THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A

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1 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A DATE: July 13, 2015 TIME: PLACE: PRESIDING: MEMBERS OF COUNCIL: MUNICIPAL OFFICERS: ORDERS OF THE DAY: 6:30 p.m. Council Chambers Oliver Paipoonge Municipal Complex Mayor L. Kloosterhuis Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis Karen Caren, Treasurer/Deputy CAO/Acting Clerk Judy Jacobson, Deputy Clerk Kyle Bushby, Community Services Supervisor Sharron Martyn, Manager of Planning Mike Horan, Fire Chief Larry Eyres, By-law Enforcement Officer OPENING THE MEETING DISCLOSURES OF INTEREST ADOPTION OF THE AGENDA DEPUTATIONS MINUTES OF PREVIOUS MEETINGS REPORTS OF MUNICIPAL OFFICERS REPORTS OF COMMITTEES MAYOR'S REPORT BY-LAWS PETITIONS AND COMMUNICATIONS PENDING ITEMS NEW BUSINESS ADJOURNMENT Page 1 of 162

2 1. CALL TO ORDER PAGES 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA (a) Adoption of the Agenda THAT with respect to the July 13, 2015, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. DEPUTATIONS 5. MINUTES OF PREVIOUS MEETINGS (a) Council Meeting Minutes of the Council Meeting held on June 22, 2015, for approval. Discussion on the above noted minutes. THAT the Minutes of the Council Meeting held on June 22, 2015, BE APPROVED (b) Closed Session Minutes of the Closed Session held on June 22, 2015, for approval. THAT the Minutes of the Closed Session held on June 22, 2015, BE APPROVED (c) Special Council Meeting Minutes of the Special Council Meeting held on June 23, 2015, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Council Meeting held on June 23, 2015, BE APPROVED Page 2 of 162

3 (d) Special Council Meeting Minutes of the Special Council Meeting held on June 24, 2015, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Council Meeting held on June 24, 2015, BE APPROVED. PAGES (e) Special Council Meeting Minutes of the Special Council Meeting held on June 29, 2015, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Council Meeting held on June 29, 2015, BE APPROVED (f) Closed Session Minutes of the Closed Session held on June 29, 2015, for approval. THAT the Minutes of the Closed Session held on June 29, 2015, BE APPROVED REPORTS OF MUNICIPAL OFFICERS (a) Planning Monthly Report Monthly report from the Manager of Planning, for information. 39 (b) Committee of Adjustment - Application No. 1B/29/15 on behalf of Hacquoil Construction on property known as Con 1 NKR Pt Lot 35 and RP 55R1304 Part 1, Geographic Township of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed lot addition, for Council's comments (c) Committee of Adjustment - A copy of a Notice of Decision on Application No. 1B/25/15 on behalf of Robert Gill on property known as Con C S/R E Pt Lot 11, MR271, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for Council's information Page 3 of 162

4 (d) Committee of Adjustment Minutes Minutes from the Committee of Adjustment Meeting held on May 14, 2015, for information. PAGES (e) Duke Hunt Historical Museum Verbal report from Kyle Bushby, Community Services Supervisor with respect to the sewer pipe in the basement of the Duke Hunt Historical Museum. (f) Fire and Emergency Services Minutes of the Fire and Emergency Services Officers Meeting held on May 19, 2015, for information (g) Fire and Emergency Services Activity Log from the Fire and Emergency Services for the month of June 2015, for information. 61 (h) Building Report Building Report for June 2015, for information (i) By-law Enforcement Report By-law Enforcement monthly report for June 2015, for information (j) Fawnhaven Farm Wildlife Damage Compensation Claim Report No to receive approval of the Livestock Valuer's Report dated June 11, 2015 for Fawnhaven Farm. THAT with respect to Report No we recommend the 2015 Program Application of June 11, 2015, made by Fawnhaven Farm under the Ontario Wildlife Damage Compensation Program, in the amount of $1, for one 3 month old limousine beef calf, BE APPROVED. 68 Page 4 of 162

5 PAGES (k) Report for 2013 Energy Consumption and Greenhouse Gas Emissions Report No to receive the statutory report of the municipality's annual energy consumption and greenhouse gas emissions for 2013 as required under Regulation 397/11 of the Green Energy Act, for information. (l) 2016 Proposed Budget Schedule Report No to present the proposed 2016 Budget Schedule to Council for approval. THAT with respect to Report No , we approve the 2016 Budget Schedule as presented. 72 (m) Terri-Lynn Soltys Wildlife Damage Compensation Claim Report No to receive approval of the Livestock Valuer's Report dated June 20, 2015, for Terri-Lynn Soltys. THAT with respect to Report No we recommend the 2015 Program Application of June 20, 2015, made by Terri-Lynn Soltys under the Ontario Wildlife Damage Compensation program, in the amount of $ for twenty-one, one month old white turkey poults, BE APPROVED. 73 (n) Budget Variance Report as of June 30, Report No to inform Council of the budget to actual expenditures as of June 30, 2014, and to report any variance. Attached separately is the Budgetary Control Report for the period ending June 30, (o) Rosslyn Village Water Supply Memorandum relative to the Rosslyn Village Water summary reports from ALS Canada Ltd. advising they do not show any adverse report for the above noted. 76 Page 5 of 162

6 (p) Thunder Bay Police Services Oliver Paipoonge Detachment Statistical Report Thunder Bay Police Services Oliver Paipoonge Detachment statistical report for April to June 2015, for information. PAGES REPORTS OF COMMITTEES (a) Economic Development Committee Minutes of the Economic Development Committee Meeting held on June 2, 2015, for information (b) Oliver Paipoonge Public Library Minutes of the Oliver Paipoonge Public Library Board of Directors' Meetings held on June 10, 2015, for information. Statistical Report for the Murillo and Rosslyn Libraries for May 2015, for information (c) Thunder Bay District Health Unit Minutes of the Thunder Bay District Health Unit Board of Health held on April 15, 2015, for information (d) The District of Thunder Bay Social Services Administration Board Minutes of The District of Thunder Bay Social Services Administration Board Meeting Nos. 09/2015 and 10/2015 held on May 28, 2015, for information (e) Thunder Bay District Municipal League Minutes of the Thunder Bay District Municipal League held on May 9, 2015, for information (f) Lakehead Region Conservation Authority Minutes of the Lakehead Region Conservation Authority held on May 27, 2015, for information Page 6 of 162

7 8. MAYOR S REPORT PAGES (a) Lakehead Rural Municipal Committee Letter from Mayor L. Kloosterhuis to The Honourable Helena Jaczek, Minister, Ministry of Community and Social Services dated June 10, 2015, relative to the formation of a SSB for "Area One" Communities (b) On Line Voting Verbal report from Mayor L. Kloosterhuis with respect to the above noted. 9. BY-LAWS (a) Memorandum of Understanding Lakehead Region Conservation Authority THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Memorandum of Understanding (MOU) between the Corporation of the Municipality of Oliver Paipoonge and the Lakehead Region Conservation Authority for mapping services, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO (b) Remuneration By-law THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize payment to the Members of Council and Committees for attendance at meetings and payment of mileage and expenses including mileage and expenses for Municipal Employees, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW No Page 7 of 162

8 10. PETITIONS AND COMMUNICATIONS PAGES (A) Action Items (a) Pilot Project for the Spring Hunting of Black Bears A letter from Angelo Lombardo, Executive Director, Ontario Federation of Anglers and Hunters dated June 9, 2015, was presented to Council at their meeting held June 22, At that time Council directed a resolution be presented at the July Meeting in support. THAT the Municipality of Oliver Paipoonge supports better black bear management, which includes a spring bear hunt and the important role that regulated bear hunting has in managing Ontario's black bear populations; AND THAT this letter be forwarded to The Honourable Bill Mauro, Minister of Natural Resources and Forestry and The Honourable Michael Gravelle, Minister of Northern Development and Mines. 139 (b) Slate River Plowmen's Association Notice from the Slate River Valley Plowmen's Association Rural Heritage Days seeking support in advertising at their upcoming 2015 match. THAT the Municipality of Oliver Paipoonge supports the Slate River Plowmen's Association Rural Heritage Days with a full page advertisement in their booklet in the amount of $ (c) Municipality of Tweed Disaster Relief Committee Letter from Shelly Reed, Chairperson, Tweed Disaster Relief Committee dated June 10, 2015, requesting support of their fundraising efforts with a donation (d) Garbage on Townline Road from Steve and Tina Morrison dated July 6, 2015, expressing concern with garbage deposited near their home and requesting the municipality keep the road clean. The is distributed separately in the agenda package. Page 8 of 162

9 (e) Thunder Bay Expressway Arthur Street to Balsam Street from Shannon Heggie dated June 26, 2015, attaching information on the Public Information Centre #2 held at the Airlane Motel on June 23, 2015, relative to the above noted. PAGES (B) For Information Only (a) Ontario's 2013 Long-Term Energy Plan Letter from The Honourable Bob Chiarelli, Minister, Ministry of Energy dated June 18, 2015, providing an update on the initiatives the Ontario Government is taking to give municipalities more information and control around local energy planning (b) Annual Crop Tour Thunder Bay Agriculture Research Association Invitation to the Thunder Bay Agriculture Research Association Annual Crop Tour on July 22, (c) Open Letter Industrial Wind Turbine Leaseholder from Paul and Anita Frayne dated July 3, 2015, attaching an open letter from an Industrial Wind Turbine Leaseholder (d) Union Gas Limited Pre-Approval of the Cost Consequences of NEXUS Long Term Contract Letter from Karen Hockin, Manager, Regulatory Initiatives, Union Gas dated May 28, 2015, attaching their application and evidence seeking pre-approval of the cost consequences of a long-term transportation contract that supports the development of new natural gas infrastructure. The application and evidence will be circulated in the yellow folder at the meeting (e) OGRA to Apply for Intervener Status in Latest MMS Challenge Heads UP Alert from OGRA dated June 29, 2015, relative to the above noted Page 9 of 162

10 11. PENDING ITEMS PAGES (a) List of Pending Items List of Pending Items for Council's review NEW BUSINESS 13. CLOSED SESSION (a) Resolve to a Closed Session THAT we resolve to a Closed Session to discuss a legal matter. (b) Revert Back to Council Meeting THAT we revert back to the Council Meeting to continue with the business at hand, the hour being p.m. 14. ADJOURNMENT (a) Adjournment of Meeting THAT the Council Meeting held on July 13, 2015, be adjourned, the hour being p.m. Page 10 of 162

11 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL MEETING MINUTES DATE: June 22, 2015 TIME: 6:30 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Karen Caren, Treasurer/Deputy CAO Judy Jacobson, Deputy Clerk Peter Whittington, Public Works Superintendent Sharron Martyn, Manager of Planning Mike Horan, Fire Chief Page 1 of 15 Page 11 of 162

12 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA (a) Adoption of the Agenda Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop 4. DEPUTATIONS THAT with respect to the June 22, 2015, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. CARRIED (a) Community Safety Zones School Council of Crestview Public School Letter from Jenn Davis, Co-chair, Crestview School Council dated June 8, 2015, advising they wish to appear before Council with respect to the above noted. A further letter dated June 10, 2015, from Jennifer Davis, Co-chair, Crestview School Council, Alison Hart, Sandra Workman and Zena Arignello from the Parent Representative, Crestview School Council relative to the above noted. Jennifer Davis and Zena Ariganello appeared and read their letter dated June 10, 2015, which included a list of what they would like to see done to improve the safety of the area. Following a discussion, it was the consensus of Council that Police and Public Works prepare a report on possible improvements to the safety of the area. Crestview School Council will be advised of Council's decision. Page 2 of 15 Page 12 of 162

13 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, MINUTES OF PREVIOUS MEETINGS (a) Council Meeting Minutes of the Council Meeting held on June 10, 2015, for approval. Discussion on the above noted minutes. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the Minutes of the Council Meeting held on June 10, 2015, BE APPROVED, as submitted. CARRIED (b) Closed Session Minutes of the Closed Session held on June 10, 2015, for approval. Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT the Minutes of the Closed Session held on June 10, 2015, BE APPROVED, as submitted. 6. REPORTS OF MUNICIPAL OFFICERS CARRIED (a) Hacquoil Construction 1B/24/15 Committee of Adjustment Applications Report from Sharron Martyn, Manager of Planning dated June 17, 2015, relative to the above noted. Sharron Martyn, Manager of Planning appeared and provided information with respect to the Report. Following a discussion, it was the consensus of Council that without approved access they do not support the application. Page 3 of 15 Page 13 of 162

14 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 (b) Committee of Adjustment - Application No. 1B/26/15 on behalf of Ontario Ltd. on property known as Con 1 N/R Pt Lot 1 and RP 55R3524 Part 2 MR106, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for Council's comments. Members of Council deferred their comments until there is a response from the Lakehead Region Conservation Authority. (c) Committee of Adjustment - Application No. 1A/27/15 on behalf of Ontario Ltd. on property known as Con 1 N/R Pt Lot 11 and RP 55R3524 Part 2 MR106, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed minor variance, for Council's comments. Members of Council deferred their comments until there is a response from the Lakehead Region Conservation Authority. (d) Committee of Adjustment - Application No. 1B/28/15 on behalf of Lorne Paakanen on property known as Con 4 S/R Pt Lot 5 and RP 55R6425 Part 1, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for Council's comments. Members of Council had no comment on this application. (e) Second Driveway - Eco Depot Waste Diversion from Tammy Lehtinen, Eco Depot Waste Diversion dated June 16, 2015, requesting a second driveway to access their property. Following a discussion, it was the consensus of Council that there were no concerns with a second driveway provided it is approved by the Ministry of Transportation. (f) Status of Pumper 31 and Replacement Rescue Report No to consider options to replace the Intola pumper which is failing, and to downgrade the purchase of a new rescue. Page 4 of 15 Page 14 of 162

15 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 Resolution No. 185A-2015 MOVED BY SECONDED BY Councillor A. Vis Councillor J. Byers THAT with respect to Report No relative to the status of pumper 31 (Intola Fire Hall) and the purchase of a new rescue, we recommend the purchase of a 2002 used pumper similar to the pumper recently purchased and a used rescue that is of sufficient size to hold all equipment currently on the old rescue housed at Kakabeka Fire Hall; AND THAT the cost of both the pumper and rescue be no more than the amount allotted in the Fire and Emergency Services 2015 budget being $163, CARRIED (g) Award Brush Cutting Contract Report No to award the 2015 Brush Cutting contract. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT with respect to Report No , we recommend that the 2015 Brush Cutting Contract be awarded to Superior Systems at a cost of $95.00 plus HST per hour, as per the submitted Quote of Fee for Services dated May 20, 2015; AND THAT the necessary by-law be presented to Council for ratification. CARRIED (h) Award Tender Roadside Grass Cutting Report No to award Tender No Roadside Grass Cutting, as amended. Following a discussion, it was the consensus of Council that the grass cutting commence the first week of July. Page 5 of 15 Page 15 of 162

16 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT with respect to Report No , we recommend Tender for Roadside Grass cutting, be awarded to R & S Bobcat Services in the amount of $11,300 (including H.S.T.), based on the submitted unit prices for one cut only, as per the amended tender; AND THAT the necessary by-law be presented to Council for ratification. CARRIED (i) Stop Sign SW Corner of Pine and Maple Streets At the June 10, 2015, meeting of Council an from Gwen Gamble and Kevin Grigsby dated June 9, 2015, relative to the above noted and attaching photographs of the area was distributed to Members of Council. At that time Council directed Administration to prepare a report for the next meeting. Peter Whittington, Public Works Superintendent appeared and responded to questions. Following a discussion, it was the consensus of Council to leave the sign in its current location. (j) Hidden Driveway - Mud Lake Road Report No to provide information to Council on a request for a hidden driveway sign, for information. It was noted that additional speed limit signs will be posted in the area including a hidden driveway sign and that the Police had been advised about concerns with speeding. (k) By-law to Regulate the Disposal of Waste Report No to provide the municipality with a comprehensive by-law to regulate the disposal of waste, including revised tipping fees, known as the Waste Management By-law. Page 6 of 15 Page 16 of 162

17 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT with respect to Report No we recommend approval of the Bylaw to regulate the disposal of waste in the Municipality of Oliver Paipoonge, as may be amended. CARRIED (l) Eco Depot Project At the June 10, 2015, meeting of Council Administration was directed to prepare a resolution in support of the Eco Depot Project for the June 22, 2015, meeting. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the Municipality of Oliver Paipoonge supports, in principal, the Eco Depot Project as presented to Council at their meeting held on June 10, CARRIED (m) FCM Membership Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the Municipality of Oliver Paipoonge approves the renewal of their membership with FCM; AND THAT Membership Invoice from FCM in the amount of $1, be paid. CARRIED Page 7 of 15 Page 17 of 162

18 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 (n) Noise Complaint - Gardner Road An excerpt from the Zoning By-law listing the uses for the property were available to the complainants. The CAO/Clerk read a report from Larry Eyres, By-law Enforcement Officer relative to his investigation in this matter. Following a discussion, it was the consensus of Council that the concerns be monitored and report back to Council should there be any change to the situation. (o) Review of Procedural By-law Memorandum from Judy Jacobson, Deputy Clerk dated June 15, 2015, relative to the above noted. A copy of the revised by-law and the current by-law showing the changes distributed separately. Following a discussion, it was the consensus of Council that the by-law be amended to hold meetings on Tuesday versus Wednesday when the regular Council Meeting day falls on a public or civic holiday and that the By-law be presented at the August 5, 2015, Council meeting. (p) Review of Remuneration By-law Memorandum from Judy Jacobson, Deputy Clerk dated June 15, 2015, relative to the above noted. A copy of the revised by-law and the current by-law showing the changes distributed separately. Following a discussion, it was the consensus of Council that the By-law be presented at the July 13, 2015, meeting. (q) Murillo Fair Use of Municipal Property Report No to provide permission to the Oliver Agricultural Society to use municipal property for the Annual Murillo Fair. A copy of the report was distributed separately. Resolution No. 190A-2015 MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT with respect to Report No , the Oliver Paipoonge Council provides permission to the Oliver Agricultural Society to use the following municipal property for the 124th Murillo Fair to be held on August 14, 15 and 16, 2015: Page 8 of 15 Page 18 of 162

19 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, Murillo Hall 2. Race Track 3. Parking Lot behind the Murillo Hall Provided that all the following conditions are met: 1. A copy of the insurance policy in the amount of $5,000, naming the Municipality of Oliver Paipoonge and its property as the third party on its insurance policy is submitted to the Municipal Office. 2. A deposit in the amount of $ is made for the use of the Municipal Property which is refundable following the fair. 3. Payment of a hall rental fee in the amount of $ per day. 4. Grounds are to be cleaned up within 48 hours after the Fair has closed. 5. A fence must be erected around the racetrack to contain the animals. 7. REPORTS OF COMMITTEES CARRIED (a) Economic Development Committee Minutes of the Economic Development Committee Meeting held on May 12, 2015, for information. (b) Food Strategy Administration Committee Minutes of the Food Strategy Administrative Committee held on March 5, 2015; April 1, 2015; and May 7, 2015, respectively, for information. 8. MAYOR S REPORT 9. BY-LAWS (a) Superior Systems Contract for Brush Cutting Services Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: Page 9 of 15 Page 19 of 162

20 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 A By-law to authorize the execution of a Contract between The Corporation of the Municipality of Oliver Paipoonge and Superior Systems for Brush Cutting Services, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO CARRIED (b) R & S Bobcat Services Contract for Roadside Grass Cutting Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Contract between The Corporation of the Municipality of Oliver Paipoonge and R & S Bobcat Services for Roadside Grass Cutting, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO CARRIED (c) Regulate the Disposal of Waste Following a discussion, it was the consensus of Council that microwaves be added to the by-law. Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered; Page 10 of 15 Page 20 of 162

21 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 A By-law to regulate the disposal of waste in the Municipality of Oliver Paipoonge, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO CARRIED (d) Appointment of Acting Clerk Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law for the Appointment of an Acting Clerk for the Corporation of the Municipality of Oliver Paipoonge for the July , meetings, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO PETITIONS AND COMMUNICATIONS 10.1 ACTION ITEMS CARRIED (a) Pilot Project for the Spring Hunting of Black Bears Letter from June 9, 2015, requesting support from the Municipality for the return of the spring bear hunt. Following a discussion, Council directed Administration to prepare a resolution for the July 13, 2015, meeting to support the above noted. Page 11 of 15 Page 21 of 162

22 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 (b) Rural Councillor Profile Project Rural Ontario Municipal Association Letter from Ron Holman, ROMA Chair dated May 20, 2015, encouraging councillors to participate in their initiative and to play a role in the Rural Councillor Profile project. (c) Community Mailboxes Letter from Tony Van Bynen, Mayor, Town of Newmarket dated June 3, 2015, containing a resolution with respect to the above noted. (d) Community Schools Alliance Letter from Doug Reycraft, Chair, Community Schools Alliance requesting the municipality become a member of their organization. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers WHEREAS a letter was received from Doug Reycraft, Chair, Community Schools Alliance requesting municipalities become members of their organization; THEREFORE BE IT RESOLVED THAT the Municipality of Oliver Paipoonge agrees to become a member of the Community Schools Alliance for a fee of $ FOR INFORMATION ONLY CARRIED (a) Sale of Hydro One Letter from The Honourable Kathleen Wynne, Premier of Ontario dated June 10, 2015 in response to our letter on the above noted matter. (b) Venue Thunder Bay District Municipal League Conferences Letter from Patricia Maxwell, CMO, CAO/Clerk, Township of Conmee dated May 28, 2015, in response to our letter on this matter. Page 12 of 15 Page 22 of 162

23 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 (c) AMO Update Key Legislation for Municipalities Moves Forward 11. PENDING ITEMS AMO Update dated June 4, 2015, relative to the above noted, for information. (a) List of Pending Items 12. NEW BUSINESS Council reviewed the List of Pending Items and it was the consensus of Council that the following items be added: 3. Amendment to ATV By-law to reflect new Legislation 4. Expansion of Council Chambers 5. Good Neighbour Corner at Landfill Sites 6. Community Safety Zone Crestview School (a) Establish Special Meetings Resolution No. 195A-2015 MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT Special Council Meetings be established to review the draft Official Plan as follows: Tuesday, June 23, :00 a.m. Murillo Fire Hall AND Wednesday, June 24, :00 p.m. Council Chambers CARRIED Page 13 of 15 Page 23 of 162

24 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, 2015 (b) Interactive Zones Staal Foundation Open addressed the Mayor L. Kloosterhuis dated June 22, 2015, from Scott Smith, Executive Director, Staal Foundations Open relative to the above noted was placed on Members of Council's desks. Following a discussion, Council directed Administration to forward the information to Lorne Vis; Kyle Bushby, Community Services Supervisor; and Shannon Hollinger, Economic Development Officer. 13. CLOSED SESSION (a) Resolve to Closed Session Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT we resolve to a Closed Session to discuss a legal matter and matters pertaining to an identifiable individual. CARRIED (b) Revert Back to Council Meeting Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Bishop THAT we revert back to the Council Meeting to complete the business at hand, the hour being 9:21 p.m. Resolution No. 197A-2015 CARRIED MOVED BY SECONDED BY Councillor B. Kamphof Councillor A. Bishop THAT the CAO proceed as per Council direction with regards to Oliver Road. CARRIED Page 14 of 15 Page 24 of 162

25 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Minutes June 22, ADJOURNMENT (a) Adjournment of Meeting Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor J. Byers THAT the Council Meeting held on June 22, 2015, be adjourned, the hour being 9:22 p.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 15 of 15 Page 25 of 162

26 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Council Closed Session Minutes June 22, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL CLOSED MEETING MINUTES DATE: June 22, 2015 TIME: 8:54 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Page 1 of 2 Page 26 of 162

27 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Council Closed Session Minutes June 22, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. REPORTS OF MUNICIPAL OFFICERS (a) Legal Matter Margaret (Peggy) Dupuis, CAO/Clerk provided a verbal report with respect to the above noted. Following a discussion, Council directed the CAO/Clerk to prepare a resolution for presentation at the Council Meeting immediately following the meeting. (b) Identifiable Individuals 4. ADJOURNMENT Margaret (Peggy) Dupuis, CAO/Clerk provided a verbal report with respect to the above noted. (a) The meeting adjourned at 9:20 p.m. Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 2 of 2 Page 27 of 162

28 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Special Council Minutes June 23, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COUNCIL MEETING MINUTES DATE: June 23, 2015 TIME: 9:00 a.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Sharron Martyn, Manager of Planning Page 1 of 3 Page 28 of 162

29 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Special Council Minutes June 23, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the agenda. Resolution No MOVED BY SECONDED BY Councillor B. Kamphof Councillor J. Byers THAT with respect to the June 23, 2015, Special Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. REPORTS OF MUNICIPAL OFFICERS CARRIED (a) Draft Official Plan 5. NEW BUSINESS Sharron Martyn, Manager of Planning appeared and responded to questions with respect to the draft Official Plan. The draft official plan maps were reviewed and Council provided their comments for review with Barbara Wiens, MCIP, RPP Senior Planner, Quartek Group on June 24, (a) OMB Hearing - Hanna Resolution No. 199A-2015 MOVED BY SECONDED BY Councillor A. Vis Councillor A. Bishop THAT the Council of the Municipality of Oliver Paipoonge concurs with the agreement of Mrs. Struetker and Mr. Hanna with regards to the OMB hearing. CARRIED Page 2 of 3 Page 29 of 162

30 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Special Council Minutes June 23, ADJOURNMENT (a) Adjournment of the meeting. Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor B. Kamphof THAT the Special Council Meeting held on June 23, 2015, be adjourned, the hour being 10:50 a.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 3 of 3 Page 30 of 162

31 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Special Council Minutes June 24, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COUNCIL MEETING MINUTES DATE: June 24, 2015 TIME: 3:00 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: PRESENT: Mayor L. Kloosterhuis Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Sharron Martyn, Manager of Planning Page 1 of 2 Page 31 of 162

32 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Special Council Minutes June 24, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the agenda. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor J. Byers THAT with respect to the June 24, 2015, Special Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. REPORTS OF MUNICIPAL OFFICERS CARRIED (a) Draft Official Plan 5. ADJOURNMENT Barbara Wiens, MCIP, RPP Senior Planner, Quartek Group appeared and responded to questions to finalize the draft Official Plan. Resolution No MOVED BY SECONDED BY Councillor J. Byers Councillor A. Vis THAT the Special Council Meeting held on June 24, 2015, be adjourned, the hour being 3:26 p.m. CARRIED Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 2 of 2 Page 32 of 162

33 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Special Council Minutes June 29, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE SPECIAL COUNCIL MEETING MINUTES DATE: June 29, 2015 TIME: 6:30 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Page 1 of 4 Page 33 of 162

34 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Special Council Minutes June 29, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF THE AGENDA (a) Adoption of the agenda. Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor A. Bishop 4. CLOSED SESSION THAT with respect to the June 29, 2015, Special Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. CARRIED (a) Resolve to a Closed Session Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor A. Vis THAT we resolve to a Closed Session to discuss matters pertaining to identifiable individuals and legal matters. CARRIED (b) Revert Back to Council Meeting Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor A. Bishop THAT we revert back to the Council Meeting to continue with the business at hand, the hour being 7:25 p.m. 5. REPORTS OF MUNICIPAL OFFICERS CARRIED Page 2 of 4 Page 34 of 162

35 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Special Council Minutes June 29, 2015 (a) Oliver Road Resolution No. 205A-2015 MOVED BY SECONDED BY Councillor A. Vis Councillor A. Bishop THAT the CAO proceed as directed at the Special Closed Session on June 29, 2015, with respect to Oliver Road. CARRIED (b) Public Works Superintendent Position Resolution No. 205B-2015 MOVED BY SECONDED BY Councillor A. Bishop Councillor A. Vis THAT the CAO proceed as directed at the Special Closed Session on June 29, 2015, with respect to the Public Works Superintendent. CARRIED (c) Townline Road Project Update Report No to update Council of the status of the contract for the 2015 Townline Road Project, and to provide recommendations to move forward with the project. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor A. Vis THAT with respect to Report No we recommend Tender for Townline Road Construction be re-awarded to Ontario Ltd., operating as Gary Steele Haulage & Grading, in the amount of $832, (including HST), as being the second lowest tender; AND THAT the cost to fund the overage of the project over the approved budget be taken from a reserve; AND THAT the necessary by-law be presented to Council for ratification. CARRIED Page 3 of 4 Page 35 of 162

36 MINUTES OF PREVIOUS MEETINGS, ITEM #(e) Special Council Minutes June 29, BY-LAWS (a) Townline Road Resolution No MOVED BY SECONDED BY Councillor A. Vis Councillor A. Bishop 7. ADJOURNMENT THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of a Contract between The Corporation of the Municipality of Oliver Paipoonge and Ontario Ltd., operating as Gary Steele Haulage & Grading for Townline Road Construction, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO CARRIED (a) Adjournment of the meeting. Resolution No MOVED BY SECONDED BY Councillor A. Bishop Councillor A. Vis THAT the Special Council Meeting held on June 29, 2015, be adjourned, the hour being 7:32 p.m. CARRIED Mayor L. Kloosterhuis Margaret Dupuis, CAO/Clerk Page 4 of 4 Page 36 of 162

37 MINUTES OF PREVIOUS MEETINGS, ITEM #(f) Special Council Closed Session Minutes June 29, 2015 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE COUNCIL CLOSED SESSION MEETING MINUTES DATE: June 29, 2015 TIME: 6:35 p.m. PLACE: Council Chambers Oliver Paipoonge Municipal Complex CHAIR: Mayor L. Kloosterhuis PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Page 1 of 2 Page 37 of 162

38 MINUTES OF PREVIOUS MEETINGS, ITEM #(f) Special Council Closed Session Minutes June 29, CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. REPORTS OF MUNICIPAL OFFICERS (a) Identifiable Individuals Margaret (Peggy) Dupuis, CAO/Clerk made a verbal report with respect to the above noted. Following a discussion, it was the consensus of Council that a resolution be presented at the Council Meeting to direct the CAO to proceed as discussed. (b) Legal Matter 4. ADJOURNMENT Margaret (Peggy) Dupuis, CAO/Clerk made a verbal report with respect to the above noted. Following a discussion, it was the consensus of Council that a resolution be presented at the Council Meeting to direct the CAO to proceed as discussed. (a) Adjournment of the Meeting. The meeting adjourned at 7:24 p.m. Mayor Lucy Kloosterhuis Margaret Dupuis, CAO/Clerk Page 2 of 2 Page 38 of 162

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40 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) MUNICIPALITYOF OLIVERPAIPOONGE COMMITTEEor ADJUSTMENT 4569 Oliver Road Phone: (807) ext. 224 Murillo ON, POT 2G0 Fax: (807) RE: Application No.: 1B/29/15 PUBLIC HEARING CONCERNINGPROPOSED LOTADDITION Name of Owner: Hacquoil Construction Name of Agent: N/A Location: PAIPOONGECON 1 NKR PT LOT 35 AND RP 55R1304 PART 1 TAKE NOTICE that the Municipality of Oliver Paipoonge Committee of Adjustment will hold a Public Hearing on July 9, 2015 at 7:00 p.m. at the Oliver Paipoonge Municipal Complex to consider the applications proposed lot addition under Section 53 of the Planning Act, C.P. 13 as amended to March 30, The subject property is located on the property known as PAIPOONGE CON 1 NKR PT LOT 35 AND RP 55R1304 PART 1, Geographic Township of Paipoonge, now the Municipality of Oliver Paipoonge. A key map showing the location of the lands to which the application applies is attached. If a person or public body that files an appeal of a decision of the Committee of Adjustment in respect of the proposed lot addition does not make written submissions to the Committee of Adjustment for the Municipality of Oliver Paipoonge before it gives or refuses to give a provisional lot addition, the Ontario Municipal Board may dismiss the appeal. THIS NOTICE is sent to the applicant, to various agencies, and to surrounding property ownersfor their information. If you wish to be notified of the decision of the Committee of Adjustment for the Municipality of Oliver Paipoonge in respect to the proposed lot addition, you must make a written request to the Secretary Treasurer, Committee of Adjustment 4569 Oliver Road, Murillo, ON POT 2G0. Failure of the applicant to appear before the Committee, either in person or by an agent, may result in the deferment or cancellation of the application. ADDITIONALINFORMATION related to the proposed lot addition is available for inspection between 9:00 a.m. and 4:30 p.m. on Tuesday, Wednesday, and Thursday at the Municipality of Oliver Paipoonge Office located at 4569 Oliver Road, Oliver Paipoonge Municipal Complex. DATEDAT THE MUNICIPALITYOF OLIVERPAIPOONGETHIS 23" DAY OF JUNE, 2015 Please see reverse for location map 4/?wzgz Sharron Secretary-Treasurer Committee of Adjustment Page 40 of 162

41 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) RE: Application No.: 1B/29/15 PUBLICHEARING CONCERNINGPROPOSED LOT ADDITION Name of Owner: Hacquoil Construction Name of Agent: N/A Location: PAIPOONGE CON 1 NKR PT LOT 35 AND RP 55R1304 PART 1 SUBJECT Page 41 of 162

42 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) Committee of Adjustment Application for Consent Name of Approval Authority Application Number: Committee of Adiustment Owner Information Ml Fu" Name: Last Address: 5 Hwy 588 Street Address Kakabeka Fans Hacquoil Construction Ltd. City First ON Province Apt/Unit # POT1wo Postal Code Home Phone Alternate Phone: ) Please specify to whom all communications should be sent: I3]Owner : Solicitor : Agent Agent Information (if applicable) Name: Address: Last Street Address First Apt/Unit # City Phone: ( ) Fax: Province ) Postal Code Pu rpns e of Application 1. Type and purpose of proposed transaction: E] Conveyance (specify): [1 New Lot JZ[Addition to Lot : Other (specify): : Mortgage : Lease : Easement Right-of-Way ElCorrection of Titl e 2. Name of person(s) to whom land or interest in land is intended to be conveyed, leased or mortgaged: G &G Services, ONT LTD 3 Relationship (if any) of person(s) named in Question 2. to Owner: None 4 Describe any existing easements or restrictive covenants affecting the subject land and its effect: None Rev. 10/11 Page 3 of 9 Page 42 of 162 \

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48 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) Committee of Adjustment Application for Consent I\Ne, CERTIFICATION by the Applicant / ' AL;/2. 5/ /7/[yer &tf g/zre/./l?me /746 /4/Q2115! /?/"69"/If/6/77! of the in the Province of Ontario, solemnly declare that the statemen containbdin this application are true, and l/we make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as i made under oath and by virtue of the Canada Evidence Act. f Sworn (or declared) before me at the in the Province of Ontario, this (7 day of./, 20 / 5/ Appli orized Agent AUTHORIZATIONOF THE OWNER FOR AN AGENT TO MAKEAPPLICATION NVe authorize (name of agent) to act on my/our behalf in submitting this application. This application has been submitted with my/our full knowledge and endorsement. Owner(s) Date ForOfficeUse Only: Application No: Date com leted a Iication received Rev. 10/11 Page 9 of 9 Page 48 of 162

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50 REPORTS OF MUNICIPAL OFFICERS, ITEM #(c) COMMITTEE OF ADJUSTMENT FOR THE ApplicationNo. 1B/25/15 Movedby Date: June 11,201 5 Seconded THATtheapplication 1B/25/I5fora proposed new lot on the property knownas CON C S/R E PT LOT 11 M11271,GeographicTownshipofPaipnonge, now the Municipalityof Oliver Paipuonge,owned by RobertGill as set forth in the applicationbe APPROVED with the fnllrwlingcon-""iar.2,and that the?owing uoxuiilionsare complied with within twelve 12) monthso?te Qte ofthis Decigjgir 1. That a proper legal descriptionor ReferencePlan of survey stamped by an OntarioLand Surveyorof the landsto be severed is receivedby the Secretary- Treasurerof the Committeeof Adjustment. 2. That payment of $1,000.00cash in lieuof Parklandbe paid. 3. That the Secretaryreceivesa letter of approval from the Thunder Bay District HealthUnit. That written evidencefrom a licensedwell-drilleror master plumber, establishment of the on the property be severed, a well having 3 flow of (4) at gallons leastfour of water per minute atter nne hour pumping from the well at rated the flow be receivedby the Secretary. 5. That the applicant shall?le with -the Secretarya report?om a testing recognized laboratory,that the water is potable. CARRIED CHAIRMAN Dissenting Members // ~ ~ ~_/'. 4/ 5% I HEREBYCERTDTYTHIS TO BE A TRUE COPY OF THE Decision of the Oliver PaipoongeCommitteeof Adjustment and that this Decisionwas concurred in by a majorityof thememberswho heardthis application. ThisDecisionis not until?nal however, theconditionsoutlinedaboveof this Noticedated June 11, 2015 are ful?lled. OF Page 50 of 162

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57 REPORTS OF MUNICIPAL OFFICERS, ITEM #(d) Committeeof Adjustment Meeting Minutes May 14, New Business The OMB hearing for John Harmahas been adjourned and there will be no hearingin the councilchamberson May 21. The Committee members who attendedthe LakeheadRegion ConservationAuthority informationseminar will be reimbursedfor their attendance. Resolution # MOTION: Moved by Arnold Breukelman Seconded by Don Quinte THAT the Committee Membersbe reimbursedfor their attendance at the LRCA. CARRIED 5. The meeting was adjourned. Resolution # MOTION: Moved by Arnold Breukelman Seconded by Jim Cassan THAT the May 14,2015 meeting of the Committeeof Adjustmentbe adjourned, the time being 8:30 p.m. CARRIED. (,//2 L27 C alrman / SecretaryT easurer Page 57 of 162

58 REPORTS OF MUNICIPAL OFFICERS, ITEM #(f) Date: Tuesday, May 19, 2015 Time: 19:30 OLIVER PAIPOONGE FIRE & EMERGENCY SERVICES OFFICERS MEETING MINUTES Officers Present: Mike Horan, Fire Chief Sean Horan, Stanley Captain Dave Bertrand, Rosslyn Hall Captain Rob Peacock, Intola Hall Captain Shane Zimmer, Kakabeka Falls Hall Captain Stefanie Stangier, Murillo Hall Captain Gary Zaporzan, Prevention Officer Brooklin Caren, Recording Secretary Conference Call: Jenn Horan, EFR Equipment Coordinator Absent: Dan Simko, Deputy Fire Chief Allen Vis, Council Representative Art Stephenson, Prevention Of?cer 1. Business Arising from the Minutes None. 2. New Business Spare blades for windshield cutters needed. Code 4- leak in auto extrication equipment in rescue 13. Unnecessary chatter on radio is to be addressed. 2.1 Pumper Arrival Mike shared information regarding the picking up of the pumper which is being picked up by Shane and Mike. Page 58 of 162

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68 REPORTS OF MUNICIPAL OFFICERS, ITEM #(j) Ouvm DATD NL1l'2(JT3. CORPORATE Ndwpt REPORT DEPARTMENT: Administration REPORT NO DA TE PREPARED: June 24, 2015 MEETING DATE: July 13, 2015 SUBJECT: Wildlife Damage Compensation Claim NO. OF PAGES: 1 RECOMMENDATION THAT with respect to Report No we recommend the 2015 Program Application of June 11, 2015, made by Fawnhaven Farm under the Ontario Wildlife Damage Compensation Program, in the amount of $1, for one 3 month old limousine beef calf, BE APPROVED. PURPOSE To receive approval of the Livestock Valuer s Report dated June 11, 2015 for Fawnhaven Farm. BACKGROUND The livestock owner, the Ministry of Agriculture and Food and the Municipality have 20 business days of receiving the Livestock Valuer s Report to review and approve the application made under the Wildlife Damage Compensation. If either party is dissatisfied with the report, a request may be made in writing to the Ministry to appoint a second Valuer to review the report. If no objections are received prior to the expiry of the 20 business days, the Municipality shall pay the livestock owner the total compensation shown on the report. REPORT SUMMARY Distributed separately is the Program Application for Fawnhaven Farm dated June 11, 2015 The pictures have been excluded from the application but are available for viewing upon request. The application was forwarded to the Ministry on June 22, If no objections are received, the Municipality shall pay the claim effective July 21, PREPARED BY: Karen Caren, Dz'pl.MA.,CMO, Treasurer REVIEWED BY: f) Margaret(Peggy;Dupuis, CMO, Chief Administrative Of?cer/Clerk Page 68 of 162

69 ' REPORTS OF MUNICIPAL OFFICERS, ITEM #(k) Om: / Dnimgwugs - p,,...;,,n4.,.z1, CORPORATE REPORT DEPARTMENT: Finance REPORT NO DATE PREPARED: June 29, 2015 MEETING DATE: July 13, 2015 NO. OF PAGES 1 of 1 SUBJECT Energy Consumption and Greenhouse Gas Emissions Report for 2013 RECOMMENDATION - For information purposes. PURPOSE To receive the statutory report of the municipality s annual energy consumption and greenhouse gas emissions for 2013 as required under Regulation 397/11 of the Green Energy Act. BACKGROUND Under Regulation 397/11 of the Green Energy Act, on or before July 1st of each year, municipalities must submit to the Ministry of Energy and Infrastructure an Energy Consumption and Greenhouse Gas Emissions Template for it operations conducted from the two years prior (i.e report is due 2015). The template must be published on the municipal website and be available in printed form for the public. This is the third year of reporting under the regulation. REPORTSUMMARY Attached is the report for The report was submitted to the Ministry, is posted on the municipal website and is available in print for the public who wish to receive a copy. Now that there is three years of energy consumption data, 2011 to 2013, the information was graphed to show the energy intensity of each municipal facility. It is noted that energy use is also dependent upon weather which cannot be controlled. January to March of 2013 were very cold months. The following points are noted: 0 In 2013 the, the Oliver Paipoonge Municipal Complex received a high energy efficient HVAC system bringing down energy use. 0 In 2011, there was no heat in the Stanley Firehall. 0 It is unknown why there is a large decrease in energy use at the Public Works Garage, or the Rosslyn Community Hall between the years presented. PREPARED BY: Karen Caren, Dipl.M.A., CMO, Treasurer/Deputy CAO Margaret Dupuis, CMO, Chief Administrative Of?cer/Clerk Page 69 of 162

70 REPORTS OF MUNICIPAL OFFICERS, ITEM #(k) E _ uc m;8e >m_:bm?mzm VEE $22 3% _to E ou 06 : umu_ urco t. E w?oum ::ou 63 < _u:_ UE m;w u_ 82 Ema >u_::eeou mmsox9:5 mi :_>mmox :>_mmox m;m._u_ :>_mmox wm?momv_._o>> u n_: xw_neou _mn E22 mmcoon mn_ $> O wbcmu cozmmbom «mm>>8z?m? VEE o t:_> n_.& >._m5_._o S_> to =m;w._e o ::_>_ um : 5??m VEE m;m:e $_B$.mv_. u uc_?m? VEE 282 to m;w.e m_9.c_ E oemz :o_um._ono _:u Em:m:_> 8_._8.m._E31 $30 Page 70 of 162

71 REPORTS OF MUNICIPAL OFFICERS, ITEM #(k) Energy Consumption 2011 to Facility Page 71 of 162

72 14, 25, REPORTS OF MUNICIPAL OFFICERS, ITEM #(l) M2,; Dr poonc'r. CORPORATE REPORT mum DEPARTMENT: Finance REPORT NO DATE PREPARED: June 30, 2015 MEETING DATE: July 13, 2015 NO. OF PAGES 1 of 1 SUBJECT: 2016 Proposed Budget Schedule RECOMMENDATION THAT with respect to Report No , we approve the 2016 Budget Schedule as presented. PURPOSE BACKGROUND Administration prepares and presents annual and capital budgets to Council for review and approval. To support this effort, Council is being asked to approve a Budget Schedule which indicates when the Budget will be presented to Council and certain key milestones during the Budget process. REPORT SUMMARY Table 1 below presents the 2016 Budget Schedule as proposed by Administration, as per the direction of Council. The proposed 2016 Budget Schedule has been developed to maximize the ef?cient and effective development of the 2016 Budget Package with a target date for?nal Council approval of January 25, Table 1: 2016 Budget Schedule Budget consultations with Managers August September 11, 2015 September October 8, 2015 Operating Budget Meetings with Council and Managers October 2015 Capital Budget Meetings with Council and Managers November 2015 Draft 2016 Budget Package provided to Council for Review January 11, 2016 meeting Final Draft 2016 Budget presented to Council for approval January 25, 2016 meeting B Page 72 of 162

73 REPORTS OF MUNICIPAL OFFICERS, ITEM #(m) Om Zn, Mmum 1u'pooN "c'l' --«.4» CORPORATE REPORT DEPARTMENT: Administration REPORT NO DA TE PREPARED: June 29, 2015 MEETING DA TE: July 13, 2015 NO. OF PAGES: 1 SUBJECT: Wildlife Damage Compensation Claim RE COMMENDATION THAT with respect to Report No we recommend the 2015 Program Application of June 20, 2015, made by Terri-Lynn Soltys under the Ontario Wildlife Damage Compensation Program, in the amount of $ for twenty-one, one month old white turkey poults, BE APPROVED. PURPOSE To receive approval of the Livestock Valuer s Report dated June 20, 2015 for Terri-Lynn Soltys. BACKGROUND The livestock owner, the Ministry of Agriculture and Food and the Municipality have 20 business days of receiving the Livestock Valuer s Report to review and approve the application made under the Wildlife Damage Compensation. If either party is dissatis?ed with the report, a request may be made in writing to the Ministry to appoint a second Valuer to review the report. If no objections are received prior to the expiry of the 20 business days, the Municipality shall pay the livestock owner the total compensation shown on the report. REPORT SUMMARY Distributed separately is the Program Application for Terri-Lynn Soltys dated June 20, The pictures have been excluded from the application but are available for viewing upon request. The application was forwarded to the Ministry on June 29, If no objections are received, the Municipality shall pay the claim effective July 28, PREPARED BY: Karen Caren, Dipl.MA., CMO, Treasurer REVIEWED BY: Margaret (Pegg ) Dupuis, CMO, Chief Administrative Of?cer/ Clerk Page 73 of 162

74 REPORTS OF MUNICIPAL OFFICERS, ITEM #(n) Om _/ DMD! 1.l';ClU.\ rr CORPORATE REPORT DEPARTMENP Finance REPORTNO DATEPREPARED: July 7, 2015 MEETING DATE: July 13, 2015 NO. OF PAGES 2 SUBJECT Budget Variance Report 2015 RECOMMENDAWON FOR INFORMATION ONLY. PURPOSE BACKGROUND REPORTSUMMARY Account Number 1284 Page Number Variance Note 1295 purpose Invoice from the contractor for Rubin Subdivision dated November 2014 for additional granular A material. Page 74 of 162

75 ll REPORTS OF MUNICIPAL OFFICERS, ITEM #(n) In the new CACC agreement effective for 2015 there is an administrativefee of 0.50 cents per resident totaling an additional $2,800 that was not included in the budget. SCBA testing was under estimated due to not accounting for the parts required to repair units that were de?cient. Extra signs required to advertise change to land?ll access. This account was not budgeted for but will be set up in future years to post small claims paid that do not go through the insurance P01i 3Y Approximately $8,000 of this to be allocated to the Northern Roads Project once?nal quantities of gravel determined. Hill Street project required extra work (ditching into ball diamond) that was not anticipated when the budget set. It is noted that the repair, maintenance, hydro, heat and telephone accounts for buildings, and repair and maintenance accounts for vehicles and equipment, are estimates this year, broken out from main departmental repair and maintenance accounts used in prior years. As a result, some of these new accounts may be over or under the budgeted amount, but it is anticipated that the total of the accounts at the end of the year will be within budget for each department. It is also noted that reserve transfers and wage allocation transfers have not yet been posted and are therefore not re?ected in the report. PREPARED BY: Karen Caren, Dip/.MA., CMO, Treasurer/Deputy CAO Page 75 of 162

76 Om % REPORTS OF MUNICIPAL OFFICERS, ITEM #(o) DAID 09;m MUNICIPALITY OF OLIVER PAIPOONGE ROSSLYN VILLAGE WATER SUPPLY SUMMARY OF ALS ENVIRONMENTAL ANALYTICAL REPORTS JUNE 2015 ALS Laboratory Group Analytical Reports and Certi?cate of Analysis Information received fro m ALS Canada Ltd. for the Rosslyn Village Water System for the above noted time period show no adverse reports. Page 76 of 162

77 REPORTS OF MUNICIPAL OFFICERS, ITEM #(p) CALLSFOR SERVICE ABANDONED 911 ALARM ANIMALCOMPLAINT ASSAULT BREAK& ENTER DANGEROUSCOND DEATH 56M FAMILYDISPUTE FIRE FRAUD HARASSMENT LANDLO RD/T ENANT MENTALHEALTH MISCHIEF MISSING PERSON Mvc NEIGHBOURDISPUTE NOISE COMPLAINT OTHER POLICEASSISTANCE POLICEINFORMATION PREVENTBREACHOF PEACE PROPERY, LOST/FOUND SUSPICIOUSPERSON SUSPICIOUSVEHICLE THEFT THEFT FROM VEH./UNLOCKED THREATS TRAFFIC( BY LAWSTOO) TROUBLEWITH YOUTH ' ' 'P A UNWANTED PERSON WEAPONS OLIVER-PAIPDONGE STAT'S - APRIL JUNE, APRIL 1 MAV 3 JUNE 4 72 TOTAL - I9 f\j 4l\) \J - I- C 101 Oi \C) - FJOOOOUJOUJ-bO \ - OOCDNOI- COCO-l>u) f5i-ii-i-<3oi-auuooo~oi>.\ii ~NoI -oowwmoooouuu-i ;'f;iai -NoI \oi -uuoo.i>oou-iooi ~ooou-ii-u-iooi \o~lo Page 77 of 162

78 REPORTS OF COMMITTEES, ITEM #(a) ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES DATE: Tuesday, June 2 nd, 2015 TIME: PLACE: PRESENT: NOT PRESENT: 6:00 PM Council Chambers (Oliver Paipoonge Municipal Complex) Rik Aikman Cathy Dombroskie Eric Collingwood Jenn Johnson Joe Ladouceur Rob Scarfo Brandon Postuma Shannon Hollinger Mayor Lucy Kloosterhuis Peter Benz CALL TO ORDER: Jenn Johnson called the meeting to order at 6:00 pm. INTRODUCTIONS: No introductions. DISCLOSURE OF INTEREST: No disclosures of interest. 1 Page 78 of 162

79 REPORTS OF COMMITTEES, ITEM #(a) ADOPTION OF THE AGENDA: The meeting agenda was adopted and was Moved by Eric Collingwood, and Seconded by Rob Scarfo. THAT with respect to June 2 nd, 2015, the meeting agenda be accepted as circulated. CARRIED. PREVIOUS MEETING: The previous minutes were adopted and this was Moved by Cathy Dombroskie, and Seconded by Rik Aikman. THAT with respect to June 2 nd, 2015, the meeting minutes be accepted as circulated. CARRIED. PROCEDURAL ITEMS: No procedural items. PREVIOUS BUSINESS: Members discussed the Municipal calendar and decided that it would make more sense to keep the calendar free of charge for residents. To date the EDO has received 90 photo submissions from area residents. One of the challenges will be to make sure that calendar s actually end up going to every household. As Brandon mentioned, many of the area residents don t actually read the newsletter that is printed each month. One way to ensure that residents receive a calendar is to drop off calendars at the local schools and have the children bring them home. Ad logo space submissions will be on first come first served basis. Ad price was set at $99 dollars firm. See package for more details. BUSINESS ARRIVING FROM THE MEETING: Members spent the majority of the meeting discussing the terms of reference for the strategic economic development plan. Corrections and changes were made to half the document during the meeting. The second half of the document will be edited at the next meeting. The plan is to issue for tender in August 2015 with the closing date being October 16 th The hope is that the document will be completed by February Members discussed Rubin Park and the creation of an appropriate marketing strategy. As of late there has not been much interest within the industrial park and members would like to come up with ways to deal with this. Suggestions included putting up for sale signs for lots under the big entrance sign to Rubin, so potential businesses/entrepreneurs would be able to see availability. Also members thought advertising in the realty news might be beneficial as a wider audience in the area could potentially be targeted. Brandon suggested doing strategic advertising and putting up signs saying only XX amount of lots left, going fast etc. 2 Page 79 of 162

80 REPORTS OF COMMITTEES, ITEM #(a) NEW BUSINESS: Tourism Northern Ontario wayfinding strategy intends to document the disconnect observed between Northern Ontario organizations, tourism operators and visitors to the region. The primary objective of a wayfinding system is to move people through space to their destination. In order to do this, a visitor needs to navigate a logical progression of orderly information, which becomes more detailed as they approach their destination. Once they reach it, they should also be able to orient themselves and simply navigate to other points of interest or need. Much of the confusion visitors experience comes from a basic misunderstanding: when businesses or destinations see directional signage as advertising, signs get cluttered: when cluttered, there s too much information for a visitor to take in quickly, so the signs get ignored. The resulting effect is to exact opposite of the original intent; so it s important to understand that a desire to add more signs is rarely if ever the correct answer to a wayfinding problem. In order to accomplish its objective, a wayfinding system must be simple, clear and effective for residents and visitors. Goals of the program are to increase the length and stay of visitors to Northern Ontario, increase visitor receipts and increase overall visitor satisfaction and positive word of mouth. On Tuesday July 14 th, Staal PGA Tour Canada is doing promotional video segments on the Thunder Bay region. They have decided to do a segment in Oliver Paipoonge at Kakabeka Falls Provincial Park, as this is the most notable feature in the Municipality. The plan is to set up a demonstration campsite and have some information from the Ontario Parks Learn to Camp program. Golfers may possibly be asked to participate in a fire starting challenge. There will be a tour around the boardwalk area of the falls plus interpretation. NEXT MEETING: The next meeting will take place in Council Chambers at the Oliver Paipoonge Municipal Complex on Tuesday, July 7 th, 2015 at 6:00 pm. ADJOURNMENT: Adjournment of the meeting was Moved by Joe Ladouceur, and Seconded by Rik Aikman. THAT the meeting held on June 2 nd, 2015, be adjourned the hour 8:30 pm. CARRIED. 3 Page 80 of 162

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82 A motion to approve a gift/gift card for Brooklyn in the amount REPORTS of $50.00 OF was COMMITTEES, made by Susan ITEM #(b) deboer and secondedby Annett e Pugh. Carried. Learn to Crochet May 26" Ukrainianculture dance and art June 6" Trees will be available for sale at Strawberry Social July 9".(Plant a Tree, grow a Book)Take orders now. Library Report (attached) Strategic Plan. Defer to next meeting. Next meeting June Adjourn A motionto adjourn was made by Rena Patton and seconded by Laura Quinte.Carried. Page 82 of 162

83 Oliver Paipoonge Public Library REPORTS OF COMMITTEES, ITEM #(b) Board of Directors Meeting Wednesday June 10" 2015 Murillo Branch 8:00pm Present. Regrets: Doug McChristie, Alana Bishop. In the absence of Chair Doug McChristie, Vice Chair Annette Pugh chaired the meeting. Susan deboer, Maxine McCullough, Rena Patton, Laura Quinteand Annette Pugh. Approval of Agenda. A motion to approve the agenda with the following change (under Financial Report April 2015 should read May 2015) was made by Laura Quinteand seconded by Rena Patton. Carried. Conflict of Interest. None Approval of Minutes A motion to approve the minutes of June 10th2015 (Meeting #1) was made by Susan deboer and seconded by Rena Patton. Carried. Business arising from the Minutes. Three quarters of Conmee s collection has been boxed and their road crew will transport it to the Murillo rink shack for us.pay as you Go book sale at Murillo Fair on August Maxine has sorted and packed over 200 boxes. Notice from Ministry of Culture that funding is being withheld until Conmee pays back the money owing because we have a service contract with them. Ontario Library Service will not let us transfer the records for the Conmee books to our collection until they receive in writing from Conmee, a letter stating that Conmee Library no longer exists and that they give permission to transfer their records. Extra staff will be required for this project. Issue is ongoing. Correspondence. None Financial Report. A motion to approve the bank reconciliation,playlist and posted transactions for May 2015 was made by Susan deboer and seconded by Laura Quinte.Carried. Paylist signed by Susan deboer. Year to date budget and audit explanation deferred to next meeting. We are slated to receive $2,500.0 in Phase 2 of the Capacity Building Grant but this is being withheld until Conmee pays back the money owing. $ received from John Winslow in memory of Bea Stadey, and $ in memory of Charles Gran?eld. New Business/CEO Report. Northern Arts Consultant. Recommendations for grant proposals by Marilyn Maclntosh denied as they were for programs similar to what are already running at no cost to us through CAHEP. Maxine met with the Mooreys and theyare interested in setting up Friends of the Library. They have an initial meeting set for July 15. They are also interested in helping with Storytime crafts. Learn to Crochet. June 30" at Rosslyn. Ukrainian Culture, dance and art had 6 participants. June tennis. 8 children and 7 adults signed up. Page 83 of 162

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85 REPORTS OF COMMITTEES, ITEM #(b) Oliver Paipoonge Library Murillo Oliver PaipoongeLibrary Rosslyn May 2015 Statistical Report May 2015 Statistical Repon 5/15 4/15 5/14 5/15 4/15 5/14 Visitors Visitors Withdrawals Withdrawals New Members New Members Computer Use Computer Use Wireless Wireless Reference Reference Questions Questions Library Schedule Library Schedule Date Hours # of Date Hours # of Opened Visitors Opened Visitors Sat. May Sat. May Mon.May Tues.May5 10 5& Tues. May Wed. May Wed.May6 10 5& Thurs.May7 10 5& Thurs. May Sat. May Sat. May Tues. May Mon. May Wed. May Tues. May Thurs. May & Wed.Mayl3 10 5& Sat. May Thurs. May Tues. May & 6 48 Sat. May Wed. May Mon. May closed Thurs. May & 6 87 Tues. May Sat. May 23 l 5-8 Wed.May & Tues.May & Thurs. May Wed. May Sat. May Thurs. May & Mon. May Sat. May Tues. May Wed.May & Thurs. May Sat. May Combined Statistics _(b_othbranches) 5/15 4/ 15 5/14 Ebooks May Programs attendance (combined branches) St0_ry_t1me 82 Volunteer hours Knlttmg Club 10 Book Club 10 CAHEP Art Class 5 Crochet Lessons 5 Page 85 of 162

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92 HamU_m_.En_. on Hmczumxw>< men.>_. mmasn? >=a=z_h_.:>:o2 uo>=u II tea REPORTS OF COMMITTEES, ITEM #(d) mo>_»_u m:<m Osomq mwocomm nmmmasomm mm.mm_.<_omw m m_.: Page 92 of _.:w_u_m._._o. 2 osn mnmsam.63 :m=._uoo_.uo_.m=o: 3_m.B._<m 038..

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104 Thunder Bay District Municipal League REPORTS OF COMMITTEES, ITEM #(e) 1. Call to order Minutes of the Board Meeting Saturday, May 9, 2015 The Marina Centre Red Rock, ON The meeting was called to order by the President, Wendy Landry, at 1:05 p.m. Regrets: Member Willy Liebigt Councillor Township of Hornepayne Alternate Ginger Latoski Councillor Township of Hornepayne Alternate Rebecca Johnson Councillor City of Thunder Bay Member Richard Harvey Mayor Township of Nipigon Participating by Teleconference 1st Vice-President Rodney Swarek Councillor Township of White River Past President Larry Hebert Councillor City of Thunder Bay Executive Member Eric Pietsch Councillor Municipality of Greenstone Present in Red Rock President Wendy Landry Mayor Municipality of Shuniah 2 nd Vice-President Jerry Loan Councillor Township of O Connor Executive Member Andy Major Mayor Township of Manitouwadge Executive Member Steve Carruthers Councillor Township of Red Rock Member Roger Shott Councillor Municipality of Neebing Member Alana Bishop Councillor Municipality of Oliver Paipoonge Member Donna Blunt Councillor Municipality of Shuniah Member Rick Dumas Mayor Town of Marathon Member Cathy Woodbeck Councillor Township of Conmee Member Wendy Wright Councillor Township of Gillies Member Ed Dunnill Councillor Township of Manitouwadge Member Gary Nelson Mayor Township of Red Rock Member Gustav (Bob) Krause Councillor Township of Schreiber Page 104 of 162

105 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) Member Gino Leblanc Councillor Township of Terrace Bay Member Armand Giguere Councillor Municipality of Greenstone Executive Director Beth Stewart 2. Approval of the Agenda MOTION Made by: Bob Krause Seconded by: Jerry Loan THAT the agenda be approved as amended. CARRIED 3. Minutes of Board meeting held February 26, 2015 in Thunder Bay ON MOTION Made by: Larry Hebert Seconded by: Armand Giguere THAT the minutes of the board meeting held February 25, 2015 at the Prince Arthur Waterfront Hotel & Suites be approved as printed. CARRIED 4. Business Arising from the Minutes a. From the Meeting February 26, 2015 i. Members were reminded to identify potential 2016 sponsors. Larry Hebert has approached Tbaytel regarding sponsorship. 5. Financial Matters a. Financial Statements i. Income Statement to March 31, 2015 MOTION Made by: Gino Leblanc Seconded by: Eric Pietsch THAT the Income Statement of the Thunder Bay District Municipal League from January 1 to March 31, 2015 indicating an income of $ 15, be received. CARRIED ii. Balance Sheet as of March 31, 2015 MOTION Made by: Cathy Woodbeck Seconded by: Roger Shott THAT the Balance Sheet of the Thunder Bay District Municipal League as of March 31, Minutes of the Meeting Page 2 Page 105 of 162

106 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) 2015 indicating Assets equalling Liabilities and Equity of $36,044.16, be received. CARRIED iii. Income Statement 98 th Annual Meeting & Conference MOTION Made by: Donna Blunt Seconded by: Jerry Loan THAT the Income Statement of the 98 th Annual Meeting and Conference held at the Prince Arthur Waterfront Hotel & Suites February 27/28, 2015 indicating a net profit of $ be received. CARRIED b. From the 98 th Annual Meeting i. $6,000 sponsorship for dinner at NOMA 2016 conference It would appear that historically within the Thunder Bay District Municipal League, the hosting community has found sponsors for the NOMA dinner. This is a different practice from what happens in the two western leagues. Larry Hebert, Wendy Landry and Rick Dumas will discuss the best approach to obtain sponsorship from Tbaytel towards the required $6,000 for the NOMA dinner in Ongoing Business (a) Bylaws & Constitution update Wendy Landry reinforced that it is the municipal council who decides which member on the League Board will be representing that specific Council. Rick Dumas suggested that the issue presented by the two members from Manitouwadge needs to be determined by the municipality and not by the League Board. Donna Blunt used the Shuniah representative and alternate as an example of the voting experience, noting that only the vote of the representative chosen by the municipality will count. The alternate s vote would be counted only if the representative was not present. Rodney Swarek noted that a municipality could send as many people as they wanted to a meeting but only one vote would be counted. Wendy Landry reinforced that the Board meetings are intended as a co-operative effort for the betterment of the League as a whole, and not to further the interests of an individual municipality. Minutes of the Meeting Page 3 Page 106 of 162

107 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) As the Board does not hold executive meetings, the question of whether we needed executive members was discussed. The revised bylaws will be sent back to the committee with the recommendation that the executive be limited to the President and Vice-president positions, removing those positions listed as executive member. It was suggested that to run for an executive position, a person should have some prior experience on the board. Cathy Woodbeck noted that a functional nominating committee would solve that issue. MOTION Made by: Rick Dumas Seconded by: Jerry Loan THAT the bylaws be amended to limit the number of consecutive terms of the President to two, 2-year terms. CARRIED (b) Memorial Wall An update was provided by Larry Hebert. 7. New Business a. Suggested topics/speakers for the Fall conference Topics Financial Indicators Bill 8 and/or accountability and transparency. along with the OMPF. Agricultural interests Agriculture for rural areas Agriculture Suggested Speaker/Volunteer Heather Brown Municipal Advisor Municipal Services Office North Heather Brown Kendall Donahue (EcoSuperior) MNR fire righting, managing risk, what s the liability in agreements? Jerry Loan to identify possible speaker Fire Marshall s office liability in municipalities of the volunteer fire chief Jerry Loan to identify possible speaker LNG proposal, grants available? Open Q&A Chair by Wendy Landry (b) Venue of conference Jerry Loan noted that for the money spent, the Prince Arthur Hotel meets the needs of the Thunder Bay District Municipal League. Minutes of the Meeting Page 4 Page 107 of 162

108 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) Roger Shott suggested that we should consider spreading money around the city at various venues. Rick Dumas reminded the board that the difference in price to move to another venue was in the thousands and that the decision to stay at the Prince Arthur Waterfront Hotel and Suites was made after a cost analysis done twice within the last 5 years. b. Date for the Fall conference Jerry Loan forwarded a suggestion made to him that the conference be held on Thursday/Friday rather than Friday/Saturday. The idea will be presented to the attendees at the fall conference for subsequent years. MOTION Made by: Gino Leblanc Seconded by: Jerry Loan THAT the Thunder Bay District Municipal League Fall Meeting and Conference be scheduled for October 23/24, CARRIED 8. Correspondence a. Office of the Premier, acknowledgement of support of the resolution from Gillies Township b. Letter from Oliver Paipoonge re: conference venue 9. Other Business a. Reports from Committees i. Resolution Committee Chaired by 1 st Vice President Rodney Swarek. From the Township of Hornepayne re: Hydro rates. From the Township of Hornepayne re: VIA rail. MOTION Made by: Rick Dumas Seconded by: Armand Giguere THAT the Thunder Bay District Municipal League accepts and supports the resolutions as presented by the Township of Hornepayne. CARRIED ii. Finance Committee Chaired by 1 st Vice President Rodney Swarek MOTION Made by: Rick Dumas Seconded by: Roger Shott THAT as AMO membership is paid by municipalities, that the Thunder Bay District Minutes of the Meeting Page 5 Page 108 of 162

109 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) Municipal League eliminate duplication and discontinue its membership in AMO as of 2016 with a resulting savings of approximately $380/year CARRIED In order to increase our sponsorship funding for conventions, the finance committee will complete a survey of municipalities inquiring about the total amount spent on outside services. The total figure spent by league members would be referred to in the letter requesting sponsorship in hopes of obtaining an increase in funding from existing sponsors and, more importantly, new sponsors. iii. Convention Committee Chaired by 2nd Vice President Jerry Loan Ways & Means report from 98 th Annual Meeting and Conference Donna Blunt noted that there has been steady improvement in the number of positive comments received from the attendees at conferences. Wendy Landry commented that the Prince Arthur Waterfront Hotel & Suites is addressing the in-house PA system. She noted that we are never going to make everyone happy but in the feedback received, the positives outweighed the negatives. The door prize issue is easily resolved. Jerry Loan, Chair of the Convention Committee confirmed that they will not put back tickets into the draw. He also reported that the committee would be meeting shortly and will report back at the July meeting. MOTION Made by: Jerry Loan Seconded Donna Blunt by: THAT the Ways & Means report of the Convention Committee for the 98 th Annual Meeting and Convention be received. CARRIED iv. Constitution & Bylaws Committee Chaired by 2 nd Vice President Jerry Loan Discussed under ongoing business v. NOMA representatives. Rick Dumas noted that anything to go to NOMA should be passed through him or Larry Hebert, as the NOMA representatives. vi. Nominating Committee (Chaired by Past-President Larry Hebert) No report. Minutes of the Meeting Page 6 Page 109 of 162

110 T.B.D.M.L. May 9, 2015 REPORTS OF COMMITTEES, ITEM #(e) vii. Representative to Thunder Bay and Area Food Strategy Steering Committee (Karen O Gorman). Printed copy was circulated. 10. Next meeting: July 11, 2015 at 1 p.m. in the Red Rock Marina Centre 11. Adjourn MOTION Made by: Gino Leblanc Seconded Armand Giguere by: THAT we do now adjourn at 2:43 p.m. CARRIED Minutes of the Meeting Page 7 Page 110 of 162

111 Lakehead Reg Conservation REPORTS OF COMMITTEES, ITEM #(f) ron Authority Conserve Today...For A Better Tomorrow Minutes of the Fifth Regular Meeting of the Lakehead Region Conservation Authority held on Wednesday, May 27,2015, in the Authority Boardroom. The Chair called the Meeting to order at 4:35 p.m. PRESENT: REGRETS: Bill Bartley, Chair Donna Blunt, Vice-Chair Grant Arnold Ken Boshcoff Erwin Butikofer Jim Byers Ed Chambers Jim Vezina Wendy Wright Andrew Foulds Linda Rydholm 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. -6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m. 4:35 p.m. - 6:17 p.m, ALSO PRESENT: Mervi Henttonen, General Manager/Secretary-Treasurer Tammy Cook, Watershed Manager Mark Ambrose, Finance Manager Ryan Mackett, Community Stewardship/Public Relations Officer Ryne Gilliam, Field Operations Supervisor Melanie o'riley, Administrative clerk/receptionist, recorder of Minutes 1. ADOPTION OF AGENDA Resolution #47115 Moved by Grant Arnold, Seconded by Jim Byers "THAT: the Agenda is adopted as published." CARRIED. 2. DISCLOSURE OF INTEREST None. Fifth Regular LRCA Meeting Minutes - May 27,2015 Page 111 of 162 I

112 3. MINUTES OF PREVIOUS MEETING REPORTS OF COMMITTEES, ITEM #(f) Resolution #48115 Moved by Jim Byers, Seconded by Grant Arnold "THAT: the Minutes of the Lakehead Region Conservation Authority Third Regular Meeting held on wednesday, April 29, 201s, are adopted as pubrished." CARRùED, 4. BUSINESS ARISING FROM PREVIOUS MINUTES (a) File: Mission Island Marsh Conservation Area Members reviewed and discussed the Staff report related to the Mission Island Marsh Conservation Area boardwalk. A site visit to Mission Island Marsh Conservation Area by Staff and Members took place prior to the start of the Regular Meeting. Resolution #49115 Moved by Jim Byers, Seconded by Erwin Butikofer ßTHAT: the recommendations contained in the Staff Report relative to the Mission Island Marsh Conservotion Area boardwalk are endorsed.', CARRIED. (b) File: Conservation Areas Presentation Ryne Gilliam, Field Operations Supervisor, provided a general overview of our 8 Conservation Areas and the amenities provided af. eachparticular site. (c) File: Kam River Members reviewed and discussed the emergency remedial measures for a slope failure along the Kam River bank at Victor Street. Resolution #501ß Moved by Jim Byers, Seconded by Jim yezina "THAT: the emergency remedial measures þr a stope føiture along the Kam River bank at Victor Street in the ømount of 852, plus applicable taxes has been authorized AND FURTHER TIIAT sfficient sole-benefitting funds from the City of Thunder Bay are available fromwithin the 2015 capital budget." CARRIED. Members reviewed and discussed the Extension Agreement with the City of Thunder Bay in relation to the operation and maintenance of the Neebing-Mclntyre Floodway. Fifth Regular LRCA Meeting Minutes - May 27,2015 Page 112 of 162 2

113 Resolution #5lll5 REPORTS OF COMMITTEES, ITEM #(f) Moved by Erwin Butikofer, Seconded by Jim Byers UTHAT: the Chair and General Manager-Secretary/Treqsurer are suthorized to execute the Extension Agreement with the City of Thunder Bay related to the operation and maintenance of the Neebing-Mclntyre Floodway with q termination date of Decembàr 31, 2017., CARRIED. 5. CORRESPONDENCE (a) File: Ontario Fish Material received from the Ministry of Environment and Climate Change relative to increasing awareness of the advisories on safe consumption of Ontario fish was noted. (b) File: Fisheries and Oceans Canada Correspondence received from Fisheries and Oceans Canada advising that the Department of Fisheries and Oceans (DFO) and Conservation Ontario have signed a new Memorandum of Understanding (MOU). (c) File: Conservation Ontario Correspondence received from Conservation Ontario as detailed in the Agenda was discussed. (d) File: Printed Material Printed material was circulated. 6. MINUTES (a) File: Lakehead Conservation Foundation (LCF) Members reviewed and discussed the Wine Tasting and Dinner event co-hosted by the LRCA and LCF. comments from those who had attended were very favorable. 7. TREAS NS REPORT Members reviewed and discussed items contained in the Treasurer's Report as detailed in the Agenda. Members reviewed and discussed the Staff Report related to the 2014Financial Statements Resolution #52115 Moved by Jim Byers, Seconded by Jim Yezina UTHAT: the Staff Report regording the prepøration of the 2014 Financial Statements dated May 2014 is adopted AND FURTHER THAT the audited Financiql Statements and Report will be presented at the June Boord Meeting by the Authority Auditors.'CARRIED. Fifth Regular LRCA Meeting Minutes - May 27,2015 Page 113 of 162 J

114 REPORTS OF COMMITTEES, ITEM #(f) Members reviewed and discussed the Staff Report related to the Reserve Account policy. Resolution #53115 Moved by Erwin Butikofer, Seconded by Jim Byers UTHAT: the Stoff Report related to the Reserve Account Policy Review dated May 25, 2015, is adopted as provided." CARRIED. Members reviewed and discussed the Ministry of Natural Resources and Forestry Transfer Payment Agreement, Resolution #54115 Moved by Donna Blunt, Seconded by Ken Boshcoff UTHAT: the Chqir and General Manøger/Secretary-Treasurer are authorized to execute the Ministry of Natural Resources and Forestry Transfer Payment Agreement based on the fiscal year 20 I 5/I 6.' CARRIED. Members reviewed the amended Treasurer's Report. Resolution #55115 Moved by Ken Boshcoff, Seconded by Donna Blunt "THAT: Resolution #21/15 is amended to read 83,059, 'CARRIED. Members were provided with the Treasurer's Report for Administration and Capital Expenses and Revenues for the month of April and to date. Members reviewed and discussed the McVicar Creek Wetland Evaluation quotations as received. Resolution #56115 Moved by Ken Boshcoff Seconded by Donna Blunt UTHAT: the quote submitted by Northern Bioscience for wetland evaluations on McVicar Creek dated May 11, 2015 is approved AND FURTHER THAT sfficient funds are available within the 2015 budget." CARRIED. Members reviewed and discussed the Staff Report related to the Authority Office Landscape Project. Resolution # 57/15 Moved by Donna Blunt, Seconded by Ken Boshcoff UTHAT: the Staff Report re: Authority Offìce Landscaping is received AND FIIRTHER THAT Staff are authorized to proceed with site improvements as detailed during within the budget allocation.' CARRIED. Fifth Regular LRCA Meeting Minutes - May 27, Page 114 of 162

115 REPORTS OF COMMITTEES, ITEM #(f) Members reviewed and discussed the Staff Report related to the Hazelwood Lake Conservation Area. Resolution #58115 Moved by Wendy Wright, Seconded by Jim yezina UTHAT: the Staff Report re: Hazelwood Lake Conservation Area is received ønd endorsed AND FURTHER THAT Staff are authorized to proceed with the work as detailed subject to staying within the budget limit.,' CARRIED, Members reviewed and discussed submitting an Application to the National Disaster Mitigation Program. Resolution #59115 Moved by Jim Yezina, Seconded by V/endy Wright UTHAT: an Applicøtion to the National Disaster Mitigation Program þr updøting Floodplain Mapping on the Neebing River will be submitted." CARRIED, Members reviewed and discussed submitting an Application to the Community Infrastructure Program. Resolution #60115 Moved by Erwin Butikofer, Seconded by Jim yezina UTHAT: an Application to the Community Infrastructure Program for enhancing existing network of trails within our Conservation Areas will be submitted.' CARRIED. Members were provided an update on the status of our newly designed website. 8. PASSING OT'ACCOUNTS Resolution #61/15 Moved by Jim Yezina, Seconded by Donna Blunt "THAT: having examined the accounts for the period of Aprit l, 2015 to April 30, 2015 cheque #97 to #123 for 895, and preauthorized payments of 844,31i.36, þr a total of 8 I 3 9, , w e approv e the ir pøyment.,' CARRIED. 9. PROJECTS UPDATE Members reviewed and discussed items contained in Projects Update as detailed in the Agenda. Fifth Regular LRCA Meeting Minutes - May 27,2015 Page 115 of 162 5

116 REPORTS OF COMMITTEES, ITEM #(f) 10. GREAT LAKES _ LAKE SUPERIOR UPDATES Members were invited to participate in the Proposed Great Lakes Protection Act webinar being held on June2,2015 at2:00 p.m. 11. REGULATORY ROLE The Plan Input and Review for the period from April 30,2015 to May 27,2015, was circulated. The Permits issued for the period from April 30,2015 to May 27,2015,was circulated. 12. NE\ry BUSINESS None. 13. NEXT MEETING Wednesday, June 24,2015, at 4:35 p.m. 14, ADJOURNMENT Resolution #62115 Moved by Erwin Butikofer, Seconded by Jim Byers "TIIAT: the time being 6:17 p.m. AND FURTHER THAT there being no further business THAT we ødjourn.' CARRIED, YM Manager/S ecr etaty Treasurer Fifth Regular LRCA Meeting Minutes -May 27,2015 Page 116 of 162 6

117 " THE "AREAONE" MUNICIPALITIESOF THUNDER BAY DISTRICT MAYOR S REPORT, ITEM #(a) f? VD Conrnee vnwksnna?lln?lgia-qlul-u, June 10, 2015 Sent by , followed by ular Mail The Honourable H Jaczek, Minister Minister of Comm and Social Services 6" Floor, Hepb Block, 80 Grosvenor Street Toronto, O o M7A 1E9 Re ct Information for Follow Up to nclosed Correspondence / %X ' ( /L/ Dear Minister Jaczek: I am writing to you in my capacity as Area One representative on the Thunder Bay District Social Services Administration Board. Collectively, our municipalities have passed resolutions, and our heads of Council have signed the enclosed correspondence. In order to facilitate further discussions regarding the formation of a SSB for Area One Communities, the Area One" Heads of Council are available to meet with yourself, in Toronto, at your convenience. You can reach me by telephone at or by at mayor. ucy@tbaytel.net. You can reach me by regular letter mailat 244 River l?oad, Falls, Ontario POT 1W0 Thank you in advance for your consideration of our concerns. Yours truly, ucy looste rhuis Area One Representative Kakabeka Page 117 of 162

118 THE "AREAONE" MUNICIPALITIES OF THUNDER BAY DISTRICT MAYOR S REPORT, ITEM #(a) June 9, 2015 Conmee mat, :4»; vawnsmr wcnu, Sent by , followed by Regular Mail The Honourable Helena Jaczek, Minister Ministerof Community and Social Services 6 Floor, Hepburn Block, 80 Grosvenor Street Toronto, Ontario M7A1E9 Unresolved Issues between the Municipalities making up Area One of the Thunder Bay District Social Services Administration Board and the Board Itself Dear Minister Jaczek: As you are aware, the signatories to this letter are the heads of Councils of the six municipalities that make up "Area One in the composition of the Thunder Bay District Social Services Administration Board ( TBDSSAB ) established under the provisions of the District Social Services Administration Boards Act, R.S.O. 1990, c. D.15, as amended (Schedule 6 of Regulation 2.78/98, as amended). The Board table for the TBDSSAB is made up of twelve individuals, six of whom are members of the Council of the City of Thunder Bay, five of whom are members of the Councils of some of the member municipalities (one from each of the five areas ), and one of whom represents areas without municipal organization. This model was imposed upon the member municipalities by the Province at the time of establishment of the TBDSSAB. It has been the experience of the Area One representatives on the TBDSSAB that while the City of Thunder Bay Councillorsdo not have an actual majority of seats at the TBDSSAB table, they have an effective" majority. Rural and District representatives concerns are over-ruled in almost every instance. Urban programs and issues take priority over rural programs, and this, quite frankly, takes advantage of rural tax dollars. As only one of several demonstrative examples, a pattern has developed whereby agencies approaching the City of Thunder Bay for urban program funding are denied that funding from the City, while City representatives suggest to them that they bring their requests to the TBDSSAB for consideration. At the TBDSSAB table, we see the effective Thunder Bay majority members approve the funding (even if they voted against it while at the City of Thunder Bay Counciltable). Page 118 of 162

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121 MAYOR S REPORT, ITEM #(a) TOWNSHIPOF CONMEE R.R. # 1, KAKABEKAFALLS, ONTARIO RESOLUTION# HE» DATE: May 26, 2015 MOVED BY: SECONDEDBY: WHEREASthe six municipalities surrounding the City of members Thunder Bay of are the Thunder Bay DistrictSocial Services ("TBDSSAB )and AdministrationBoard are listed in Schedule 6 of Ontario Regulation the 278/98 DistrictSocial under ServicesAdministratio n Boards Act as the municipalities; Area One AND WHEREASit came to the attention of the Area One members in 2010 that, collectively, they were contributing approximately 2.1 milliondollars more to the TBDSSAB than the value of the services received by their residents; AND WHEREASmany of the services delivered by the TBDSSSAB accessed by residents of the City of Thunder Bay; can only be AND WHEREASa consultant s report commissioned by the Area One members establishes that a separate social services organization would service the Area One municipalities residents in a more cost effective and relevant manner; AND WHEREASit is the duty of each municipal Councilto deliver services to its residents that are both appropriate and affordable, as well as ef?ciently managed; AND WHEREASthe Area One has unsuccessfully attempted, on occasions, to numerous resolve these issues with the TBDSSAB; NOW THEREFOREBE IT RESOLVEDTHAT the Council of The the Corporation Township of of Conmee supports the move forward in establishing a services social delivery organization for themselves, together withany other communities who wish to participate, and supports with oommunicationby the Area Province in One that regard; AND FURTHERTHAT the amounts currently fonrvardedto the Distri Thunder ct Social Bay Services Administration Board will be re directed to Servlces the new delivery agency Social effective January 15, Page 121 of 162

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123 MAYOR S REPORT, ITEM #(a) TOWNSHIP S RR#1, 1092 Hwy. 595, Kakabeka Falls, Ontario POT 1W0 Tel: (807) Fax: (807) gil ies@tba?e.net. wwwgilliestown shi2 cm May 27, 2015 Mayor Lucy Kloosterhuis Area One Municipal Representative For Thunder Bay DistrictSocial Services AdministrationBoard 244 River Road Kakabeka Falls, Ontario POT 1W0 Dear Mayor Kloosterhuis Re: Resol ution of The MUnicinal C0 uncil for Gillies Please be advised that the Municipal Council of The Township of Gillies passed resolution at its May 25",2015, regular council meeting: the followin g Resolution No. 2015/109 Moved by CouncillorBuitenhuis; Seconded by Councillor Groenheide: WHEREAS the six municipalities surrounding the City of Thunder Bay are members of the Thunder Bay Di strict Social Services AdministrationBoard ("TBDSSAB )and are listed in Schedule 6 of Ontario Regulation 278/98 under the District Social Services AdministrationBoards Act as the Area One municipalities; AND WHEREAS it came to the attention of the Area One members in 2010 that, collectively, they were contributing approximately 2.1 million dollars more to the TBDSSABthan the value of the services received by their residents; AND WHEREAS many of the services delivered by the TBDSSSABcan only be accessed by residents of the Cit; of Thunder Bay; AND WHEREASa consultant's report commissioned by the Area One members establishes that a separate social services organization would service the Area One municipalities residents in a more cost effective and relevant manner; AND WHEREAS it is the duty of each municipal Council to deliver services to its residents that are both appropriate and affordable, as well as efficiently managed; Page 123 of 162

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125 Rosalie Evans, Solicitor-Clerk lhl: CORPORATION OF THE 4756 Highway 61 Neebing, Ontario P7L OB5 Councillors TELEpHONE (807) BillLankinen %'l j r't'i sbc ;'l'j. ; j MikeRM C EVe. FAX(807) ?9eF _0? Nadia LaRus sa, Treasurer Brian Wright Erika Kromm Deputy merk E mail neebing@neebing.org May 21, 2015 MAYOR S REPORT, ITEM #(a) Municipality 0fNeebin Mayor Ziggy Polk owski Mayor Lucy Kloosterhuis Area One Municipal Representative For Thunder Bay District Social Services Administration Board 244 River Road Kakabeka Falls, Ontario POT 1W0 Re: Resolution of the Munic_ip_alCouncil for Neebing Dear Mayor Kloosterhuis: Please be advised that the Municipal Council for the Municipality of Neebing passed the following resolution at its regular meeting on May 20,2015: WHEREAS the six municipalities surrounding the City of Thunder Bay are members of the Thunder Bay District Social Services Administration Board ( TBDSSAB") and are listed in Schedule 6 of Ontario Regulation 278/98 under the District Social Services Administration Boards Act as the Area One" municipalities; AND WHEREAS it came to the attention of the Area One members in 2010 that, collectively, they were contributing approximately 2.1 million dollars more to the TBDSSAB than the value of the services received by their residents; AND WHEREAS many of the services delivered by the TBDSSAB can only be accessed the City of Thunder Bay; by residents of AND WHEREAS a consultant s report commissioned by the Area One members establishes that a separate, rural social services organization would service the Area One municipalities residents in a more cost effective and relevant manner; ANDWHEREAS it is the duty of each municipal Council to deliver services to its residents that are both appropriate and affordable, as well as efficiently managed; ANDWHEREAS the Area One municipalities have unsuccessfully attempted, on numerous occasions, to resolve these issues with the TBDSSAB; Townships of Blake. Crooks, Pardee, Pearson and Scoble Page 125 of 162

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127 MAYOR S REPORT, ITEM #(a) TOWNSHIPOF O'CONNOR R. R. #1 KAKABEKAFALLS,ONTARIOPOT 1W0 Movedby J. Vezina May 25, 2015 NO. Q Seconded by K. Foekens WHEREASthe six municipalities surround ing the City of Thunder Bay Bay are District members of Social the Services Thunder AdministrationBoard ("TBDSSAB") and Regulation are listed in 278/98 Schedule 6 under of the Ontario DistrictSociaI Services AdministrationBoards municipalities; Act as the Area One" AND WHEREAS many of the services delivered by the TBDSSSABcan only be accessed by residents of the City of Thunder Bay; cost effective and relevant manner; AND WHEREAS it is the duty of each municipal Council to deliver services to its residents that are both appropriate and affordable, as well as efficiently managed; AND WHEREAS the Area One has unsuccessfully attempted, on numerousoccasions, to resolve these issues with the TBDSSAB; NOW THEREFORE BE IT RESOLVEDTHATthe Council oi The Corporation of the O'Connor Township supports the move of forward in establishing a social services deliveryorganization themselves, together for with any other communities who wish to participate, and supports communication by the Area One with the Provincein that regard; K CARRIED RECORDEDVOTE KEVINFOEKENS JERRY LOAN RON l:li _ll"l DEFEATED Ron Nelson MAYOR BISHOP RACICOT JIM VEZINA CERTIFIED TRUECO PY TOWNSHIPor o-co CLERK- TREASURER " Page 127 of 162

128 OWITQD/tTpoo tcc, rmwnr J l;..'..;nau.u_m, MAYOR S REPORT, ITEM #(a) Resolution No Agenda Item Date (a) May 25/2015 MOVEDBY / SECONDEDBY WHEREASthe six municipalities surrounding the City of Thunder Bay are members of the Thunder Bay District Sociai Services Administration Board ("TBDSSAB")and are listed in Schedule 6 of Ontario Regulation 278/98 under the DistrictSocial Services AdministrationBoards Act as the AreaOne municipalities; ANDWHEREAS it came to the attention of the Area One members in 2010 that, collectively,they were contributing approximately 2.1 milliondollars more to the TBDSSABthan the value of the services received by their residents; :.....l..n:...-,. L... u... no a..,.... _, -- many uf thus:6 virus: ucllvclcd uy tllc TBUOSDABha I U lly be (..C(-. SSe('J' of the City of Thunder Bay; L....,._4, Dy 'esid ms ANDWHEREAS a consultant s report commissioned by the Area One members establishes that a separate social services organization would service the Area One municipalities residents in a more cost effective and relevant manner; ANDWHEREAS it is the duty of each municipal Council to deliver services to its residents that are both appropriate and affordable, as well as efficiently managed; ANDWHEREAS the Area One has unsuccessfully attempted, on numerous occasions, to resolve these issues with the TBDSSAB; - 1 NOW THEREFOREBE IT RESOLVEDTHATthe CounciI of The Corporation of the Municipalityof Oliver Paipoonge supports the move fowvard in eslahllshi ng a social services delivery organization for themselves, toge ther with any other communities who wish to participate, and supports communication by Area One with the Province in that regard; ANDFURTHER THAT the amounts currently forwarded to the Thunder Bay District Social Services AdministrationBoard willbe re-directed to the new Social Services delivery agency effective January 1st, E]Carried Defeated Deferred?/ i' L7L : :_ Signature El Page 128 of 162

129 -A MUNICIPALITYOF SHUNIA 420 LeslieAvenue ThunderBay, H Ontario P7A 1X8 COUNCIL RESOLUTION MAYOR S REPORT, ITEM #(a) ResolutionNo.: MovedBy: Date: June 8, Seconded By: WHEREASthe six municipalities surrounding the City of Thunder Bay Bay are members of the DistrictSocial Thunder Services AdministrationBoard ( TBDSSAB )and are listed Ontario in Regulation Schedule 6 of 278/98 under the DistrictSocial Services One AdministrationBoards Act municipalities; as the "Area AND WHEREAS it came to the attention of the Area One members in 2010that, collectively,they were contributing approximately 2.1 milliondollars more to the TBDSSABthan the value of the services received by their residents; AND WHEREASmany of the services delivered by the TBDSSSABcan only be residents accessed of the City of Thunder Bay; by AND WHEREAS a consultant's report commissioned by the Area One members establishes that a separate social services organization would servii e the Area One municipalities residents in a more cost effective and relevant manner; AND WHEREAS it is the duty of each municipal Council to deliver services to its residents that are both appropriate and affordable, as well as efficiently managed; AND WHEREAS the Area One has unsuccessfully these issues with the TBDSSAB; attempted, on numerousoccasions, to resolve NOW THEREFOREBE IT RESOLVEDTHAT tha Council of The Corporation of the Shuniah supports the Municipalityof move forward in establishin g a social services delivery organization themselves, for together with any other communitieswho wish to participate, and supports communication by Area One with the Province in that regard: AND FURTHER THAT the amounts currently forwarded to the Thunder Bay Administration DistrictSocial Board Services willbe re-directedto the new Social Services delivery agency.1f1_3qj_ ; effectivejanuary..,..._..._ *(> 17r-1... «v1 ;\ CARRIED. \\\ LOST TO A TIE Page 129 of 162

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133 Page 133 of 162 BY-LAWS, ITEM #(a)

134 OLNEQDA1Dog y_cu; z;.1.=..- BY-LAWS, ITEM #(b) THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE BY LAWNO A By-law to authorize payment to the Members 0fC0unciland Committees for attendance at meetings and payment ofmileage and expenses including mileage and expenses Municipal Employees. WHEREAS the Municipal Act, SO 2001, c. 25, s. 283 (1) provides that a municipality may pay any part of the remuneration and expenses of the members of its council or of a local board of the municipality and its officers and employees; and s. 284 (1) provides that the treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE HEREBY ENACTS AS FOLLOWS (1) In this by-law, COMMITTEE shall mean the following committees of Council and shall include any new committees as formulated by by-law or resolution of Council: i) Oliver Paipoonge Library Board ii) Duke Hunt Historical Museum Board iii) Economic Development Committee iv) Founder s Museum Board v) Stanley Hill Cemetery Board DAY shall be de?ned as 1.0 hour (2) (3) (4) (5) (6) THAT the Mayor shall be paid the sum of $19, in 2015 with an increase each subsequent year as per the non union agreement for carrying out his/her duties and responsibilities as Mayor, including attendance at all regular, special and committee meetings of Council. THAT each Councillor shall be paid the sum of $12, in 2015 with an increase each subsequent year as per the non union agreement for carrying out his/her duties and responsibilities as Mayor, including attendance at all regular and special meetings of Council. THAT each member of a Committee, which does not include a member of Council, may be paid a maximum sum of thirty-?ve dollars ($35.00) for attendance at all Committee meetings. THAT the members of the Committee of Adjustment shall be paid the sum of sixty-?ve ($65.00) for each meeting for their attendance at all Committee of Adjustment meetings. A per diem of two hundred dollars ($200.00) per day shall be paid when Members of Council and Committees attend a workshop, seminar, meeting, convention or an assignment pre-approved by Council Resolution. (a) Payment for attendance at approved sessions of less than one hour to be calculated Page 134 of 162

135 BY-LAWS, ITEM #(b) BY-law Page 2 ofl (7) (8) (9) (10) (11) (12) (12) (13) THAT Members of Council appointed by Council as representatives on an outside Board or Committee that does not provide an honorariumshall be paid $ for each meeting attended. THAT Members of Council, Committees and Employees of the Municipality, when required to use their own vehicle for travelling on Municipal business (does not include council meetings) shall be paid at a rate per kilometeras set out in Schedule A attached hereto. THAT accounts for mileage shall be presented to the CAO/Clerk of the Municipality which upon veri?cation shall be paid. THAT payment of expenses for the Members of Council, Committees, and Employees of the Municipality shall be in accordance with Schedule A attached hereto. THAT Schedule A attached hereto is an integral part of this by-law. THAT Schedule B attached hereto is the Business Expense Claim Form that must be completed with receipts attached. THAT this By-law shall come into force and effect on the date of passing. THAT By-law No is hereby repealed. Enacted and passed this 13" day of July, A.D. 2015, as witnessed by the Seal of the Corporation and the hands of its proper Of?cers. THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE Mayor Lucy Kloosterhuis Margaret (Peggy) Dupuis Chief Page 135 of 162

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138 BY-LAWS, ITEM #(b) SCHEDULE B BY-LAW NO mmmm EweEwE>mQucmmm:_..wmE Hmwucmucm?m :_N_._o :m maomémw.oz >>m_->m >2umN:o :m m< oammm ummzcoz m?wma.5< umczucm :o_>_ wemz n.fu8omosi E9. 38 Page 138 of 162

139 " 2 V ONTARIOFEDERATION OF ANGLERS l.(). liox 2800, -ifvlilguthrie Drive. Mtcrlvnrmigli. Ontario K9] lll? l lmm:'.(705) Fax: (T05) Visit: wm\'.ofa 1.nrg o ol'aliry rof:eu.org Action Items, ITEM #(a) (:81-1. J M i1.«227(.;;t1r3ér:"i7//fit?/ Q/, (,,1, L, ; OFAH FILE: 405 June 9, 2015 Dear Mayor/Reeve: As you are aware.in early 2014 the Ministryof NaturalResourcesand Forestry(MNRF) establisheda two-year pilot project that allowedfor the spring huntingof blackbearsin eight Wildlife ManagementUnits (WMUs) in Nonhem Ontario. Ontario : springbearhunt was insuccessfulwildlifemanagement tool thatassistedin muintainingthe and abundanc density of bears at levels that minimizeddangerous encounters betweenpeople and bears. It e provided hunterswithwholesomefoodand valuablehidesạnd injectedover $40 millionper year intoontario seconomy. The spring hunt is an excellentexample of sustainable development in practice, wherethe bene?tsfrom a renewableresourceare maximizedand costs to society are minimized. Since the cancellationof the spring bear hunt in 1999, the OntarioFederationof Anglersand Hunters(OFAH), northernmunicipalities,outfitters, and othershave advocatedtirelesslyfor its return acrossthe province s black bear range. In the coming monthsṭhe MNR.Fwill assess the successof the pilot project by reviewinghuntingand information. the harvest numberof nuisance bear encounters. and perspectives from police forcesand municipalities. participating On behalfof the OFAH, our members,subscribersand supporters, clubs, our 725 and member other huntersọut?tters, and businessesin your municipalitythat will bene?t fromthe return spring of the benrhunt, we urge you in the strongest possibleterms to letthe govemment knowof your support return of the for spring the bearhunt and the importantrole thatregulated bear huntinghas in managing bear Ontario's populations. black Express your support to the HonourableBill Mauro, Ministerof Forestry. and your NaturalResourcesand local Memberof ProvincialParliament(MPP). Your municipalityand other municipalities acrossontariodeservebetterblackbear management, whichincludesa spring hear hunt. Thankyou for your time and attention on thismatter. Angelo ExecutiveDirector AIJmr/gh cc: OFAH Board of Directors Greg Fat-rant. OFAHManager,Govemment Affairs8: Policy MattDeMille,OFAH Manager,Fish & WildlifeServices MarkRyckman,OFAH SeniorWlldlife Biologist Page 139 of 162

140 Action Items, ITEM #(b) Dear Thunder Bay and area neighbour, The Slate River Valley Plowmen s Association is seeking your support in advertising at our upcoming 2015 match. The annual event will take place Friday, September 11 th and Saturday, the 12 th,2015 at the Agriplex on Hwy 130. The plowing match has become a well-known outdoor event that showcases local businesses, clubs, and of course, plowing competitors. At the match, we distribute to the participants and visitors a booklet outlining the match history, the trophies and prizes, and the official rules. There is an opportunity to purchase advertising space. To advertise in this book the prices are as: Full page is $100 (5 1/2 x 8 inches) ½ page is $ /3 page is $50.00 The ads are in black and white and the 1/3 page is usually a business card enlarged to fit. Donations to offset our match costs such as media advertising, printing, and prize money are most welcome. Official receipts will be issued. Please let me know by June 30, 2015 if you want to advertise, and what size you want. A cheque for payment can be sent to our Treasurer, Diane Borton- # Gordon St., Thunder Bay, On P7E6S1 Thanking you in advance for your support, Page 140 of 162

141 Municipality of Tweed Disaster Relief Committee 255 Metcalf St, Postal Bag 729 Tweed, ON KOK3J0 (613) Action Items, ITEM #(c) June 10, 2015 Dear Members of Council In April 2014, serious flooding around Stoco Lake and adjoining waterways resulted in thousands of dollars worth of damage to local homeowners and businesses. The destructive waters forced residents to temporary shelters and many were facedwith major renovations once they were able to return. At the request of the Municipality of Tweed, the Ministry of Municipal Affairs and Housing declared the region a Disaster Area for the purpose of the Ontario Disaster Relief Assistance Program. Under ODRAP, the province wil top up funds raised to the amount that is needed to pay eligible claims at 90 per cent up to a maximum of 2:$1 l ratio. A volunteer committee has been set up to spearhead the local fundraising effort. A tentative target of $40,000 has been set to provide assistance to homeowners whose essential property has been damaged in the flood. The Tweed area is predominately rural in nature and is not densely populated. For that reason, we know that the $40,000 goal is a challenge but one we are confident in reaching. Our fundraising campaign recently began and results are encouraging. For your information, i am enclosing a copy ofour brochure. On behalf of the Tweed Disaster Relief Committee, I am asking municipal councils across the province to support our fundraising efforts by making a donation to this worthy cause. Contributions in any amount will be gratefully accepted. Cheques should be made out to; Tweed Disaster Relief Committee and mailed to the Municipality of Tweed, 225 Metcalfe Street, Tweed On KOK3J0. If you require additional information, please contact Betty Gallagher, Municipality of Tweed, at (613) With ou r sincere thanks,. /,, _/ Shelly Reed, '/ /// Chairperson, Tweed Disaster Relief Committee Page 141 of 162

142 Action Items, ITEM #(c) Page 142 of 162

143 Action Items, ITEM #(c) rim xx nmmzé..m\hnnn\k_ $2558._m mm _$mmm_q 9.0>:_m.q_o_c:_>_ o?$.q..qhou ub.hmobmunwu?sz 53% UMNHC umaw? d?dm mmuheu< ucnwz a+<r» H e wsm?. 88 uwmdo?dgoq ikbp0]_ 2 Page 143 of 162

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145 Action Items, ITEM #(e) Planning and Preliminary Design Study Tuesday June 23, 20l5 4:00 p.m. to 8:00 p.m. Airlane Motel, Madrid Room 698 Arthur Street, Thunder Bay ML C.'..'' ''" u W} u. Wu cncutlragc you [0 ancml this <ccnml PK and provide your d lndlvi;du sto pgovidecommentsor re uest aooessibllily to 65515! In meetingthe re uiremenlof e Environmental rdanoewiththe Fmedom0 lnfannelionandprotectionof Page 145 of 162

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147 For Information Only, ITEM #(a) Page 147 of 162

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152 6 For Information Only, ITEM #(a) The consultation phase of the OEB s process has concluded. The OEB held meetings with communities along the pipeline route in 2014 and Stakeholder Forums were also held to get a broader perspective on issues like pipeline safety, natural gas market impacts, and the environment. Written submissions from interested parties were due to the OEB on April 24, The final reports of the technical advisors hired by the OEB have been posted on the OEB s website at du. At this time, it s anticipated that the OEB will deliver its final report on Energy East to me in the second quarter of Ultimately, the OEB report will help inform Ontario s position on Energy East. We have made these important changes to increase the role of municipalities in the development of energy projects so that, together, we can fulfil the vision of the 2013 LTEP. I look forward to continuing to foster a strong working relationship with your municipality on our shared priorities and interests. Please accept my best wishes. Sincerely, 734Q Bob Chiarelli Page 152 of 162

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159 /I/mgr?gzfar /Va/(/'a;'aa/7?/2:6 For Information Only, ITEM #(e) Heads UP Alert Amtegiiisigzamrnniwrrst i:ii m ax1c:i June 29, 2015 OGRA to Apply for lntervener Status in Latest MMS Challenge The Board of Directors of the Ontario Good Roads Association has directed OGRA Counsel (Paterson Macdougall, LLP) to apply for intervener status in the matter of Floud v City of Quinte West. OGRA's involvement in this case will be limited to defending a challenge by the petitioner (Floud) to have the Minimum Maintenance Standards (MMS) declared ultra vires (beyond the Minister of Transportation s legal power or authority).. Background On December 27, 2011, Krista Floud (Defendant) was driving her vehicle in the City of Quinte West when she struck another vehicle driven by Jonelle Rochester (Plaintiff). The Plaintiff suffered personal injury and commenced action against the Defendant. The Plaintiff did not name the City of Quinte West in her pleading The Defendant filed a Third Party Claim (mi) naming the City of Quinte West and alleging that the City was negligent in not keeping the road in a state of good repair. In anticipation that the City would cite the Minimum Maintenance Standards in their defence, the Defendant, in her claim, requested that Ontario Regulation 239/02 (Minimum Maintenance Standards) be declared ultra vires and that i have no force and effect. The City 3 Statement of Defence is attached as Appendix C Discussion The Ontario Good Roads Association has a history of defending actions that could diminish the effectiveness of the Minimum Maintenance Standards. OGRA sought and was awarded intervener status in an action brought against the MMS by Silveira v Region of York in OGRA was also involved in the matter of Giuliani v Halton Region in 2012 petitioning to have the matter heard by the Supreme Court of Canada. Although the motion failed, OGRA was successful in getting the Minister of Transportation to amend the MMS. This latest challenge to have the MMS declared ultra vires, if successful, would expose all Ontario municipalities to legal claims for damages and personal injury. The Board felt compelled to once again apply for intervener status to protect our members. In 2010, OGRA requested all municipalities in the Province to contribute to a litigation fund to cover the cost of the Silveira action. OGRA was very grateful when 207 municipalities, municipal insurers and municipal insurance pools, contributed over $450,000 to the fund. Following the conclusion of the Silveira action, OGRA, as promised in our initial request, offered to refund a pro-rated share of the remaining funds back to the contributing municipalities and companies. We were very pleased when the majority of the original contributors agreed to allow OGRA to retain the funds for future challenges. At this time OGRA has sufficient funds in a reserve and is not requesting any additional contributions. Page 159 of 162

160 For Information Only, ITEM #(e) Page 160 of 162