. Hankkio, Deputy Fire Chief Ms. K. Dixon, Director Engineering Ms. E. Westover, Project Manager Homes Transition Mrs. A. Bahlieda, Policy Assistant Mr. M. Hardiejowski, Law Intern 1.0 DISCLOSURES OF INTEREST 2.0 AGENDA APPROVAL It was consensus of the Committee that the June 1, 2015 agenda of the Inter Governmental Affairs Committee, as printed, including any additional information and new business, be approved. 3.0 MINUTES OF PREVIOUS MEETING The Minutes of Meeting No held on May 11, 2015 of the Inter-Governmental Affairs Committee, to be confirmed. Committee of the Whole - September 28, of 49

25 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 2 OF 5 JUNE 1, 2015 MOVED BY: SECONDED BY: Councillor B. McKinnon Mayor K. Hobbs THAT the Minutes of Meeting Nos held on May 11, 2015 be confirmed. CARRIED 4.0 NORTHERN ONTARIO EVACUATION OF FIRST NATIONS COMMUNITIES Correspondence from Thunder Bay District Health Unit, dated April 17, 2015, relative to the above noted. Mr. G. Hankkio, Deputy Fire Chief provided an overview relative to the above noted Board of Health resolution and responded to questions. The following items were discussed: Overview of Joint Emergency Management Steering Committee (JEMS) and mandate Thunder Bay representative on JEMS Proposed evacuation centre Inconsistencies in report MOVED BY: SECONDED BY: Councillor B. McKinnon Councillor T. Giertuga THAT Administration, including Fire Chief and Chair of Inter-Governmental Affairs Committee meet with Members of the Thunder Bay District Health Unit Board of Health to discuss options of the proposed evacuation centre and report back to the Inter-Governmental Affairs Committee. CARRIED 5.0 HOMES FOR THE AGED UPDATE Mr. T. Commisso, City Manager and Ms. E. Westover, Project Manager Homes Transition provided an update relative to the above noted and responded to questions. Confidential memorandum from Ms. E. Westover, Project Manager Homes Transition, dated June 1, 2015 relative to the above noted was distributed separately on Thursday, May 28, 2015 to Inter-Governmental Affairs Committee, City Manager, City Solicitor, General Manager Corporate Services & Long Term Care and City Clerk only. At 12:21 p.m it was consensus of the Committee that we resolve into an Inter Governmental Affairs Committee (Closed Session) meeting and then revert back to Inter-Governmental Affairs Committee meeting in order to continue with the business at hand. Committee of the Whole - September 28, of 49

26 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 3 OF 5 JUNE 1, 2015 MOVED BY: SECONDED BY: Mayor K. Hobbs Councillor B. McKinnon THAT we resolve into Inter-Governmental Affairs Committee (Closed Session) in order to receive information relative to labour relations or employee negotiations. CARRIED At 12:30 p.m. the Inter-Governmental Affairs Committee meeting reconvened. 6.0 BUILDING ONTARIO UP At the May 25, 2015 Special Inter-Governmental Affairs Committee meeting, Mr. T. Commisso, City Manager provided a preliminary overview of the above noted. Memorandum from Mr. T. Commisso, City Manager, dated May 29, 2015, relative to the Proposed Thunder Bay Event and Convention Centre and the New Building Ontario Up Ontario Infrastructure Program was distributed separately on Monday, June 1, MOVED BY: SECONDED BY: Mayor K. Hobbs Councillor T. Giertuga With respect to consideration of the proposed Thunder Bay Event and Convention Centre (TBECC) project by City Council, we recommend that further Administrative reports be deferred pending confirmation of funding eligibility under the new Moving Ontario Forward Outside the GTHA and consultation under the Building Ontario Up Infrastructure Plan; AND THAT Administration report back with a revised 10 year major capital project listing inclusive of the proposed TBECC for consideration and prioritization by Council; AND THAT the Inter-Governmental Affairs Committee present this motion at the June 1, 2015 Committee of the Whole meeting, for consideration. CARRIED 7.0 THUNDER BAY HYDRO Correspondence from Honourable Bob Chiarelli, Minister of Energy to Mr. R. Mace, President Thunder Bay Hydro, dated May 21, 2015, for information. Committee of the Whole - September 28, of 49

27 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 4 OF 5 JUNE 1, CANADA POST AND COMMUNITY MAILBOXES Correspondence from Mayor Geoffrey Dawe, Town of Aurora, dated May 21, 2015, containing a motion relative to the above noted, for information. Correspondence from Town of Halton Hills, dated May 27, 2015, relative to the above noted, for information. Memorandum from Ms. N. Koltun, City Solicitor, dated June 1, 2015 relative to the above noted. Ms. N. Koltun, City Solicitor, Mr. D. Matson, General Manager Infrastructure and Operations and Mr. M. Smith, General Manager Development and Emergency Services provided information relative to the above noted. The following items were discussed: Permit system Agreement between Canada Post and City of Thunder Bay Who is responsible for snow removal of the community mailbox locations Canada Post to start installing new community mailboxes by end of summer Concerns costs and impact on community Legal authority of Canada Post It was noted that Canada Post will be making a public announcement to advise residents of the new Community Mailbox implementation plan. 9.0 PROPOSED AMENDMENTS TO ASSESSMENT ACT This item was deferred until the July 20, 2015 Inter-Governmental Affairs Committee meeting PROPOSED EVENT CENTRE UPDATE Mr. T. Commisso, City Manager and Ms. N. Koltun, City Solicitor provided an update relative to the above noted. Mr. T. Commisso advised that on June 30, 2015, the City of Thunder Bay s letter of intent with Thunder Bay Live will expire. It was consensus of the Committee to extend the letter of intent to June BUSINESS ARISING FROM PREVIOUS MINUTES AMO Annual Conference August 16 18, 2015 Copies of Draft Building Block to Next Ask was distributed separately on Monday, June 1, Committee of the Whole - September 28, of 49

28 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 5 OF 5 JUNE 1, 2015 Mrs. A. Bahlieda provided an update relative to the above noted. The following items will be brought forward at AMO: Homelessness/Shelter House Homes for the Aged transition/health Infrastructure Thunder Bay Jail Assessment Act Mining Readiness MPAC An AMO update will be provided at the next Inter-Governmental Affairs Committee meeting on July 20, Medicine Hat Homelessness Partnering Strategy Copies of Medicine Hat Community Housing Society and Homelessness Partnering Strategy were distributed separately on Monday, June 1, Mrs. A. Bahlieda provided an overview of the Medicine Hat Homelessness Partnering Strategy and responded to questions. After reviewing the above noted material, it was determined that although Medicine Hat s program has been successful, Medicine Hat is not a good comparator to Thunder Bay in regards to homelessness NEXT MEETING The next Inter-Governmental Affairs Committee meeting is scheduled for Monday, July 20, 2015, 12:00 p.m. in the McNaughton Room at City Hall ADJOURNMENT The meeting adjourned at 1:26 p.m. Committee of the Whole - September 28, of 49

29 MEETING: INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 1 OF 5 DATE: MONDAY, JULY 20, 2015 MEETING NO TIME: PLACE: CHAIR: 12:03 P.M. MCNAUGHTON ROOM, 3 RD FLOOR, CITY HALL 500 DONALD STREET EAST COUNCILLOR J. VIRDIRAMO PRESENT: Mayor K. Hobbs Councillor T. Giertuga Councillor B. McKinnon Councillor J. Virdiramo REGRETS: Councillor I. Angus GUEST: Councillor R. Johnson OFFICIALS: Mr. T. Commisso, City Manager Ms. K. Power, Deputy City Clerk Ms. L. Douglas, Committee Coordinator RESOURCE PERSONS: Ms. N. Koltun, City Solicitor Mr. M. Smith, General Manager Development & Emergency Services Ms. K. Dixon, Director Engineering, Infrastructure & Operations Mr. D. Murray, CEO Community Economic Development Commission Mr. M. Hardiejowski, Summer Law Intern 1.0 DISCLOSURES OF INTEREST The meeting was called to order at 12:03 p.m. by the Chair. There were no disclosures of interest declared at this time. 2.0 AGENDA APPROVAL Mr. T. Commisso, City Manager, added Building Up Ontario July 23, 2015 Consultations under New Business. MOVED BY: SECONDED BY: Mayor K. Hobbs Councillor B. McKinnon With respect to the July 20, 2015 Inter-Governmental Affairs Committee meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed. CARRIED Committee of the Whole - September 28, of 49

30 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 2 OF 8 JULY 20, MINUTES OF PREVIOUS MEETING The Minutes of Meeting Nos , and 08CLS.2015 held on May 25, 2015 and June 1, 2015, respectively, of the Inter-Governmental Affairs Committee, to be confirmed. MOVED BY: SECONDED BY: Councillor B. McKinnon Mayor K. Hobbs THAT the Minutes of Meeting Nos , and 08CLS.2015 of the Inter- Governmental Affairs Committee, held on May 25, 2015 and June 1, 2015, respectively, be confirmed. CARRIED 4.0 PROPOSED DISPOSITION OF PROPERTY Copies of confidential correspondence to Mr. T. Commisso, City Manager, from Laura Kokocinski, Chief Executive Officer North West LHIN, dated May 28, 2015, relative to the above noted, were distributed to Committee members, the City Manager, the City Clerk, and the General Manager of Development & Emergency Services, for information. Administration recommended that the Inter-Governmental Affairs Committee resolve into Closed Session to discuss the business at hand. MOVED BY: SECONDED BY: Mayor K. Hobbs Councillor B. McKinnon THAT the Inter-Governmental Affairs Committee resolves into Closed Session in order to receive information that is relative to proposed disposition of land by the municipality, and then revert back to Open Session to continue with the business at hand. CARRIED The meeting reconvened in Open Session at 12:15 p.m. MOVED BY: SECONDED BY: Councillor B. McKinnon Mayor K. Hobbs THAT the City Manager invites representatives of the North West LHIN to the August 10, 2015 meeting of the Inter-Governmental Affairs Committee to continue discussions with respect to a property matter. CARRIED Committee of the Whole - September 28, of 49

31 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 3 OF 8 JULY 20, PROPOSAL FUNDING REQUEST UPDATE FOR MANAGED ALCOHOL PROGRAM STREET OUTREACH SERVICE Copy of correspondence addressed to BISNO, received from Mr. T. Commisso, City Manager, dated June 15, 2015, advising of North West LHIN s denial of the funding request proposal relative to the above noted for the fiscal year, and further advising that the proposal will remain on file for funding consideration until the end of the fiscal year, was provided for information. 6.0 CANADA POST COMMUNITY MAILBOXES - UPDATE Copy of Chronicle Journal newspaper article, received from Councillor J. Virdiramo, Chair, dated Friday, June 12, 2015, relative to Canada Post s successful court dispute over community mailboxes, was provided for information. Copy of Chronicle Journal newspaper article, received from Councillor J. Virdiramo, Chair, dated Thursday, June 18, 2015, relative to the City of Hamilton s appeal to the mailbox ruling, was provided for information. Memorandum from Ms. N. Koltun, City Solicitor, dated July 20, 2015, relative to Regulating Community Mailboxes: The Impact of the Recent Decision Canada Post v City of Hamilton, 2015 ONSC 3615, was provided for information. Ms. N. Koltun confirmed that the memorandum is public information, and responded to questions. She noted that the property that the community mailboxes will be located on cannot be taxed by the City. Ms. K. Dixon, Director of Engineering, reported that Engineering did meet with Canada Post for preliminary discussions. Canada Post is willing to collaborate with the City on the locations of the community mailboxes; they are offering a one-time fee of $50 per location for administrative purposes. Canada Post will maintain the area around the mailboxes for snow removal, drainage, etc. however, maintenance will be at their own standards. For legal purposes, the City Solicitor requested a report from Engineering and/or Canada Post, outlining Canada Post s standards for maintenance of the area around community mailboxes. Discussion was held relative to community mailboxes and accessibility. Ms. Dixon noted that Canada Post will continue door to door service for the business corridors and may continue door to door service for people with disabilities. Canada Post is aware of accessibility concerns. Legal Services will prepare a public report for Council relative to community mailboxes, and will include the information provided at today s meeting from the Director of Engineering. Committee of the Whole - September 28, of 49

32 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 4 OF 8 JULY 20, IMMIGRATION RECRUITMENT CHALLENGES FOR INDUSTRY Copy of a briefing note to Doug Murray, CEO and Councillor Rebecca Johnson, from Piero Pucci, Development Office at the CEDC, dated June 19, 2015, relative to the above noted, was provided for information. Mr. T. Commisso, City Manager, noted that immigration recruitment is included in the summary of issues for consideration which will be brought forward to Ministers at the 2015 AMO Conference. 8.0 SIXTIES SCOOP TRUTH & RECONCILIATION COMMISSION Copy of correspondence received from Councillor Johnson, Co-Chair Diversity Thunder Bay, dated June 24, 2015, relative to the above noted, was provided for information. Councillor R. Johnson noted that the Anti-Racism Advisory Committee has received a list of recommendations to review from the Truth and Reconciliation Final Report. The Committee has included the review in their Work Plan for future action. 9.0 HYDRO ONE OWNERSHIP Copy of correspondence received from Honourable K. Wynne, The Premier of Ontario, dated May 20, 2015, relative to the above noted, was provided for information ENERGY PLANNING INITIATIVES IN ONTARIO - UPDATE Copy of correspondence received from Honourable B. Chiarelli, Minister of Energy, dated June 18, 2015, relative to the above noted, was provided for information. Matter deferred to the August 10, 2015 meeting of the Inter-Governmental Affairs Committee CONSERVATION AND DEMAND MANAGEMENT (CDM) PLAN - SUBMISSION Copy of correspondence addressed to Mr. R. Mace, President of Thunder Bay Hydro Electricity Distribution Inc., received from Mayor K. Hobbs, dated May 15, 2015, relative to the above noted, was provided for information AUDITOR GENERAL REPORT WINTER MAINTENANCE IN ONTARIO - UPDATE Copy of correspondence received from Honourable S. Del Duca, Minister of Transportation, dated May 4, 2015, relative to the above noted, was provided for information. Committee of the Whole - September 28, of 49

33 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 5 OF 8 JULY 20, CONSTRUCTION OF A NEW DISTRICT JAIL - UPDATE Copy of correspondence received from Honourable M. Gravelle, dated June 12, 2015, relative to the above noted, was provided for information. Mr. T. Commisso, City Manager, noted that Thunder Bay District Jail is included in the summary of issues for consideration which will be brought forward to Ministers at the 2015 AMO Conference TOUR TORONTO SOUTH DETENTION CENTRE It was noted that there will be a guided tour of the Toronto South Detention Centre on August 16, 2015 pending confirmation of a time for that date MINISTRY OF HEALTH & LONG TERM CARE ROMA/OGRA UPDATE Copy of correspondence received from Honourable E. Hoskins, Minister of Health & Long-Term Care, dated May 28, 2015, relative to the above noted, was provided for information PROPOSED CAN150 PROJECT CANDIDATES Memorandum to Mayor and Members of Council from K. Marshall, General Manager Infrastructure & Operations (Acting), dated June 17, 2015, relative to an overview of the CAN150 Fund and recommended projects for funding considerations, was provided for information. Mr. T. Commisso noted that this memorandum was presented to Council at the June 22 nd Committee of the Whole meeting. Administration has been working on applications for the four projects proposed for submission in the memorandum. If any of the proposed projects are approved for funding from the CAN150 Fund (up to a maximum of $500,000 per project), Administration will be seeking further funding approval from Council in order to design the project and tender it. Mr. Commisso noted that, if approved, the project must be completed by March BUSINESS ARISING FROM PREVIOUS MINUTES 2015 AMO Annual Conference August 16 18, 2015 MOVED BY: SECONDED BY: Councillor B. McKinnon Councillor T. Giertuga Committee of the Whole - September 28, of 49

34 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 6 OF 8 JULY 20, 2015 With respect to the 2015 AMO (Association of Municipalities of Ontario) Annual Conference being held August 16 18, 2015, we recommend that all expenses for this conference be paid for the following delegates: Mayor K. Hobbs, Councillor J. Virdiramo, Chair, Mr. T. Commisso, City Manager and Ms. A. Bahlieda, Mayor s Policy Assistant; AND THAT these expenses be paid through the Inter-Governmental Affairs Committee budget. CARRIED 18.0 NEW BUSINESS 18.1 Eligible Projects for Federal Gas Tax Fund Copies of correspondence to His Worship Keith P. Hobbs, from Minister Denis Lebel, Federal Minister of Infrastructure, Communities and Intergovernmental Affairs, dated July 2, 2015, relative to eligible projects for the Federal Gas Tax Fund, were distributed electronically to Committee members on July 14, 2015 and hard copies were distributed separately on desks at the meeting, for information Moving Ontario Forward Copies of Building Ontario Up Discussion Guide for Moving Ontario Forward were distributed electronically to Committee members on July 15, 2015 and hard copies were distributed separately on desks at the meeting, for information. Copies of (Draft #2) Moving Ontario Forward/Building Ontario Up were distributed separately on desks at the meeting by Mr. T. Commisso, for consideration by the members of the Committee. Mr. Commisso suggested that a written submission be provided at the July 23, 2015 consultations with the Province. The City will be placing its focus on two major classifications of infrastructure, namely Essential Infrastructure and Strategic Infrastructure Investments. A written submission will reinforce the City s position. Mr. Commisso asked the Committee members to review the written submission prior to Thursday s consultations. With regard to Building Ontario Up, Mayor K. Hobbs noted that the Northern Ontario Large Urban Mayors will be sending a letter to Premier Wynne, requesting a meeting to discuss funding for municipal infrastructure projects in their respective communities. Committee of the Whole - September 28, of 49

35 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 7 OF 8 JULY 20, AMO CONFERENCE REQUESTS Copies of the 9-page confidential Summary of Issues for the 2015 AMO Conference were distributed electronically to Committee members on July 15, 2015 and hard copies were distributed separately on desks to Committee members at the meeting, for information. Copies of the 2-page For Consideration Summary of Issues to be brought forward to Ministers were distributed separately on desks at the meeting by Mr. T. Commisso, for information. Mr. T. Commisso provided an overview of the ten issues listed on the 2-page handout. Mr. Commisso and Mr. M. Smith responded to questions relative to Issue #9: Strategic Planning Fire Services. Mr. M. Smith will prepare a report for Committee members for the August 10 th meeting, relative to providing clarification and the City s position on this issue. It was the consensus of the Committee members to leave Item #9 on the list of issues being brought forward to Ministers at the AMO Conference. Ms. N. Koltun and Mr. M. Hardiejowski left the meeting at 1:06 p.m. Discussion was held relative to meeting with the Opposition at AMO. Due to time constraints at the AMO Conference, and for this year only, it was the consensus of the Committee to leave the Summary of Issues package with the Opposition; no meetings with the Opposition will be arranged. It was noted that energy concerns were not included in the summary of issues being brought forward to Ministers. Mayor K. Hobbs suggested that the Committee consult with the Energy Task Force Healthy Kids Community Challenge Mayor K. Hobbs was pleased to announce that one-time funding, up to $825,000, has been approved by the Ministry of Health and Long-Term Care to support the Healthy Kids Community Challenge. It was the consensus of the Committee to send a thank you note to the Ministry under the Chair s signature Correspondence from Ministry of the Environment Ms. K. Dixon, Director of Engineering, reported on letters recently sent by the Ministry of the Environment and Climate Change (MOECC) to the City of Thunder Bay regarding the Golf Links Road Project and the Boulevard Lake Dam Rehabilitation Project. She noted that the letters were cc d to parties opposed to both projects. She also noted that the media was provided with a copy of the Boulevard Lake Dam letter prior to the City receiving it. Committee of the Whole - September 28, of 49

36 INTER-GOVERNMENTAL AFFAIRS COMMITTEE PAGE 8 OF 8 JULY 20, 2015 Administration was expected to respond to media inquiries without knowledge of the content of that letter. Administration is asking the Inter-Governmental Affairs Committee to send a letter to the MOECC relative to protocol and professional courtesies. It was the consensus of the Committee that a letter be sent to the MOECC under the Mayor and Councillor Virdiramo s signatures Construction on Arthur Street Discussion was held relative to the current condition of Arthur Street, problems which arose from that project, imposing penalties when a job is unsatisfactory, tenders in general, and hiring contractors. Ms. K. Dixon responded to questions. Mr. T. Commisso noted that a non-business council meeting will be arranged to further discuss the tendering process and hiring contractors NEXT MEETING The next Inter-Governmental Affairs Committee meeting is scheduled for Monday, August 10, 2015, 12:00 p.m. in the McNaughton Room at City Hall ADJOURNMENT The meeting adjourned at 1:36 p.m. Committee of the Whole - September 28, of 49

37 MEETING: INTER-GOVERNMENTAL AFFAIRS PAGE 1 OF 1 COMMITTEE (CLOSED SESSION) DATE: MONDAY, JULY 20, 2015 MEETING NO CLS TIME: PLACE: CHAIR: 12:05 P.M. MCNAUGHTON ROOM, 3 RD FLOOR, CITY HALL 500 DONALD STREET EAST COUNCILLOR J. VIRDIRAMO PRESENT: Mayor K. Hobbs Councillor T. Giertuga Councillor B. McKinnon Councillor J. Virdiramo GUEST: Councillor R. Johnson OFFICIALS: Mr. T. Commisso, City Manager Ms. K. Power, Deputy City Clerk Ms. L. Douglas, Committee Coordinator RESOURCE PERSONS: Ms. N. Koltun, City Solicitor Mr. M. Smith, General Manager Development & Emergency Services Ms. K. Dixon, Director Engineering, Infrastructure & Operations Mr. D. Murray, CEO Community Economic Development Commission Mr. M. Hardiejowski, Summer Law Intern 1.0 DISCLOSURES OF INTEREST There were no disclosures of interest declared at this time. 2.0 PROPOSED DISPOSITION OF PROPERTY Mr. T. Commisso, City Manager, provided background information and an update relative to the above noted and responded to questions. Mr. M. Smith, General Manager Development & Emergency Services, also responded to questions. It was consensus of the Committee that Administration proceed as directed. 3.0 ADJOURNMENT The Closed Session of the Inter-Governmental Affairs Committee meeting held on July 20, 2015 adjourned at 12:15 p.m. Committee of the Whole - September 28, of 49

38 MEETING DATE SUBJECT 09/28/2015 (mm/dd/yyyy) Property Related Matter SUMMARY Report No. 2015CLS.049 (Realty Services) relative to the above noted was previously presented in Closed Session held on August 31, Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote. RECOMMENDATION With Respect to Report No. 2015CLS.049 (Realty Services), we recommend that Administration proceed as directed in this Report; THAT the Mayor and City Clerk be authorized to execute a Letter of Intent inclusive of the terms and conditions contained within this Report with the Thunder Bay Art Gallery regarding the Thunder Bay Art Gallery Waterfront Relocation Project; AND THAT any necessary by-laws be presented to Council for ratification. Committee of the Whole - September 28, of 49