MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING FEBRUARY 8, 2016

Transcription

1 MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING FEBRUARY 8, : 00 P. M., DORCHESTER COUNCIL CHAMBERS PRESENT: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; M. Weatherhead, Director of Financial Services/ Treasurer; M. LeBlanc, Director of Operations; J. Craven, Acting Director of Environmental Services; M. Henry, Director of Community Services & Facilities; M. Lewis, Clerk/Cemetery Manager; and W. Spence, Signpost. MUNICIPAL STAFF MEMBERS PRESENT IN THE GALLERY: M. Jenner, Manager of Roads ( 1: 20 p. m.) D. Murray, Chief Building Official/ By- law Enforcement Officer (2: 20 p. m.) B. Tingley, By- law Enforcement Officer ( 1: 53 p. m.) K. Gress, Senior Centre Coordinator ( 1: 28 p. m.) ALSO PRESENT: R. Kalan, of Sanran Enterprises, Fire Chief ( 1: 13 p. m.) D. Shand, of D. L. Shand Consulting Services Ltd., Drainage Superintendent ( 1: 00 p. m.) M. Rule, Chair, Dorchester Library Expansion Ad Hoc Committee ( 1: 00 p. m.) Mayor Maudsley called the meeting to order at 1: 00 p. m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF A) Councillor Warwick disclosed a conflict of interest of a general nature concerning item 12( C), By- law No , being a by- law with respect to a Zoning Amendment-submitted by Randy & Tracey Verougstraete in relation to property located at 2844 Cromarty Drive ( Zoning Amendment Application ), the nature of the conflict being that she has a business arrangement with the owners/ applicant of the subject amendment. 2. ANNOUNCEMENTS None. 3. APPROVAL OF PREVIOUS MINUTES A) January 25, 2016, regular meeting minutes. It was: Resolution # ) RESOLVED THAT the minutes of the regular meeting of the Council held on January 25, 2016 be accepted as printed and circulated. Carried. 4. PRESENTATIONS/ DELEGATIONS/ PETITIONS A) Jim Maudsley, Middlesex County Warden and Bill Rayburn, Middlesex County Chief Administrative Officer, re update concerning Middlesex County activities. Mr. Rayburn circulated a copy of today' s presentation entitled "Thames Centre February 2016" to the Members of Council. Mayor Maudsley vacated the Chair at 1: 02 p. m. in order to attend the delegation table as Middlesex County Warden. Deputy Mayor Meyer assumed the Chair. Jim Maudsley, Middlesex County Warden, and Bill Rayburn, Middlesex County Chief Administrative Officer, appeared before the Council to make a presentation concerning the various County initiatives and activities.

2 Page 2 Deputy Mayor Meyer welcomed Warden Maudsley and Mr. Rayburn to the meeting. Warden Maudsley and Mr. Rayburn delivered a power point presentation. Warden Maudsley presented the following topics: Budget timetable ( New Growth Amounts $ 495, Increase Amount $ 1, 351, 632 4%) Budget overview ( pressures) Ambulance 101 ( completing February 25th) Agricultural Forum 49% and Assessment Mr. Rayburn presented the following topics: Visioning sessions Local Service Delivery ( Planning, Legal and Information Technology) New Services ( Bridges, Human Resources, Fire Services, Building Inspection Governance ( Council Composition, Warden Term, Voting, Newbury, Direct Election) Potential Solutions 50 King Street update ( zoning change under appeal) Comprehensive Library update (community hub) Healthy Kids Program ( help children aged 12 years and under) WOWC (Western Ontario Warden' s Caucus) update SWIFT expand existing networks (waiting for funding announcement) Accessibility update Economic Development update During the presentation, the Members inquired/ commented on the following: Strathmere Lodge funding decline Human Resources to be utilized by lower tier municipalities SCOR working with food hub ( received trillium grant) Municipal Meetings with School Boards update Relationship building with School Boards at local level Libraries other municipal agreements for Comprehensive Libraries ( 20 year lease agreements) Moved by: J. Coghlin Resolution # ) RESOLVED THAT the presentation made by Jim Maudsley, Middlesex County Warden; and Bill Rayburn, Middlesex County Chief Administrative Officer, concerning an update on the various County initiatives and activities be received for information. Carried. Deputy Mayor Meyer thanked Warden Maudsley and Mr. Rayburn for their informative presentation and the delegation retired from the meeting. Mayor Maudsley resumed the Chair at 1: 47 p. m. B) Greg Schuurman, re presentation regarding the Oxford Renaissance Festival being held on June 24-26, 2016 at the Dorchester Fairgrounds See also link to outdated video that demonstrates what the festival is all about watch? v= ni7ukvd- ALQ Greg Schuurman appeared before the Council to make a presentation regarding the Oxford Renaissance Festival scheduled to be held on June 24-26, 2016 at the Dorchester Fairgrounds.

3 Page 3 Mr. Schuurman delivered a power point presentation which consisted of the following topics: 2016 Report Why Thames Centre? ( proximity to 10x populace ( London) 2016 Requests ( garbage disposal, deeming the event of municipal significance, fire permits, by- law requirements, no parking on Hamilton Road, grants/funding availability, shared advertising) Mr. Schuurman presented a YouTube video to demonstrate the festival activities. Mayor Maudsley inquired if the Members of Council had any questions regarding the presentation. Mayor Maudsley informed Mr. Schuurman that the Municipality has a policy in place under its Municipal Alcohol Policy for deeming events of municipal significance and that the Oxford Renaissance Festival was not considered an event of municipal significance as defined under this policy. Moved by: M. Meyer Resolution # ) RESOLVED THAT the presentation made by Greg Schuurman regarding the Oxford Renaissance Festival scheduled to be held on June 24-26, 2016 at the Dorchester Fairgrounds, be received for information; AND THAT the request by;mr. Schuurman for financial assistance for the event, be referred to the 2016 Budget deliberations. Carried. 5. REPORTS OF DEPARTMENTS A) Contract Services ( per D. Shand and R. Kalan) i) Drainage Reports ( D. Shand of D. L. Shand Consulting Services Ltd. - Drainage Superintendent) Monthly Report for Drainage Services for period ending January 31, D. Shand, of D. L. Shand Consulting Services Ltd. ( Drainage Superintendent), presented the Monthly Drainage Services Report for the Municipality for the period ending January 31, Moved by: A. Warwick Resolution ) RESOLVED THAT the Monthly Drainage Services Report, as prepared by D. Shand, of D. L. Shand Consulting Services Ltd. ( Drainage Superintendent), for the period ending January 31, 2016, be received. Carried. The Drainage Superintendent retired from the meeting. ii) Fire Reports ( R. Kalan, of Sanran Enterprises - Fire Chief) Monthly Report for Fire Services for the period ending January presented the Monthly Fire Services Report for the Municipality for the period ending January 31, , R. Kalan, of Sanran Enterprises ( Fire Chief), Resolution # )

4 Page 4 RESOLVED THAT the Monthly Fire Services Report, as prepared by R. Kalan, of Sanran Enterprises ( Fire Chief), for the period ending January 31, 2016, be received. Carried. Report No. FS , re Automatic Aid Agreement with the Municipality of Central Elgin. The Fire Chief presented Report No. FS dated. The purpose of the Report is provide an update concerning the status of the Automatic Aid Agreement between The Corporation of the Municipality of Central Elgin and The Corporation of the Municipality of Thames Centre for fire protection services; and to outline options being explored for the provision of these services. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. FS of the Fire Chief, dated, concerning the Automatic Aid Agreement between the Municipality of Central Elgin and the Municipality of Thames Centre for the provision of fire services, be received for information, noting that a further report with more information will be presented in the near future. Carried. Other Items: Mayor Maudsley extended his appreciation to the Fire Chief for the invitation, as Warden, to the Middlesex County Firefighters Retirement Dinner held on February 6, 2016 in Dorchester. B) Financial Services ( per M. Weatherhead) No reports. C) Environmental Services ( per J. Craven) i) Monthly Report for Environmental Services for January 31, The Acting Director of Environmental Services presented the Environmental Services monthly report for the period ending January 31, Seconded by: M. Meyer Resolution # ) RESOLVED THAT the Environmental Services monthly report for the period ending January 31, 2016 be received. Carried. ii) Report No. ES , re annual indexing for the water and wastewater rates for The Acting Director of Environmental Services presented Report No. ES dated. The purpose of the Report is to inform Council that the water and wastewater rates have been adjusted for 2016 in accordance with the Statistics Canada Ontario Consumer Price Index ( CPI). It was: Moved by: A. Warwick Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning the annual indexing for the 2016 water and wastewater rates, be received for information. Carried.

5 Page 5 iii) Report No. ES , re 2015 Annual Reports for the Dorchester and Thorndale Drinking Water Systems. The Acting Director of Environmental Services presented Report No. ES dated. The purpose of the report is to present a copy of the 2015 Summary Reports for the Dorchester Drinking Water System and the Thorndale Drinking Water System; and to advise that such reports are required to be made available to the public by February 28, It was: Moved by: A. Warwick Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning the 2015 Drinking Water System Summary Reports for the Dorchester and Thorndale water systems, be received for information, noting that such reports will be made available to the public by February 28, Carried. iv) Report No. ES , re request for release of holdback for the Dorchester elevated storage tank repainting. The Acting Director of Environmental Services presented Report No. ES dated. The purpose of this report is to seek Council' s approval to release the holdback for the washing and painting of the exterior bowl of the Dorchester Elevated Storage Tank. After some discussion on the matter, it was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning the request for release of holdback for the Dorchester elevated storage tank repainting, be received for information; AND THAT the Director of Financial Services/ Treasurer be authorized to release the holdback payment, in the amount of$ 4, , for the Dorchester elevated storage tank repainting. Carried. The Fire Chief retired from the meeting. v) Report No. ES , re policy to deal with situations that cause water loss for homeowners. The Acting Director of Environmental Services presented Report No. ES dated. The purpose of the Report is to seek Council' s approval to amend By- Law No , which provides for the maintenance, management, imposition and collection of rates and charges in connection with the Thames Centre Water Distribution System and the Thames Centre Sewage Works System to address situations that cause water loss for homeowners. After some discussion on the matter, it was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning a policy to deal with situations that cause water loss for homeowners, be received for information; AND THAT the Acting Director of Environmental Services be requested to amend the Thames Centre Water and Sewage Works By- Law ( No ) to include the policy to deal with situations of water loss causing abnormally high water usage and billing. Carried.

6 Page 6 vi) Report No. ES , re assimilative capacity study and re- rating update for the Dorchester Wastewater Treatment Plant. See also letter received from Gary McMillan dated January 15, 2016, re sewage capacity. Cameron Gorey of Stantec was in attendance to assist the Acting Director of Environmental Services with the presentation of Report No. ES dated and answer any questions Council may have. The purpose of the Report is to provide an update concerning the Dorchester WWTP Assimilative Capacity Study (ACS) and Re- Rating Technical Memorandum; and to provide an update of average flows for both current and total allocated capacity. The Council reviewed correspondence received from Gary McMillan, dated January 15, 2016, concerning the sewage capacity and re- rating of the Dorchester Wastewater Treatment Plant. After some discussion on the matter, it was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services dated, concerning the assimilative capacity study and rerating update for the Dorchester Wastewater Treatment Plant, be received for information; AND THAT the correspondence received from Gary McMillan, dated January 15, 2016, concerning the capacity and re- rating of the Dorchester Wastewater Treatment Plant, be received for information. Carried. D) Transportation Services ( per M. LeBlanc) i) Monthly Report for Transportation Services for January 31, The Manager of Roads presented the Transportation Services monthly report for the period ending January 31, The Manager of Roads outlined the following corrections to his report: Other/Miscellaneous 4th bullet point should read " re- gen" and not " re-gear" 19th bullet point should be a continuation of the 18th bullet point Talked with railroad GEXR about repairs needed to cross Cherry Hill north block January 8, 2016" 23`d bullet point to be deleted as it is a duplication Resolution # ) RESOLVED THAT the Transportation Services monthly report for the period ending January 31, 2016 be received. Carried. ii) Report No. TS , re update status of Unit# 55 ( 2009 Ford F350 Utility Truck). The Director of Operations presented Report No. TS dated. The purpose of the Report is to provide some information pertaining to the status of Unit # 55, being the 2009 Ford F350 Utility Truck and to recommend an appropriate action for the repair or replacement of this vehicle. After some discussion, including insurance matters, it was then:

7 Page 7 Moved by: A. Warwick Seconded by: M. Meyer Resolution # ) RESOLVED THAT Report No. TS of the Director of Operations, dated, providing an update concerning the status of Unit# 55 ( 2009 Ford F350 Utility Truck), be received for information; AND THAT the replacement of Unit# 55 be moved from the 2017 Fleet Capital budget to the 2016 Fleet Capital Budget; AND THAT the Director of Operations be authorized to prepare and issue a " Request for Tender" for the replacement of Unit # 55; AND THAT the results and recommendations of the "Request for Tender" be presented to Council for its consideration at a subsequent meeting. Carried. E) Community Services & Facilities ( per M. Henry) i) Monthly Reports for January 2016: Resolution # ) Building. The Chief Building Official presented the Building monthly report for the period ending January 31, It was: RESOLVED THAT the Building monthly report for the period ending January 31, 2016 be received. Carried. Resolution # ) By- law Enforcement. The By-law Enforcement Officer presented the By- law Enforcement monthly report for the period ending January 31, RESOLVED THAT the By- law Enforcement monthly report for the period ending January 31, 2016 be received. Carried. The Chief Building Official, By- law Enforcement Officer and Manager of Roads retired from the meeting. Moved by: J. Coghlin Resolution # ) Recreation. The Director of Community Services & Facilities presented the Recreation monthly report for the period ending January 31, RESOLVED THAT the Recreation monthly report for the period ending January 31, 2016 be received. Carried. Lions Senior Centre. The Senior Centre Coordinator introduced Kara Rose, a Co-op Student from Fanshawe College, who is currently working with her at the Senior Centre. The Senior Centre Coordinator presented the Senior Centre monthly report for the period ending January 31, 2016.

8 Page 8 Resolution # ) RESOLVED THAT the Senior Centre monthly report for the period ending January 31, 2016 be received. Carried. The Senior Centre Coordinator and Ms. Rose retired from the meeting. Resolution # ) RESOLVED THAT the Council recess at 2: 45 p. m. Carried. Moved by: M. Meyer Resolution # ) RESOLVED THAT the Council reconvene at 2: 55 p. m. in order to continue with its deliberations. Carried. ii) Report No. CS , re review results of the Request for Quotations for Janitorial Service for the Municipal Office, Dorchester Library and Municipal Operations Centre. The Director of Community Services & Facilities presented Report No. CS dated. The purpose of the Report is to review the results of the Request for Quotations ( RFQ) for janitorial services for the Municipal Office, Dorchester Library and the Municipal Operations Centre; and to recommend award of the RFQ. It was: Moved by: J. Coghlin Seconded by: M. Meyer Resolution # ) RESOLVED THAT Report No. CS of the Director of Community Services & Development, dated, concerning the Request for Quotations for janitorial services for the Municipal Office, Dorchester Library and Municipal Operations Centre, be received for information; AND THAT the quotation received from SQM Janitorial Services, in the amount of ( plus HST) per month, for janitorial services for the Municipal Office, Dorchester Library and Municipal Operations Centre, be accepted. Carried. F) Administration Services ( per S. Findlater) i) Report No. A , re 9th Annual Volunteer Appreciation event. The Chief Administrative Officer ( CAO) presented Report No. A dated. The purpose of the Report is to provide some information concerning the 9th Annual Volunteer Appreciation Event and to suggest that a drop- in breakfast be served from 7: 00 a. m. to 9: 00 a. m. on Thursday, April 14, 2016, during National Volunteer Week. After some discussion on the matter, it was then: Resolution # )

9 Page 9 RESOLVED THAT Report No. A of the Chief Administrative Officer, dated, concerning the 9th Annual Volunteer Appreciation Event, be received for information; AND THAT the Council and Municipal Staff host a drop- in breakfast for the 9th Annual Volunteer Appreciation Event on Thursday, April 14, 2016, in the auditorium at the Flightexec Centre, from 7:00 a. m. to 9: 00 a. m., noting that the event will be held during National Volunteer Week. Carried. 6. REPORTS OF MUNICIPAL COMMITTEES A) Municipal Heritage Committee, September 23, 2015 and November 30, 2015, minutes of meeting. It was: Moved by: J. Coghlin Resolution # ) RESOLVED THAT the minutes of the Municipal Heritage Committee meetings held on September 23, 2015 and November 30, 2015, be received. Carried. B) Thames Centre Sports Wall of Fame Committee, November 18, 2015, minutes of meeting. It was: Resolution # ) RESOLVED THAT the minutes of the Thames Centre Sports Wall of Fame Committee meeting held on November 18, 2015 be received. Carried. C) Thorndale Community Centre Master Plan Advisory Committee, December 7, 2015, minutes of meeting. It was: Resolution # ) RESOLVED THAT the minutes of the Thorndale Community Centre Master Plan Advisory Committee meeting held on December 7, 2015 be received. Carried. D) Dorchester Library Expansion Ad Hoc Committee, December 4, 2015, December 10, 2015, and January 8, 2016, minutes of meeting. It was: Moved by: M. Meyer Resolution # ) RESOLVED THAT the minutes of the Dorchester Library Expansion Ad Hoc Committee meetings held on December 4, 2015, December 10, 2015, and January 8, 2016 be received. Carried. E) Report No. DLEAHC , re Dorchester Library Expansion Ad Hoc Committee. Margaret Rule, Chair of the Dorchester Library Expansion Ad Hoc Committee, was in attendance to present Report No. DLEAHC dated. The purpose of the Report is to recommend that KMA Contracting Inc. be awarded the design and build tender for the expansion of the Dorchester Library and to establish possible funding options for the proposed expansion. After some discussion regarding the financing of the proposed expansion, it was then: Moved by: A. Warwick Resolution # )

10 Page 10 RESOLVED THAT Report' No. DLEAHC of the Chair of the Dorchester Library Expansion Ad Hoc Committee ( DLEAHC), dated, concerning the design and build tender for the expansion of the Dorchester Library, be received for information; AND THAT, as per recommendation of the DLEAHC, the tender for the design and build of the expansion of the Dorchester Library, be awarded to KMA Contracting Inc., in the amount of$ 1, 061, ( plus HST). A recorded vote was requested: Councillor Elliott Ward 1 Councillor Warwick Ward 3 Deputy Mayor Meyer yea Councillor Coghlin Ward 2 yea yea yea Mayor Maudsley yea Carried unanimously. 7. MAYOR' S REPORT/ COUNTY COUNCIL REPORT A) Mayor Maudsley advised that on: January 28-30, 2016, he attended the Ontario Library Association Super Conference held in Toronto. February 2-4, 2016, he and the Chief Administrative Officer attended the Economic Developers Council of Ontario ( EDCO) Conference held in Toronto. February 6, 2016, he attended the Middlesex County Firefighters Retirement Dinner held in Dorchester. Middlesex County Council Meetings and Minutes 8. CORRESPONDENCE South Central Ontario Region Economic Development Corporation ( SCOR), December 22, 2015, Board of Director's meeting minutes County of Middlesex, January 27, 2016, Acknowledgement and Acceptance Letter - Official Plan Amendment No. 14 ( 39-TC- OPA14), in relation to property located at Part Lot 3, Concession A, SRT, Part Lot 3, Concession B, SRT (AAROC Aggregates Ltd.) Township of Malahide, January 22, 2016, Notices of Passing of Zoning By- law No.' s and City of London, January 15, 2016, Notice of Passing of Zoning By-law Amendment No. Z , Municipality of Central Elgin, January 30, 2016, Notice of Passing concerning proposed Zoning By- law Amendment No.' s 1968, 1969 and 1970 Moved by: M. Meyer Resolution # ) RESOLVED THAT the above- noted correspondence be noted and filed. Carried. 9. UNFINISHED BUSINESS A) Report, re policy to deal with situations that cause water loss for homeowners, including municipal infrastructure. ( J. Craven) Report presented under Section 5( C)( v) - By- law to be presented at a future meeting. B) Report, re declaring and disposing of a portion of the Crampton Park lands located at 4529 Crampton Drive and the green space property located at 34 Eric Drive ( ie. utilization and costs to maintain both properties), noting that the community will be consulted regarding this matter. Council rescinded the declaration of the surplus properties as the wrong property addresses were declared surplus and wished the new Director of Community Services & Facilities to investigate the matter further. (M. Henry)

11 Page 11 C) Report, re establishment of policy for Waiving or Reducing Fees at Municipal Facilities, for non- for-profit organizations, including a definition for "community event"; and once the policy has been established, it be circulated to non-forprofit organizations for their information. ( M. Henry) 10. OTHER BUSINESS None. 11. NOTICES OF MOTION None. 12. BY- LAWS A) By-law No , being a by-law to repeal By-Law No and By-Law ; and to authorize the execution of a Facility License Agreement with Out of the Park (Shirlene Ross) for the rental of the concession building known as the " Ball Park Concession", the rental of the concession in the arena known as the " Arena Concession" both located at 2066 Dorchester Road, Dorchester, Ontario, as well as the rental of the open land space reserved at the Outdoor Recreation Complex for Mobile Concession Vehicles which is located at 3245 Hamilton Road, Dorchester, Ontario. B) By-law No , being a by-law with respect to a Zoning Amendment submitted by Karen Pucula in relation to property located at Purple Hill Road ( Zoning Amendment Application Z ). C) By-law No , being a by-law with respect to a Zoning Amendment submitted by Randy & Tracey Verougstraete in relation to property located at 2844 Cromarty Drive (Zoning Amendment Application Z8-2015). D) By-law No , being a by- law with respect to a Zoning Amendment submitted by Mario De-Miranda Francisco & Sarah Jesus Almeida in relation to property located at 289 Clara Street (Zoning Amendment Application ). E) By-law No , being a by-law with respect to a Zoning Amendment submitted by Kennedy Auto Marine Inc. in relation to property located at 4524 Westchester Bourne (Zoning Amendment Application Z ). F) By-law No , being a by-law to authorize the entering into of an Agreement of Purchase and Sale with Darrell Dobbie relating to the property located at Lot 13, Concession 7, being Part 2 of Plan 33R , being a portion of the Cobble Hill Cemetery ( abandoned cemetery). G) By-law No , being a by-law to authorize the entering into of a Reversion Agreement with Darrell Dobbie in relation to the property located at Lot 13, Concession 7, being Part 2 of Plan 33R , being a portion of the Cobble Hill Cemetery (abandoned cemetery). H) By-law No , being a by-law to authorize the execution of an Agreement of Purchase and Sale with Henshaw Farms Inc. relating to the property located at Lot 14, Concession 7, being Part 1 of Plan 33R , being a portion of the Cobble Hill Cemetery (abandoned cemetery). I) By-law No , being a by-law to authorize the entering into of a Reversion Agreement with Henshaw Farms Inc. in relation to the property located at Lot 14, Concession 7, being Part 1 of Plan 33R , being a portion of the Cobble Hill Cemetery ( abandoned cemetery).

12 Page 12 Seconded by: M. Meyer Resolution # ) RESOLVED THAT By- law No.' s , , , , , and be given first, second and third readings, and be properly signed and sealed. Carried. Councillor Warwick declared a conflict of interest regarding By-law No and abstained from all discussion and voting on the matter. Resolution # ) RESOLVED THAT By- law , being a by- law with respect to a Zoning Amendment submitted by Randy & Tracey Verougstraete in relation to property located at 2844 Cromarty Drive ( Zoning Amendment Application Z8-2015), be given first, second and third readings as amended, and be properly signed and sealed. Carried. There was some discussion regarding By- law No with respect to the proposed 5 metre minimum rear yard depth regulation and the proposed restriction for the maximum number of trucks for a truck terminal use allowed on the subject property. Council suggested that the restriction of the maximum number of trucks be removed and that the Municipal Staff ensure that the proposed rear yard depth reflects the current rear yard depth on the subject property. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT the proposed By-law No , being a by- law with respect to a Zoning Amendment submitted by Kennedy Auto Marine Inc. in relation to property located at 4524 Westchester Bourne (Zoning Amendment Application Z ), be amended to remove ( 3)( a), being the maximum number of trucks for a truck terminal use and to renumber 3( b) to 3( a); AND THAT By- law No be given first, second and third readings as amended, and be properly signed and sealed. Carried. 13. CLOSED SESSION It was: Moved by: J. Coghlin Resolution # ) RESOLVED THAT the Council go into closed session at 3: 20 p. m. pursuant to: Section 239( 2)( b) of the Municipal Act, being " personal matters about an identifiable individual, including employees" with respect to prior connection charges, and contract negotiations; Section 239( 2)( b) of the Municipal Act, being " personal matters about an identifiable individual, including employees" and Section 239( d) of the Municipal Act, being " labour relations or employee negotiations" with respect to an organizational review; Section 239( c) of the Municipal Act, being " a proposed or pending acquisition or disposition of land" with respect to the disposal of 160 King Street in Thorndale. Carried.

13 Page 13 Moved by: J. Coghlin Resolution # ) RESOLVED THAT the Council reconvene at 3: 58 p. m. in order to continue with its deliberations. Carried. A) Personal matter, prior sewer connection charges. The following persons were in attendance for this closed session matter: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; M. Weatherhead, Director of Financial Services/ Treasurer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Council provided direction regarding a personal matter, in relation to prior sewer connection charges. B) Personal matter, contract negotiations. The following persons were in attendance for this closed session matter: Mayor J. Maudsley; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Council provided direction to the Administration regarding a personal matter, in relation to contract negotiations. C) Personal matter and employee negotiations, organizational review. The following persons were in attendance for this closed session matter: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Administration provided some information regarding a personal and employee negotiation matter, in relation to an organizational review. D) Disposal of surplus property, 160 King Street. The following persons were in attendance for this closed session matter: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Council provided direction concerning the disposal of the surplus property located at 160 King Street. 14. SCHEDULING OF MEETINGS A) Set special meeting dates for budget purposes (February 18, 2016 at 9: 00 a. m. and February 29, 2016 at 9: 00 a. m.). Resolution # ) RESOLVED THAT special meetings be scheduled to be held on February 18, 2016 at 9: 00 a. m. and February 29, 2016 at 9: 00 a. m. for the purposes of reviewing the 2016 Capital and Operating Budget. Carried.

14 Page 14 Resolution # ) RESOLVED THAT the start time of the regular meeting scheduled to be held on February 17, 2016 be changed from 6: 00 p. m. to 5: 30 p. m. Carried. The next regular meeting is scheduled to be held on February 17, 2016, at 5: 30 p. m., in the Council Chambers located at the Municipal Office in Dorchester. 15. CONFIRMATORY BY- LAW A) By- law No , being a Confirmatory By- law. It was: Resolution # ) RESOLVED THAT By- law No , being a Confirmatory By- law, be given first, second and third readings as amended, and be properly signed and sealed. Carried. 16. ADJOURNMENT There being no further business to discuss, it was: Seconded by: M. Meyer Resolution # ) RESOLVED THAT the meeting adjourn at 4: 00 p. m. Carried. 1. r J. legri ayor Mir M. Lewis, Cle